AGENDA - Swakopmund Municipality

AGENDA 

Ordinary Council Meeting 

on 

WEDNESDAY 

31 AUGUST 2011 

at 

19:00 

MUNICIPALITY OF SWAKOPMUND

Ref No A 2/3/5 

Enquiries: 

A Gebhardt 

The Mayor and Councillors 

Municipality 

SWAKOPMUND 

Dear Sir / Madam 

NOTICE: ORDINARY COUNCIL MEETING 

� (064) 4104238 

� (064) 4104208 

� 53 Swakopmund 

NAMIBIA 

� agebhardt@swkmun.com.na 

15 August 2011 

Notice is hereby given of an ORDINARY COUNCIL MEETING to be held in the 

Council Chambers, Municipal Office Building, Swakopmund on: 

E U W Demasius 

CHIEF EXECUTIVE OFFICER 

AG/- 

WEDNESDAY, 31 AUGUST 2011 at 19:00,

1. OPENING 

INDEX 

2. APPLICATIONS FOR LEAVE OF ABSENCE 

None. 

3. CONFIRMATION OF MINUTES 

(C/M 2011/08/31 - A 2/3/5) 

3.1 Minutes of an Ordinary Council Meeting held on 28 July 2011. 

(pp 90/2011 – 112/2011) 

4. INTERVIEWS WITH DEPUTATIONS OR PERSONS SUMMONED OR 

REQUESTED TO ATTEND THE MEETING 

None. 

5. OFFICIAL ANNOUNCEMENTS, STATEMENTS AND COMMUNICATIONS 

5.1 Announcements by the Mayor and Chairperson of Council. 

5.2 Long Service Awards. 

6. PETITIONS 

None. 

7. MOTIONS OF MEMBERS 

None. 

8. ANSWERS TO QUESTIONS OF MEMBERS OF WHICH NOTICE WAS 

GIVEN 

None.

9. FEEDBACK REPORT ON THE EXECUTION OF RESOLUTIONS 

TAKEN BY COUNCIL IN JULY 2011 

PAGE 

9.1 Ordinary Council Meeting held on 28 July 2011. 1 - 5 

10. REPORT TO COUNCIL ON RESOLUTIONS TAKEN BY 

MANAGEMENT COMMITTEE DURING JULY 2011 AND AUGUST 

2011 

PAGE 

10. (A) Minutes of a Special Management Committee meetings 6 - 18 

held on 18 July 2011, 25 July 2011, 29 July 2011, 

15 August 2011 and of an Ordinary Management 

Committee Meeting held on 11 August 2011. 

11. RECOMMENDATIONS OF THE MANAGEMENT COMMITTEE 

MEETING HELD IN AUGUST 2011 

11.1 ORDINARY MANAGEMENT COMMITTEE MEETING HELD ON 


ITEM 

NO 

11.1.1 

11.1.2 

11.1.3 

11.1.4 

11.1.5 

11.1.6 

11.1.7 

SUBJECT REF NO PAGE 

Cancellation Of Application By The Ministry Of 

Safety And Security To Purchase / Lease The 

Main Municipal Office Building 

Application To Purchase Erf 1525, 

Swakopmund (Altes Amptsgericht) 

Application By The Ministry Of Works, 

Transport & Communication To Purchase 

Additional 2.2 Ha Land For Telemetry Station 

Feedback Of The Application By Messrs The 

Two Thousand And Ten Property Investments 

CC To Purchase Erf 4351, Mondesa 

Extension Of The Lease Agreement Of The 

Taxi Rank By Messrs Ginger Spice Trading CC 

Objections To The Permanent Closure Of 

Erf 1185, Mondesa 

Valuations: Application Messrs Fruit And Veg 

City Namibia Pty Ltd To Purchase Erf 923, 

Swakopmund For Additional Parking Purposes 

E 989 19 

E 1525 21 

G 4/1/1(12) 24 

M 4351 30 

M 4353, 

N 8/15/9 

35 

M 1185 48 

E 4750, 

E 923 

11.1.8 Mayoral Cup Soccer Tournament A 2/3/2/1/7 77 

11.1.9 

Bestowing 

Councillors 

Honours On Long Serving 

A 2/3/1/4 84 

11.1.10 

Presentation By The Chairman Of Erongo RED 

Board Of Directors 

A 4/3/1/16, 

A 2/3/1/4 

86 

11.1.11 

Swakopmund Extension 12 Surveyor Generals 

Plans 

G 3/3/2/15 91 

11.1.12 

Illegal Building Operations On Erf 1158, 

Kramersdorf 

E 1158 100 

11.1.13 

Application For Permission To Operate A 

Resident Occupation (Administrative Office) 

M4 E 41 105 

71

ITEM 

NO 

11.1.14 

11.1.15 

11.1.16 

11.1.17 

11.1.18 

11.1.19 

11.1.20 

11.1.21 

11.1.22 

SUBJECT REF NO PAGE 

Approval Of Swakopmund Town Planning 

Amendment Scheme No. 48 

Approval Of Swakopmund Town Planning 

Amendment Scheme No. 49 

Application To Operate A Home Shop In The 

DRC 


Public Garage And Showroom 


Resident Occupation (Home Industry) 


Residential Guesthouse 


Residential Guesthouse 

Application For Permission To Operate 

Resident Occupations (Administrative Offices) 

Permanent Closure Of Public Open Space On 

Erf 5360 And Subsequent Rezoning Of 

Erf 5360 Swakopmund From “Public Open 

Space” To “General Business” 

G 3/2/2/2 109 

G 3/2/2/2 140 

H 5/4/1 152 

E 3973 

156 

E 4203 159 

E 426 163 

M 1879 167 

T 328, T 127, 

E 4070, T 781, 

E 3097, 

E 1997 

171 

E 5360 180 

11.1.23 New Resettlement Area For Swakopmund H 5/4/3 212 

11.1.24 

Request For Permission To Transfer Funds - 

Mondesa Cemetery 

H 1/10/2 214 

11.1.25 

Lease Of Lawn Area In Front Of House Altona 

Unit 2 B 

N 8/11, 

E 227 

215 

11.1.26 Request To Transfer Funds For The 

Purchasing Of Furniture At The Municipal Rest 

Camp 

N 7/1/3/2 221 

11.1.27 

Election Of Councillor Nehemiah Salomon As 

ALAN Executive Committee 

A 4/3/1/2/1 222 

11.1.28 Water Tariff For Smallholdings D 2/1, G 2 226

10. REPORT TO COUNCIL ON RESOLUTIONS TAKEN BY PREVIOUS 

MANAGEMENT COMMITTEE MEETINGS HELD IN JULY 2011 AND 

AUGUST 2011 

10 (A) MINUTES OF A SPECIAL MANAGEMENT COMMITTEE MEETING 

HELD ON 18 JULY 2011 

5. DISCUSSION POINTS 

5.1 APPLICATION BY MESSRS SWAKOPMUND DEVELOPMENT TRUST 

FOR JOINT VENTURE / BUSINESS PLAN / PUBLIC PRIVATE 

PARTNERSHIP 

(S/M/C 2011/07/18 - G 4/1/1, G 3/3/2/14) 

During the discussion of this item Mr G van der Merwe introduced his 

delegation and briefed the meeting about their land development concept. He 

stated that the percentage of the land to be returned to Council can be in 

monetary value or in a form of middle income or low cost housing development 

project in any part of Swakopmund. Mr G van der Merwe further stated that 

there will be no financial implications to Council as the financial burden will be 

borne by the developer until the project is completed and land is transferred to 

Council. After various questions were raised and answered to the satisfaction of 

Management Committee, it was:- 

RESOLVED: 

That this item be resubmitted to the next Ordinary Management 

Committee meeting for consideration. 

5.2 INVITATION TO A CAPACITY BUILDING WORKSHOP ON THE 

HEALTHY CITIES INITIATIVE 

(S/M/C 2011/07/18 - A 4/3/1/3) 

RESOLVED: 

(a) That permission be granted to the General Manager: Health 

Services to attend the Capacity building Workshop on the 

Healthy Cities Initiative and Programme to be held from 03-05 

August 2011 in Windhoek. 

(b) That subsistence and travelling allowance be defrayed from 

Council Conference Expenses Vote 100510206500 where 

N$150 000.00 is available. 

(c) That, in future, consideration only be given to courses and 

workshops relevant to the business of Council. 

(d) That, in future, junior staff members be considered for 

courses and workshops in order for them to gain knowledge 

and exposure. 

(e) That the General Manger: Health Services conducts in-house 

training for relevant staff members after the workshop.

5.3 INVITATION TO ATTEND THE WALVIS BAY MAYOR’S ANNUAL 

FUNDRAISING DINNER 

(S/M/C 2011/07/18 - A 2/3/2/1/3) 

RESOLVED: 

(a) That all Councillors, Chief Executive Officer and General 

Managers attend the Walvis Bay Mayor’s Annual Fundraising 

Dinner to be held on 05 August 2011 in Walvis Bay. 

(b) That a pledge of N$5 000.00 be made on behalf of Council at 

the event. 

(c) That Councillors confirm their availability to attend the event in 

(a) above with the Office of the Chief Executive Officer. 

(d) That appropriate transport arrangements be made by the Chief 

Executive Officer. 

5.4 SALE OF ERF 1798, MONDESA TO MR M SHIMEDA 

(S/M/C 2011/07/18 - M 1798) 

RESOLVED: 

(a) That Mr M Shimeda be informed that Council cannot grant 

extension of time to settle the outstanding balance. 

(b) That the General Manager: Finance makes the necessary 

arrangements to transfer the property back to Council. 

10 (B) MINUTES OF A SPECIAL MANAGEMENT COMMITTEE MEETING 



5.1 REQUEST BY ERONGO RED FOR A SPECIAL MEETING WITH 

COUNCIL 

(S/M/C 2011/07/25 - A 4/3/1/16, A 2/3/1/4) 

During the discussion of this item the Chief Executive Officer of Erongo RED, 

Mr G Coeln, presented an overview of Erongo RED’s financial situation and the 

envisaged transformational changes to be undertaken by the company. After 

various questions were raised and answered to the satisfaction of Management 

Committee, it was:- 

RESOLVED: 

(a) That the presentation by the Chief Executive Officer of Erongo 

RED be noted. 

(b) That the item be resubmitted to the next Ordinary Management 

Committee meeting for consideration.

10 (C) MINUTES OF A SPECIAL MANAGEMENT COMMITTEE MEETING 



5.1 HOME SAVING SCHEME POLICY 

(S/M/C 2011/07/29 - G 4/1, G 4/1/1, H 5, 1 1/1/4, G 4/1/3) 

RESOLVED: 

That the Chief Executive Officer and General Managers formulate 

and submit a Draft Home Saving Scheme Policy and implementation 

plan including all expected financial and human resources impacts 

to Management Committee for consideration. 

10 (D) MINUTES OF AN ORDINARY MANAGEMENT COMMITTEE MEETING 

HELD ON 11 AUGUST 2011 

2. CONFIRMATION OF MINUTES 

(M/C 2011/08/11 - A 2/3/5) 

2.1 MINUTES OF AN ORDINARY MANAGEMENT COMMITTEE MEETING 


On proposal of Councillor N N Salomon seconded by Councillor 

A N Bessinger it was:- 

RESOLVED: 

That the Minutes of the Ordinary Management Committee meeting 

held on 14 July 2011 be confirmed as correct. 

2.2 MINUTES OF A SPECIAL MANAGEMENT COMMITTEE MEETING 


On proposal of Councillor L M Madi seconded by Councillor 


RESOLVED: 

That the Minutes of the Special Management Committee meeting 






RESOLVED: 


held on 25 July 2011 be confirmed as correct.





RESOLVED: 



5.2 COMMUNITY DEVELOPMENT SERVICES 

5.2.1 INSTALLATION OF SERVICES AT THE PDA 

(M/C 2011/08/11 - H 5/7) 

During the discussion of this report Councillor L M Madi informed the meeting 

that she received a report that the installation of services in the PDA were not 

up to standard since electricity, sewer and water services are all through the 

same conduit or trench. She stated that the situation poses a safety hazard and 

must be investigated and rectified. It was:- 

RESOLVED: 

That the Acting General Manager: Engineering Services investigate 

the report about substandard installation of services in the PDA 

and report back to the next Management Committee. 

5.2.2 NAMING OF STREETS 

(M/C 2011/08/11 - N 8/1/2) 

During the discussion of this report the Chief Executive Officer informed the 

meeting that property owners at new extensions experience difficulties when 

deliveries for building material have to be made because of the lack of street 

addresses. He proposed that street names be considered when layouts are 

being approved. It was:- 

RESOLVED: 

That street names be considered whenever layouts are to be 

approved in order to facilitate deliveries at new extensions. 

5.2.3 DRC FIRE STATIONS 

(M/C 2011/08/11 - H 5/4) 

During the discussion of this report Councillor U Kaapehi enquired about the 

possibility of re-opening the DRC Fire Station since DRC residents experience 

difficulties to report to report fire incidents on time which result in a delayed 

response from the Fire Brigade. It was:- 

RESOLVED: 

That the General Manager: Community Development Services 

investigates the possibility of re-opening the DRC Fire Station and 

report back to the next Management Committee meeting.

5.2.4 CREATION OF A CENTRAL SHEBEEN OUTLET FACILITY 

(M/C 2011/08/11 - H 5/4/4) 

During the discussion of this report Councillor J Kambueshe expressed concern 

with the presence of shebeens in residential areas and proposed that a street 

or area should be designated for the establishment of shebeens. It was:- 

RESOLVED: 

That the General Manager: Community Engineering Services 

investigates the possibility of designating a street or area for the 

establishment of shebeens in order to discourage the presence of 

shebeens in residential areas and report back to Management 

Committee. 

5.2.5 STREET ON THE IMMEDIATE SOUTH OF THE MONDESA 

CEMETERY 

(M/C 2011/08/11 - N 8/15) 

During the discussion of this report Councillor N N Salomon expressed concern 

with the street adjacent to the Mondesa Cemetery and stated it is always 

congested with pedestrians and motorist. It was:- 

RESOLVED: 


investigates what can be done to the street adjacent to the 

Mondesa Cemetery to reduce congestion. 

5.2.5 PPP GROUPS MEETING 

(M/C 2011/08/11 - A 2/3/15) 

RESOLVED: 


arranges a Special Management Committee meeting to discuss the 

situation of PPP Groups. 

5.3 HEALTH SERVICES 

5.3.1 EXPIRED FOOD SOLD IN MONDESA 

(M/C 2011/08/11 - F 1) 

During the discussion of this report Councillor L M Madi expressed concern 

with allegation that expired food from food outlets elsewhere in town are 

transported to branches in Mondesa and offered for sale to the community. It 

was:- 

RESOLVED: 

(a) That the General Manager: Health Services investigates the 

allegations that expired food from food outlets elsewhere in 

town are transported to branches in Mondesa and offered for 

sale to the community and report back to the next Management 

Committee meeting. 

(b) That the total number of businesses be reflected in the 

inspection report.

5.5 ADMINISTRATIVE REPORT 

5.5.1 LAND LEASED TO MESSRS SWAKOPMUND PAINTBALL 

(M/C 2011/08/11 - E 2747) 

During the discussion of this report Councillor A N Bessinger enquired about 

the possibility to request Messrs Swakopmund Paintball to lease the entire erf 

or to return a portion of their current leased area to enable Council to create an 

access road which will allow optimal utilization of the land. It was:- 

RESOLVED: 

5.6 FINANCE 

That the General Manager: Corporate Services and Human Resources 

requests Messrs Swakpmund Paintball to return a portion of their current 

leased area to enable Council to create an access road which will allow 

optimal utilization of the land and report back to the next Management 

Committee meeting. 

5.6.1 TOTAL EXPENDITURE 

(M/C 2011/08/11 - D 7/3/2/1) 

RESOLVED: 

That the total expenditure of N$25 112 561.54 for the period 01-30 July 

2011 be accepted and approved as correct. 

