C - Village of Palatine

Village Manager's Office 

VILLAGE OF PALATINE 

200 E. Wood Street . Palatine, IL . 60067-5339 

Telephone: (847) 359-9050 . Fax (847) 359-9094 

www.palatine.il.us . Action Line (847) 705-5200 

AGENDA 

SPECIAL IVIEETING 


VILLAGE COUNCIL MEETING 

MONDAY, JULY 6, 2009 

6:30 p.m, 

VILLAGE HALL - 200 E. WOOD STREET 

1. Consider a Request for Closed Session: 

Acquisition, Sale or Lease of Real Property and 

Pending and Potential Litigation 

2. As submitted 

Incorporated in 1886 

Council - Manager Government Since 1956

TYPE: MOTION SUBMITTED BY: ADMINISTRATION DATE: 07/06/09 

DESCRIPTION: CONSIDER A REQUEST FOR CLOSED SESSION: ACQUISITION, 

SALE OR LEASE OF REAL PROPERTY PENDING AND POTENTIAL LITIGATION 

SUPPORTS THE FOLLOWING APPLICABLE VILLAGE GOALS: 

Financially Stable Government § Safe Place to Live 

BCost Effective Services Responsive to Citizens Downtown as a Community Focal Point 

Open Government wi Involved Citizens Regional Partnerships 

COMMITTEE ACTION: DATE: 

BACKGROUND: This evening the Village Manager is requesting a Closed Session for the 

purpose of discussing and acquisition sale or lease of real property and pending and potential 

litigation. 

KEY ISSUES: 

ALTERNATIVES: 1. 

2. 

RECOMMENDATION: 

BUDGET IMPACT: 

ACTION REQUIRED:

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MINUTES OF THE REGULAR MEETING OF THE MAYOR AND VILLAGE COUNCIL 

AND THE COMMIITEE OF THE WHOLE OF THE VILLAGE OF PALATINE, COOK 

COUNTY, ILLINOIS HELD IN THE COUNCIL CHAMBERS AT THE PALATINE 

COMMUNITY CENTER ON MONDAY, JUNE 15, 2009 

Mayor Schwantz called the meeting to order at 7:03 p.m, 

ROLL CALL: 

Present: Mayor Jim Schwantz, Council Members Aaron Del Mar, Scott 

Lamerand, Dan Varroney, Greg Solberg, and Jack Wagner 

Absent: Councilman Brad Helms 

Also Present: Village Clerk Margaret R. Duer, Village Manager Reid Ottesen, 

Deputy Village Manager Michael Jacobs, Assistant Village 

Manager Sam Trakas, Village Attorney Bob Kenny, Village 

Engineer Mike Danecki, Director of Planning & Zoning Ben 

Vyverberg, Police Chief John Koziol, Director of Public Works 

Andy Radetski, Fire Chief Bob Falardeau, Director of IT Larry 

Schroth, Director of Finance Paul Mehring, Director of 

Community Services Harry Spila, and Director of Human 

Resources Pam Jackson. 

A quorum was present. 

PLEDGE TO THE FLAG 

Mayor Schwantz asked everyone to rise and join him in the Pledge to the Flag. 

APPROVAL OF THE MINUTES OF THE REGULAR VILLAGE COUNCIL MEETING 

AND REGULAR COMMIITEE OF THE WHOLE MEETING OF JUNE 8, 2009 

Councilman Del Mar, seconded by Councilman Lamerand, moved to approve the 

Minutes of the Regular Village Council Meeting and Regular Committee of the 

Whole Meeting of June 8, 2009, as submitted. 

VOICE VOTE: MOTION CARRIED 

MAYOR'S REPORT 

PROCLAMATION OF CONGRATULATIONS - DAVID SOBEL, GOLDEN APPLE 

AWARD RECIPIENT FOR EXCELLENCE IN TEACHING 

Mayor Schwantz presented a Proclamation of Congratulations to Hunting Ridge 

teacher David Sobel for being awarded the Golden Apple Award for excellence in 

teaching.

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Minutes of the Regular Meeting of the Village Council & COW of June 15, 2009 

AS SUBMITTED 

Mayor Schwantz announced the following events this week: 

Bike to Work Week 

Monday, June 15 

• Battle of the Bands @ Fred Hall Amphitheater 

One band will be selected to perform at the Downtown Palatine 

Street Fest 

Tuesday, June 16 

• Mobile Driver Services Facility @ Village Hall 

o 10am 2 pm 

o Driver's License Renewal 

o State ID Cards 

o Corrected Licenses 

o Vehicle Renewal Sticker 

Wednesday, June 17 

• Journey from PADS to Hope 5 th Annual Golf Outing 

Thursday, June 18 

• Canine Carnival @ Fred Hall Amphitheater 

Friday, June 19 -Sunday, June 21 

• Palatine Public Library Used Book Sale 

Saturday, June 20 

• Farmers' Market 

Friday, June 26-Sunday, June 28 

• St. Nectarios Greek Fest 

Saturday, June 27 

• Farmers'Market 

Wednesday, July 1 - Sunday, July 5 

• Palatine Jaycees 4 th of July Festival 

o Firework - Friday, July 3 rd 

o Parade - Saturday, July 4 th 

o www.palatinejaycees.org for more info 

Saturday, July 4 

• Young Life 5K Run 

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Councilman Wagner, seconded by Councilman Varroney, moved to recess to the 

Committee of the Whole Meeting. 

VOICE VOTE: MOTION CARRIED Time: 7:08 p.m. 

IRECESS TO COMMITTEE OF THE WHOLE 

COMMITTEE OF THE WHOLE 

A. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE 

GREG SOLBERG. CHAIRMAN 

Chairman Solberg opened the Community & Economic Development Committee at 7:08 

p.m. 

1. Consider an Ordinance Rezoning from lip" Planned Development to B-2 General 

Business, 896 N. Quentin Road (Mia's Garden Center) (Johnson) DISTRICT 1 

Councilman Wagner, seconded by Councilman Lamerand, moved to approve an 

} Ordinance granting approval of a rezoning from P Planned Development to B-2 General 

Business district with 2 conditions for the property at 896 N. Quentin Road. 

