Venue Hire Brochure - Exeter Phoenix

exeterphoenix.vitalized.co.uk

Venue Hire Brochure - Exeter Phoenix

VENUEHIRE

ADMINISTRATION 01392 667065

www.exeterphoenix.org.uk

CONFERENCING | MEETING ROOMS | CORPORATE EVENTS | EQUIPMENT HIRE


WELCOME

Exeter Phoenix is one of the South West’s

leading contemporary arts venues, offering

an exciting and varied programme of theatre,

dance, performance, music, film and visual arts,

and attracting over 150,000 visitors a year.

Situated in the heart of the city, Exeter Phoenix

is also a vibrant, multi purpose conference venue,

offering flexible conferencing and meeting rooms

for every type of event.

Exeter is a leading tourist destination attracting

large numbers of visitors throughout the year.

The city is richly steeped in history and deservedly

worth exploring. Highlights include the Cathedral

with its Norman towers, the historic Quayside

and the Roman City Wall. Beyond Exeter lies the

beautiful South West coast line and the rural

Devonshire countryside.

Working with partner organisations, Exeter

Phoenix plays a significant role in the city’s

cultural calendar, hosting launches and events for

city festivals such as the Summer Festival (arts),

Vibraphonic (music) and Animated Exeter (film).

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CONTENTS

03 BENEFITS

04 AUDITORIUM

05 DRAMA/DANCE STUDIOS

06 OTHER STUDIOS

07 GALLERIES

08 GENERAL FACILITIES

09 PHOENIX MEDIA

10 HOSPITALITY

11 INFORMATION

12 HOW TO FIND US


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Exeter Phoenix is a creative and unique

choice of venue to hold corporate functions

or events, from small meetings to large scale

conferences. The configuration of each space

is flexible with a range of capacities that

allows you to choose a space that best suits

your event.

spaces available for hire include

• Auditorium • Black Box Studio

• Drama Studio • Top Studio

• Dance Studio • Terrace

• Art Studio • Galleries

To ensure your event runs smoothly we have

a dedicated team managing your booking

from start to finish. We can provide technical

support and technical equipment is also

available for hire. There is the provision of

Wi-Fi in the Café Bar.

Exeter Phoenix Café Bar is on hand at

all times to ensure all your hospitality

requirements are met. Buffet menus are

available as well as a selection of delicious

food and a variety of hot and cold drinks

which can be ordered from the bar.

The café has a fully licensed bar with

most of the public spaces licensed for

entertainment up until 2.00am

CENTRAL LOCATION

Based just off the M5 and with close

proximity to rail, bus and air networks,

Exeter Phoenix is conveniently positioned.

travel time to exeter

By road

London to Exeter 3 ½ hours

Bristol to Exeter 1 ½ hours

Midlands to Exeter 3 hours

The North to Exeter 4 ½ hours

By rail

London to Exeter 2 ½ hours

Bristol to Exeter 1 hour

Midlands to Exeter 2 ½ hours

The North to Exeter 4 ½ hours

A SPACE TO WORK AND PLAY

Why not take advantage of our programme

of events, entertain delegates and stay

to see the Exeter Phoenix by night!

The programme can be found at:

www.exeterphoenix.org.uk

Group rates available. For full details

contact the Box Office 01392 667080.

Exeter offers plenty of opportunity for out

of conferencing activity and entertainment.

ALL YOUR NEEDS MET

BENEFITS

For our competitive rates and further details

please contact Administration:

Tel: 01392 667065

Email: phoenixadmin@exeterphoenix.org.uk

03


AUDITORIUM

Exeter Phoenix’s main event venue is a

versatile space designed to accommodate

both seated and standing events.

THE IDEAL SPACE

As a fully equipped multi purpose space,

the Auditorium is both flexible and

functional. Suited to catering for larger

groups of delegates, the tiered theatre

seating arrangement comfortably holds

a maximum capacity of 216 people.

The Auditorium can be arranged to suit

your specific type of event. We are also

able to provide cabaret seating and a

banqueting layout.

The seating system can be easily stored away

to make room for standing events such as

trade and career fairs, product launches

and corporate training. For standing

events the Auditorium is able to hold

a capacity of 450 delegates.

The space is fully fitted to accommodate all

sound, lighting and technical requirements

and is equipped with a full sized cinema

screen. If required, technical assistance

is available at an additional cost.

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IN BRIEF

capacity

Seated 216

Standing 450

dimensions

16m x 11m x 7m high.

Fully air conditioned.

Fully accessible on the ground floor.

Induction loop available.

Technical specification available upon request.

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DANCE STUDIO

Situated on the first floor, the Dance Studio

is a popular meeting room ideal for practical

workshops and training sessions, seminars

and breakout sessions. This spacious

room over looks the picturesque

Rougemont Gardens.

The Dance Studio holds a capacity of 70

delegates when set up theatre style and

30 – 40 in classroom style.

IN BRIEF

capacity

Theatre Style 70

Classroom Style 30 – 40

dimensions

16m x 7.2m

Fully accessible from the stairs and lift.