5.7 ENGINEERING SERVICES 

5.7.1 CHECK LIST FOR BUILDING PLANS 

(M/C 2011/08/11 - D 14) 

During the discussion of this report Councillor A N Bessinger requested that a 

checklist be created for the handling of building plans in order to expedite the 

approval process of building plans and to ensure that all the requirements are 

adhered to. It was:- 

RESOLVED: 

That the General Manager: Acting Engineering Services ensures that a 

checklist is created for the handling of building plans in order to expedite 

the approval process of building plans and to ensure that all the 

requirements are adhered to. 

7. MATTERS REFERRED BY PREVIOUS COUNCIL- AND MANAGEMENT 

COMMITTEE MEETINGS 

7.3 EXTENSION OF TIME FOR THE CONSTRUCTION OF A NEW SWIMMING POOL 

COMPLEX 

(M/C 2011/08/11 - E 5372) 

RESOLVED: 

(a) That Management Committee remains with its resolution of 14 July 2011 

under item 7.1 i.e.: 

That no extension of time be granted to The Trustees for the Time Being of the Lighthouse 

Property Investment Trust for the completion date of the new Swimming Pool to be 

constructed on Erf 5372. 

(b) That Mr Q Liebenberg be invited to explain to Council what measures are 

in place to ensure that the development will be completed within any 

extended time limits should Council consider an extension.

7.7 FEEDBACK OF THE APPLICATION BY MESSRS THE TWO THOUSAND 

AND TEN PROPERTY INVESTMENTS CC TO PURCHASE ERF 4351, 

MONDESA 

(M/C 2011/08/11 - M 4351) 

During the discussion of this item Councillor J Kambueshe declared his interest in the 

matter. It was:- 

RESOLVED: 

That the interest declared by Councillor J Kambueshe be noted. 

7.8 RENEWAL OF LEASE AGREEMENT FOR WALL SPACE AT MUNICIPAL 

BUNGALOWS FOR TOURISM RELATED ADVERTISING 

(M/C 2011/08/11 - N7/3/1/2) 

RESOLVED: 

(a) That the renewal of the lease period for the wall in the reception 

area of the Municipal Bungalows with Messrs Projects & 

Promotions for a further two (2) year period, not be approved. 

(b) That permission be granted to the General Manager: Corporate 

Services and Human Resources to invite proposals for lease of the 

wall in the reception area of the Municipal Bungalows. 

7.10 APPLICATION BY MR P SCHNEIDER t/a DESERT TAVERN TO 

PURCHASE LEASED PREMISES 

(M/C 2011/08/11 - E 2747) 

RESOLVED: 

(a) That Mr P Schneider be informed that Council considered his offer 

to purchase the premises on a portion of Erf 2747, Swakopmund; 

but the offer is declined as Council intends to continue with the 

lease agreement currently in place. 

(b) That Mr P Schneider be informed that in terms of clause 3 of the 

lease agreement he is responsible to maintain the premises in a 

proper condition to the satisfaction of Council at his cost; and 

further more in terms of clause 7 all improvements / structures 

shall become the property of Council. 

7.12 VALUATIONS: ERVEN 3289, 3290 & 3291, MONDESA: DR THEO-BEN 

GURIRAB PRIVATE HOSTEL 

(M/C 2011/08/11 - M 3289, M 3290, M 3291) 

RESOLVED: 

That the item be referred back in order to compare the valuation with the 

cost of installing services in this area.

7.15 FINANCIAL REPORT ON RESURFACING OF RAIN DAMAGED ROADS 

(M/C 2011/08/11 - N 8/4) 

During the discussion of this item the Chief Executive Officer briefed the meeting 

about the road maintenance programme undertaken by the Engineering Services 

Department. It was:- 

RESOLVED: 

(a) That the briefing by the Chief Executive Officer about the road 

maintenance programme undertaken by the Engineering Services 

Department be noted. 

(b) That the financial report regarding the resurfacing of rain damaged roads 

submitted by the Acting General Manager: Engineering Services be 

noted. 

7.17 REPORT: QUOTATION 08/2011/CS FOR THE PUBLICATION OF MUNICIPAL 

NOTICES 

(M/C 2011/08/11 - A 3/4) 

RESOLVED: 

(a) That the report regarding Quotation: 08/2011/CS for the Publication of 

Municipal Notices submitted by the General Manager: Corporate Services 

and Human Resources be noted. 

(b) That the status quo be maintained since the Tender Board resolution of 

24 June 2011 under item 8.2 was already conveyed to the service 

providers. 

8. POLICY MATTERS 

8.1 GOVERNOR’S INITIATIVE: CLEAN-UP CAMPAIGN FOR MONDESA AND THE 

DRC RESIDENTIAL AREAS 

(M/C 2011/08/11 - M 2) 

During the discussion of this item the General Manager: Health Services briefed the 

meeting about the programme for the clean-up campaign. Councillor J Kambueshe 

requested the General Manager: Health Services to develop a module which would 

ensure that the areas cleaned during a campaign are kept clean afterwards even if it 

means an increase in the tariffs for that area. It was:- 

RESOLVED: 

(a) That the request from the Honourable Governor C Mutjavikua to 

participate in the clean-up campaign in the DRC and Mondesa residential 

areas on 13 August 2011 be approved. 

(b) That the Municipality makes available two (2) front end loaders, and two(2) 

tipper trucks at a cost of N$20 930.00. 

(c) That the funds for the intended clean-up campaign in the DRC and 

Mondesa residential areas be defrayed from the Clean Up Campaign Vote 

103541000100 where N$25 000.00 is available. 

(d) That the Erongo Regional Council be approached to fund other expenses 

of the clean-up campaign. 

(e) That the General Manager: Health Services makes a proposal to Council 

to ensure that areas which are cleaned during a clean up campaign are 

kept clean by the residents afterwards.

8.5 ILLEGAL USE ON ERF 710, MONDESA: MAKITI BAR 

(M/C 2011/08/11 - M 710, M 776) 

RESOLVED: 

That this item be referred back for further investigation by the General 

Manager: Engineering Services and that it be resubmitted to the 

Management Committee. 

8.19 APPLICATION BY MESSRS UIBASEN COMMUNITY DEVELOPERS CC TO 

PURCHASE A PORTION OF THE REMAINDER OF PORTION B OF THE 

FARM SWAKOPMUND TOWN AND TOWNLANDS NO. 41 

(M/C 2011/ 08/11 - I1/1/5, I1/1/4) 

RESOLVED: 

That in terms of the Management Committee resolution passed on 10 

March 2011 Council will plan and service land and that the applications 

of Messrs Uibasen Community Developers CC and Messrs Atherina 

Development CC can accordingly not be approved. 

8.21 REQUEST FOR AN AUDIENCE WITH COUNCIL FOR HOUSING 

DELIVERY PROPOSAL 

(M/C 2011/ 08/11 - G 4/1/1; H 5/8, I 1/1/4) 

RESOLVED: 

(a) That Messrs Omusati Construction CC be informed that Council 

took note of their request, but currently has no land available for 

development. 

(b) That Council remains with the Management Committee decision 

passed on 10 March 2011, which is in line with Options A and B of 

the Property Policy as an approach for Council to follow when 

developing land which was approved by Council on 28 September 

2006, thereby having the option of selling an unserviced township 

or selling serviced individual erven. 

(c) That the application of Messrs Omusati Construction CC be placed 

on record together with various other applications for blocks as per 

the structure plan north of Tamariskia and Mondesa. 

(d) That all similar applications received in future be handled 

accordingly. 

8.22 REQUEST FOR PRESENTATION ON THE ACQUISITION OF LAND FOR 

HOUSEHOLD DEVELOPMENT AS PART OF PRIVATE PUBLIC 

PARTNERSHIP VENTURE WITH THE MUNICIPAL COUNCIL 

(M/C 2011/ 08/11 - G 4/1/1, H 5/8) 

RESOLVED: 

(a) That Messrs Hangala Group be informed that Council considered 

their offer, but currently has no land available for development. 

(b) That Council remains with the Management Committee decision 

passed on 10 March 2011, which is in line with Options A and B of

the Property Policy as an approach for Council to follow when 

developing land which was approved by Council on 28 September 

2006, thereby having the option of selling an unserviced township 

or selling serviced individual erven. 

(c) That the application of Messrs Hangala Group be placed on record 

together with various other applications for blocks as per the 

structure plan north of Tamariskia and Mondesa. 

(d) That all similar applications received in future be handled 

accordingly. 

9. PERSONNEL MATTERS 

9.1 MESSRS NAMIBIA HAYPAYNET TM SURVEY 2011 

(M/C 2011/08/11 - B 1/3) 

RESOLVED: 

That permission be granted to the General Manager: Corporate Services 

and Human Resources to register the Swakopmund Municipality for 

Messrs Namibia HayPayNet TM Survey 2011 at a cost of USD2 200.00 or 

±N$14 967.70 and that the cost be defrayed from the Professional 

Services Vote 101510212200 where N$30 000.00 is available. 

9.2 MANAGEMENT AND LEADERSHIP DEVELOPMENT FOR WOMEN IN 

MANAGEMENT 

(M/C 2011/08/11 - B 1/4/8) 

RESOLVED: 

That permission not be granted to Manager: Health Services 

(Ms L Mutenda) or the Training and Development Officer (Ms M Bahr) to 

attend the Management & Leadership Development for Women in 

Management course in Walvis Bay from 22-23 September 2011 at a cost 

of N$6 995.00 per person, with a discount of 5%. 

9.3 SPEECH COACHING 

(M/C 2011/08/11 - B 1/4/8) 

RESOLVED: 

(a) That that all Councillors attend a communication course consisting 

of specifically identified or different combinations of topics to be 

offered by Messrs ProTrain in Swakopmund at a cost of N$1 000.00 

per person for a group of at least ten (10) participants (at a date to 

be determined). 

(b) That if any Councillors cannot attend the training, the General 

Managers be invited. 

(c) That the costs of the course be defrayed from Council’s Training 

Vote 100510215700 where N$24 146.00 is available.

9.4 INVITATION TO THE VEHICLE AND DRIVER LICENSING FRAUD 

WORKSHOP 

(M/C 2011/08/11 - N 8/15/1) 

RESOLVED: 

(a) That permission be granted to the Manager: Traffic Services 

(Mr M Cloete) and the NaTis Supervisor (Ms G Mukena) to attend the 

Vehicle and Drivers License Fraud Workshop to be held from 

16-17 August 2011 in Okahandja. 

(b) That the cost of N$4 500.00 for the Manager: Traffic Services 

(Mr M Cloete) be defrayed from the Training Vote 202010215700 

where N$40 000.00 is available and the subsistence and travelling 

allowance be defrayed from the Conference Vote 202010206500 

where N$20 000.00 is available. 

(c) That the cost of N$4 500.00 as well as the subsistence and travelling 

allowance for the NaTis Supervisor (Ms G Mukena) be defrayed from 

the Recovery Vote 965073100100 and be claim back from Roads 

Authority. 

(d) That special leave be granted to the staff members during this 

period. 

9.5 INVITATION TO THE NATIONAL TRAFFIC MANAGEMENT SYSTEM USER 

GROUP MEETING 

(M/C 2011/08/11 - N 8/15/1) 

RESOLVED: 

(a) That the permission granted to the Senior Traffic Officer 

(Mr A Motinga) to attend the TRAFMAN User Group meeting from 

25-29 July 2011 in Windhoek be condoned. 

(b) That the subsistence and travelling allowance be defrayed from the 

Conference Vote 202010206500 where N$20 000.00 is available. 

(c) That special leave be granted to the staff member during this period. 

9.6 WORKSHOP FOR PERSONAL ASSISTANTS 

(M/C 2011/08/11 - B 1/4/8) 

RESOLVED: 

(a) That permission be granted to the following Personal Assistants to 

attend the 3 day Master Secretarial and Administration workshop as 

well as the Secretaries Day offered by Messrs Peakford 

Management Consultants in Swakopmund from 07-09 September 

2011 at a total cost of N$4 500.00 per person: 

• Ms D R Marais 

• Ms C D L Morkel 

• Ms A F Beukes 

• Ms V R Buchert 

• The Personal Assistant: Finance (to be appointed) 

• The Executive Assistant, Ms A Swart 

• PA to the Mayor, Ms L Nampala

(b) That the costs of the workshop be defrayed from the respective 

departments’ Training Votes, where there are sufficient funds. 

(c) That special leave be granted to the staff members during this 

period. 

9.7 TECHNICAL WRITING WORKSHOP FOR ENGINEERING AND 

CONSTRUCTION TECHNICIANS 

(M/C 2011/08/11 - B 1/4/8) 

RESOLVED: 

(a) That permission be granted to the Senior Building Inspector 

(Mr L Mwikanda) to attend the Technical Writing for Engineering 

and Construction Technicians at a cost of N$7 499.00 per person 

from 23-24 August 2011, in Windhoek. 

(b) That the costs of the course be defrayed from the training vote of 

the Engineering Services Department Training Vote 103010215700, 

where N$31 131.15 is available and the subsistence and travelling 

allowance be defrayed from the Conference Vote 202010206500 

where N$20 000.00 is available. 

(c) That special leave be granted to the Senior Building Inspector 

during this period. 

10 MATTERS NOT ON THE AGENDA, BUT DISCUSSED WITH PERMISSION 

OF THE CHAIRPERSON 

10.3 PROCEDURES FOR PROPER FUNCTIONING OF LOCAL AUTHORITY 

COUNCILS - QUESTIONS POSED BY COUNCILLORS 

(M/C 2011/08/11 - A 4/3/1/2/1) 

RESOLVED: 

(a) That Councillors strictly adhere to the procedures to be followed 

with regard to the posing of questions at Management Committee 

and Council meetings in terms of the Standing Rules. 

(b) That the Chief Executive Officer arranges a second induction 

course to be attended by all Councillors. 

10.4 SALE OF ERF 1798, MONDESA TO MR M SHIMEDA 

(M/C 2011/08/11 - M 1798) 

RESOLVED: 

(a) That the Management Committee resolution of 18 July 2011 under 

item 5.4 be repealed and replaced with the following: 

That the sale of Erf 1798 to Mr S Shimeda be approved pending the finalization 

of the transaction. 

(b) That the letter of undertaking received from Messrs Kinghorn 

Associates on behalf of their client Mr S Shimeda be noted.

10 (E) MINUTES OF A SPECIAL MANAGEMENT COMMITTEE MEETING 

HELD ON 15 AUGUST 2011 


5.1 LOCAL ECONOMIC DEVELOPMENT TRAINING TO RELEVANT 

MUNICIPAL STAFF 

(S/M/C 2011/07/29 - A 2/3/15) 

RESOLVED: 

(a) That the presentation by the Economic Development Officer 

regarding Local Economic Development strategies be noted. 

(b) That the Terms of Reference between Council and Messrs Urban 

Trust Namibia be submitted to Management Committee for 

consideration. 

(c) That a two-day workshop to prioritize the projects be held during 

the third week of October 2011. 

(d) That consideration be given to incorporate the Environmental 

Management Plan into the Local Economic Development Plan. 

(e) That the Local Economic Development Plan be submitted to a 

Special Planning Forum meeting for consideration.

11. RECOMMENDATIONS BY THE MANAGEMENT COMMITTEE 

11.1 ORDINARY MANAGEMENT COMMITTEE MEETINGS HELD ON 


11.1.1 CANCELLATION OF APPLICATION BY THE MINISTRY OF SAFETY 

AND SECURITY TO PURCHASE / LEASE THE MAIN MUNICIPAL 

OFFICE BUILDING 

(C/M 2011/08/31 - E 989) 

Ordinary Management Committee Meeting of 11 August 2011, 

Addendum 7.4 page 25 refers. 