Village Manager Reid Ottesen reviewed the conditions attached to the ordinance and 

explained the uses permitted in B-2 zoning including tax consultant, art supply, bakery, 

beauty salon, bicycle shop, coin and stamp store, insurance agency, general office, etc. 

which would have to meet all code requirements. No drive through operations would be 

permitted under B-2 Zoning. Any drive-through would require a Special Use. 

James Lennon 345 N. Quentin, attorney for the petitioner, reported that Mia's Garden 

center is moving northwest of Palatine, and is selling the property and is requesting the 

B-2 Zoning. 

Councilman Del Mar noted that the structures on the property blend in with the 

residential flavor of the neighborhood. He sought guarantees that the new B-2 business 

would be residential in appearance. 

Village Manager Reid Ottesen stated that there are requirements for setbacks and 

landscaping and screening from residential neighbors. A special use would give the 

Council more control. 

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Planning & Zoning Director Ben Vyverberg stated that the required transition to 

neighbors is 15 feet with additional side yard, back yard, and front set backs from the 

transition area. Light is also limited to be on the property, not bleeding on neighbors. 

Upon Roll Call: Ayes: Council Members Lamerand, Solberg, and Wagner 

Nays: Council Members Del Mar and Varroney 

Absent: Councilman Helms 

Pass: Mayor Schwantz 

MOTION CARRIED 

The Mayor's "pass" vote counts with the majority only after there are 4 affirmative votes 

for passage. So the matter was not recommended for approval at the Council level. 

Chairman Solberg closed the Community & Economic Development Committee at 7:24 

p.m. 

B. POLICE POLICY & CODE SERVICES COMMITTEE 

JACK WAGNER. CHAIRMAN 

Chairman Wagner opened the Police Policy & Code Services Committee at 7:24 p.m. 

1. Consider a Request to Use a Village Facility, Gateway Center Parking Deck, 

Community Garage Sale, Gateway Center Parking Deck, Saturday, August 1, 2009 

(Ladies Auxiliary of the Knights of Columbus) (Simeo/Ciciora) DISTRICT2 

Councilman Solberg, seconded by Councilman Del Mar, moved to approve the request 

to use a Village Facility, the Gateway Center Parking Deck for a community garage sale 

on Saturday, August 1, 2009. 

Denise Ciciora, 1146 Clearwater Court, of the Ladies Auxiliary of the Knights of 

Columbus, addressed the Council. People who would like to participate may call 847 

991-2049. She did state that the Auxiliary has an insurance policy for this event. 


2. Consider a Request to Use a Village Facility, Gateway Center Parking Deck, 

Community Garage Sale, Gateway Center Parking Deck, Saturday, September 12, 

2009 (Palatine Jaycees) (McNally) DISTRICT2 

Councilman Solberg, seconded by Councilman Lamerand, moved to approve a request 

to Use a Village Facility, Gateway Center Parking Deck, Community Garage Sale, 

Gateway Center Parking Deck, Saturday, September 12, 2009 

Kate McNally spoke on behalf of the Jaycees, and announced that participants may 

register by phone: 847-604-0288, or through the Jaycee website. 


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Village Engineer Mike Danecki explained the history and operation of the watershed 

serving Morgan's Gate and Ethan's Glenn. 

Neil Anderson, 1212 North Park, has property on both water areas and a septic field 

near the larger pond and expressed concern for his property, but stated that water has 

not been a problem but is a potential for flooding. He is in favor of this study of the 

area. 

Dennis Rotunno, 1065 Sterling Avenue, provided copies of his study conducted by 

Gewalt Hamilton Associated, Inc., of the area drainage system (attached). He owns lots 

submerged in Basin J/K. He stated that it is illegal to flood land for water retention 

without compensation to the property owner. Rotunno outlined the findings ofhis study. 

Village Engineer Mike Danecki responded that the Village records show that much of 

this land has been under water and it is flood plain area. 

Rotunno is recommending a 12" pipe to reduce the size of the J/K Basin, which would 

increase the size of the Sikh Pond. 

The 1966 Northeastern Illinois Metropolitan Area Planning Commission map was 

projected. Rotunno stated that between 1965 and the 1990's water flow was changed 

from south to north. 

Village Engineer Danecki sought to find a way to reduce the amount of water on 

Rotunno property. 

Anderson stated that he does have the right to look for ways to reduce water from his 

land, but he cannot move that water to some one else's land. 

Upon Roll Call: Ayes: Mayor Schwantz, Council Members Del Mar, Lamerand, 

Varroney, Solberg, and Wagner 

Nays: 



2. Consider a Motion Authorizing Execution of Proposed Change Orders #2 and #3 

for the Replacement of Roof Panels and Rafters, South Supply Ground Storage 

Reservoir Repair and Renovations DISTRICT 2 

Councilman Lamerand, seconded by Councilman Varroney, moved to approve and 

authorize the Village Manager to execute proposed Change Orders #2 and #3 for the 

Replacement of Roof Panels and Rafters, South Supply Ground Storage Reservoir 

Repair and Renovations in an amount not to exceed $79,699.50. 


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E. BUSINESS FINANCE & BUDGET COMMITTEE 

SCOTT LAMERAND. CHAIRMAN 

I Chairman Lamerand opened the Business Finance & Budget Committee at 8:39 p.m. 

1. Consider an Ordinance Authorizing the Issuance of $7,035,000 General 

Obligation Bonds, Series 2009C and $2,510,000 General Obligation Bonds, Series 

20090 of the Village of Palatine, Illinois 

Councilman Del Mar recused himself and left the room due to potential conflict of 

interest. 

Councilman Wagner, seconded by Mayor Schwantz, moved to approve an Ordinance 

Authorizing the Issuance of $7,035,000 General Obligation Bonds, Series 2009C and 

$2,510,000 General Obligation Bonds, Series 20090 of the Village of Palatine, Illinois. 

Village Manager Reid Ottesen explained the positive bidding results. 

