Product description - eh-systemhaus

Product description

Table of contents 

Product description 

Introduction EH Systemhaus, Harzmann & Epple OHG 

Companies philosophy ........................................... . 3 

Product philosophy................................................... 4 

Fields of application ................................................. 4 

Fleet 2005 Fleet Fuhrpark Informations- und Management-System 

EH Fleet - general overview..................................... 5 

Vehicle administration .............................................. 6 

Vehicle registration certificate / Vehicle shot............ 6 

Casualty administration............................................ 6 

Personal administration............................................ 9 

Maintenance / Maturity monitoring ........................... 10 

Maturity administration ............................................. 10 

Deficiency administration ........................................ 12 

Order processing / Shop orders .............................. 13 

Analyses .................................................................. 15 

Analyses of operating costs ..................................... 16 

Analyses of vehicles................................................. 17 

Interfaces ................................................................. 18 

Toll data ................................................................... 18 

Fuel data .................................................................. 19 

References............................................................... 20 

(Distribution: 12 th December 2005) 

Fleet 2005 Fuhrpark IM-System – Product description Seite 2 von 20 

© EH Systemhaus, D-72505 Krauchenwies

Introduction 

EH Systemhaus companies philosophy 

The cost helix of cars, busses and truck fleets (vehicles of all kinds) are growing 

immensely. The government causes a big share by this development through direct 

and indirect tax increases like the toll charge or the eco tax. 

Therefore the headquarters of companies are forced to have a look at their cost 

structure more exactly. This is also necessary for companies where their fleet is not 

their core competence. 

So the main goal is to get a continuous cost transparency for your fleet. We see this 

as our task to offer you a solution for your requirements. 

On the basis of a ten year presence in software development / fleet management we 

extended our position on the market. More than 100 installations in the environment 

of IT-Systemhaus / Fleet management at our customers and long-termed customer 

relations are our evidence. 

The main characteristics of our products are 

- user-friendly and easy handling 

- economic deepness 

- very interesting price-performance ratio 

Our principle is ever: 

High satisfaction of our customers. 

For the translating of our philosophy one important step is to have a good 

cooperation with our customers and interested persons. Therefore we develop our 

systems continuously. This happens in dialogue with our customers and therewith it 

is balanced with your requirements. 

We are looking forward to a constructive cooperation with you. 

EH Systemhaus Telefon: ++49 7576 960 595 

Harzmann & Epple OHG Telefax: ++49 7576 960 596 

Am Birkenstock 21 – OT: Göggingen Internet: www.eh-systemhaus.de 

D – 72505 Krauchenwies E-Mail: info@eh-systemhaus.de 



Product philosophy 

With „Fleet 2005 Fuhrpark Informations- und Management-System“ you use a 

software which makes it possible to handle your daily work for fleet management in a 

simple way. Individual changes for your requirements increase the efficiency of your 

work and delivers you a tailored application. 

We have realized together with our customers and interested persons the task and 

the account about cost transparency. Advantageous is also the continuity of the 

basic data from the fuel tanking up to the analysing of costs for each mileage 

kilometre. 

It is very important to make the programmes user-friendly, that means a simple way 

of handling without being an expert. Our programmes use abilities of dialogues of the 

actual computer systems. A consequent operation on the screen makes it possible to 

train all programme parts quickly. Immediate validity checks of the data input allow 

safe programme flows. 

The programmes are variable because of using parameters and therefore it is 

possible to fit it optimal on special facts and requirements of your company. 

The software package „Fleet 2005 Fuhrpark IM-System“ is network capable, easy to 

handle and delivers you optimal data for your further decisions. 

Fields of application 

“Fleet 2005 Fuhrpark Informations- und Management-System“ could be used in 

companies with an own fleet. If it is important and necessary for you to get more 

information about the costs for each mileage kilometre of your fleet than you should 

use “Fleet 2005 Fuhrpark Informations- und Managementsystem”. Than you have a 

highly productive and practicable programme which supports you at your daily work. 

Possible fields of application: 

forwarding agencies, municipal authorities, bus companies, building companies, 

logistical service providers, food industry, waste management companies, road 

construction companies, municipal / local companies, different transport companies, 

all fleet companies 

EH Fleet - general overview 



„Fleet Fuhrpark Informations- und Management-System“ assists and helps you by 

the administration of your vehicles in a very easy way of handling. 

Vehicle administration 

With EH Fleet you keep 

ever the needed 

overview. The selection 

of individual functions 

occurs by significant 

icons. 

With Fleet you change 

the view of individual 

summaries simply and 

safely. 



Before you could work with “Fleet Fuhrpark IM-System” the master data have to be 

entered. Master data have to be entered once, afterwards be saved in this system 

and then they are available anytime. 

All relevant data of your vehicle could be engaged in the vehicles file. There you 

could also deposit a shot of your vehicle and the vehicle registration certificate. It is 

possible to import fuel data of other different programmes and to assign them to the 

individual vehicles. 