A. The following item was submitted to the Management Committee for 

consideration: 

1. With reference to an application by the Ministry of Safety and Security for 

the extension of the due date for the finalization of the transaction to 

purchase the main municipal office building, Council on 28 July 2011 

confirmed the following decision passed by the Management Committee 

on 14 July 2011: 

(a) That the Ministry of Safety and Security be informed that Council cannot grant an extension of 

time for the conclusion of the transaction of the main building on Erf 989, Swakopmund as the 

income generated by the sale is already committed to finance other projects; therefore Council 

remains with its decision passed on 31 May 2011, i.e. that the purchase price be paid within 90 

days, being 29 August 2011. 

(b) That the Ministry of Safety and Security be requested to confirm acceptance of the conditions of 

sale on / before 5 August 2011 in order to still attend to the advertising of Council’s intention to 

sell in terms of the Local Authorities Act, Act 23 of 1992. 

2. On 29 July 2011 a letter was received from the Ministry of Safety & 

Security dated 27 July 2011. The said Ministry confirms that they have 

made arrangements with the Ministry of Works and Transport to be 

accommodated on Erf 4732, Swakopmund (the government erf located 

north of the new municipal office complex). 

3. The purchase of the main municipal office building on Erf 989, 

Swakopmund will therefore not be proceeded with. 

B. After the matter was considered, the following was:- 

RECOMMENDED: 

(a) That the Ministry of Safety and Security be informed that Council 

accepts the cancellation of their application to purchase the main 

municipal office building on Erf 989, Swakopmund. 

(b) That Council’s resolution passed on 28 January 2010 stands i.e. to 

sell the property on public auction/ closed bid, (subject to the 

change of the upset price as was approved by Council on 28 April 

2011); i.e: 

(c) That the upset prices be as follows: 

MUNICIPAL BUILDING UPSET PRICE 

Erf 989, S N$20 100 000.00 

(d) That the conditions of sale indicates that the new owners will be responsible to attend 

to the rezoning of Erf 989, Swakopmund and Erf 1525, Swakopmund to “General 

Business” for his/her account (no betterment fee to be applicable). 

(e) That it be noted that Erf 989 and Erf 1525, Swakopmund is located within the 

Conservation Area as set out in Government Gazette No. 3688 of 1 September 2006, 

and permission must be obtained from the National Heritage Council in terms of 

Government Gazette No. 4022 of 1 April 2008 for any alterations to the improvements.

11.1.2 APPLICATION TO PURCHASE ERF 1525, SWAKOPMUND (ALTES 

AMPTSGERICHT) 

(C/M 2011/08/31 - E 1525) 





1. Introduction 

Following Council’s resolution passed on 30 June 2011, approving the 

sale of the Altes Amptsgericht to the Erongo Regional Council, the 

following letters were received from the Erongo Regional Council: 

• a letter dated 18 July 2011 whereby the Erongo Regional Council cancels its’ intention 

to lease / purchase the property; and 

• another letter dated 28 July 2011 withdrawing the cancellation as per the above letter. 

No reason is given for the change in their decision. 

This matter is submitted to the Management Committee to decide whether 

to proceed with the sale of the Altes Amptsgericht to the Erongo Regional 

Council. 

2. Brief Background 

2.1 With reference to applications by the Erongo Regional Council (dated 

23 May 2011) and Messrs Ya Otto Investments Holdings (Pty) Ltd (dated 

31 May 2011) to purchase the Altes Amptsgericht situated on Erf 1525, 

Swakopmund, Council passed the following resolution on 30 June 2011: 

(a) That Council’s resolution of 28 January 2010 to sell Erf 1525, Swakopmund at a 

closed bid be repealed on condition that the Erongo Regional Council accepts 

Council’s offer to sell Erf 1525, Swakopmund at a total cost of N$8 400 000.00. 

(b) That the purchase price be paid within 90 days, failing which Council’s resolution of 

28 January 2010 will stand i.e. to sell the property on public auction/ closed bid. 

(c) That Messrs Ya Otto Investment Holdings (Pty) Ltd be informed that the 

Management Committee considered their application, but decided to sell Erf 1525, 

Swakopmund to Erongo Regional Council, being a government institution. 

2.2 The Erongo Regional Council was informed of the above decision on 

01 July 2011 and in addition the following was stated: 

• That the Erongo Regional Council will be responsible for the cost of rezoning Erf 1525, 

Swakopmund from “Local Authority” to “Authority”; 

• Responsible for the cost of the compilation of the sale agreement and transfer; 

• That note be taken of the fact that Erf 1525, Swakopmund falls within the Conservation 

Area and demolition is prohibited in terms of the National Heritage Act 2004 as 

promulgated by Government Gazette No. 4022 of 1 April 2008; and 

• Furthermore, for any renovations a submission must be tabled for aesthetic approval; 

whereafter it must be submitted to the Heritage Council. 

In order to finalize the alienation within the 90 days from Council’s 

resolution dated 30 June 2011, which is 28 September 2011 the following 

due dates were set: 

� Confirmation in writing on / before Friday, 05 August 2011 whether the Erongo 

Regional Council accepts Council’s offer as per the conditions of the above resolution;

� If accepted by the Erongo Regional Council, proof of payment for the advertising of 

Council’s intention to alienate the erf to the said Council in terms of the Local 

Authorities Act, Act 23 of 1992, as amended (invoice for the amount of N$2 500.00 was 

provided); whereafter Council’s intention will be advertised which process takes a 

month; 

� Upon finalization of the advertising process (Tuesday, 06 September 2011) if no 

objections are received; proof of payment of the purchase price in the amount of 

N$8 400 000.00 (invoice was provided) must be provided. 

3. Conclusion 

It is not clear what the intention of the Erongo Regional Council is and it 

should be noted that although the use of the property will be restricted by 

the proposed zoning of “Authority”, there is no restriction on the alienation 

of the property to a third party. 

Furthermore, without even being advertised, two offers were received 

which amounts are higher than the upset price of N$8 400 000.00: 

� Ya Otto Investment Holdings (Pty) Ltd at N$8 800 000.00; and 

� Mr D Doll at N$10 000 000.00. 


RECOMMENDED: 

(a) That the Erongo Regional Council be informed that Council took 

note of the contents of their letters dated 18 and 28 July 2011. 

(b) That Council proceeds with the sale of Erf 1525, Swakopmund to the 

Erongo Regional Council on condition that the property not be sold 

to a third party unless it is offered to Council first on the same terms 

and conditions. 

(c) That it be used solely for government purposes and that the Erf be 

zoned “Authority”. 

(d) That the 90 day period approved by Council on 30 June 2011 and 

which will lapse on 28 September 2011 to finalise the transaction be 

extended by 60 days from the date of Council’s resolution (i.e. 31 

August 2011). 

(e)That should the purchase price of N$8 400 000.00 not be paid on / 

before Monday, 31 October 2011, Council’s resolution passed on 28 

January 2010 will stand i.e. to sell the property on public auction/ 

closed bid, (subject to the change of the upset price as was 

approved by Council on 28 April 2011); i.e: 

(c) That the upset prices be as follows: 

MUNICIPAL BUILDING UPSET PRICE 

Erf 1525, S N$8 400 000.00 

(d) That the conditions of sale indicates that the new owners will be responsible 

to attend to the rezoning of Erf 989, Swakopmund and Erf 1525, Swakopmund 

to “General Business” for his/her account (no betterment fee to be 

applicable). 

(e) That it be noted that Erven 989 and Erf 1525, Swakopmund is located within 

the Conservation Area as set out in Government Gazette No. 3688 of 

1 September 2006, and permission must be obtained from the National 

Heritage Council in terms of Government Gazette No. 4022 of 1 April 2008 for 

any alterations to the improvements.

11.1.3 APPLICATION BY THE MINISTRY OF WORKS, TRANSPORT & 

COMMUNICATION TO PURCHASE ADDITIONAL 2.2 HA LAND FOR 

TELEMETRY STATION 

(C/M 2011/08/31 - G 4/1/1 (12)) 





1. INTRODUCTION 

1.1 Following an application by the Ministry of Education dated 

09 March 2011, Council on 31 May 2011 passed the following 

resolution: 

(a) That the lease agreement entered into by and between the Swakopmund 

Municipality and the Ministry of Works, Transport and Communication be 

extended for a further period of four (4) years, until 15 October 2015, to 

coincide with the expiry date of the Main Cooperation Agreement between 

Namibia and China; or until finalization of the exchange transaction. 

(b) That the allocation of an additional portion of land (±2.2ha) adjacent to the 

existing Tracking-, Telemetry & Control Station’s Main Building, immediately 

to the east, to be leased to the Ministry of Works, Transport and 

Communication be approved. 

(c) That Ministerial approval be applied for to extend the existing lease period 

and for the additional portion of land to be leased in terms of section 30 (1) (t) 

of the Local Authorities Act, Act 23 of 1992 (as amended), as the portion is 

undivided Townlands. 

(d) That once the terms are fixed an additional Addendum be compiled and 

added to the existing lease agreement. 

(e) That it be proposed to the Ministry of Works, Transport and Communication to 

exchange land equal in value for the additional ±2.2ha required by them to the 

value of N$300 000.00. 

1.2 The Ministry of Education was informed of the above decision 

on 01 June 2011 and a reply dated 21 July 2011 was received 

(Annexure “A”). 

The said Ministry accepts points (a) to (d) as contained in the 

Council resolution; but due to the unavailability of land to 

exchange as set-out in point (e), the Ministry of Works and 

Transport advised the Ministry of Education to budget 

(2012/2013) for the purchase of the additional 2.2 ha 

(Annexure “B”). 

Quoted from Annexure “B”: We would like to draw your attention to the 

fact that land is not available for the swap 

transaction. Therefore the 2.2 ha should be 

purchase and your esteemed office is 

advised to make the necessary financial 

means by budgeting for the purchase of the 

land. 

1.3 As per point (c) above an application was not yet submitted to 

the Ministry of Regional and Local Government, Housing and

Rural Development as a response was only received from the 

Ministry of Education on 21 July 2011. 

2. Valuation of the additional 2.2 ha 

After considering valuations received from Messrs The Trust & 

Estate Co (Pty) Ltd and Messrs Nasikama Property Valuation & 

Consultancy, Council on 31 May 2011 approved the value of the 

additional 2.2 ha land at N$300 000.00. 

3. Outstanding signed Deed of Exchange 

3.1 The Corporate Services Department is awaiting the signed 

deed of exchange from the Ministry of Works, Transport & 

Communitcation for the exchange of the following land: 

From the Government to the Municipality 

(i) Erf 628 Tamariskia 4 027m² N$160 000.00 

(ii) Erf 3342, Ext 9 56 020m² N$ 670 000.00 

(iii) 

7 Erven (1901, 2272, 2329, 2468,2507, 

2623 & 2669) 

8 136m² N$840 000.00 

Total 68 183m² N$1 670 000.00 

From the Municipality to the Government 

(iv) Northern Portion of Erf 2827 80 070m² N$1 600 000.00 

(v) Portion of Remainder of Farm 163 14 244m² N$60 000.00 

Total 94 314m² N$1 660 000.00 

3.2 In the meantime the lease agreement for the area is in place 

since 01 September 2001 of which the rental amount currently 

is N$1 232.28 per month. 

4. Conclusion 

It is proposed that Council approves the sale of the additional 2.2 ha 

land required by the Ministry of Works Transport and 

Communication for the Telemetry Station at a purchase price of 

N$300 000.00 (highest valuation received). 


RECOMMENDED: 

(a) That point (e) of Council’s Resolution 11.1.6 passed on 31 May 

2011 be repealed 

(e) That it be proposed to the Ministry of Works, Transport and 

Communication to exchange land equal in value for the additional 

±2.2ha required by them to the value of N$300 000.00. 

and be replaced with the following: 

(e) That the additional ±2.2ha land required by the Ministry of Works, 

Transport and Communication for the Telemetry Station be sold to 

them at a purchase price of N$300 000.00. 

(b) That points (a) to (d) of Council’s resolution passed on 31 May 

2011 remains unchanged.

11.1.4 FEEDBACK OF THE APPLICATION BY MESSRS THE TWO THOUSAND 

AND TEN PROPERTY INVESTMENTS CC TO PURCHASE ERF 4351, 

MONDESA 

(C/M 2011/08/31 - M 4351) 

Ordinary Management Committee Meeting of 11 August 2011, Addendum 

7.7 page 36 refers. 




The Management Committee on 14 July 2011 resolved as follows: 

(a) That the interest declared by Councillor J Kambueshe and the fact that he left the 

chambers during the discussion be noted. 

(b) That Mr J Kambueshe of Messrs The Two Thousand and Ten Property Investments 

CC be requested to indicate his future intentions for the development of the erf, 

whereafter the transaction be re-advertised for the new intended use. 

(c) That Mr J Kambueshe of Messrs The Two Thousand and Ten Property Investments 

CC be requested respond within fourteen (14) days from the date of this resolution. 

Mr J Kambueshe of Messrs The Two Thousand and Ten Property 

Investments CC was informed of the above resolution on 14 July 2011 

and was requested to reply on / before Friday, 29 July 2011. 

2. FUTURE INTENTIONS OF THE DEVELOPER 

2.1 The letter attached as Annexure “A” was received from Mr J 

Kambueshe on 29 July 2011 whereby it is indicated that he intends 

to proceed with the venture as is, meaning the development of a fuel 

station. 

2.1.1 Proof of Support of a Fuel Company 

Mr J Kambueshe states that Messrs Total will only provide 

proof of their support once he provides proof of ownership of 

the property. He therefore requests that the condition of 

Council’s resolution of 30 August 2007 be waived: 

(i) That Mr Kambueshe provides proof of support from a fuel 

company. 

Quoted from the deed of sale still to be signed: 

8.5 The Developer undertakes to provide Council with proof of support 

from a recognized fuel company within 14 (fourteen) days from 

signature of this Agreement. 

2.1.2 24 Hour Shop 

Mr J Kambueshe furthermore request Council to consider his 

intention to put up a 24 hour shop. This was however already 

approved by Council on 31 January 2008: 

That Council approves the alienation of a portion of Erf 632, Mondesa of 

±3 083 to Mr J Kambueshe at N$130,00/m² x 3 083m² + N$50 000,00 (for 

the stalls) = N$400 790,00 + N$50 000,00 = N$450 790,00 + 15% VAT 

(N$67 618,50) Total N$518 408,50, to erect a service station and a 24 

hour shop in principle, subject to the successful completion of the 

procedures laid down in the Swakopmund Town Planning Scheme and the

Local Authorities Act, Act 23 of 1992, as amended, and further subject to 

the following conditions; 

2.2 For ease of reference, Council’s resolutions passed are attached as 

Annexure “B”. 

3. CONCLUSION 

It is proposed that Council remains with its’ decision to sell Erf 4351, 

Mondesa to Messrs The Two Thousand and Ten Property Investments CC 

to erect a service station and 24 hour shop, subject to the provision of 

proof of support of a fuel company. 

It is furthermore suggested that Messrs Two Thousand and Ten Property 

Investments CC submits an application for consent use for the erection of 

a fuel station in order not to cause any future delays in the approval of the 

building plans. 

Quoted from Town Planning Amendment Scheme 12: 

ZONE 

General Business 

PURPOSES FOR WHICH 

LAND MAY BE USED 

Shop, Office Building, 

Parking Garage, Block of 

Flats, Townhouses, 

Backpacker’s Hostel, Bed 

and Breakfast, Boarding 

House, Self Catering 

Establishment, Guest 

House, Hotel Pension, 

Hotel. 

PURPOSES FOR WHICH LAND 

MAY BE USED AND BUILDINGS 

MAY BE ERECTED AND USED 

WITH THE CONSENT OF THE 

COUNCIL ONLY 

Service Station, Service Industry, 

Launderette, Dry-cleaner, Place of 

Assembly, Place of Amusement, 

Institutional Building, Drive-in Café, 

Funeral Parlour and Chapel, 

Warehouse, Liquor Store, Campsite, 

Camping and Caravan Park, Ret 

Camp, Resort. 

As the one year period to sign the deed of sale lapsed on 28 June 2011, 

the intended sale must be re-advertised in terms of Section 63 of the Local 

Authorities Act, Act 23 of 1992. 