Upon Roll Call: Ayes: Mayor Schwantz, Council Members Lamerand, Varroney, 

Solberg, and Wagner 

Nays: 

Absent: Council Members Del Mar and Helms 


1 2. Consider a Motion Authorizing Execution of a Contract for Architectural Design 

and Construction Services in Conjunction with a New Police Headquarters DISTRICT 

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Councilman Wagner, seconded by Mayor Schwantz, moved to authorize the Village 

Manager to execute a contract with Sente-Rubel-Boseman-Lee, Ltd., for architectural 

and construction services in Conjunction with a New Police Headquarters in the amount 

not to exceed $1,490,000.00 


Solberg, and Wagner 

Nays: 

Absent: Council Members Del Mar and Helms 


3. Consider a Resolution Authorizing Execution of an Agreement for a Risk 

Management Broker 

Councilman Wagner, seconded by Mayor Schwantz, moved to approve a resolution 

authorizing execution of an agreement for a risk management broker. 


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Chairman Lamerand closed the Business Finance & Budget Committee at 8:44 p.m. 

F. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE 

AARON B. DEL MAR, CHAIRMAN 

Chairman Del Mar opened the Fire Policy & Community Information Committee at 8:44 

p.m. 

No report. 

Chairman Del Mar closed the Fire Policy & Community Information Committee at 8:44 

p.m. 

Councilman Wagner, seconded by Councilman Varroney, moved to reconvene the 

Village Council Meeting. VOICE VOTE: MOTION CARRIED Time: 8:44 p.m. 

CONSENT AGENDA 

RECONVENE THE VILLAGE COUNCIL MEETING 

The following are Consent Agenda items, (indicated by *) and were enacted by 

one motion and omnibus vote. Item #2 was removed from the Consent Agenda 

and heard under the Community & Economic Development Committee later this 

evening. Councilman Del Mar removed items #12 and #13 from Consent Agenda 

to be heard under Business Finance & Budget Committee later this evening. 

Councilman Varroney, seconded by Councilman Wagner, moved to approve 

items #1, #3 through #11 and #14 through #18, with waiver of first reading. 

(Councilman Del Mar recused himself from voting on Item #10.) 

Upon Roll Call: Ayes: Council Members Del Mar, Lamerand, Varroney, Solberg 

and Wagner 

Nays: None 



*(1) APPROVE WARRANT #11 AND AUTHORIZE THE MAYOR AND CLERK TO 

SIGN 

Councilman Varroney, seconded by Councilman Wagner, moved to approve 

Warrant #11 in the following amounts totaling $890,382.25 and authorized the 

Mayor and Clerk to sign. 

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General Fund $142,829.43 

Downtown TIF 3,612.04 

G.O. Bond 300.00 

Capital Equipment 2,769.26 

Capital Projects 18,278.41 

Refuse Fund 382,733.32 

Water Fund 176,755.36 

Sewer Fund 47,201.16 

MVPS 47,568.69 

Central Equipment 25,591.84 

Self Insurance 42,742.74 

Total $890,382.25 


and Wagner 

Nays: None 



*(2) PROPOSED ORDINANCE REZONING FROM "P" PLANNED DEVELOPMENT 

TO B-2 GENERAL BUSINESS, 896 N. QUENTIN ROAD (MIA'S GARDEN CENTER) 

(JOHNSON) DISTRICT 1 

Item #2 was removed from the Consent Agenda and heard under the Community 

& Economic Development Committee later this evening. 

*(3) REQUEST TO USE A VILLAGE FACILITY, GATEWAY CENTER PARKING 

DECK, COMMUNITY GARAGE SALE, GATEWAY CENTER PARKING DECK, 

SATURDAY, AUGUST 1, 2009 (LADIES AUXILIARY OF THE KNIGHTS OF 

COLUMBUS) (SIMEO/CICIORA) DISTRICT 2 

Councilman Varroney, seconded by Councilman Wagner, moved to grant a 

Request to Use a Village Facility, Gateway Center Parking Deck, Community 

Garage Sale, Gateway Center Parking Deck, Saturday, August 1, 2009 (Ladies 

Auxiliary of the Knights of Columbus). 


and Wagner 

Nays: None 


MO"nON CARRIED 

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*(4) REQUEST TO USE A VILLAGE FACILITY, GATEWAY CENTER PARKING 

DECK, COMMUNITY GARAGE SALE, GATEWAY CENTER PARKING DECK, 

SATURDAY, SEPTEMBER 12, 2009 (PALATINE JAYCEES) (MCNALLY) DISTRICT 

6 

Councilman Varroney, seconded by Councilman Wagner, moved to grant a 

Request to Use a Village Facility, Gateway Center Parking Deck, Community 

Garage Sale, Gateway Center Parking Deck, Saturday, September 12, 2009 


and Wagner 

Nays: None 



*(5) APPROVE THE MORGAN'S GATE EAST TRIBUTARY BASINS STORM 

WATER ANALYSIS AND ADOPT THE BASE FLOOD ELEVATIONS DISTRICT 1 

Councilman Varroney, seconded by Councilman Wagner, moved to Approve the 

Morgan's Gate East Tributary Basins Storm Water Analysis and Adopt the Base 

Flood Elevations. 


and Wagner 

Nays: None 


MO"nON CARRIED 

*(6) AUTHORIZE EXECUTION OF PROPOSED CHANGE ORDERS #2 AND #3 

FOR THE REPLACEMENT OF ROOF PANELS AND RAFTERS, SOUTH SUPPLY 

GROUND STORAGE RESERVOIR REPAIR AND RENOVATIONS DISTRICT 2 

Councilman Varroney, seconded by Councilman Wagner, moved to approve and 

authorize the Village Manager to execute proposed Change Orders #2 and #3 for 

the Replacement of Roof Panels and Rafters, South Supply Ground Storage 

Reservoir Repair and Renovations in an amount not to exceed $79,699.50. 


