HANDBOOK FOR NEW STAFF - University of St Andrews

HANDBOOK
FOR NEW STAFF
July 2012
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ASC - Advice and Support Centre
CAPOD - Centre for Academic
Professional & Organisational
Development
CSA - Collaborations & Study Abroad
DL - Distance Learning
DoRep - Director of Representation,
Students’ Association
DoT - Director of Teaching
ELT - English Language Teaching
FEG - Faculty Executive Group
FE - Further Education
HE - Higher Education
HEAR - Higher Education
Achievement Report
HESA - Higher Education Statistics
Agency
HoS - Head of School
ID - Interdisciplinary
ILA - Individual Learning Account
ITS - IT Services
JANET - Joint Academic Network
JH - Junior Honours
KPI - Key Performance Indicator
MLE - Managed Learning
Environment
MMS - Module Management
System
MUSA - Museum of the University of
St Andrews
NSS - National Student Survey
PARC - Planning and Resources
Committee
PDMS - Personal Development
Management Plan
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Commonly used University Abbreviations
PDP - Personal Development
Planning
PG - Postgraduate
PGR - Postgraduate Research
Students
PGT - Postgraduate Taught Students
QAA - Quality Assurance Agency
RAE - Research Assessment
Exercise
RBS - Residential and Business
Services
RPL - Recognition of Prior Learning
SAULCAT - St Andrews University
Library Catalogue
SD - Sustainable Development
SCQF - Scottish Credit and
Qualifications Framework
SFC - Scottish Funding Council
SH - Senior Honours
SITS - Strategic Information
Technology Services
SRC - Student Representative
Council
TEFL - Teaching English as a
Foreign Language
TLAC - Teaching Learning &
Assessment Committee
UCAS - Universities & Colleges
Admissions Service
UG - Undergraduate
URIP - Undergraduate Research
Internship Programme
UTREC - University Teaching and
Research Ethics Committee
VLE - Virtual Learning Environment

HANDBOOK FOR NEW STAFF :
The following is a general pointer to University-wide
information for all new staff. Please refer to your School/Unit
handbooks for local information.
Contact telephone numbers are given only as extension
numbers, however if you are calling from outside the University,
46 should precede these numbers. NB the Main Switchboard
number is 476161. The code for St Andrews is 01334. The
University’s website is at: www.st-andrews.ac.uk
A-Z list of information:
Academic Calendar – See: Semester Dates
Administrative Units – a list of all Units is provided on the
Administration A-Z web page:
www.st-andrews.ac.uk/administration
ASC – Advice and Support Centre for students and student
matters. Drop-in centre at: 79, North Street
Email: theasc@st-andrews.ac.uk
www.st-andrews.ac.uk/students/advice
(Also see: Student Services)
Business Cards – see Stationery
CAPOD – Centre for Academic Professional & Organisational
Development. Hebdomadar’s Block, St Salvator’s Quad,
Ext: 2241. Email: capod@st-andrews.ac.uk
www.st-andrews.ac.uk/capod
(Also see: Personal Development and Training Courses)
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Car Parking – parking permits are required for all cars parking
on University property. The application form for a permit is
available at:
www.st-andrews.ac.uk/staff/tech/estates/carparking/
or contact Estates, Ext: 3999. The University has developed a
Travel Plan to encourage more sustainable means of transport,
including a car-share scheme.
www.st-andrews.ac.uk/environment
Chaplaincy / Faiths – Information about the Chaplaincy and
some faiths is given on the web page:
www.st-andrews.ac.uk/chaplaincy
Or contact the Chaplaincy, Mansefield, 3 St Mary’s Place.