Section 63 (3) (a) If no objections have been lodged in terms of paragraph (b) of 

subsection (2), the local authority council in questions shall be entitled 

to sell, dispose of, let, hypothecate or otherwise encumber such 

immovable property by way of such private transaction within one 

year as from such date. 


RECOMMENDED: 

(a) That Council remains with its decisions passed on 30 August 2007, 

31 January 2008 and 24 September 2009. 

(b) That the intended sale of Erf 4351, Mondesa be re-advertised in 

terms of the Local Authorities Act, Act 23 of 1992. 

(c) That Messrs The Two Thousand and Ten Property Investments CC 

be requested to in the meantime: 

(i) Follows the procedure for the application for consent use for the 

establishment of a service station. 

(d) That the requirement stipulated in the Council Resolution of 

30 August 2007 i.e. that written proof of support from a fuel 

company must be provided, be waived by Council.

11.1.5 EXTENSION OF THE LEASE AGREEMENT OF THE TAXI RANK BY 

MESSRS GINGER SPICE TRADING CC 

(C/M 2011/08/31 - M 4353, N 8/15/9) 





1. Introduction: 

Messrs Ginger Spice Trading CC entered into a lease agreement 

with the Municipal Council of Swakopmund for the managing of the 

taxi rank on Erf 4353, Mondesa (measuring ±10 379m²). A copy of 

the signed lease agreement is attached as Annexure “A”. 

The lease commenced on 01 October 2010 for a period of one (1) 

year at a rental tariff of N$10.00 per month and will lapse on 

30 September 2011. A letter dated 11 July 2011 attached as 

Annexure “B” was received from Messrs Ginger Spice Trading CC 

informing Council that they wish to extend the lease period, it was 

telephonically confirmed with the Property Section by Mr J Levi on 

27 July 2011 that they wish to renew the lease agreement for a 

further five (5) year period. 

Messrs Ginger Spice Trading CC could not take possession of the 

facility during the lease period of 01 October 2010 until 

30 September 2011 due to the occupation thereof by Messrs 

Frank’s Property Holdings 45 CC. 

2. Brief Background: 

2.1 Council on 31 March 2010 under item 11.1.1 resolved as 

follows: 

(a) That the Lease Agreement with Messrs Frank’s Property Holdings 45 CC in 

terms of the Taxi Rank be terminated. 

(b) That permission be given to call for the expression of interest to operate the Taxi 

Rank. 

(c) That all taxi operations be moved to the new Taxi Rank as soon as the new 

agreement with the new management authority has been concluded. 

2.2 Subsequent to the above resolution, Council passed the 

following decision on 30 September 2010 under item 11.1.10: 

That the permission granted to the General Manager: Community Development 

Services to proceed with the lease agreement of the Taxi Rank by Messrs Ginger 

Spice Trading CC be condoned. 

2.3 Messrs Conradie & Damaseb Legal Practitioners is attending to 

the eviction of Messrs Frank’s Property Holdings 45 CC, 

whereafter upon finalisation the keys will be handed over to 

Council.

3. Conclusion 

It is proposed to support the application by Messrs Ginger Spice 

Trading CC for the extension of the lease period for five (5) years for 

the managing of the taxi rank on Erf 4353, Mondesa, pending the 

outcome of the eviction process. 

It is also proposed that the conditions be the same as in the existing 

lease agreement. 


RECOMMENDED: 

(a) That pending the successful finalisation of the eviction of 

Messrs Frank’s Property Holdings CC, the application received 

from Messrs Ginger Spice Trading CC to extend the existing 

lease agreement for the managing of the taxi rank on Erf 4353, 

Mondesa (measuring ± 10 379m²), for a five (5) year period be 

approved; at a monthly rental amount of N$11.00/m² + 15% 

VAT and a 10% escalation annually in July. 

(b) That the conditions be the same as in the existing lease 

agreement. 

(c) That the lease be advertised in terms of Section 63 (2) of the 

Local Authorities Act, Act 23 of 1992, (as amended) once the 

eviction is finalised. 

(d) That Council reserves the right to cancel the lease if valid 

objections from the public are received. 

(e) That the applicant shall indemnify Council and keep Council 

indemnified during the full period of this agreement against 

possible claims, which may arise from the use of the leased 

area. 

(f) The lease is terminable by either party given or receiving three 

(3) months notice.

11.1.6 OBJECTIONS TO THE PERMANENT CLOSURE OF ERF 1185, 

MONDESA 

(C/M 2011/08/31 - M 1185) 






Council on 28 April 2011 resolved to close Erf 1185, Mondesa as a public 

open space. 

The procedures as set-out in the Local Authorities Act, Act 23 of 1992 was 

followed and objections were received from some of the owners / 

occupiers situated directly opposite Erf 1185, Mondesa. 


2.1 Following an application by Mr E //Khoaseb to purchase Erf 1185, 

Mondesa, being a “Public Open Space”, Council on 30 September 

2010, under item 11.1.1 resolved among other, as follows: 

(a) … 

(b) That the subdivision and rezoning (from “Public Open Space” to “Single 

Residential”) of Erf 1185, Mondesa to create six single residential erven be 

approved and that the cost thereof be added to the purchase price. 

(c) That the selling two of the newly created erven to Mr E //Khoaseb be 

approved, subject the following conditions: 

Furthermore, paragraph 7 of Council’s resolution of 30 September 

2010 was amended by Council’s resolution of 24 February 2011 

stating that Council will attend to the rezoning of Erf 1185, Mondesa 

from “Public Open Space” to “Single Residential”. 

2.2 Four of the six portions will be available for sale to the public, 

therefore all costs incurred will be added to the purchase price of 

each new erf on a pro rata basis. 

Therefore the following resolution was passed on 28 April 2011: 

(a) That paragraph (c) 7 of Council’s resolution under item 11.1.1, of 30 

September 2010, be repealed. 

(b) That, Erf 1185, Mondesa be permanently closed in terms of Section 50 of 

the Local Authorities Act of 1992 by Council. 

(c) That the rezoning and subdivision of Erf 1185, Mondesa be attended to by 

Council and that all costs incurred be added to the purchase price of each 

new erf on a pro rata basis. 

(d) That the purchase price of erven to be created from the subdivision of Erf 

1185, Mondesa be determined by Council based on the market valuation 

obtained from the two Municipal valuators after all statutory procedures have 

been completed. 

(e) That the sale of erven be advertised after the erven have been created and 

a purchase price determined. 

3. Permanent Closure as a Public Open Space 

3.1 With reference to point (b) above, a notice for the permanent 

closure of Erf 1185, Mondesa was advertised in the Namib Times

and Namibian on 08 July 2011 and in the Government Gazette on 1 

July 2011 (Annexure “A”) and the closing date for objections was 

on Friday, 22 July 2011 at 12:00. 

3.2 Consent forms were circulated to the adjacent erf owners in order to 

give consents to the proposed closure of Erf 1185, Mondesa. 

Of the 17 (seventeen) adjacent erf owners, only 1 (one) objection 

was received from the owner of Erf 1133, Mondesa (Annexure 

“B”). 

4. Concerns of the Objector 

Following are the objector’s concerns: 

• There will be a long way if some one wants to go to the clinic 

• There will be no place for our kids to play 

• Overcrowded 

5. Comments from the Corporate Services Department 

1 The objector is making use Erf 1185, Mondesa as a direct route to go to the 

Tamariskia Clinic and should the area be subdivided into single residential erven 

they will have to walk further to get to the Clinic: 

The objector can make use of Vrede Rede Street or Mandume ya Ndemufayo 

Street being the nearest streets whenever she wants to go to Tamariskia Clinic. 

Even though the objector opposes the closure of Erf 1185, Mondesa, the corridor 

between Erf 1068 and 1069, Mondesa will also be closed as per Council‘s 

resolution of 28 April 2011. If the corridor between Erf 1068 and 1069, Mondesa is 

closed, the objector will have to make use of Vrede Rede Street or Mandume Ya 

Ndemufayo Street in any event in future. 

Therefore the concern of the objector will not be addressed by keeping Erf 1185, 

Mondesa open as a public open space. 

2 Erf 1185, Mondesa is used by children as a play ground: 

Although children play on this erf it is not safe and suitable for them since vehicles 

are using the open space. 

The solution could be that since there is no playground or a park in this vicinity it is 

proposed that Council must retain one or two erven located in the middle of the erf 

and develop it into a proper parks/ garden as this area will become a cul – de sac 

with no access to public amenities. 

Should Council opt to retain one or two central erven for the purpose of developing 

a park the following paragraphs as approved by Council be repealed. 

Repealed: Council’s resolution of 30 September 2010: 

(b) That the subdivision and rezoning (from “Public Open Space” to “Single Residential”) 

of Erf 1185, Mondesa to create six single residential erven be approved and that the 

cost thereof be added to the purchase price. 

Replace: 

That Erf 1185, Mondesa be subdivided into five erven and rezoned four (4) erven 

from “Public Open Space” to “Single Residential” and the centrally located erf 

remain as a public open space (to be developed into a ply park) and the cost 

thereof be added to the purchase price. 

Repealed: Council resolution of 24 February 2011 

(d) That the remaining four (4) portions be sold to the public. 

Replace: 

That two erven to be created from subdivision of Erf 1185, Mondesa be sold to the 

public. 

It should be noted that although the closure was advertised for the entire Erf 1185, 

Mondesa the retained erven will remain as “Public Open Space”.

3 Overcrowded 

6. Conclusion 

It is not clear what the objector is referring to by stating “overcrowded” but in terms 

of the proposed development only one erf will be created next to her erf (the size of 

the newly created erf will be 750m², whereas her erf measures 684m²). The 

increase (if any) in traffic and pedestrian flow will be minimal. 

In conclusion, the closure of Erf 1185, Mondesa will enable Council to create erven 

and grant the public the opportunity to purchase the newly created erven. Thereby 

not only providing housing to four households, but also addressing the many 

complaints of corridors being used as toilet facilities, places where criminals hide to 

rob passersby and to have parties late at night. If the neighbours dare to confront 

the culprits they are threatened. They also experienced damage to their houses as 

passersby regularly throw stones at their windows or throw rubbish into their yards. 

It is also stated in the first letter from Mr E //Khoaseb dated 14 June 2010 

(Annexure “C”) that Erf 1185, Mondesa is in an unhygienic condition and criminal 

activities are happening on this erf. 

In order to consider the objector’s concerns it is proposed that Council 

retain the two proposed middle erven as indicated in the layout plan 

(Annuxure “E”) for the purposes of developing a park or playground. 


RECOMMENDED: 

(a) That the objections regarding “quick access to the Tamariskia 

Clinic” and “overcrowding” received from Ms M Matzi of Erf 1133, 

Mondesa against the permanent closure of Erf 1185, Mondesa not be 

supported. 

(b) That the objection regarding the “area being used by children to 

play” received from Ms M Matzi of Erf 1133, Mondesa be supported 

and Council therefore retains the two centrally located erven and 

develops them into a proper play park / garden. 

(c) That the amended layout of the subdivision of Erf 1185, Mondesa be 

approved. 

(d) That paragraph (b) of Council resolution of 30 September 2010 be 

repealed and replaced with the following: 

• That Erf 1185, Mondesa be subdivided into five erven and four (4) erven be 

rezoned from “Public Open Space” to “Single Residential” and the central 

located erf remains as a public open space and that the cost thereof be added 

to the purchase price of the four (4) residential erven. 

(e) That paragraph (d) of Council resolution of 24 February 2011 be 

repealed and replaced with the following: 

• That the remaining two erven to be created from the subdivision of Erf 1185, 

Mondesa be sold to the public by closed bid. 

(f) That in terms of Section 50 (3) (c) of the Local Authorities Act, Act 23 

of 1992, as amended, the objection, together with Council’s 

comments be referred to the Ministry of Regional and Local 

Government, Housing and Rural Development requesting approval 

to close four proposed erven permanently Erf 1185, Mondesa being a 

“Public Open Space” and retain the central located erf as public 

open space.

11.1.7 VALUATIONS: APPLICATION MESSRS FRUIT AND VEG CITY 

NAMIBIA PTY LTD TO PURCHASE ERF 923, SWAKOPMUND FOR 

ADDITIONAL PARKING PURPOSES 

(C/M 2011/08/31 - E 4750, E 923) 






With reference to the application of Messrs Lentin Architects on 

behalf Messrs Fruit and Veg City Namibia Pty Ltd dated 20 October 

2010 (Annexure “B”) to purchase Erf 923, Swakopmund 

(measuring 927m²) for parking purposes, Council on 31 May 2011 

under item 11.1.2 among other passed the following resolution: 

(a) That Erf 923, Swakopmund, (exact size to be determined by the Engineering 

Services Department) be sold to Messrs Fruit & Veg City Namibia Pty Ltd for 

purposes of additional parking only. 

(g) That the sale further be subject to the following conditions: 

1. IN PRINCIPLE APPROVAL BY COUNCIL 

(ii) That the probable market valuation assuming the applicable 

zoning be obtained from Council’s appointed municipal valuer 

and an additional valuer, for consideration and approval by 

Council. 

Council’s resolution is attached as Annexure “D” 

2. Determination of a Purchase Price 

With reference to (g) (1) (ii) above, valuations for Erf 923, 

Swakopmund were obtained from Messrs The Trust & Estate Co 

(Pty) Ltd and Messrs Nasikama Property Valuation & Consulting 

(Annexure “A”) assuming a zoning as “Parking”: 

Erf 923, Swakopmund measures 927m² and is zoned “Authority”. 

The developer will purchase 528m² as a 5m² sidewalk will remain for 

pedestrians. Since the developer will only use an area measuring 

proximately 528m² for parking and 5m² will be maintained for 

pedestrian, the purchase price must be determined based on usable 

land. 

1 The Trust & Estate Co (Pty) Ltd : N$100.00/m² x 528m² = N$ 52 800.00 

2 Nasikama Prop Val & Consult : N$250.00/m² x 528m² = N$ 132 000.00 

Calculated in terms of the Management Committee resolution 

passed on 12 November 2009, the valuations are as follows: 

Average Purchase Price 

for Erf 923, Swakopmund 

N$ 92 400.00 

N$ 175.00/m² 

Highest Purchase Price 


N$ 132 000.00 

N$ 250.00/m² 

Lowest Purchase Price 


N$ 52 800.00 

N$100.00/m²


Messrs Fruit and Veg City Namibia Pty Ltd bought Erf 4750, 

Swakopmund, which measures 8 076m² and is zoned “General 

Business” and additional land is required for parking purposes. Erf 

923, Swakopmund is situated adjacent to Erf 4750, Swakopmund 

and the developer applied to purchase it and use it for parking only 

letter attached as Annexure “B”. 

Attached as Annexure “C” is a map indicating the locality of 

Erf 923, Swakopmund and the provision for parking. 

With reference to parking requirements for a zoning of “General 

Business”, Town Planning Amendment Scheme 12 reads as follows: 

Shops and Offices 

1 per 33.33m² of floor area, or as arranged with Council 

according to Clause 8:D/7/2 

All other uses 1 per 33.33m² of floor area 

It was explained in the submission to Council on 31 May 2011 that 

Erf 923, Swakopmund should remain a separate erf and be closed 

as street; and rezoned to “Parking” and no permanent structures 

may be erected. 

4. Conclusion 

As per Annexure “B”, the developer offers Council N$200 000.00 

for Erf 923, Swakopmund, which purchase price is higher than the 

highest valuation received, i.e N$132 000.00. 


RECOMMENDED: 

That Council approves the sale of Erf 923, Swakopmund measuring 

±927m² at a purchase price of N$250 000.00, subject to the 

conditions approved by Council on 31 May 2011, by item 11.1.2.

11.1.8 MAYORAL CUP SOCCER TOURNAMENT 

C/M 2011/08/31 - A 2/3/2/1/7) 





The Mayoral Cup Soccer Tournament became an annual event as a 

community initiative to involve grass-root soccer players an opportunity to 

get exposure to tournament activities and to acknowledge the players 

being active in sports. The proposed dates for this year’s tournament are 

01-02 October 2011. 

