BFHA Admin Assistant supporting docs April 16

Manage pupil data by ensuring that all required pupil data is up to date and
accurate i.e. FSM figures, ethnicity codes, SEN status, pupil results and issue
UPN’s.
To establish and ensure maintenance of accurate filing systems including
computerised files.
To produce a database of standard letters files to ensure school wide consistency
and to ensure their use by all staff.
Supporting Governing Body Committees including typing and distribution of
minutes etc.
Liaising with the School Health Service or appropriate agencies in relation to
pupil welfare.
Have responsibility for the school diary, updating and ensuring cohesion of
school events.
Liaising with staff for organising school visits, camps and extra-curricular
activities.
Annually update the staff handbook and contacts list.
To be responsible for the administration of school photos.
Admissions
To be responsible for the admissions process for the school and acting as the
school’s Admissions Officer (including Pre School, Nursery intake and waiting
list, Reception intake – in liaison with the LA, mid-term admissions and leavers
including CTF’s and Year 6 transfers). To be fully aware, understand and apply
the criteria for admission of pupils to the school.
To maintain a register of children’s details to be admitted to the school using
SIMS.
To maintain full and accurate pupil records including individual folders and
ensuring the electronic files on SIMS are kept up to date in a timely fashion.
To administer CTF’s both incoming and outgoing using SIMS.
To ensure all admissions are put onto SIMS prior to admission dates and are
transferred to current role on the day of their arrival into school and to pass on
relevant information to the Class Teacher, SENCO and Head of School.
To be responsible for ensuring all school admission packs are kept up to date and
distributed in liaison with the relevant staff members.
To meet and greet prospective parent/carers and to help with queries regarding
admissions to the school and to conduct tours of the school.
To liaise with the LA and collate information relating to appeals for pupil
admissions as and when required.
To ensure Year 6 pupil files are prepared ready to forward to the relevant
secondary school at the end of the academic year and to liaise with new schools
as and when appropriate.