Ext: 2866
Email: chaplain@st-andrews.ac.uk
Compliment Slips – see Stationery
Computers – see: IT Services
Contact details – staff and School/Unit contact information
can be found online via the Telephone Directory - linked from
the Contacts tab at the top right corner of the University’s
home page: www.st-andrews.ac.uk
(Also see: Telephones)
Corporate Identity – for information on using the University’s
corporate identity,and links to the University logos, black
and white letterheads, PowerPoint templates and Corporate
Identity Guidelines, please see:
www.st-andrews.ac.uk/printanddesign/publications
Email: publications@st-andrews.ac.uk
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Course Catalogues – details of the course syllabus and
modules are available from the Current Staff web page under
Academic Matters or at this web page:
www.st-andrews.ac.uk/coursecatalogue
Current Staff web page – a web page for all University staff
providing links to a wide range of University information:
www.st-andrews.ac.uk/staff
Data Protection – many members of staff will find themselves
dealing with personal data as defined in the 1988 Data
Protection Act. Information and guidelines for staff are
available at: www.st-andrews.ac.uk/dataprot
Email: dataprot@st-andrews.ac.uk Ext: 4010.
Deans – each of the University’s four faculties (Arts, Divinity,
Medicine and Science) has a Dean. Further information at :
www.st-andrews.ac.uk/administration/schools/deans/
Email accounts – information on obtaining an email can be
found on the IT Services web pages at:
www.st-andrews.ac.uk/its
(Also see: IT Services)
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Emergency procedures for a serious incident / threat – in the
event of any incident, criminal or otherwise, which may put
the safety of the University community and/or property at
risk, the following action should be taken without delay :
TELEPHONE POLICE (9)999 or (9) 418900 giving full details
of the incident and location, your name and where you can be
contacted.
Within working hours (between 8.45am and 5pm): Call Estates
Helpdesk (46)3999
Outwith working hours (5pm to 8.45am and during the
weekend) :
Dial 0 (from an internal phone) or 01334 476161 (from
an external phone) and your call will be managed by the
University’s Out of Hours service.
It is important that all relevant incidents are reported to
University authorities using reporting procedures outlined at:
www.st-andrew.ac.uk/contacts/incidentreporting
Environment Team – responsible for reducing the
environmental impacts associated with the day-to-day
activities and long term plans of the University, including
recycling, consumption of energy and water, and sustainable
travel. Further information see :
www.st-andrews.ac.uk/estates/environment
or contact Estates, Woodburn Place. Ext: 3978.
Email: environment@st-andrews.ac.uk
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Events – all University events for staff, students and the
general public are listed in the online Events calendar:
www.st-andrews.ac.uk/events
It is also found via the Events tab near the top of the Home
page. To submit information for consideration on the Calendar
please use the online form at: www.st-andrews.ac.uk/events/
submit
Finance – information about all aspects including banking
money, making payments, expenses, time sheets and financial
statements at: www.st-andrews.ac.uk/staff/money
Freedom of Information Act – If any enquiries are received
please email: foi@st-andrews.ac.uk
Further details at: www.st-andrews.ac.uk/foi
Graduation – ceremonies are held in June and November.
www.st-andrews.ac.uk/graduation
Headed Paper – see Stationery
Health and Safety – information including forms, policies
(including sickness absence) is at:
www.st-andrews.ac.uk/staff/safety
Holiday entitlement – further information:
www.st-andrews.ac.uk/hr/Salariesandpensions
or contact Human Resources, The Old Burgh School, Abbey
Walk, Ext: 2644. Email: humres@st-andrews.ac.uk
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Human Resources Policies and Regulations – provided in
your New Staff pack. The information can also be found on the
web at: www.st-andrews.ac.uk/staff/policy
Or contact Human Resources, The Old Burgh School, Abbey
Walk, Ext: 3096.
Email: humres@st-andrews.ac.uk
(Also see: Policy and Governance)
Identity Card – required for identification purposes and for
access to various buildings including all libraries. It can also be
used for the Staff Discount Scheme. Staff Identity card queries
to IT Services, Ext: 2532.
Email: idcards@st-andrews.ac.uk
www.st-andrews.ac.uk/staff/tech/IDcards
Induction Courses – are held throughout the year to
welcome staff and to help them settle into University life. For
information on the next course see:
www.st-andrews.ac.uk/staff/ppd
where there is also information on Induction Resources.