The tournament receives no other form of contribution and seeing that it 

is an event for the community, no entrance fees would be required from 

the clubs as well as from the spectators. 

The previous year’s prize money was N$4 500.00 excluding expenses for 

the organizers and referees. 

The following breakdown for prize can be followed: 

• 1 st : N$2 250.00 

• 2 nd : N$1 250.00 

• 3 rd : N$500.00 

• 4 th : N$500.00 

An additional N$5 500.00 would be needed to pay the referees, use of the 

Mondesa Soccer Field and other expenses that may occur. Attached, the 

proposed budget for the 2011 Mayoral Cup Soccer Tournament. 

Attached, for easy reference and background on this event the following: 

• Report/Submision to Management Committee of the latest Soccer Cup hosted. 

• Rules for the Soccer Tournament 

• Entry form for the Tournament 

• List of Non Registered Soccer Clubs that entered the last time. 


RECOMMENDED: 

(a) That permission be granted for the Mayoral Cup Soccer 

Tournament to be held on 01-02 October 2011 at the Mondesa 

Stadium. 

(b) That the Mondesa Stadium be booked for these the two (2) 

days. 

(c) That all community clubs in Swakopmund be invited to take 

part in the tournament at no cost to them. 

(d) That the costs of N$10 000.00 for the tournament be defrayed 

from the Mayoral Development Fund, Vote 960120408709, 

where N$227 000.00 is available.

11.1.9 BESTOWING HONOURS ON LONG SERVING COUNCILLORS 

(C/M 2011/08/31 - A 2/3/1/4) 





Under section 30(1)(q) of the Local Authorities Act, 1992 (Act 23 of 1992) 

Council may acknowledge meritorious service. The subsection reads as 

follows: 

Powers, duties and functions of local authority councils 

30(1) Subject to the provisions of subsections (2) and (3), a local authority council shall 

have the power - 

Background 

(q) to confer honours upon any person who has in the opinion of the local 

authority council rendered meritorious service to its residents; 

The term ‘Alderman’ originated in England, to allow Councillors with 

experience to remain in service, even if they were not elected through the 

electorate. With the City it is however only bestowed on long serving 

Councillors and not to retain unofficial seats. Later in England Aldermen 

that were retained did not have voting powers. 

Eventually it was abolished and then allocated to serving Councillors for 

long service either above six (6) years or if served for more than two (2) 

terms. During 1986 under the previous legislation the then Council 

resolved to honour its long serving Councillors with the honours to refer to 

them as ‘Alderman or Alderwoman’. The original term of office had been 

twenty (20) years of service. For service the honouring titles of ‘Sir’ and 

‘Lady’ had also been conferred. 

Local Authorities Act, 1992 (Act 23 of 1992) 

The Local Authorities Act, 1992 (Act 23 of 1992) does not contain the term ‘Alderman’ 

and only uses ‘Councillor’. Even under the previous Municipal Ordinance 13 of 1963 the 

title did not officially exist by law, but under the previous dispensation prior to 1992, it 

was an honorary title bestowed on Councillors as an acknowledgement for long service. 

It had no financial benefit, it was merely acknowledgement to confer honours for 

Councillor services rendered. 

Comparison with other Local Authorities 

The Association for Local Authorities in Namibia (ALAN) 

ALAN confirmed that there is no official policy in place to honour 

Councillors at all. The matter is dealt with differently at different local 

authorities. 

Part 1 Municipalities 

In Swakopmund the practice existed, but only for those Councillors that 

served more than ten (10) years, also only under the previous 

dispensation. However, three (3) Councillors with service of more than 

ten (10) years of service had been acknowledged the previous years, but 

not with the conferring of a title, but a small gift. The honouring of 

Councillors has not been linked to terms or cycles but to full completed 

ten (10) years of service.

Walvis Bay does not have a system in place to confer honors to 

Councillors, but would follow Windhoek’s suit. 

Other Local Authorities 

ALAN confirmed that in Omaruru two (2) Councillors and one (1) in Outjo, 

(Councillor Ms F Job), had been conferred such titles as Alderman/ 

Alderwoman after twenty (20) full years of service. 

Under the Local Authorities Act, 1992 (Act 23 of 1992) a Councillor serves as a 

Councillor from the date elected until the date of the next general election, unless of 

course a member is elected to fill a vacancy, which period may be shorter than when a 

Councillor serves a full term between two (2) general elections. These terms may be five 

(5) years or may be longer if the elections have been delayed or may be shorter where a 

vacancy is filled. 

Periods of office of members of local authority councils 

9. A member of a local authority council shall, subject to the provisions of section 13(1), 

hold office as such a member from the date on which he or she is elected as such a 

member until the date immediately before the date on which the next election under 

section 8 is held in respect of that local authority council subsequent to his or her 

election as a member of the local authority council. 

The following Councillors have completed more than ten (10) full years of 

service: 

//Hoabes (Ms) Rosina Feb 1998 Feb 2011 - 13 Years 

//Khoaseb (Mr) Elifas Feb 1998 Feb 2011 - 13 Years 


RECOMMENDED: 

(a) That it be noted that Council had a practice to honour 

Councillors for meritorious services after completion of twenty 

(20) full years of service by conferring the title of 

Alderman/Alderwoman to such Councillors. 

(b) That it be noted that under section 30(1)(q) of the Local 

Authorities Act, 1992 (Act 23 of 1992), honours may be 

conferred to any person who has in the opinion of the local 

authority Council rendered meritorious service to its residents. 

(c) That Council approves the principle of honouring Councillors 

for meritorious service by, the honourary title of Alderman / 

Alderwoman and that a certificate of acknowledgement be 

issued to Councillors who have completed two consecutive 

terms. 

(d) That the following Councillors, serving thirteen (13) years and 

more, be honoured with the honourary title of Alderwoman / 

Alderman and a certificate of acknowledgement: 

(i) Councillor R //Hoabes (13 years service) 

(ii) Councillor E //Khoaseb (13 years service)

11.1.10 PRESENTATION BY THE CHAIRMAN OF ERONGO RED BOARD OF 

DIRECTORS 

(C/M 2011/08/31 - A 4/3/1/16, A 2/3/1/4) 





At a Special management Committee meeting held on 25 July 2011 the 

Chief Executive Officer of Erongo RED, Mr G Coeln, presented an 

overview of Erongo RED’s financial situation and the envisaged 

transformational changes to be undertaken by the company. After various 

questions were raised and answered to the satisfaction of Management 

Committee, it was resolved as follows: 

(a) That the presentation by the Chief Executive Officer of Erongo RED be noted. 

(b) That the item be resubmitted to the next Ordinary Management Committee 

meeting for consideration. 

Attached, hereto the presentation given by the Chairman of the Board of 

Directors of Erongo RED. 


RECOMMENDED: 

(a) That the briefing by the Chief Executive Officer on the 

presentation by Messrs Erongo RED be noted. 

(b) That Council supports the Chairman of the Board of Directors 

of Erongo RED in his endeavours to improve the functionality 

of Erongo RED and that Erongo RED not be dissolved. 

(c) That Messrs Erong RED be advised that, in future, all 

dividends are to be paid to Council. 

(d) That Council identify projects that must be funded from 

Erongo RED’s undivided dividends.

11.1.11 SWAKOPMUND EXTENSION 12 SURVEYOR GENERALS PLANS 

(C/M 2011/08/31 - G 3/3/2/15) 





Attached letter was received from Messrs Windhoek Consulting 

Engineers on behalf of their client Messrs Manah Enterprises requesting 

Council to make payment for 49% of the survey cost of Extension 12 to 

the amount of N$174 520.15. 

On response to their letter the Municipality enquired who gave the 

instruction for the survey of Extension 12 since the Procurement Policy 

was not followed. 

At a meeting held with Messrs Windhoek Consulting Engineers it was 

explained verbally that Block 7 was supposed to be developed by 

Rössing (Pty) Ltd and in the proposed agreement between Messrs 

Rössing (Pty) Ltd and Messrs Manah Enterprises, Manah Enterprises 

would have surveyed the blocks. However, since Rössing returned Block 

7 to the Municipality, the Municipality must reimburse Messrs Manah 

Enterprises for the cost. 

Permission is herewith requested to reimburse Messrs Manah 

Enterprises for the Survey cost of N$174 520.15. 


RECOMMENDED: 

(a) That approval be granted to reimburse Messrs Manah 

Enterprises for the Survey cost of Block 7 to the amount of 

N$174 520.15. 

(b) That the cost be added to the upset price when the erven will 

be sold on auction.

11.1.12 ILLEGAL BUILDING OPERATIONS ON ERF 1158, KRAMERSDORF 

(C/M 2011/08/31 - E 1158) 





It has now come to the attention of the Municipality that the owners of 

Erf 1158 had illegally constructed a structure on the common boundary 

between their property and Erf 1159. 

The owners of Erf 1158, Mr & Mrs Hirsch, constructed the structure 

without prior approval from their neighbour for the relaxation of the 3m 

lateral building line to 0m and the relaxation of the lateral boundary wall 

height form 2.25m to 3.5m. 

The owners of Erf 1158 then approached their neighbour, Mr J H du 

Plessis, for the relaxation of these building line requirements but were 

denied such approval. Mr J H du Plessis clearly indicated that he does 

not want this structure against the wall and that he will not sign the 

relaxation forms. He also indicated that the case has been dragging on 

for some time now and he wants this finalised as soon as possible. 

In terms of the Swakopmund Town Planning Scheme Clause 6 the 

neighbour needs to give consent in terms of these relaxations. If Council 

decides to give such approval against the wishes of Mr J H du Plessis he 

can make use of Clause 8 of the Town Planning Scheme to appeal to the 

Minister against the resolution taken by Council. 


RECOMMENDED: 

(a) That the relaxations for both the Lateral Building Line from 3m 

to 0m and Lateral Boundary wall height from 2.25m to 3.5m not 

be approved. 

(b) That the owner of Erf 1158 be informed to remove the structure 

at their own cost within 60 days of notification.

11.1.13 APPLICATION FOR PERMISSION TO OPERATE A RESIDENT 

OCCUPATION (ADMINISTRATIVE OFFICE) 

(C/M 2011/08/31 - M4 E 41) 





Attached application was received from Mr G Olivier t/a Messrs West 

Coast Travel Namibia on Erf 41, Mile 4 Unit 2 (Abelone Avenue) for the 

registration of an Administrative Office (Transport) in terms of the Town 

Planning Regulations (Notice No. 24/2011-07-15): 

The owner of the above-mentioned unit has requested Council for 

permission to operate an administrative office on his property. The 

property is zoned “General Residential 2” and according to the Town 

Planning Scheme Regulations, with special consent of Council a resident 

occupation may be allowed. 

Insert from the Town Planning Amendment Scheme No.12: 

“RESIDENT OCCUPATION” means any commercial or industrial use conducted within 

a dwelling and carried on by the inhabitants thereof, subject to the following: 

(i) The resident occupation shall be confined to one third of the total floor area of the 

said dwelling; 

(ii) The resident occupation must be carried out entirely within the dwelling to include 

the basement, outbuilding, garage, and/or attic of the dwelling. 

(iii) The home occupation must be clearly incidental and secondary to the residential 

use of the dwelling; 

(iv) The residential character and appearance of the dwelling and the property on 

which it is located shall not be changed in any visible manner. No advertisement of 

the existence of the resident occupation shall be visible from the dwelling or the erf 

on which it is located, except for one sign as permitted by this Scheme; 

(v) No materials or products shall be stored on the erf outside in such a manner as to 

be visible from any adjacent property; 

(vi) Display of merchandise or products of the resident occupation for sale may be 

permitted at the discretion of Council in keeping with subparagraph (iv) above; 

(vii) The resident occupation shall not create any objectionable noise, odor, vibration or 

unsightly conditions; 

(viii) The resident occupation shall not create a health or safety hazard; 

(ix) The resident occupation shall not create any interference with communication 

transmission or reception in the vicinity; 

(x) Only products that are substantially manufactured or fabricated in the dwelling 

solely by the inhabitants thereof shall be sold as part of the resident occupation. 

Products not manufactured or fabricated within the dwelling by the inhabitants may 

only be sold by catalogue sales and may not be stocked for retail sales within the 

residence. Incidental sales of products directly associated with the resident 

occupation may be permitted by Council; 

(xi) The resident occupation may employ up to 2 full time employees. 

All adjacent neighbours were contacted and no objections were received. 

The proposed consent use was also advertised as per Clause 6 of the 

Town Planning Scheme Regulations (Notice No. 24/2011-07-15) and no 

objections were received.


RECOMMENDED: 

(a) That the application of Mr G Olivier t/a Messrs West Coast 

Travel Namibia for permission to operate Administrative Office 

(Transport) on Erf 41, Mile 4 Unit 2, Abelone Avenue, (Notice 

No. 24/2011-07-15) be approved. 

(b) That they register with the Health Services Department and the 

standard Health Regulations will apply. 

(c) That the consent use be subject to the following: 

• That Council reserves the right, to cancel a consent use should there be 

valid complaints. 

• That the applicant must operate within the Town Planning Scheme 

regulations. 

• That no clients are allowed to visit the premises. 

• That the consent is not transferable. 

• That no vehicles be stored on the premises. 

• That the applicant adheres to the Body Corporate Rules at all times.

11.1.14 APPROVAL OF SWAKOPMUND TOWN PLANNING AMENDMENT 

SCHEME NO. 48 

(C/M 2011/08/31 - G 3/2/2/2) 





Attached Amendment Scheme No. 48 was received from Winplan Town 

& Regional Planning Consultants on behalf of their client for following; 

• Rezoning of Erven 904 and 905, Swakopmund from “Single Residential” with a 

density of 1:900 to “General Business”. (Council Resolution 24-03-2011) 

With the rezoning approved by Council it is now needed to obtain formal 

approval from the Ministry of Regional and Local Government, Housing 

and Rural Development. The objectors were informed of their right to 

object to the Minister against the Council resolution taken on 24 March 

2011. This right was exercised through the objection by Messrs 

Stubenrauch Planning Consultants to the Ministry against the rezoning 

and ultimately against the proposed Amendment Scheme No. 48. An 

objection against the proposed Amendment Scheme will result in a 

hearing process initiated by the Ministry with regard to the decision. 

The applicant is therefore requesting Council’s permission for the 

approval of Amendment Scheme No. 48. 


RECOMMENDED: 

(a) That Council approves Amendment Scheme No. 48 (on file) as 

submitted by Messrs WinPlan Planning Consultants on behalf 

of their client. 

(b) That Messrs WinPlan Planning Consultants be informed to 

submit Amendment Scheme No. 48 to the Ministry of Regional 

and Local Government, Housing and Rural Development for 

approval by the Honourable Minister. 

(c) That Messrs Stubenrauch Town and Regional Planners, on 

behalf of his clients, be informed that they have the right to 

object (in terms of Clause 8 of the Swakopmund Town 

Planning Scheme) to the Minister, within 28 days of this notice 

against Council’s decision, provided that written notice of such 

an appeal shall be given to the Ministry, as well as the Council 

within the said period.

11.1.15 APPROVAL OF SWAKOPMUND TOWN PLANNING AMENDMENT 

SCHEME NO. 49 

(C/M 2011/08/31 - G 3/2/2/2) 





Attached Amendment Scheme No. 49 was received from Stubenrauch 

Town & Regional Planning Consultants on behalf of their clients for 

following: 

• Rezoning of Consolidated Erf 678, Swakopmund from “Local Authority” with a 

density of 1:900 to “General Business” with a bulk of 2.0. (Council Resolution 31- 

05-2011) 

• Rezoning of Erf 613 Tamariskia, Swakopmund, from “Institutional” to “Single 

Residential”. (Council Resolution 24-02-2011) 

All items as included within the Swakopmund Town Planning Scheme No. 

