FAQ – Harvard-Funded Travel For Visitas - Harvard University
FAQ – Harvard-Funded Travel For Visitas - Harvard University
FAQ – Harvard-Funded Travel For Visitas - Harvard University
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<strong>Harvard</strong> cannot help with the cost of companion travel but we can offer your companion access to our discounted fares. Using our Egencia <strong>Travel</strong><br />
service, please book your own travel first; the cost of your travel will be billed to our account. To reserve a seat on the same flight or train, your travel<br />
companion should have his or her credit card ready and call (800) 373-4979. At your request, a <strong>Harvard</strong> Egencia travel consultant will be happy to<br />
book a seat for your companion using his or her credit card. The travel consultant will create a guest account for your companion.<br />
What should I do if I plan to arrive by bus?<br />
Please book your own bus travel. Save all your receipts and be sure to read the answer (below) regarding reimbursement.<br />
What should I do if I plan to arrive by car?<br />
Please make your own travel arrangements and save all your receipts. In general, we can reimburse the cost of mileage and/or reasonable en route<br />
hotel accommodations, up to the equivalent expense of coach-class round trip air or train travel. Be sure to read the <strong>FAQ</strong> regarding reimbursement.<br />
We cannot guarantee reimbursement unless you contact Robyn Jones at (617) 495-1581 to discuss options and get pre-approval prior to making travel<br />
arrangements.<br />
What if I am attending another visiting program?<br />
If you plan to travel to Boston from a location other than home (or school), please contact Robyn Jones at (617) 495-1581 to guarantee that we can<br />
accommodate the increased cost of your ticket.<br />
What if I cannot come for the visiting program but would like to come at another time in April?<br />
You are welcome to visit at any point in April. Please contact our Admissions Office at (617) 495-1551 to arrange accommodations prior to booking<br />
travel. <strong>Visitas</strong>, our visiting program weekend, is the best opportunity to meet your fellow classmates and get acquainted with the faculty and the<br />
college, so we encourage you to attend the weekend program if at all possible.<br />
What if, prior to receiving <strong>Harvard</strong>’s offer, I have already finalized my flight arrangements, or I am arriving by car or bus, can I submit<br />
reasonable receipts for reimbursement?<br />
Yes. If you plan to submit expenses in excess of $75, Email faoweb@fas.harvard.edu with “REIMB PLEASE” in the subject line and your <strong>Harvard</strong><br />
<strong>University</strong> ID number in the message body. A special reimbursement sheet will be included in your registration packet, available for you when you<br />
first check in at the Admissions Visitor Center in Agassiz House. If your travel expenses are approved, a check will be mailed to you.<br />
We cannot guarantee reimbursement unless you contact Robyn Jones at (617) 495-1581 to discuss options and get pre-approval.<br />
What if I need to change my itinerary after I have confirmed my <strong>Harvard</strong>-funded travel?<br />
Please carefully select your flights. In general, airlines charge up to $150 to cancel or exchange a ticket. Normally, this would be considered a<br />
personal expense that you pay. If you anticipate a serious hardship that will prevent you from using your original booking, please immediately contact<br />
Chris Plumb at (617) 495-1581 for advice.<br />
What should I pack for my weekend at <strong>Harvard</strong>?<br />
Pack casual and pack light. Be prepared to pay up to $35 (in cash) at the airport ticket counter for each piece of checked luggage. If you are able,<br />
forego larger luggage in favor of a small bag that you can carry onboard, which will save you time and money at the airport.<br />
How do I get to Cambridge from Boston Logan Airport?<br />
By Taxi: 20-30 minutes, $45-50.<br />
By Subway: 40-50 minutes, $2.<br />
1) Take the Silver Line shuttle bus from outside your airport terminal to the South Station subway stop on the Red Line.<br />
2) Take the Red Line outbound toward Alewife to <strong>Harvard</strong> (six stops).<br />
How do I get to Cambridge from railroad and bus terminals (South Station)?<br />
Take the Red Line outbound toward Alewife to <strong>Harvard</strong> (six stops).