IT Services – wide ranging information on all aspects of the
University’s computer facilities is available at:
www.st-andrews.ac.uk/its
If you are experiencing problems with your computer please
contact: Helpdesk, University Library, Ext: 3333,
Email: helpdesk@st-andrews.ac.uk
There is an Information page for new staff at: www.standrews.ac.uk/itsupport/gettingstarted/newstaff
(Also see: PDMS and Email)
Learning and Teaching Support – see: CAPOD
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Library – full information on the University’s libraries and
services: www.st-andrews.ac.uk/library
also the Academic Liaison team at:
www.st-andrews.ac.uk/library/contact/academicliaison
or contact the Main Library, North Street, Ext: 2283.
Email: library@st-andrews.ac.uk
Mail Room – located in the Bute Annexe. Information on
opening times and collections and deliveries at:
www.st-andrews.ac.uk/staff/tech/Mailroom
Please note that only official University mail should be
forwarded to the Mail Room for external posting.
Maps – a map of University buildings and the town is in the
Maps & Facts booklet. Alternatively an online map is available
via the Maps link at the top of the University’s home page:
www.st-andrews.ac.uk/media/wwwmap.pdf
Maps & Facts – this free booklet includes current and
historical facts, as well as a map of the town featuring
University and town buildings.
Available from Print & Design - Publications, Ext: 3020.
Email: publications@st-andrews.ac.uk
www.st-andrews.ac.uk/printanddesign/publications
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Memos – messages of interest to members of staff can be
found at the bottom of the Current Staff web page:
www.st-andrews.ac.uk/staff
Each Friday all members of staff receive an email with the
subject Friday Memos that lists, and links to, the memos
posted over the previous week at this web page:
www.st-andrews.ac.uk/Memos/staff
Staff wishing to post a memo may do so at any point
throughout the week but at the latest by 11am each Friday
to catch that week’s memos. Email a brief message to:
publications@st-andrews.ac.uk by 11.
Those without an email account or access to a computer or
printer should ask their School/Unit secretary for a print out
of the Memos web pages each week.
Undergraduate and postgraduate students also receive memos
on Wednesdays. Staff can view these at:
www.st-andrews.ac.uk/students
by entering their user name and password which are provided
when registering for an Email account.
Staff wishing to post a message for students (indicating
whether for UG and/or PG students) should email a brief
message at any point throughout the week but at the latest
by 11am on a Wednesday to catch that week’s memos to:
publications@st-andrews.ac.uk
(Also see: Events)
Music Centre – organises and co-ordinates most of the
music that takes place within the University, including the
Wednesday lunchtime concerts. Further information at:
www.st-andrews.ac.uk/music
or contact Music Centre, Younger Hall, Ext: 2226.
(Also see: Events)
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Pay – pay scales and advice on salaries can be found at:
www.st-andrews.ac.uk/staff/money or by contacting Human
Resources, Ext: 2560.
Email: salaries@st-andrews.ac.uk
Pensions – support, information and guidance on the
University’s occupational pension schemes can be found at:
www.st-andrews.ac.uk/staff/money
or contact Human Resources, Ext: 2560.
Email: humres@st-andrews.ac.uk
PDMS (Personal and Professional Development
Management System) – information on workshops and
courses for all staff can be viewed at:
www.st-andrews.ac.uk/staff/ppd
Courses are also often listed in the Memos
Photographs – images of the University and town can be
viewed and ordered for free if for official University use at:
http ://special.st-andrews.ac.uk/publications/app
A new photographic database system is being set up therefore
if you would like information on our most recent photographs
please contact: Print & Design - Publications, Ext: 3020.
Email: images@st-andrews.ac.uk
www.st-andrews.ac.uk/printanddesign/photographic
Information on the University’s historic image archive in
Special Collections can be seen at:
www.st-andrews.ac.uk/administration/specialcollections/
Policy and Governance – information on all the University’s
policies and governance information can be found at:
www.st-andrews.ac.uk/staff/policy
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Press Office – staff are requested to keep the office informed
of their achievements and potential opportunities for press
coverage as well as any direct interaction they may have with
the media. Further information from the Press Office,
St Katharine’s West, 16 The Scores,
Ext: 7227/2530. Email: proffice@st-andrews.ac.uk
www.st-andrews.ac.uk/pressoffice
The latest Press Releases can be seen either at the end of the
main home page or a News link at the end of the Current Staff
web page: www.st-andrews.ac.uk/staff
Principal’s Office – information on personnel in the Principal’s
Office can be found at:
www.st-andrews.ac.uk/administration/principalsoffice
(Also see: University Government)
Recycling – see: Environment Team
Research information – a wide range of research-related
information, including links to research in Schools, the
Knowledge Transfer Centre and a research portal:
www.st-andrews.ac.uk/research/
Registry – www.st-andrews.ac.uk/registry
The Registry is one of the central academic administrative
units for the University. It comprises Student Records,
Curriculum Management, Examinations and Timetabling.