49 were approved by Council. Once approval is obtained from Council the 

applicant can then proceed with the submission of the proposed 

amendments to the Ministry of Regional and Local Government, Housing 

and Rural Development for final approval by the Minister. 

The applicant is therefore requesting Council’s permission for the 

approval of Amendment Scheme No. 49. 


RECOMMENDED: 

(a) That Council approves Amendment Scheme No. 49 (on file) as 

submitted by Messrs Stubenrauch Town Planning Consultants 

on behalf of their clients. 

(b) That Messrs Stubenrauch Town and Regional Planning 

Consultants be informed to submit Amendment Scheme No. 49 

to the Ministry of Regional and Local Government, Housing 

and Rural Development for approval by the Honourable 

Minister.

11.1.16 APPLICATION TO OPERATE A HOME SHOP IN THE DRC 

(C/M 2011/08/31 - H 5/4/1) 





Attached application was received from Ms E ‘Uises t/a Messrs 

M “Gubasen for the registration of a Home Shop on Erf 503 at the DRC 

Informal Settlement in terms of the Town Planning Regulations and 

Council’s Shebeen and Home Shop Policy (Notice No. 24/2011-07-15). 

The above erf have no zoning and are situated in an “Informal” area and 

a Home Shop will be operated from the premises. 

The intended use was advertised as per Clause 6 (Notice No. 24/2011- 

07-15) and no objections were received. All adjoining neighbours were 

also contacted and no objections were received. 

Council on 24 April 2008 resolved as follows: 

(a) That the following minimum requirements for the operation of shebeens in the DRC 

informal settlement in Swakopmund be approved. 

(i) The floor of the premises shall be constructed of material with a smooth finish that 

can be properly cleaned (e.g. concrete floor with steel troweled topping). 

(ii) Serving counters and seating arrangement for customers appropriate to the 

premises and to the maximum number of customers which may be served at any 

time must be provided. 

(iii) A Sketch of the premises concerned showing: the dimensions of each room on the 

premises must be submitted for approval. 

(iv) All doors, windows, and counters, if applicable, including places of entry into the 

premises and streets or other places from which the premises may be entered must 

be indicated on the sketch. 

(v) The Structure shall be constructed from material with a lower flammability quality. 

(i.e. Nutec Sheet, Gypsum Board or solid wood) and materials such as plastic, 

cardboard or carton structures will not be allowed and that the Health Services 

Department conduct an inspection prior to the approval of the applications. 

(vi) The minimum size of the premises to be used as a Shebeen shall be 6m 2 which 

area shall not be part of or be used as a dwelling or sleeping room. 

(vii) An approved toilet facility must be available onsite for the use of customers visiting 

the Shebeen in addition to the ones currently provided by Council and which is 

shared by two families. 

(viii) A receptacle/container with tight fitting lid for storage of clean water as well as a 

basin(bowl to wash your hands) must be provided on site. 

(ix) The tenant of the Erf must be the operator of the Shebeen and proof of the same 

must be obtained from the General Manager: Community Development Services 

and must be submitted attached to the application form. 

(x) The times of operation of the Shebeen must be displayed on the structure 

(Shebeen) i.e., 

♦ On any day, excluding a Sunday from 10h00 to 24h00 

♦ On a Sunday, from 10h00 to 14h30 and from 18h00 to 24h00; 

(b) That all applicants apply for consent use as per Council’s Homeshop and Shebeen policy. 

(c) That all applications for Shebeens in DRC be submitted to the Management Committee for 

approval.

(d) That a Letter of Consent for the approval of the operation of a Shebeen be issued to 

successful applicants. 

(e) That Council reserves the right to withdraw consent use if valid objections and or 

complaints are received against the operation of the Shebeen. 

(f) That an annual registration fee of N$138.00 plus VAT be payable with every application 

and as approved by Council from time to time. 

(g) That the General Manager: Health Services provides a comparative analysis of the 

situation between Windhoek and Swakopmund. 


RECOMMENDED: 

(a) That the application of Ms E ‘Uises t/a Messrs M “Gubasen to 

operate a Home shop on Erf 503 in the DRC Informal 

Settlement (Notice No. 24/2011-07-15) be approved on 

condition that no alcohol may be sold on the premises. 

(b) That the consent use be subject to the following: 



• That they must operate within the Town Planning Scheme regulations, 

Liquor Act (Act No.6 of 1998), Health regulations and Shebeen & Home 

Shop policy. 

(c) That the consent is not transferable should the property be 

vacated.

11.1.17 APPLICATION FOR PERMISSION TO OPERATE A PUBLIC GARAGE 

AND SHOWROOM 

(C/M 2011/08/31 - E 3973) 





Attached application was received for the registration of a public garage 

and showroom business in terms of the Town Planning Regulations: 

• Erf 3973, Swakopmund Unit 9 (Einstein Street) - Mr D L Miljo t/a Messrs DMA 

Holdings 

(Notice No. 24/2011-07-15) 

The property is zoned “General Industrial” and according to the Town 

Planning Scheme Regulations, with special consent of Council a public 

garage may be allowed. 


“PUBLIC GARAGE” means a business or concern where motor vehicles are provided 

with fuel for payment or reward and includes trading in motor vehicles, oil, tyres or motor 

spares, the repair or overhauling of motor vehicles, a restaurant or café, spray painting 

panel beating, black smithery or body work. 

All adjacent neighbours were contacted and no objected were received. 



objections were received. 


RECOMMENDED: 

(a) That the following application for permission to operate a 

public garage and showroom on Erf 3973 - Unit 9 be approved: 






• That they must operate within the Town Planning Scheme regulations. 

• That the consent is not transferable.

11.1.18 APPLICATION FOR PERMISSION TO OPERATE A RESIDENT 

OCCUPATION (HOME INDUSTRY) 

(C/M 2011/08/31 - E 4203) 





Attached application was received for the registration of a Home Industry 

in terms of the Town Planning Regulations: 

• Erf 4203, Kramersdorf (23 Martin Luthersicht) - Mr I S Wood t/a Messrs 

Greenthumb (Home Industry - Production of cut flowers, seedlings, vegetables)) 

(Notice No. 24/2011-07-15) 

The owner of the above-mentioned erf has requested Council for 

permission to operate a home industry on his property. The property is 

zoned “Single Residential” and according to the Town Planning Scheme 

Regulations, with special consent of Council a “Resident Occupation” 

may be allowed. 


“RESIDENT OCCUPATION” means any commercial or industrial use conducted within a dwelling 

and carried on by the inhabitants thereof, subject to the following: 

(i) The resident occupation shall be confined to one third of the total floor area of the said 

dwelling; 

(ii) The resident occupation must be carried out entirely within the dwelling to include the 

basement, outbuilding, garage, and/or attic of the dwelling. 

(iii) The home occupation must be clearly incidental and secondary to the residential use of the 

dwelling; 

(iv) The residential character and appearance of the dwelling and the property on which it is 

located shall not be changed in any visible manner. No advertisement of the existence of 

the resident occupation shall be visible from the dwelling or the erf on which it is located, 

except for one sign as permitted by this Scheme; 

(v) No materials or products shall be stored on the erf outside in such a manner as to be visible 

from any adjacent property; 

(vi) Display of merchandise or products of the resident occupation for sale may be permitted at 

the discretion of Council in keeping with subparagraph (iv) above; 



(viii) The resident occupation shall not create a health or safety hazard; 

(ix) The resident occupation shall not create any interference with communication transmission 

or reception in the vicinity; 

(x) Only products that are substantially manufactured or fabricated in the dwelling solely by the 

inhabitants thereof shall be sold as part of the resident occupation. Products not 

manufactured or fabricated within the dwelling by the inhabitants may only be sold by 

catalogue sales and may not be stocked for retail sales within the residence. Incidental 

sales of products directly associated with the resident occupation may be permitted by 

Council; 


The owner of Erf 4203 intends to only sell surplus plants and vegetables 

from his garden. The majority will be sold through an outlet in town. Any 

additional sales will be conducted during normal business hours from 

Erf 4203. Parking will be provided on the premises. 


The proposed consent use was also advertised as per Clause 6 of the




RECOMMENDED: 

(a) That the following application for permission to operate a 

“Resident Occupation” - Home Industry be approved: 

• Erf 4203, Kramersdorf (23 Martin Luthersicht Street) - Mr I S Wood t/a 

Messrs Greenthumb (Home Industry - production of cut flowers, 

seedlings, vegetables) 

(Notice No. 24/2011-07-15) 






• That the applicant must operate within the Town Planning Scheme 

regulations. 


• That parking will be provided on the premises. 

• That no bulk stock/chemicals be stored on the premises. 

• That sales only be conducted during business hours.

11.1.19 APPLICATION FOR PERMISSION TO OPERATE A RESIDENTIAL 

GUESTHOUSE 

(C/M 2011/08/31 - E 426) 





Attached application was received from Ms H Müller t/a Messrs Organic 

Square Guesthouse to operate a Residential Guesthouse on Erf 426 

Swakopmund (Notice No. 24/2011-07-15). 

The erf is zoned “Single Residential” and each room /unit provided must 

have 1.5 parking bays available on the premises. 

Excerpt from the Town Planning Amendment Scheme No.12 Clause 5, 

table A2. 

Single Residential - TABLE A2: Provision of Parking 

USE 

Dwelling Houses As determined by Council. 

MINIMUM NUMBER OF PARKING SPACES TO BE 

PROVIDED 

Places of Public Worship and 1 parking bay per 10 seats or 10 members 

Residential Guest House A minimum of 2 plus 1.5 per room 

Places of Instruction Min: 15 bays for funeral chapels; 8 bays for other uses 

6 Rooms x 1.5 parking bays + 2 = 11 parking bays 

Parking for 11 motor vehicles will be provided. 

Table B: Erection and use of buildings and use of land 

ZONE MAP 

REFERENCE 

PURPOSES 

FOR WHICH 

LAND MAY 

BE USED 

A Single Residential Yellow fill Dwelling 

house 

PURPOSES FOR WHICH LAND MAY 

BE USED AND BUILDINGS MAY BE 

ERECTED AND USED WITH THE 

SPECIAL CONSENT OF THE 

COUNCIL ONLY 

Place of Public Worship, Place of 

Instruction, Resident Occupation, 

Residential Guest House 

In order to establish a Residential Guesthouse, the applicant must also 

obtain permission from the Namibian Tourism Board. 

The Swakopmund Town Planning Scheme Regulations stipulate that 

special consent needs to be obtained from Council if a Residential 

Guesthouse is to be permitted on a “Single Residential” erf. All the 

surrounding neighbours have been contacted for their comments. All the 

neighbours were informed as to the proposed consent required. 

Registered mail to some of the neighbours was also sent. None of the 

neighbours contacted replied or objected. The intended use was further 

advertised as per Clause 6 (Notice No. 24/2011-07-15) and no objections 

were received.


RECOMMENDED: 

That the application of Messrs Organic Square Guesthouse to 

operate a Residential Guesthouse on Erf 426, Swakopmund (Notice 

No. 24/2011-07-15) be approved subject to the following: 

• That final approval only be granted once permission from the Namibian 

Tourism Board has been received. 

• That they register with the Health Services Department. 

• That the applicant adheres to Council’s Accommodation Establishment 

policy at all times. 

• That Council reserves the right, to cancel a consent use should there be valid 

objections. 

• That the applicant provides a minimum of 1.5 parking bays per Room plus 

two (2) parking bays. 


• That they must operate within the Town Planning Scheme Regulations.

11.1.20 APPLICATION FOR PERMISSION TO OPERATE A RESIDENTIAL 

GUESTHOUSE 

(C/M 2011/08/31 - M 1879) 





Attached application was received from Ms S Kasete t/a Messrs 

Comfyzone Guesthouse to operate a Residential Guesthouse on 

Erf 1879, Mondesa (Notice No. 24/2011-07-15). 

The erf is zoned “Single Residential” and each room /unit provided must 

have 1.5 parking bays available on the premises. 

Excerpt from the Town Planning Amendment Scheme No.12 Clause 5, 

table A2. 

Single Residential - TABLE A2: Provision of Parking 

USE 

Dwelling Houses As determined by Council. 

MINIMUM NUMBER OF PARKING SPACES TO BE 

PROVIDED 

Places of Public Worship and 1 parking bay per 10 seats or 10 members 

Residential Guest House A minimum of 2 plus 1.5 per room 

Places of Instruction Min: 15 bays for funeral chapels; 8 bays for other uses 

5 Parking bays for the proposed residential guest house are needed. 

2 Rooms x 1.5 parking bays + 2 = 5 parking bays 

Parking for 5 motor vehicles is available. 

Table B: Erection and use of buildings and use of land 

ZONE MAP 

REFERENCE 

A Single 

Residential 

PURPOSES 

FOR WHICH 

LAND MAY 

BE USED 

Yellow fill Dwelling 

house 

PURPOSES FOR WHICH LAND 

MAY BE USED AND BUILDINGS 

MAY BE ERECTED AND USED 

WITH THE SPECIAL CONSENT 

OF THE COUNCIL ONLY 

Place of Public Worship, Place of 

Instruction, Resident Occupation, 

Residential Guest House 

In order to establish a Residential Guesthouse, the applicant must also 

obtain permission from the Namibian Tourism Board. 

The Swakopmund Town Planning Scheme Regulations stipulate that 

special consent needs to be obtained from Council if a Residential 

Guesthouse is to be permitted on a “Single Residential” erf. All the 

surrounding neighbours have been contacted for their comments. All the 

neighbours were informed as to the proposed consent required. None of 

the neighbours contacted objected. The intended use was further 

advertised as per Clause 6 (Notice No. 24/2011-07-15) and no objections 

were received.


RECOMMENDED: 

That the application of Messrs Comfyzone Guesthouse to operate a 

Residential Guesthouse on Erf 1879, Mondesa (Notice No. 24/2011- 

07-15) be approved subject to the following: 

• That final approval only be granted once permission from the Namibian 

Tourism Board has been received. 

• That they register with the Health Services Department. 

• That the applicant adheres to Council’s Accommodation Establishment 

policy at all times. 

• That Council reserves the right, to cancel a consent use should there be valid 

objections. 

• That the applicant provides a minimum of 1.5 parking bays per Room plus 

two (2) parking bays. 


• That they must operate within the Town Planning Scheme Regulations.

11.1.21 APPLICATION FOR PERMISSION TO OPERATE RESIDENT 

OCCUPATIONS (ADMINISTRATIVE OFFICES) 

(C/M 2011/08/31 - T 328, T 127, E 4070, T 781, E 3097, E 1997) 





Attached applications have been received for the registration of 

administrative offices in terms of the Town Planning Regulations: 

• Erf 328, Tamariskia (Garnet Avenue) - Mr A Gaweseb t/a Messrs Coastal Cleaning and 

Renovations CC (Administrative Office - Renovation and Cleaning Services) 

(Notice No. 24/2011-07-15) 

• Erf 127, Tamariskia (Brockerhoff Avenue) - Mr A G Honisch t/a Messrs Shiri Media 

(Administrative Office - Media Company/Edit Suite/Office) 

(Notice No. 24/2011-07-15) 

• Erf 4070, Swakopmund (16 Tsavorite Street) - Mr J E Marais t/a Messrs Two Oceans Car 

Rental (Administrative Office - Car Rental) 

(Notice No. 24/2011-07-15) 

• Erf 781, Tamariskia (Franziska van Neel Street) - Mr A Nghinaunye t/a Messrs Road to 

Success Building Construction (Administrative Office - Building Construction) 

(Notice No. 24/2011-07-15) 

• Erf 3097, Swakopmund (13 Nelken Street) - Mr D Riße t/a Messrs Indiri Tours (Administrative 

Office - Tour Operator) 

(Notice No. 24/2011-07-15) 

• Erf 1997, Swakopmund (27 Roeder Street) - Mr G A Isaacs t/a Messrs GA Isaacs Enterprises 

(Administrative Office - Trading Enterprise) 

(Notice No. 24/2011-07-15 

The owners of the above-mentioned erven have requested Council for 

permission to operate an administrative office on their properties. The 

properties are zoned “Single Residential” and according to the Town 

Planning Scheme Regulations, with special consent of Council a resident 

occupation may be allowed. 