and Wagner 

Nays: None 



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*(7) ORDINANCE #0-72-09 AMENDING CHAPTER 10 RELATIVE TO PROPERTY 

MAINTENANCE CODES AND RENTAL LICENSING 

Councilman Varroney, seconded by Councilman Wagner, moved to pass an 

Ordinance Amending Chapter 10 Relative to Property Maintenance Codes and 

Rental Licensing, with waiver of first reading. 


and Wagner 

Nays: None 



*(8) AUTHORIZE ENTRY INTO A RIGHT TO USE LICENSE AND MAINTENANCE 

AGREEMENT FOR NETWORK SOFTWARE 

Councilman Varroney, seconded by Councilman Wagner, moved to authorize the 

Village Manager to enter into a 12 month Right to Use License and Maintenance 

Agreement for Network Software in an amount not to exceed $24,742.80. 


and Wagner 

Nays: None 



*(9) SUPPORT A REGIONAL COMPUTER NETWORK INFRASTRUCTURE 

THROUGH THE NORTHWEST SUBURBAN NETWORK CONSORTIUM 

Councilman Varroney, seconded by Councilman Wagner, moved to Support a 

Regional Computer Network Infrastructure through the Northwest Suburban 

Network Consortium. 


and Wagner 

Nays: None 



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*(10) AUTHORIZE EXECUTION OF A CONTRACT FOR ARCHITECTURAL DESIGN 

AND CONSTRUCTION SERVICES IN CONJUNCTION WITH A NEW POLICE 

HEADQUARTERS DISTRICT 6 

Councilman Del Mar recused himself from voting on this item. 

Councilman Varroney, seconded by Councilman Wagner, moved to authorize the 

Village Manager to execute a contract with Sente-Rubel-Boseman-Lee, ltd., for 

architectural and construction services in Conjunction with a New Police 

Headquarters in the amount not to exceed $1,490,000.00. 

Upon Roll Call: Ayes: Council Members Lamerand, Varroney, Solberg and 

Wagner 

Nays: None 


(Councilman Del Mar recused himself from voting on this item.) 


*(11) RESOLUTION #R-67-09 AUTHORIZING EXECUTION OF AN AGREEMENT 

FOR A RISK MANAGEMENT BROKER 

Councilman Varroney, seconded by Councilman Wagner, moved to adopt a 

Resolution Authorizing Execution of an Agreement for a Risk Management 

Broker. 


and Wagner 

Nays: None 



*(12) PROPOSED ORDINANCE AUTHORIZING THE VILLAGE MANAGER TO 

ACQUIRE 55 N. SMITH STREET AND 142 W. SLADE STREET AND EXECUTE ALL 

DOCUMENTS NECESSARY AND CONVENIENT TO CLOSING ON 55 N. SMITH 

STREET AND 142 W. SLADE STREET IN THE DOWNTOWN REDEVELOPMENT 

PROJECT AREA (VILLAGE OF PALATINE) DISTRICT 6 

Item #12 was removed from the Consent Agenda and heard under the Business 

Finance & Budget Committee later this evening. 

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*(13) PROPOSED ORDINANCE AUTHORIZING THE VILLAGE MANAGER TO 

ACQUIRE 150 W. WILSON STREET AND THE PROPERTY AT THE SOUTHWEST 

CORNER OF GREELEY STREET AND WILSON STREET AND EXECUTE ALL 

DOCUMENTS NECESSARY AND CONVENIENT TO CLOSING ON 150 W. WILSON 

STREET AND THE SOUTHWEST CORNER OF GREELEY STREET AND WILSON 

STREET IN THE DOWNTOWN REDEVELOPMENT PROJECT AREA DISTRICT 6 

Item #13 was removed from the Consent Agenda and heard under the Business 

Finance & Budget Committee later this evening. 

*(14) ORDINANCE #0-73-09 AUTHORIZING THE VILLAGE MANAGER TO 

NEGOTIATE AND EXECUTE ALL DOCUMENTS NECESSARY AND CONVENIENT 

TO FACILITATE THE EXCHANGE OF TWO LOTS (ONE LOCATED AT THE 

NORTHEAST CORNER OF GREELEY STREET AND SLADE STREET, AND ONE 

LOCATED ON THE WEST SIDE OF BROCKWAY STREET, NORTH OF SLADE 

STREET) FOR THREE LOTS LOCATED AT THE NORTHEAST CORNER OF SLADE 

S"rREET AND SMITH STREET IN THE DOWNTOWN REDEVELOPMENT PRO..IECT 

AREA DISTRICT 6 

Councilman Varroney, seconded by Councilman Wagner, moved to pass an 

Ordinance Authorizing the Village Manager to Negotiate and Execute all 

Documents Necessary and Convenient to Facilitate the Exchange of Two Lots 

(one Located at the Northeast Corner of Greeley Street and Slade Street, and One 

Located on the West Side of Brockway Street, North of Slade Street) for Three 

Lots located at the Northeast Corner of Slade Street and Smith Street in the 

Downtown Redevelopment Project Area, with waiver of first reading. 


and Wagner 

Nays: None 



*(15) RESOLUTION #R-68-09 AUTHORIZING A DRAW UPON LETTER OF CREDIT 

#ILS201781 IN ITS ENTIRETY IN THE AMOUNT OF $23,025.07, 36-46 S. 

NORTHWEST HWY. DISTRICT 6 


Resolution Authorizing a Draw Upon Letter of Credit #ILS201781 in its Entirety in 

the Amount of $23,025.07, 36-46 S. Northwest Hwy. 


and Wagner 

Nays: None 



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*(16) RESOLUTION #R-69-09 AUTHORIZING A DRAW UPON LETTER OF CREDIT 

#ILS201782 IN ITS ENTIRETY IN THE AMOUNT OF $50,000, 36-46 S. NORTHWEST 

[ HWY. DIS"rRICT 6 


Resolution Authorizing a Draw Upon Letter of Credit #ILS201782 in its Entirety in 

the Amount of $50,000, 36-46 S. Northwest Hwy. 


and Wagner 

Nays: None 



*(17) RESOLUTION #R-70-09 REDUCING LETTER OF CREDIT #DC110145 FROM 

$100,000 TO $10,000, THE PRESERVES DISTRICT 2 


Resolution Reducing Letter of Credit #DC110145 from $100,000 to $10,000, The 

Preserves. 