Vehicle details 

. 

Vehicle registration certificate 



In the vehicles master 

data “Fahrzeugschein” 

there you have the 

possibility to deposit the 

vehicle registration 

certificate of each 

vehicle. You have to 

scan this one and save 

it in an adequate file 

format. 

Vehicle shots 

In the same way you do 

this in the case of a 

vehicles shot. Especially 

for temporary vehicle 

advertisement we give 

you herewith the 

possibility to have a look 

at the actual status of 

advertisements. 

Casualty administration 



In the vehicles master 

data “Unfälle“ there you 

have the possibility to 

handle all casualties of 

each vehicle. You can 

engage all casualty 

relevant data. 

Afterwards you receive a 

complete report of each 

casualty included 

pictures/documents of 

the casualty. 



Personnel administration 

“Fleet Fuhrpark Informations- und Management-System” gives you detailed 

information about your staff - in the range of fleet or administration. All relevant data 

about your staff could be engaged in a personal file. It is also possible to assign 

shots and documents of your staff (e.g. driving license, letter of references, 

examinations, etc.). All compulsory examinations or maturities could be controlled 

and analyzed. 

For the deadline monitoring of your staff this 

programme “Fleet” provides you different 

possibilities of analysing. The maturity list of your 

staff takes care that e.g. in future you do not fail 

an upcoming deadline (e.g. checking of driving 

licenses). 



Maintenance / maturity monitoring 

“Fleet Fuhrpark Informations- und Management-System” provides you the possibility 

of a complete monitoring about all maturities / maintenances and deficiencies of your 

whole fleet – at the push of a button you get all actual maturities / deficiencies on 

your screen for further editing. As it is possible to define the maturity kinds freely and 

without any limiting of numbers you always maintain the overview. 

Symbols helps you to identify visually the maturities and maintenances: 

Maturites 

For this vehicle there are actual maturities existing. With a double-click 

of the red traffic light you receive more detailed information about the 

upcoming maturities. 

The maturities are registered and managed in the vehicle file – 

maturities. 

For this vehicle there are no actual maturities existing. With a doubleclick 

of the green traffic light you receive the information: “No upcoming 

maturities are existing!” 



All maturities of your fleet are displayed on the screen for further editing. 

Also actual maturities of customer vehicles 

could be generated at any time and you 

could make this information available for 

your customers. 

Each selection could be choosen with 

filter functions according to your 

needs. 



Deficiencies 

For this vehicle there are actual deficiencies existing. With a doubleclick 

of this symbol you receive more detailed information about the 

actual deficiencies of this vehicle. 

You can transfer all deficiencies by generating directly an order for your 

shop. 

For this vehicle there are no actual deficiencies existing. 

One click and all 

information about 

maturities or 

deficiencies are 

displayed on the 

screen for further 

editing directly. 



Order processing / shop orders 

Pattern orders 

Pattern orders facilitate the common work for you and your mechanics. For example 

by fix defined maintenance work or maintenance schedule. 

Once engaged, you could save time by not retrieving the orders 

for recurrent work. 

You could obviously add further information as a continuous text to each pattern 

order after you have transferred it in a shop order e.g. non-scheduled maintenance 

work. 

When you open the shop order you define if this order will be handled in your own 

garage or another one will execute the essential work. 

By the order type you could define which type of shop orders you are dealing with. 

About the different symbols you see directly if there are actual deficiencies or 

maturities for one of your vehicles: 

no actual maturities are existing actual maturities are existing 

no deficiencies are existing deficiencies are existing 



Engage shop orders 

The shop order is the core of the order processing. There all articles and wages are 

administered in a very comfortable manner. We enable you to engage the needed 

articles to each shop order as quick as possible by using of bar code labels. 

Each shop order receives also a bar code. Through this you can retrieve the needed 

shop order in the main view by scanning the bar code. So it is not necessary to 

engage the figures manual. 

Another advantage: By engaging the shop orders you have a look at the maturities / 

deficiencies of the selected vehicle. The traffic light marking indicates it. 

You receive a very quick overview 

about the status of your shop 

orders through the colourcoordinated 

identification in 

“open”, “finished” or “external 

order”. 



Analyses 

For different analyses of your fleet data there are wide possibilities of analyses 

available. Both single analyses of each vehicle and culminating in cost analyses of 

each mileage kilometre of your whole fleet or single vehicles are possible. 

In the vehicles history you obtain information of the whole life-cycle of your vehicles 

very clearly included all shop orders. 

As the shop orders also register the working hours “Fleet Fuhrpark Informations- und 

Management System” enables you to face the regular working hours with the actual 

working hours of the mechanics. 

The analyses are clearly structured in the following categories: 

• operating costs 

• vehicles 

• personnel 

• customers 

• casualties 

• advertisement 



Analyses of operating costs 

Operating costs of each vehicle (chart): 

All registered data are diagrammed 

over a fixed period. 

Operating costs of each vehicle: 

All registered costs are listed over a 

fixed period. 