DRAMA STUDIO

Located on the first floor, the Drama Studio

is a light and spacious room able to hold

a capacity of 40 delegates when set up

theatre style and 25 when set to classroom

style. An ideal space for meetings,

focus groups, seminars, workshops

and break out sessions.

IN BRIEF

capacity

Theatre style 40

Classroom style 25

dimensions

9.3m x 6m

Fully accessible from the stairs and lift.

DRAMA STUDIO/DANCE STUDIO

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ART STUDIO/ BLACK BOX / TOP STUDIO

ART STUDIO

The Art Studio is an informal artistic space and

holds a capacity of 15 delegates. The studio is

ideal for smaller focus groups or presentations.

Located on the first floor, it is easily accessible

from the stairs and lift.

IN BRIEF

capacity

15

dimensions

6.5m x 5.2m

Fully accessible from the stairs and lift.

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BLACK BOX STUDIO

The Black Box Studio is situated in the Media

Centre. It is an intimate and self contained

space ideal for smaller scale presentations,

product launches or meetings. This space

is also suitable for screenings or small scale

performances. Fully air conditioned with a

capacity of 40 delegates when set up theatre

style and 25 delegates when set up classroom

style. Access to a variety of media equipment

and facilities can be arranged through the

Media Centre.

IN BRIEF

capacity

Theatre Style 40

Classroom Style 25

dimensions

8m x 6.6m

Fully air conditioned

Fully accessible

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TOP STUDIO

The Top Studio situated on the second floor

is a versatile space able to hold a capacity

of 30 delegates. This space is suitable for

seminars, meetings, training sessions and

practical workshops. The Top Studio is

light and airy space with spectacular

views over Exeter.

IN BRIEF

capacity

30 delegates

dimensions

9m x 6.1m


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Need a venue to hold a drinks reception or

entertain clients? Why not use our Galleries?

Throughout the year Exeter Phoenix delivers

a rich programme of exciting contemporary

art and installations featuring a wide variety

of local, national and international artists.

The Galleries are perfect for stimulating

conversation and discussion within a

relaxed and friendly environment.

Staging and rostrum are available for talks

and presentations as well as the provision

of a PA. Full technical support and

equipment can be provided.

Hospitality and catering is available through

prior arrangement with the Café Bar.

IN BRIEF

capacity

Max standing 120 delegates

[this is dependant on the exhibition].

GALLERIES

07


GENERAL FACILITIES

TECHNICAL SUPPORT

Exeter Phoenix boasts in-house technical

facilities unrivalled in the region. There is

a vast pool of state of the art equipment,

knowledge & know how that equips us to

cater for even the most technically

demanding event.

Be it film presentations, theatre, corporate

seminars & award ceremonies, music or

video shoots, we have a wealth of knowledge

and experience that coupled with our highly

flexible performance space, make Exeter

Phoenix the perfect choice of venue for

your event.

We host on average over 200 events per year

within the building and supply equipment

& technical professionals for external events.

As such we are constantly expanding and

updating equipment to keep ahead of the fast

moving entertainments & arts industry.

In conjunction with Phoenix Media, we are

able to provide a comprehensive audio/

visual service, including producing short

films to accompany presentations or events,

live filming at events and post production &

editing. We can record professional studio

quality audio at live events & have highly

experienced studio engineers to master

recordings or combine these with video

footage for a full service.

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We uphold the highest production values

during all stages of events, from the low-key

seminar, to the sell out concert, or audiovisual

extravaganza. As a result we have many years

of satisfied clients many of which return year

after year. Our clients include Question Time,

Bose, Fat Face, Barnardo’s, BBC, Twofour

Production, Youth Dance England, Royal Ballet,

Open University, Culture SW and Centre for

Sustainable Energy.

We are always happy to discuss and offer

advice on technical aspects of potential events

plus help you plan a successful and smooth

running show.

For more information about our competitive

rates and the technical support available

please contact Adminstration on:

01392 667065 or email:

phoenixadmin@exeterphoenix.org.uk

Also now with Phonic FM (community

radio station) and Sound Gallery (music

production studio) we can offer a wider

number of facilities for your commercial

needs such as voice-over recordings,

a music library for radio and television

ads, podcasts, music composition and

music software training.

www.phonic.fm

www.sound-gallery.net

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equipment hire

To ensure that your event runs smoothly

we offer the hire of equipment at

competitive rates.

equipment includes

• DVD player

• TV

• TV/Video combination

• Video

• CD/Tape player

• Data/Multimedia Projector

• Portable Screen

• Extension Leads

• OHP

• Flip chart


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Phoenix Media, based at Exeter Phoenix,

is a production, access and training resource

for video and other digital media. The centre

provides media skills training, specialist

courses and works with partner organisations

and institutions on a wide variety of

creative projects.

This multi-purpose centre has the facility

to produce film and digital media as well as

providing equipment and expertise. Phoenix

Media also has an in house facility for web

design, the production of corporate videos,

DVD duplication and other media design.

Please contact Phoenix Media to discuss

your project needs.