[ Upon Roll Call: Ayes: Council Members Del Mar, Lamerand, Varroney, Solberg 

and Wagner 

Nays: None 



*(18) RESOLUTION #R-71-09 RELEASING PUBLIC IMPROVEMENT LETTER OF 

CREDIT #1624-102 IN ITS ENTIRETY IN THE AMOUNT OF $20,000, PRESERVES 

OF HILLTOP PLANNED DEVELOPMENT DISTRICT 1 


Resolution Releasing Public Improvement Letter of Credit #1624-102 in its 

Entirety in the Amount of $20,000, Preserves of Hilltop Planned Development. 


and Wagner 

Nays: None 



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REPORTS OF STANDING COMMITTEE 

ADMINISTRATION TECHNOLOGY & COMMUNITY HEALTH - DAN VARRONEY, 

CHAIRMAN 

No report. 

BUSINESS FINANCE & BUDGET - SCOTT LAIVIERAND, CHAIRMAN 

ORDINANCE #0-74-09 AUTHORIZING THE ISSUANCE OF $7,035,000 GENERAL 

OBLIGATION BONDS, SERIES 2009C AND $2,510,000 GENERAL OBLIGATION 

BONDS, SERIES 2009D OF THE VILLAGE OF PALATINE, ILLINOIS 

Councilman Lamerand, seconded by Councilman Wagner, moved to pass an 

Ordinance Authorizing the Issuance of $7,035,000 General Obligation Bonds, 

Series 2009C and $2,510,000 General Obligation Bonds, Series 2009D of the 

Village of Palatine, Illinois, with waiver of first reading. 


Solberg and Wagner 

Nays: None 

Absent: Councilman Del Mar and Helms 


ITEMS #12 AND #13 FROM THE CONSENT AGENDA 


ACQUIRE 55 N. SMITH STREET AND 142 W. SLADE STREET AND EXECUTE ALL 

DOCUMENTS NECESSARY AND CONVENIENT TO CLOSING ON 55 N. SMITH 

STREET AND 142 W. SLADE STREET IN THE DOWNTOWN REDEVELOPMENT 

PROJECT AREA (VILLAGE OF PALATINE) DISTRICT 6 

Councilman Lamerand, seconded by Councilman Varroney, moved to pass an 

Ordinance Authorizing the Village Manager to Acquire 55 N. Smith Street and 142 

W. Slade Street and Execute all Documents Necessary and Convenient to Closing 

on 55 N. Smith Street and 142 W. Slade Street in the Downtown Redevelopment 

Project Area, with waiver of first reading. 


Wagner 

Nays: Councilman Del Mar 



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ACQUIRE 150 W. WILSON STREET AND THE PROPERTY AT THE SOUTHWEST 

CORNER OF GREELEY STREET AND WILSON STREET AND EXECUTE ALL 

DOCUMENTS NECESSARY AND CONVENIENT TO CLOSING ON 150 W. WILSON 

STREET AND THE SOUTHWEST CORNER OF GREELEY STREET AND WILSON 

STREET IN THE DOWNTOWN REDEVELOPMENT PRO..IECT AREA DISTRICT 6 

Councilman Lamerand, seconded by Councilman Varroney, moved to pass an 

Ordinance Authorizing the Village Manager to Acquire 150 W. Wilson Street and 

the Property at the Southwest Corner of Greeley Street and Wilson Street and 

Execute all Documents Necessary and Convenient to Closing on 150 W. Wilson 

Street and the Southwest Corner of Greeley Street and Wilson Street in the 

Downtown Redevelopment Project Area, with waiver of first reading. 


Wagner 




COMMUNITY & ECONOMIC DEVELOPMENT - GREG SOLBERG, CHAIRMAN 

ITEM #2 FROM THE CONSENT AGENDA 

*(2) PROPOSED ORDINANCE REZONING FROM UP" PLANNED DEVELOPMENT 

TO B-2 GENERAL BUSINESS, 896 N. QUENTIN ROAD (MIA'S GARDEN CENTER) 

(JOHNSON) DISTRICT 1 

Councilman Solberg, seconded by Councilman Wagner, moved to approve an 

Ordinance rezoning from "P" Planned Development to B-2 General Business, 896 

N. Quentin Road. 

The Manager informed Council that at the Committee level, 4 affirmative votes of 

the Village Council were required to recommend approval of an ordinance. At 

Committee level, the matter only received 3 affirmative votes, not 4. The Mayor's 

"pass" vote counts with the majority only after there are 4 affirmative votes for 

passage. So the matter was not recommended for approval at the Council level. 

Councilman Varroney, seconded by Councilman Del Mar made a substitute 

motion to continue this item to July 6, when Councilman Helms is present. 


Wagner 




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FIRE POLICY & COMMUNITY INFORMATION - AARON B. DEL MAR, CHAIRMAN 

No report. 

INFRASTRUCTURE & ENVIRONMENT - BRAD HELMS, CHAIRMAN 

No report. 

POLICE POLICY & CODE SERVICES - JACK WAGNER, CHAIRMAN 

1. PROPOSED ORDINANCE AMENDING SPECIAL USE ORDINANCE #0-16-03 TO 

MODIFY THE PREVIOUSLY APPROVED FENCE STYLE AND TO PERMIT NON 

DECORATIVE FENCING IN THE FRONT YARD, 782 N. COOLIDGE AVE. (HENNIG) 

DISTRICT 1 

This item was continued to August 3, 2009. 