Operating costs on vehicle and 

category: 

All registered costs are listed for 

each vehicle and category – for a 

quick overview there is a general 

overview available. 



Analyses of vehicles 

Actual maturities of all vehicles: 

Here you obtain information about all 

actual up-coming maturities of your 

fleet. 

All maturities on vehicles: 

This analysis shows you all maturities 

of your fleet. 

History of all vehicles: 

This analysis shows you the history of 

each vehicle. 



Fleet Interface / Data Inferface 

Import of toll data (GER + AUT) 

The toll system in Germany started according to schedule on 1 st January 2005. 

Since that day 0.00 o’clock all trucks with a permissible weight maximum weight over 

12 tons have to pay the toll for using the German freeway. The average charge is 

12.4 Euro Cent per kilometre, differentiated by number of axes and classes of 

emission (between 9 and 14 Euro Cent). The settlement of accounts for the toll 

occurs once a month for registered users. The toll schedule contains the total 

amount for the toll charge. The total amount for all inserted vehicles is broken down 

into each used toll rate (class of axes, class of emission) and also into the selected 

booking system. The user receives also a detailed overview monthly where each 

drive is listed. Here the user can choose if the data should be served by post or by 

mail (pdf-file or csv-file). Each single drive section is listed. More detailed information 

like vehicle, route, journey time and further toll relevant data are listed too. Thus it is 

possible to follow the accrued toll charges. 

These electronic toll data (.csv-file) are imported by the module “Fleet 2005 

Interface” and the arising costs will be automatically assigned to the particular 

vehicle. Currently it is possible to import the toll data of Toll Collect (Germany) and 

Go Maut (Austria). Analyses for the arising toll data are available. 



Import fuel data 

„Fleet 2005 Interface“ contains interfaces to most of the mineral oil companies and 

fuel data systems. 

The fuel costs and the consumption of each vehicle could be ever controlled and 

analyzed. 

All available electronic fuel data are imported by the module “Fleet 2005 Interface” 

and the arising costs will be automatically assigned to the particular vehicle. 

Currently the fuel data of all well-known fuel data systems (Leibold. Hectronic, 

Novotec, Lümatic, etc.) and mineral oil companies (Aral, DKV, Euroshell, UTA, etc) 

could be imported. 

Analyses for the imported fuel data are available. 

By importing the fuel data the mileage of your vehicles are ever on status quo – a 

main advantage by the controlling of deadlines and maturities of your fleet. 



References 

Abrigded version of our references (Fleet Fuhrpark IM - System / WinWMS - 

System) 

Spedition Sostmeier GmbH & Co.KG 

Herr Bastian Herkenhoff 

Im Westerfeld 10, D-49504 Lotte 

Tel. +49 (0) 5404 / 959118 

Email: bherkenhoff@sostmeier.de 

Scherm Logline Transport GmbH 

Herr Günther Stenger 

Probfeld 18, D-85123 Karlskron 

Tel. +49 (0) 8450 / 93910422 

Email: guenter.stenger@scherm.com 

Alpina Rhein-Main GmbH & Co.KG 

Herr Wilfried Schmidt 

Flinschstraße 22, D-60388 Frankfurt 

Tel. +49 (0) 69 / 42096922 

Email: wilfried.schmidt@connex-gruppe.de 

Spedition Schürmann GmbH & Co.KG 

Herr Ingo Müller 

Zur Helle 30, D-58638 Iserlohn 

Tel. +49 (0) 2374 / 759145 

Email: ingo.mueller@spedition-schuermann.de 

Stadtwerke Karlsruhe GmbH 

Herr Manfred Brausam 

Daxlanderstraße 72, D-76185 Karlsruhe 

Tel. +49 (0) 721 / 5994950 

Email: manfred.brausam@stadtwerke-karlsruhe.de 

Donau-Speditions-Gesellschaft Kiessling 

Herr Oliver Mierzwa 

Gutenbergstraße 15, D-93128 Regenstauf 

Tel. +49 (0) 9402 / 944290 

Email: oliver.mierzwa@kiessling-spedition.de 

Michael Wolf OHG, Spedition 

Herr Stephan Bachmeier 

Schlesische Straße 259, D-94315 Straubing 

Tel. +49 (0) 9421 707 415 

Email: stephan.bachmeier@spedition-wolf.de 

Stadtbus Chur AG 

Herr Jakob Kessler 

Raschärenstraße 27, CH-7000 Chur 

Tel. +41 81 254 40 71 

Email: jakob.kessler@chur.ch 

Hochuli AG 

Herr Roland Wirz 

Entfelderstraße 4, CH-5742 Kölliken 

Tel. +41 62 737 1040 

Email: wirz@hochuli.ch 

REGIOBUS GmbH Mittweida 

Frau Bärbel Fischer 

Altenburger Straße 52, D-09648 Mittweida 

Tel. +49 (0) 3727 968-25 

Email: b.fischer@regiobus.com

Product description - eh-systemhaus

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