“RESIDENT OCCUPATION” means any commercial or industrial use conducted within a dwelling 

and carried on by the inhabitants thereof, subject to the following: 

(i) The resident occupation shall be confined to one third of the total floor area of the said 

dwelling; 

(ii) The resident occupation must be carried out entirely within the dwelling to include the 

basement, outbuilding, garage, and/or attic of the dwelling. 

(iii) The home occupation must be clearly incidental and secondary to the residential use of the 

dwelling; 

(iv) The residential character and appearance of the dwelling and the property on which it is 

located shall not be changed in any visible manner. No advertisement of the existence of 

the resident occupation shall be visible from the dwelling or the erf on which it is located, 

except for one sign as permitted by this Scheme; 

(v) No materials or products shall be stored on the erf outside in such a manner as to be visible 

from any adjacent property; 

(vi) Display of merchandise or products of the resident occupation for sale may be permitted at 

the discretion of Council in keeping with subparagraph (iv) above; 



(viii) The resident occupation shall not create a health or safety hazard;

(ix) The resident occupation shall not create any interference with communication transmission 

or reception in the vicinity; 

(x) Only products that are substantially manufactured or fabricated in the dwelling solely by the 

inhabitants thereof shall be sold as part of the resident occupation. Products not 

manufactured or fabricated within the dwelling by the inhabitants may only be sold by 

catalogue sales and may not be stocked for retail sales within the residence. Incidental 

sales of products directly associated with the resident occupation may be permitted by 

Council; 







RECOMMENDED: 

(a) That the following application for permission to operate 

different administrative offices be approved: 

• Erf 328, Tamariskia (Garnet Avenue) - Mr A Gaweseb t/a Messrs 

Coastal Cleaning and Renovations CC (Administrative Office - 

Renovation and Cleaning Services) 

(Notice No. 24/2011-07-15) 

• Erf 127, Tamariskia (Brockerhoff Avenue) - Mr A G Honisch t/a Messrs 

Shiri Media (Administrative Office - Media Company/Edit Suite/Office) 

(Notice No. 24/2011-07-15) 

• Erf 4070, Swakopmund (16 Tsavorite Street) - Mr J E Marais t/a Messrs 

Two Oceans Car Rental (Administrative Office - Car Rental) 

(Notice No. 24/2011-07-15) 

• Erf 781, Tamariskia (Franziska van Neel Street) - Mr A Nghinaunye t/a 

Messrs Road to Success Building Construction (Administrative Office - 

Building Construction) 

(Notice No. 24/2011-07-15) 

• Erf 3097, Swakopmund (13 Nelken Street) - Mr D Riße t/a Messrs Indiri 

Tours (Administrative Office - Tour Operator) 

(Notice No. 24/2011-07-15) 

• Erf 1997, Swakopmund (27 Roeder Street) - Mr G A Isaacs t/a Messrs 

GA Isaacs Enterprises (Administrative Office - Trading Enterprise) 

(Notice No. 24/2011-07-15) 




• That Council reserves the right, to cancel a consent use should there 

be valid complaints. 

• That they must operate within the Town Planning Scheme regulations. 


• That no clients are allowed to visit the premises. 

• That no stock/materials, vehicles be stored on the premises.

11.1.22 PERMANENT CLOSURE OF PUBLIC OPEN SPACE ON ERF 5360 

AND SUBSEQUENT REZONING OF ERF 5360 SWAKOPMUND FROM 

“PUBLIC OPEN SPACE” TO “GENERAL BUSINESS” 

(C/M 2011/08/31 - E 5360) 





Attached application was received from Stubenrauch Town Planning Consultant 

for the permanent closure of the “Public Open Space” and rezoning of Erf 5360, 

Swakopmund, from “Public Open Space” to “General Business”. 

The concerned property is located in Extension 15 directly adjacent to Extension 

9. The “Public Open Space” was identified for development due to its abnormally 

large size (3.8ha) that would only become a burden for the Municipality to 

maintain. The Municipality resolved to approve the sale of Erf 5360 to 

Woermann Brock & Co (Pty) Ltd for the development of a shopping centre. 

Council further resolved on 25 November 2010 to approve the permanent 

closure of the “Public Open Space”. It was further resolved to suspend the sale 

pending the successful closure op Erf 5360. 

The intended closure was advertised in both the Namibian and the Namib Times 

on 4 February 2011. A notice was also placed in the Government Gazette on 1 

February 2011. Surrounding property owners were also informed of the intent to 

permanently close the erf and their comments were requested. 

A number of objections were received with regard to the closure of the “Public 

Open Space” by the time the objection period lapsed on 21 February 2011, 

these are as follows: 

• Mr H P Scoltz of Erf 2837 : Purchased 2000 

• Mr A Pfeiffer of Erf 2833 : Purchased 2003 

• Mr & Mrs Reid of Erf 2832 : Purchased 2008 

• Ms T M Olivier of Erf 2836 : Purchased 2005 

• Mr & Mrs Wilhelm of Erf 2838 : Purchased 2007 

• A Lubbe of Erf 2842 : Purchased 2001 

• A J Louw of Erf 2843 : Purchased 1999 

• P J and J O Vermeulen of Erf 2834 : Purchased 2004 

• E and T Schreiber of Erf 2835 : Purchased 2001 

The reasons for objecting to the proposed closure are as follows: 

(a) When they bought their properties they were informed that Erf 5360 was created 

to function as a “Public Open Space” which was to be used as a park in future and 

not for a shopping centre. 

(b) The development of a shopping centre will bear negatively on the area and their 

erven in the following ways: 

• Property values will decrease. 

• There will be an increase in noise pollution. 

• There will be reduction in visual quality in the surrounding area. 

• The proposed development will result in an increase in traffic flow in the area. 

Discussion on objection against the permanent closure:

(1) When they bought their properties they were informed that Erf 5360 

was created to function as a “Public Open Space” which was to be 

used as a park in future and not for a shopping centre. 

The concern is noted. The size of the “Public Open Space” is impractical as it 

currently measures 3.8ha. This large piece of “Public Open Space” will only 

become a burden for the Municipality to maintain. It is understandable that “Public 

Open Spaces” is of importance in certain communities but an open mind should 

be kept to the size and management of these “Public Open Spaces”. The 

Engineering Services Department is in the process of designing a new layout on 

the open land directly west of Erf 5360 and intends to include a “Public Open 

Space” in this layout to the benefit of the whole area. This “Public Open Space” 

will be smaller and more manageable for the Municipality. 

(2) The development of a shopping centre will bear negatively on the 

area and their erven in the following ways: 

(a) Property values will decrease. The close proximity of a business property 

could also have the opposite effect on the surrounding properties and it is 

unlikely that such a closure and rezoning will decrease the property values. 

(b) There will be an increase in noise pollution. The concern is noted. With 

the development of other approved layouts the increase of noise will occur 

naturally. The proposed use is of a higher nature than the current zoning but 

it should be seen as a more efficient use of this vast open tract of land. 

(c) There will be reduction in visual quality in the surrounding area. The 

concern is noted. It can also be argued that if the “Public Open Space” 

remains as is and the “Public Open Space” not fully developed and 

maintained it could also have a negative impact on the visual quality of the 

area. 

(d) The proposed development will result in an increase in traffic flow in 

the area. Traffic will increase in the area with or without the proposed 

shopping centre. A number of layouts were recently approved within this 

area and this will have an even greater effect than the proposed shopping 

centre. All other layouts within the area consist of mixed land uses which in 

itself will increase traffic throughout all other approved Extension. 

The Rezoning Application 

The rezoning was advertised in both the Namib Times and the New Era on 18 and 25 

March 2011. Letters were also sent to surrounding property owners for their comments. 

A number of objections were received from resident in the area. These include almost all 

the neighbours that have objected to the Permanent Closure of the “Public Open 

Space”. 

Objections Received 

• P and A Lubbe of Erf 2842 

• P J and J O Vermeulen of Erf 2834 

• Mr & Mrs Reid of Erf 2832 

• B Scott of Erf 2839 

• Mr & Mrs Wilhelm of Erf 2838 

• Ms M Olivier of Erf 2836 

• W Thomas and T Schreiber of Erf 2835 

The objections as received are as follows: 

(1) The property owners bought their erven due to the fact that there was a designated “Public 

Open Space” (Erf 5360) within close proximity to their properties, which could be used 

by many of the residents of Extension 15 for public purposes such as walking their dogs, 

etc and not for the construction of a shopping centre.

(2) The “Public Open Spaces” should be preserved for all communities for the development of 

public facilities that can be used by the public, especially the children. 

(3) A shopping complex on Erf 5360 will increase the traffic flow in the area and will add to 

noise and dust pollution. 

(4) The shopping centre will increase crime in the area. 

(5) There are already existing developments (Spar and Woermann Brock) within walking 

distance in the area and should another complex be necessary it should be developed 

towards the direction of Mile 4 and not Vineta. 

Discussion on Objections 

1) The property owners bought their erven due to the fact that there was a 

designated “Public Open Space” (Erf 5360) within close proximity to their 

properties, which could be used by many of the residents of Extension 15 

for public purposes such as walking their dogs, etc and not for the 

construction of a shopping centre. 

Refer to discussion on objection no. 1 under the Closure section. 

2) The “Public Open Spaces” should be preserved for all communities for the 

development of public facilities that can be used by the public, especially 

the children. 

The necessity of “Public Open Spaces” within the community is understood and is 

very important from a social point of view. “Public Open Spaces” should be 

preserved as far as possible to provide communities with such places of interest 

for social and recreational purposes. The concern is noted. 

3) A shopping complex on Erf 5360 will increase the traffic flow in the area and 

will add to noise and dust pollution. 

Once again it should be pointed out that with the development of the other blocks 

in close proximity noise and dust will increase. This is a reality that these residents 

should accept and deal with. Soon Dr. Schwietering Street will be tarred up to Mile 

4 which will reduce the dust created by traffic. Dust is and will always be a factor in 

Swakopmund due to wind and open tracts of land waiting to be developed. 

The objectors are now objecting to one small part of development but fail to 

recognise that the overall development of the area will contribute to much more 

noise and dust than one shopping centre. Objection not supported. 

4) The shopping centre will increase crime in the area. 

Crime is a reality all over the Namibia and using this as a reason not to approve 

an application cannot be supported. Even the presence of other households within 

the area of Ext 15 could lead to an increase in crime as opportunity for such is 

increased. Public Open Spaces can be used as a hangout place for criminal 

elements observing the neighbourhood. Objection not supported. 

5) There are already existing developments (Spar and Woermann Brock) within 

walking distance in the area and should another complex be necessary it 

should be developed towards the direction of Mile 4 and not Vineta. 

Care should be given as to the definition of walking distance as not all people 

have the same perception of walking distance. What might be “close by” for some 

might be impossible to reach for others by foot. The distance from Erf 5360 to the 

Spar complex along Dr. Schwietering and Dr. Eugene Muller Street is 

approximately 1.25km. From the site to Woermann Brock along Dr Schwietering 

and Aldridge Street is approximately 2.18km. From Mile 4 to the Spar it is 

approximately 2.26 km and from Mile 4 to Woermann Brock it is approximately 

3.21km. To reflect the true extend of a trip to the shop and back these distances 

should be multiplied by two. These are just rough estimates but reflective enough 

to realise that there is a need for a shopping centre in the area.

It is a requirement in modern time to become more efficient as this will reduce 

costs on travelling, time spent on travelling and importantly providing the residents 

of Swakopmund with choice as to where they want to shop. Efficiency can also be 

referred to as making better use of land which in this case is of great importance 

as the site is too large for a “Public Open Space”. A more manageable size “Public 

Open Space” will be created on the Western side of the road leading to Mile 4 to 

the benefit of the residents in the area. 

The objectors indicated that they do not want another shopping centre in Vineta 

and this shopping centre should rather be planned close to Mile 4. This statement 

is very contradicting as the site is almost at Mile 4. Very little land is left towards 

Mile 4 and the possibilities are limited. This objection is not supported. 


RECOMMENDED: 

(a) That Council approves the permanent closure of Erf 5360 as a 

“Public Open Space”. 

(b) That Council approves the rezoning of Erf 5360 from “Public 

Open Space” to “General Business” with a bulk of 2.0. 

(c) That provision be made in the lay-outs of the two blocks of the 

adjacent Extension 14 for sufficient public open space. 

(d) That Messrs A J Louw, H P Scoltz, A Pfeiffer, P and A Lubbe, 

P J & J O Vermeulen, R and S Reid, B Scott, Mr & Mrs 

Wilhelm, T M Olivier, W Thomas and T Schreiber be informed 

of their right to object (in terms of Clause 8 of the 

Swakopmund Town Planning Scheme) to the Minister, within 

28 days of this notice against Council’s decision, provided that 

written notice of such an appeal shall be given to the Ministry, 

as well as the Council within the said period. 

(e) That the developer be informed to include a green zone in the 

development.

11.1.23 NEW RESETTLEMENT AREA FOR SWAKOPMUND 

(C/M 2011/08/31 - H 5/4/3) 





Swakopmund has been experiencing rapid urban growth in the recent 

years. This rapid growth can be attributed largely to rural urban migration 

as people move from rural to urban areas in search for employment and 

other opportunities. Indications are that this trend will continue as long as 

mines and business prospects are present in the Erongo Region. 

The rise in urban population goes hand in hand with the demand for land, 

housing and Municipal services. According to a recent housing demand 

and affordability survey conducted by Messrs WinPlan Town and 

Regional Planning Consultant among residents of Mondesa and the DRC 

Informal Settlement, there is a huge backlog in housing delivery for the 

low-income segment of our community. This figure stood at 5 000 houses 

during 2010 which figure has probably gone up by now. The above 

scenario, therefore calls for an urgent response from the Municipality to 

create a residential extension in order to reduce the housing backlog and 

poor living conditions among the low income residents. 

The new extension can serve as a reception area and resettlement area 

for families living in overcrowded backyards informal houses to protect 

them from potential dangers and also enable them to have adequate 

shelters. New entrants to town can also be accommodated at such an 

area, while in the process of establishing themselves. Due to the urgency 

of the matter, the following formula is proposed as a framework through 

which this objective can be achieved: 

(a) Identification of suitable area and decide on the total number of residential erven 

to be created for this purpose. 

(b) Creating a proper layout for the area with different amenities/zonings; residential 

erven not to be less than 300m². 

(c) Survey block corners only, after approval by NAMPAB/Townships Board. 

(d) Measuring the erven within blocks in accordance with layout plan. 

(e) Opening up of streets with graders. 

(f) Simultaneously deliberate on nature and level of services to be provided. 

It is also proposed that steps 1, 2 and 4 be done internally to save cost 

and also to fast track the process. The benefits of allocating a properly 

planned area are that there will be no need to move people when 

upgrading of services eventually takes place. The amount of 

N$3 000 000.00 has been budgeted for this purpose in the current 

financial year. The said funds can be used to investigate the nature and 

level of services to be provided to the area as well as for the design of 

such services.


RECOMMENDED: 

(a) That a suitable area be identified for the creation of at least 

5 000 residential erven. 

(b) That a proper layout for the new extensions be designed by the 

Engineering Services Department to save cost. 

(c) That the survey be limited to the blocks only, after approval by 

NAMPAB. 

(d) That the internal subdivision layout be done in-house and the 

minimum erf size shall be 300m² within the blocks. 

(e) That streets be graded only. 

(f) That a workshop be arranged during October 2011 to 

deliberate on the nature and level of services to be provided on 

the new extension. 

(g) That once the lay-out has been approved, funds be requested 

from the line ministry to service the new extension.