2A. ORDINANCE #0-77-09 GRANTING A SPECIAL USE AND VARIATIONS TO 

PERMIT A BANQUET FACILITY PROPERTY AT 1170 E. DUNDEE ROAD 

(BRANDI'S BANQUETS) (ROJAS) DISTRICT 4 

Councilman Del Mar, seconded by Councilman Varroney, moved to pass 

Ordinance Granting a Special Use and Variations to Permit a Banquet Facility 

Property at 1170 E. Dundee Road (Brandi's Banquets), with waiver of first 

reading. 


and Wagner 

Nays: None 



2B. ORDINANCE #0-78-09 INCREASING THE NUMBER OF CLASS H LIQUOR 

LICENSES (BANQUET HALL) PROPERTY AT 1170 E. DUNDEE ROAD (BRANDI'S 

BANQUETS) (ROJAS) DISTRICT 4 

Councilman Del Mar, seconded by Councilman Lamerand, moved to pass an 

Ordinance Increasing the Number of Class H Liquor Licenses, Property at 1170 E. 

Dundee Road (Brandi's Banquets), with waiver of first reading. 

Upon Roll Call: Ayes: Council Members Del Mar, Lamerand, Solberg, Wagner 

and Helms 

Nays: None 

Absent: Councilman Varroney 


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Petitioner Justification: 

1. The use is deemed necessary for the public convenience at that location 

2. The use is designed, located, and proposed to be operated that the public health, safety and welfare will be 

protected 

3. The use will not cause substantial injury to nearby property values 

4. With respect to live entertainment uses, the use shall not: 

a. Produce noise levels so great as to constitute an unreasonable interference for persons outside the 

confines of the establishment 

b. Impose undue health, sanitation or safety burdens on the village 

c. Create excessive demands on the Village of Palatine Police Department " 

d. Be of nature otherwise prohibited by law or village ordinance 

Business Plan: 

Nature of business - banquets, weddings, baptisms, cotillions, quinceaneras, social club events, reunions, family events, 

funeral luncheons, and other scheduled events or cultural events held in conjunction with a non-profit, religious, or other 

community organization. . 

Food will be served at all of the events in a manner consistent with the requirements for the Class "H" Liquor License. 

And have taxi service available to patrons in the evening. 

Proposed Hours of operation - Friday until 2:00 a.m., Saturday until 2:00 a.m., Sunday until 1:00 a.m. and Holidays (could 

fall during a week day) ex: Thanksgiving Day, Christmas Eve and New Years Eve hours until 2:00 a.m. 

Open mornings to hold community meetings or special events as early as 8:00 a.m. 

Number of employees - 6 to 10 employees plus security guards on the nights of the events 

Floor plan and menu - 7500 SF (floor plan and menu attached) 

Proposed number of tables is 25 to 30 to seat 8 to 10 persons at each for an estimated total of 200 to 300 persons. 

Mission Statement: 

"To offer an affordable alternative to a culturally diverse community to hold unforgettable memories within the beauty of an 

event hall in an ever growing city without sacrificing the financial discomfort". 

NOTES: 

Dancing and family union is such a big part of the Hispanic community and there is no location in this area to hold such 

events at affordable prices. Being bilingual we have access to a larger client base and a unique perspective on things. 

Where some competitors do not have that multicultural aspect, for us, it is inherent. 

Multiuse of the hall and plan to use for meetings that benefit the community such as morning bilingual book club to 

encourage verbal skills in English and other community meetings. 

Community service place to meet, there is no place for meetings or events that serves the Hispanic community in 

Spanish. 

Security cameras will be installed inside the hall and outside as well as security guards during certain events. 

Juan Pablo is the Co-Founder of State of Zacatecas, Mexico Social Club est. 1994 in Palatine and State of Zacatecas 

Federation Club representing several towns of the State of Zacatecas. Juan Pablo has extensive experience in event 

coordinating. 

Juan Pablo has several years experience in the restaurant business worked for Marriot Lincolnshire Resort restaurant and 

has worked at various other restaurants as kitchen helper, bus boy and food server. 

/Dr- ;)

A family owned and operated business our daughter and son have current food handlers certificate with the State of 

Illinois, and our daughter is Basset Certified. We will comply with the Village of Palatine regulations on food handling 

classes for all working in the kitchen to be certified. Food will be served at of the events.

RESOLUTION NO. _ 

A RESOLU"r10N 

TRANSFERRING SPECIAL USE ORDINANCE #0-191-06 

270 E. NORTHWEST HIGHWAY (BAKERS SQUARE) 

WHEREAS, Ordinance 0-191-06 granted a Special Use Ordinance for a 

Restaurant (Bakers Square) on the property commonly known as 270 E. Northwest 

Highway; and 

WHEREAS, the Ordinance further provided that, in the event of the sale or lease 

of this business, the Special Use may be transferred after review by the Zoning Board 

of Appeals and consent of the Village Council; and 

WHEREAS, since the Zoning Board of Appeals did meet on June 9, 2009 to 

review a request by American Blue Ribbon Holdings, LLC d/b/a Bakers Square that the 

restaurant be transferred to permit the continued operation of a restaurant with no 

substantial changes, and it was the recommendation of the Zoning Board of Appeals 

that the transfer of the Special Use to American Blue Ribbon Holdings, LLC d/b/a 

Bakers Square approved without amendment. 

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Village Council of the 

Village of Palatine: 

SECTION 1: That the Special Use granted by Ordinance 0-191-06 is hereby 

transferred to American Blue Ribbon Holdings, LLC d/b/a Bakers Square to permit the 

continued operation of a restaurant (Baker's Square). 

SECTION 2: All conditions of Special Use Ordinance 0-191-06, shall remain in 

full force and effect. 

DATED: This day of , 2009. 

AYES: NAYS: ABSENT: PASS:__ 

APPROVED by me this __day of , 2009. 

Mayor of the Village of Palatine 

ATTEST and FILE in the office of the Village Clerk this __ day of 

_________, 2009 

06/24/2009 8:28 AM 

Village Clerk

'Fl'-! - SAT 

PETITIONER'S EXHIBIT 

# -A 

J

Presiding: Susan Tibbitts 

Present: Chris Kendall 

Jan Wood 

Josh Wheeler 

Monica Pasillas 

Mohinderjit Saini 

Absent: Cindy Roth-Wurster 

Bill Robertson 

Staff: Christina Mesker, Rebecca Leslie 

ZONING BOARD OF APPEALS 


200 EAST WOOD STREET 

June 9, 2009 

I. ROLL CALL AND APPROVAL OF MINUTES 

At 7:00 p.m., roll was taken and a quorum was declared by Ms. Tibbitts. The minutes for the meeting 

of May 26, 2009, were approved with minor changes. Staff was sworn in.. 