They are also responsible for Matriculation, Advising and
Graduation.
(Also see: Room Booking, University Government).
Room Booking – For full details of booking all rooms for
teaching, ad-hoc booking requests and vacation bookings see:
www.st-andrews.ac.uk/staff/academic/teaching/timetabling
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Salaries – see: Pay
Schools – a list of academic Schools is found via the Subjects
page: www.st-andrews.ac.uk
Semester Dates – are found at:
www.st-andrews.ac.uk/semesterdates
Sports Centre – full information on staff participation is at:
www.st-andrews.ac.uk/sport or contact: University Sports
Centre, St Leonards Road, Ext: 2190.
Email: sport@st-andrews.ac.uk
Staff Discount Scheme – on production of a Staff Identity
Card discounts are available for various shops and businesses.
Further information:
www.st-andrews.ac.uk/staff/money/ staffdiscountscheme
Contact: Human Resources, The Old Burgh School, Abbey
Walk, Ext: 3096. Email: humres@st-andrews.ac.uk
Staff Newsletter – an electronic newsletter produced by
Corporate Communications, In the Loop, is emailed to all staff
every week. It includes University news items and events as
well as small ads.
Email: intheloop@st-andrews.ac.uk Ext: 2530
Staff Organisations – information on AUA, AUT, UCU,
Unison, and Unite is found here:
www.st-andrews.ac.uk/staff/policy/employment
Otherwise contact Human Resources, The Old Burgh School,
Abbey Walk, for details of local representatives. Ext: 3096.
Email: humres@st-andrews.ac.uk
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Stationery – for Business cards, Compliment Slips and Colour
headed notepaper, conforming with the University’s corporate
identity, contact Print & Design, St Katharine’s West, 16 The
Scores.
NB Before ordering any items, please discuss your
requirements with whoever handles purchasing for your
School/UnitEmail: printanddesign@st-andrews.ac.uk
www.st-andrews.ac.uk/printanddesign
Strategic Plan – this provides a common framework for the
many strategic and operational decisions that will occur at
various levels across the institution and can be found at:
www.st-andrews.ac.uk/staff/policy/planning/
Student Services – Staff encountering students in distress
or with problems affecting their work are welcome to
contact Student Services on the Helpline (46)2720 and can,
anonymously if they wish, discuss the issue with a member of
the staff in the service. Direct referrals of students are welcome.
www.st-andrews.ac.uk/studentservices
(Also see: ASC)
Telephones – the Telephone Office web page gives information
on making calls and other information relating to telephones at:
www.st-andrews.ac.uk/staff/tech
Or contact the Telephone Office, Ext: 2100.
Email: teloff@st-andrews.ac.uk
Subject to agreement by the Head of your School/Unit, the
method of making personal/private calls is to lift the handset,
key 777, then dial the required number.
Telephone numbers of all members of staff can be found
online.
(Also see: Contacts)
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Training Courses – see PDMS
Units – see: Administrative Units
University Government – information can be found on the
web page: www.st-andrews.ac.uk/about
which includes information on the University’s governing
bodies (Court and Senate) as well as details of the Principal’s
Office and Structure and Governance.
(Also see: Deans, Principal’s Office and Current Staff web
page)
Waste Management – See: Environment Team
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HANDBOOK
FOR NEW STAFF
For the latest version of the Staff Handbook please see:
www.st-andrews.ac.uk/printanddesign/publications
Produced by: Print & Design - Publications, University of St Andrews,
Ext: 3020.
Email: publications@st-andrews.ac.uk
September 2011
Printed by: Print & Design, University of St Andrews
The University of St Andrews is a charity registered in Scotland, No: SC013532
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