11.1.24 REQUEST FOR PERMISSION TO TRANSFER FUNDS - MONDESA 

CEMETERY 

(C/M 2011/08/31 - H 1/10/2) 



B. The following item was submitted to the Management Committee for 


1. During the 2010/11 Financial Year, Council allocated N$480 000.00 

for the construction of a boundary wall at the new section of the 

Mondesa cemetery. In this regard, Community Development 

Services decided to execute the project internally as the allocated 

funds were not sufficient to carry out the project externally. The 

boundary wall covers a distance of 900m and about 50% of the work 

has already been completed i.e.: 

• 900m concrete foundation cast 

• 230m boundary wall built 

• 425m rock face foundation built 

2. It is estimated that an amount of ±N$400 000.00 will be required to 

complete the said project. Unfortunately no additional funds could be 

obtained at this stage, hence a request to Council to grant 

Community Development Services permission to utilize the funds 

earmarked for other projects i.e. paving walk ways at cemeteries and 

the extension of water pipes at the new section of the Mondesa 

cemetery. 

3. The Mondesa cemetery is rapidly filling up, it is therefore important 

that the construction of the boundary wall is completed in order to 

allow the Community Development Services department to start 

utilizing the new section as soon as possible. 


RECOMMENDED: 

That permission be granted to the General Manager: Community 

Development Services to utilize N$340 000.00 available on the 

Installation of Water Lines Vote 2005316 11100 and the Walkways 

for Cemeteries Vote 200531614500 respectively, in order to 

complete the construction of the boundary wall at Mondesa 

cemetery.

11.1.25 LEASE OF LAWN AREA IN FRONT OF HOUSE ALTONA UNIT 2 B 

(C/M 2011/08/31 - N 8/11, E 227) 

Special Management Committee Meeting of 23 June 2011, Addendum 

8.20 page 215 refers. 



The following was discussed at the Planning Forum on 26 July 2011 for 

submission to the Management Committee Meeting of 11August 2011: 


A letter dated 14 July 2011 (Annexure “A”) was received from 

Ms B Hartz and Ms J Woermann applying for the utilization of the lawn 

area measuring 15m², being a portion of the street, adjacent to Erf 227, 

Swakopmund (in front of House Altona Unit B 2) for the purpose of open 

air seating. 

A photograph and a map of the proposed area are attached as Annexure 

“B”. 

Ms B Hartz and Ms J Woermann are leasing Shop No 9 B on Erf 227, 

Swakopmund from Messrs Woker’s Trust (Pty) Ltd (Annexure “C”). The 

business is still to be registered at the Health Services Department as Tea 

Time CC. 

Ms B Hartz and Ms J Woermann intend to place a wooden deck / floor and 

four tables with chairs to serve their customers. The flow of the pedestrians 

will not be affected. According to them Ms Woker of Woker’s Trust who is 

in the process of buying the said area from Council, has no objection 

should Council lease the area to them. 

2. BACKGROUND 

Council passed the following resolution on 29 May 2008 under Item 11.1.3 

regarding an application by Erhard Roxin Architects on behalf of his client, 

Woker Trust (Pty) Ltd to purchase a portion of land in front of Erf 227, 

Daniel Tjongarero Street for the purpose of operating an open air café: 

(a) That Council approves the alienation of a portion of land between Erf 227, 

Swakopmund and Daniel Tjongarero Street, to Woker Trust (Pty) Ltd, for the 

purpose to operate an open air café, at a selling price of N$650.00/m² 

(approximately 260m²) provided that: 

(i) No development be permitted to commence until the statutory disciplines 

have been completed. 

(ii) That the applicant submits a full development plan for approval to Council. 

It was confirmed by Mr C G Pieterse on 15 July 2011 that the diagrams for 

the subdivision and consolidation of the portion were submitted to the 

Surveyor-General on 05 July 2011. 

The application to lease the lawn area from the Swakopmund Municipal 

Council will be for the interim until transfer of the total area of ±260m² into 

the name of Messrs Woker Trust (Pty) Ltd is finalized.

3. CURRENT LEASE AGREEMENTS 

For information, Council currently leases four pavement areas for open air 

café purposes, being: 

1 Bundu n See (Erf 211, Swk) 

Lease Period : 5 years 

01 July 2008 � 30 June 2013 

Lease Amount : N$15.80/m² (+ 15% VAT) & 10% 

annual escal. 

Lease Area : 51.66m² 

Lease Amount as on 01 Jul 11 : N$21.03/m² (+ 15% VAT) 

Notice Period : 6 months 

� Bo Jo’s (Erf 3745, Swk) 


01 September 2010 � 31 August 2015 

Lease Amount : N$8.20/m² (+ 15% VAT) & 10% 

annual escal. 

Lease Area : 88m² 



3 Scientific Society Swakopmund Museum (E 1/5) 


01 Oct 2009 � 30 Sept 2012 

Lease Amount : N$10.00/month (+ 15% VAT) & 

10% annual escal. 




� Immenhof Farm Kitchen (Erf 228, C, Swakopmund) 

Lease Period : 5 year 

01 September 2010 � 31 August 2015 

Lease Amount : N$19.12/month (+ 15% VAT) & 

10% annual escal. 




4. STANDARD LEASE CONDITIONS FOR PAVEMENT AREA 

The standard conditions for the lease of pavement areas for purposes 

of open air café’s include: 

USE OF PROPERTY 

• The LESSEE shall be permitted to sell food and liquor at the open-air café subject to 

the conditions contained in the applicable license required by the LESSOR and subject 

to the applicable Health Regulations. 

• The LESSEE undertakes to keep and maintain the PROPERTY in a proper condition 

and to maintain and deliver the same at the termination of this lease in good order and 

condition, reasonable wear and tear that the LESSOR shall determine, excluded. 

• Should the LESSOR undertake any maintenance work at / to the PROPERTY, the 

LESSOR would not be responsible to the LESSEE for any loss or damage arising from 

such maintenance work or delays in connection with such works. 

• No improvement or changes, or any other work on the PROPERTY may be done by 

the LESSEE without the written permission of the LESSOR first had and obtained.

• To restore the lease area at own costs after the period of the grant expires or is 

terminated. 

PROHIBITION AGAINST SUB-LETTING 

The LESSEE shall not be allowed to cede or assign this agreement or any portion thereof, 

nor shall it be allowed to sublet in any manner any portion of the PROPERTY, without the 

written consent of the LESSOR first being had and obtained. 

LESSOR’S RIGHT OF ACCESS 

The LESSOR or his duly authorized representative, shall at all reasonable time have the 

right to enter the PROPERTY for the purpose of carrying out an inspection and to ensure 

that all applicable regulations and by-laws are being adhered to by the LESSEE. 

INDEMNITY 

The LESSEE shall indemnify and keep indemnified the LESSOR during the full period of 

this agreement against possible claims, which may arise from the use of the PROPERTY 

by the LESSEE. 

5. CONCLUSION 

It is therefore proposed that the lawn area be leased to Ms B Hartz and Ms 

J Woermann to operate under the name Tea Time CC for twelve (12) 

months with the understanding that when transfer of the property into the 

new owners name is finalised, the contract lapses automatically. Should 

the transfer not take place within one year, the lessee be responsible to 

apply for the renewal of the lease agreement. 

Ms B Hartz and Ms J Woermann must also provide the certificate of 

registration of the business. 


RECOMMENDED: 

(a) That, upon submission of the business registration at the Health 

Services Department of Ms B Hartz and Ms J Woermann and upon 

submission of written consent from Messrs Woker Trust (Pty) Ltd, a 

lease agreement be entered into with Ms B Hartz and Ms J 

Woermann, operating as Messrs Tea Time CC for the lease of 15m² 

of the lawn area in front of Erf 227, Swakopmund, for open air 

seating. 

(b) That a portion of the street front (measuring 15m²) adjacent to Erf 

227, Swakopmund be leased to Ms B Hartz and Ms J Woermann for 

12 months commencing on 01 October 2011 until the property is 

transferred to Messrs Woker Trust (Pty) Ltd. 

(c) That the lease amount be N$21.03/m² per month (+ 15% VAT); i.e 

N$315.45 + N$47.31 = N$362.76 with an annual escalation of 10% 

starting 1 July 2012. 

(d) That the lease be subject to the standard conditions and to the 

following: 

(i) That a deposit equal to 2 months lease be paid in advance by the applicant. 

(ii) That a notice of termination period of 30 (thirty) days for both parties be 

applicable. 

(iii) That the demarcated area be barricaded by way of a non-permanent fixture, 

such as rope. 

(iv) That the lessee not operate later than 22:00. 

(e) That the lease agreement lapses automatically on date of transfer of 

the street portion in the name of Messrs Woker Trust (Pty) Ltd.

11.1.26 REQUEST TO TRANSFER FUNDS FOR THE PURCHASING OF 

FURNITURE AT THE MUNICIPAL REST CAMP 

(C/M 2011/08/31 - N 7/1/3/2) 





Tender Board on 10 June 2011 resolved as follows: 

(a) That the General Manager: Community Development Services be exempted from 

the formal tender procedures, in terms of Tender Board Regulation 20.1(c), and 

be permitted to call for quotations for the supply and delivery of furniture to the 

Municipal Rest Camp. 

(b) That once the quotations are received, they be submitted to the Tender Board for 

award. 

Subsequent to the above resolution, quotations were called for the 

supply and delivery of furniture which closed on 17 June 2011. As a 

result, two (2) quotations were received from Coastal Appliances and 

Weylandts Home Stores. Unfortunately, the amount quoted 

(N$521 000.00) is higher than the budgeted amount (N$408 866.00) 

therefore a need for additional funds to the amount of N$112 134.00. 

On the other hand, a saving of N$189 430.00 has been realized from the 

installation of tiles at the luxury bungalows. For this reason, it has 

become necessary to utilize some of these funds to finalize the 

purchasing of furniture for the rest camp. 


RECOMMENDED: 

(a) That permission be granted to the General Manager: 

Community Development Services to utilize N$120 000.00 on 

the Tiles for Restcamp Vote 600538100700 for the purchasing 

of furniture at the Restcamp. 

(b) That an amount of N$120 000.00 be transferred from the Tiles 

for Restcamp Vote 600538100700 to the Furniture for the 

Restcamp Vote 600532817300.

11.1.27 ELECTION OF COUNCILLOR NEHEMIAH SALOMON AS ALAN 

EXECUTIVE COMMITTEE 

(C/M 2011/08/31 - A 4/3/1/2/1) 





Council received a letter from the Association for Local Authorities in 

Namibia informing Council that Councillor Nehemiah Salomon has been 

elected as an ALAN Executive Committee Member. 

According to ALAN constitutional arrangements, all local authorities with 

members on ALAN Management Committee are required to cover all 

cost pertaining to their members attending meetings. 

Council is also therefore requested to assist with Councillor Salomon’s 

subsistence and travelling when ALAN Management Committee 

meetings need to take place. 

Attached find the letter of invitation/notice. 


RECOMMENDED: 

(a) That the appointment of Councillor N N Salomon as an 

Executive Committee member of ALAN be noted. 

(b) That permission be granted to Councillor N N Salomon to 

attend the ALAN Executive Committee meeting to be held in 

Windhoek on 19 August 2011. 

(c) That, all future invitations to Councillor N N Salomon to attend 

ALAN’s Executive Committee meetings are hereby authorized 

and that only the expenses be submitted to the Management 

Committee for condonation. 

(d) That this approval only applies for the period of time that 

Councillor N N Salomon is a member of the Swakopmund 

Municipal Council. 

(e) That all subsistence, travelling and accommodation expenses 

be defrayed from Council’s Conference Expenses Vote 

100510206500 where N$31 681.22 is available.

11.1.28 WATER TARIFF FOR SMALLHOLDINGS 

(C/M 2011/08/31 - D 2/1, G 2) 





With the approval of water tariffs for the current financial year, the tariffs 

for water supply to the smallholdings was not considered as we did not 

know what the effect the increases of Messrs NamWater will have on our 

current bulk supply tariffs. 

Attached are the bulk purchase prices at which Council must buy the 

water from Messrs NamWater, and below is an illustration in percentage: 

Supply point(N$) Current Increase (N$) Percentage 

(N$) 

(%) 

Reservoir (Swk) 5.20 6.00 15.38 

Plots (Rössing/Omdel pump line) 5.20 6.95 33.65 

Council’s current price per cubic meter, which is included in the monthly 

basic charges of N$51.00, is N$5.64/m³. 

The General Manager: Finance advised the Management Committee, 

during the tabling of the tariffs, not to consider the increase in the basic 

tariff for the current financial year. By considering the above scenario it 

will be necessary to increase the price per cubic meter to at least to 

N$6 00/m³, for cost recovery purposes. If Council considers increasing 

the price per cubic meter, the new basic will be N$53.90/m³, compared to 

current basic of N$51.00/m³. 

Our proposal furthermore entails that the price of the water for senior 

citizens remains unchanged at N$2.75/m³ plus the meter rental of N$3.00 

per month, to the total cost of N$25.00 per month. 

The staggered tariffs were also increased as reflected below, as from 

01 July 2011: 

• 9.30/m³ - N$9.90/m³ 

• 30.60/m³ - N$13.10/m³ 

• 60/m³ and above - N$19.40/m³ 

The table below illustrates the possible tariff increases per cubic meter. 

Council can consider to the smallholdings. 

Current (N$) Council’s 

Current Price 

(N$) 

New 

Namwater 

Tariff (N$) 

Increas 

e of 5% 

(N$) 

Increase 

of 7.5% 

(N$) 

Increase 

10% N$ 

Price per m³ 5.64 6.00 6.00 - - 

Plots 0-30 m³ 7.00 6.95 7.35 7.50 7.70 

Plots 30 m³ and more 9.00 - 9.45 9.70 9.90 

From the above tariffs it is clear that Council needs to consider increasing 

the price per cubic for water supply to the smallholdings to bring it in line 

with the rest of Swakopmund. Considering the cost of infrastructure 

maintenance and the distance our standby teams and meter readers

must drive to the plots, it is clear that the service costs are even greater 

than the erven in town. 

Tariffs for the smallholdings originated from the following Council 

resolution of 22 June 1999 under item 10.3.1: 

(a) That the staggered water tariff as approved in the Operating Budget for 1999/2000 

in respect of the Small Holdings (N$3.10 for the first 30 m³ and N$4.10 for more than 

30 m³) be applied, irrespective of the Small Holding consumer being connected to 

the Rössing mains or the municipal pipeline; 

(b) That the situation be revised once the pipeline has been completed and the 

Strategic Plan for the Smallholdings have been approved by Council. 

(c) That the commencement date for the above tariffs be applied simultaneously with 

the application of the increased tariffs in town. 

We still have smallholdings owners who are connected to the Rossing’s 

main line. Below are the comments of the Manager: Operations: 

“Only a few are still connected to the NamWater main line, because our water 

reticulation network does not reach all the small holdings yet. We have to extend our 

network in near future to be able to connect all smallholdings onto our network. I 

however suggest that we use the same tariff for all smallholdings.” 

Our recommendation thus will be that the smallholding owners pay the 

same price per m³ as all other consumers in town, and below tariffs are 

thus proposed as per the approved staggered tariffs: 

• 9.30/m³ - N$9.90/m³ 

• 30.60/m³ - N$13.10/m³ 

The basic charges were calculated as illustrated below: 

Area NamWater Price 8 Meter Rent Basic 

Tariff (N$) m³ (N$) Charges (N$) 

Swakopmund 6.00 48.00 5.90 53.90 

Small Holdings 6.95 55.60 5.90 61.50 


RECOMMENDED: 

(a) That Council approves the basic tariffs listed below for the 

remainder of 2011 / 2012 Financial Year, and that future basic 

tariffs be subject to bulk purchase price of Messrs NamWater: 

Area NamWater Price 8 Meter Rent Basic 

Tariff (N$) m³ (N$) Charges (N$) 

Swakopmund 6.00 48.00 5.90 53.90 

Smallholdings 6.95 55.60 5.90 61.50 

(b) That the owners of Smallholdings henceforth pay the tariffs 

applicable to the rest of Swakopmund for water consumption.

AGENDA - Swakopmund Municipality

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