II. 09-44 270 E. Northwest Highway 

Transfer of a Restaurant Special Use 

PETITIONER'S EXHIBITS: 

1. Petition for Special Use Transfer 

2. Ordinance #0-191-06 

3. Business plan 

4. Site plan, equipment plan, elevation 

5. Menu 

Ms. Leslie gave the background to this request. The SUbject Property, located at 270 E. Northwest 

Highway, contains the existing Bakers Square Restaurant operating under Special Use Ordinance #0 

191-06. 

The existing Special Use was granted to VICORP Restaurants, Inc. under Ordinance #0-191-06. 

The Special Use Ordinance states that the Special Use may be transferred only after review by the 

Zoning Board of Appeals and consent of the Village Council. The proprietors shall appear before a 

public meeting of the ZBA. If the ZBA deems that the new proprietor contemplates a change in use 

which is inconsistent with the Special Use Ordinance, the new proprietor shall petition for a new 

Special Use. 

American Blue Ribbon Holdings, LLC has requested that the Special Use be transferred from the' 

current owner to permit the continued operation of the restaurant. There will be no changes to the 

existing business or its hours of operation. 

Mr. Kendall asked if there were any unique issues for this request; none. 

There were no further questions of Staff by the Board. 

The Petitioner, Keith Nieze of Bakers Square, was sworn in. They will continue to consistently run 

the restaurant as before, with the same menu and amazing pies, with a family dining atmosphere and 

no liquor. There are new owners, being American Blue Ribbon Holdings LLC d/b/a/ Bakers Square 

and Village Inn restaurants. They own 45 Bakers Square and 80 + Village Inn restaurants, plus 

franchises.


JUNE 9, 2009 

PAGE 2 

There were no questions by the Board. There were no audience comments. 

Ms. Leslie said Staff recommends approval of the Transfer of Special Use Ordinance #0-191-06 to 

American Blue Ribbon Holdings, LtC. Except as specifically modified by this request, all other 

conditions of Ordinance #0-191-06 shall remain in effect 

There were no questions of Staff's recommendation. There was nothing further. 

Mr. Kendall made a motion to approve the transfer, subject to Staff's recommendation; 2 nd by Ms. 

Wood. 

Vote: All Ayes (6-0)

TYPE: ORDINANCE SUBMITTED BY: PLANNING &ZONING DATE: =07:..:,./0=6:.:..,:/0=9 _ 

DESCRIPTION: Consideration of a Special Use to permit an addition to be located 30 feet from the rear 

property line instead of the minimum required 40 feet at 712 N. Victoria Drive. 

{patel - Case No. 09-40) !District 5t 


BACKGROUND: 

The Subject Property contains a single-family residence with related improvements. The Petitioner, owner 

of the property, wishes to construct an addition on the back (north) side of the existing home. The closest 

portion of the proposed addition would be located 30 feet from the rear lot line instead of the minimum 

required 40 feet. Therefore, the Petitioner is seeking a Special Use. 

ANALYSIS: 

Special Use to permit an addition to be located 30 feet from the rear property line 

instead of the minimum required 40 feet pursuant to Section 10.06 (c)(13) of the 

Palatine Zoning Ordinance. 

• The Subject Property is zoned P, Planned Unit Development. Per Ordinance #0-3-89, the property 

shall conform to R-2, Single-Family Residential standards. 

• The Petitioner is proposing to construct a one-story, 538 square foot addition in the rear of the 

home. 

• Though the distance from the proposed addition to the rear property varies because of the addition's 

shape, the closest point to the rear property line from the new addition would be 30 feet from the 

rear (west &northwestern) property line. 

• The existing home has two small portions of the rear of the home that are located in the required 40 

foot rear yard setback. . 

• A new 280 square foot wood deck is also proposed in the rear of the home. Decks are allowed in 

the required rear year setback as long as the deck is less than 10% of the rear yard and located at 

least 25 feet from the rear property line. The proposed deck meets these requirements. 

• The architectural plans indicate that the proposed addition would be 14 feet 3 inches at its widest 

point and approximately 64 feet in length, matching the existing length of the home. The addition 

would include a new guest bedroom and bath, kitchen and family room extensions, living room, 

laundry room and deck. 

• The building and lot coverage of the Subject Property is approximately 28.0% and 40.3%, 

respectively. Both meet Code. 

ALTERNATIVES: 

1. Recommend approval of the Special Use 

2. Do not recommend approval of the Special Use 


Public Hearing: June 9, 2009, Zoning Board of Appeals 

Residents Testifying: Objector Letter- Yom Family, 718 N. Victoria Drive 

Concerns: Proposed addition would block views 

Vote: The Zoning Board voted to 4-2 to approve the Special Use. Staff 

concurs with that recommendation. 

ACTION REQUIRED: 

Consideration of a Special Use to permit an addition to be located 30 feet from the rear property line 

instead of the minimum required 40 feet at 712 N. Victoria Drive.

Citizen Input Summary ReQQI! 


Meeting date· June 9, 2009 

Property address -712 N. Victoria Drive (starred on the map below) 

• An adjoining property owner (718 N. Victoria Drive) submitted a letter of concern 

regarding the proposed addition and potential impact upon their existing view of 

the water.