EQUIPMENT

Phoenix Media has a large selection of

media equipment and studio space available

including HDV and DV cameras, lighting and

sound equipment, fully fitted editing suites

plus a media training suite.

Phoenix Media also offers the provision

of a digital projector with screens able to

be operated on and off site for a variety

of corporate events.

CONTACT PHOENIX MEDIA

For our competitive rates and further details

please contact Phoenix Media.

Tel: 01392 667066

Email: media@exeterphoenix.org.uk

Web: www.phoenixmedia.org.uk

PHOENIX MEDIA

09


HOSPITALITY

Exeter Phoenix Café Bar offers an

imaginative selection of homemade

food and is able to cater for all corporate

bookings and events, from refreshments,

breakfast, lunch and buffet menus

through to full-scale banquets.

The Café Bar prides itself on providing

high quality food and service. Our chef

will provide a menu to suit your needs

and budget. We work closely with the

client and can arrange pre-event menu

and drinks tasting.

During our normal opening hours the Café

Bar serves a wide selection of delicious

meals, snacks, daily specials alongside

a selection of hot and cold beverages.

The café has a fully licensed bar offering

a range of fine wines, real ales and

continental beers.

To discuss your catering requirements,

please contact Exeter Phoenix Café Bar on:

Tel: 01392 667062

Email: cafebar@exeterphoenix.org.uk

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CONTACT US

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THE TERRACE

Our terrace is a perfect location for meetings

and corporate entertaining. Enjoy the

relaxed atmosphere of our covered terrace

– an ideal location for breakfast, lunch or

dinner meetings.

Perfect for group meetings, corporate

entertaining and staff events, we

can arrange a wide range of al fresco

entertainment such as live music, DJ’s,

films, comedians and performance artists.

Themed food and refreshments can be

arranged, as can the provision of our

outdoor bar and barbecue.


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car

If arriving by car via the M5, take either J29

or J30, follow signs for the city centre.

There are a number of local city centre car

parks and a park and ride scheme.

parking

Two parking spaces are available at Exeter

Phoenix for blue badge holders.

rail

Exeter Phoenix is conveniently located

close to main line station Exeter St David’s.

Exeter St David’s receives trains from all

over the UK. Exeter Central station is a

5 minute walk from Exeter Phoenix and

receives the London Waterloo train.

bus

Exeter Central Bus Station runs regular local

and National Express coaches from around

the country. The coach station is in the

centre of Exeter and within close proximity

to Exeter Phoenix.

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air

Situated 5 miles from the city centre Exeter

International Airport is extremely convenient

for inland and international flights.

Full transfer services and hire vehicles are

available on arrival at the airport. For full

details on flights and other enquiries please

visit Exeter International Airport website.

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City centre map available at www.exeterphoenix.org.uk/venue_hire.php

INFORMATION

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HOW TO FIND US

once in exeter...

From the High Street: go down Gandy Street turn right at the end

and walk up the hill.

From the clock tower: walk down Queen Street with Central station

on your left, turn left after the museum and walk up the hill.

Coming out of the library: turn right down the ramp, right again at

the bottom and walk about 75 metres straight on.

access for disabled patrons

We are committed to ensuring your visit is as enjoyable and accessible

as possible. Level access is adjacent to the city library on Castle Street

then via a ramped entrance from the car park. Exeter Phoenix is

accessible with automatic doors, lifts to all floors, toilets on all floors

and induction loops. Please do not hesitate to ask if you need assistance.

To receive a quarterly listings brochure please email your full

contact details to distribution@exeterphoenix.org.uk or visit

www.exeterphoenix.org.uk/mailing.php to sign up to our email list.

map online at www.exeterphoenix.org.uk/venue_hire.php

Stuck for gift ideas? Why not choose an Exeter Phoenix Gift

Voucher to celebrate a birthday, anniversary, Christmas,

or for staff rewards and incentives.

Music, Theatre, Dance, Comedy, Film... choosing how to spend the gift

voucher is part of their unique appeal. And with no expiry date,

you can choose exactly when to exchange them.

Gift vouchers are available from the box office, in person or on 01392 667080

and can be posted out Recorded Delivery, same day for an additional charge.

TO ST. DAVIDS STATION

P

NO VEHICULAR

ACCESS

CONTACT DETAILS

Admin, room bookings and venue hire:

Tel: 01392 667065

Café Bar:

Tel: 01392 667062

Phoenix Media:

P

IRON BRIDGE

Tel: 01392 667066

Box Office:

P

P

P

P

MARY ARCHES ST

NEW NORTH ROAD

CENTRAL

STATION

QUEEN STREET

P

P

MUSEUM

P

GUILDHALL

SHOPPING

CENTRE

NORTH STREET SOUTH STREET

FORE STREET HIGH STREET

GANDY STREET

LIBRARY

P

CATHEDRAL

HIGH STREET

P P

SOUTHERNHAY WEST

Tel: 01392 667080

Email: phoenixadmin@exeterphoenix.org.uk

P

P

SOUTHERNHAY EAST

P

SIDWELL STREET

TO THE BUS STATION

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Corporate photography by www.devondigital.co.uk

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