ORDINANCE NO. _ 

AN ORDINANCE GRANTING A SPECIAL USE 

712 N. VICTORIA DRIVE (CASE NO. 09-040) 

WHEREAS, pursuant to a petition and public hearing on June 9,2009 of which 

public notice was given as required by law, the Zoning Board of Appeals of the 

Village of Palatine, in accordance with the Zoning Ordinance of the Village of 

Palatine, in such case made and provided, has held such public hearing and 

reported their findings relative to a request for a Special Use to permit an addition to 

be located 30 feet from the rear property line instead ofthe minimum required 40 feet 

pursuant to Section 10.06 (c)(13) of the Palatine Zoning Ordinance, on the following 

legally described property: 

Lot 6 in Heatherstone Subdivision of part of Lots 7 and 9 (taken as a tract) in 

George Kirchoff Estate Subdivision in Fractional Section 13, Township 42 

North, Range 10, East of the Third Principal Meridian, according to the plat 

thereof recorded March 27, 1989 as Document Number 89130865 and 

corrected by Certificate recorded October 16, 1989 as Document 89489478, in 

Cook County, Illinois 

commonly known as 712 N. Victoria Drive (PIN #02-13-213-006). The proposal 

would permit the construction of an addition located in the back of the home, 

30 feet from the rear property line 

NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Village Council ofthe 

Village of Palatine, Cook County, Illinois, acting in the exercise of their home rule 

power that: 

06/12/2009 7:40 AM

Re: File No. 09-40, 712 N. Victoria Dr. 

To Whom It May Concern: 

June 7, 2009 

My name is Hanna Yom and I am writing this letter on my mother's behalf, as she is not fluent in English. 

She is the owner of the home directly next door to the petitioner, Dipesh Patel, at 712 N. Victoria Drive. 

The purpose ofthis letter is to appeal the proposed addition that is to be built at 712 N. Victoria Dr. 

Because of the curvature of our street and the fact that we reside on a cul-de-sac, the two homes do not 

sit directly side-by-side. Our home sits on an angle and from our living room and family room the Patel 

residence can barely be seen. What is visible is the water that sits behind both of our homes and the 

trail on the other side ofthe pond. 

With the addition that is proposed, these views will undoubtedly become obstructed and what was once 

visible will be hidden behind the extension of the home. 

We ask that the board carefully take into consideration what the 10' setback encroachment might mean 

for us. We feel that the setback limitations were put into place for a reason and should not be ignored. 

Kindest Regards, 

Yom Family 

Kyong Hui Yom 

Hanna Yom 

718 N. Victoria Dr. 

Palatine, IL 60074 

847.722.1220

DATE: June 9, 2009 

TO: Mayor and Village Council 

FROM: Susan Tibbitts, Chair, Zoning Soard of Appeals 

RE: Findings of Fact 

ZONING CASE: 712 N. Victoria Drive 

PETITIONER: Dipesh Patel 

LOCATION: 712 N. Victoria Drive 

DBPARTMBNT OF PLANNING &. ZONING 

200 E. Wood Street· Palatine,IL . 60067-5339 

Telephone: (847) 359-9047 . Fax (847) 963-6247 


PROPOSAL: Special Use to permit an addition to be located 30 feet from the rear 

property line instead of the minimum required 40 feet pursuant to Section 

10.06 (c) (13) of the Palatine Zoning Ordinance. 

PUSLIC HEARING: 

After due notice as required by law, the Zoning Soard of Appeals conducted a hearing relative 

to the above mentioned petition on June 9, 2009. 

The petitioner, Dipesh Patel, was present and provided testimony as to the reasons for the 

request and why he believed that the petition met the necessary standards. An objector's letter 

stated a concern of her line-of-sight to the lake. 

Rebecca Leslie, Planning and Zoning Department, was present and testified it was Staff's 

recommendation to approve the proposal. 

FINDINGS: 

The Standards have been met. 


Therefore, by a vote of 4 Ayes to 2 Nays, the Zoning Soard of Appeals voted to recommend 

approval of the Special Use to permit the above proposal subject to the following conditions: 

1. The Special Use shall substantially conform to the site plan attached hereto as Exhibit 

"A" and to the elevations attached hereto as Exhibit "S" except as such plans may be 

changed to conform to Village Codes and Ordinances. 

2. Petitioner shall provide a topographic survey for Engineering Department approval when 

submitting for building permits. 


Council- Manager Government Since 1956


JUNE 9, 2009 

PAGE 6 

V. 09-40 712 N. Victoria Drive 

Special Use to permit an addition to be located 30 feet from the rear property line instead of the 

minimum required 40 feet pursuant to Section 10.06 (c)(13) of the Palatine Zoning Ordinance. 

Notice was published in the Daily Herald on May 25, 2009, and nearby property owners were notified 

by mail. 

Petitioner's exhibits: 

1. Petition for special use and amendment 

2. Real estate disclosure 

3. Warranty deed 

4. Plat of survey 

5. Site plan 

6. Floor plan 

7. Elevations 

Objector's exhibit: 

1 Letter by K. and H. Yom, dated 6/7/09 

Ms. Leslie gave the background to this request. The Subject Property contains a single-family residence 

with related improvements. The Petitioner, owner of the property, wishes to construct an addition on the 

back (north) side of the existing home. The closest portion of the proposed addition would be located 30 

feet from the rear lot line instead of the minimum required 40 feet. Therefore, the Petitioner is seeking a 

Special Use. 

ANALYSIS: 

• The Subject Property is zoned P, Planned Unit Development. Per Ordinance #0-3-89, the 

property shall conform to R-2, Single-Family Residential standards. 

• The Petitioner is proposing to construct a one-story, 538 square foot addition in the rear of the 

home. 

• Though the distance from the proposed addition to the rear property varies because of the 

addition's shape, the closest point to the rear property line from the new addition would be 30 feet 

from the rear (west & northwestem) property line. 

• The existing home has two small portions of the rear of the home that are located in the required 

40 foot rear yard setback. 

• A new 280 square foot wood deck is also proposed in the rear of the home. Decks are allowed in 

the required rear year setback as long as the deck is less than 10% of the rear yard and located 

at least 25 feet from the rear property line. The proposed deck meets these requirements. 

• The architectural plans indicate that the proposed addition would be 14 feet 3 inches at its widest 

point and approximately 64 feet in length, matching the existing length of the home. The addition 

would include a new guest bedroom and bath, kitchen and family room extensions, living room, 

laundry room and deck. 

• The building and lot coverage of the Subject Property is approximately 28.0% and 40.3%, 

respectively. Both meet Code. 

Standards for a Special Use 

Since this Petition is not for a use publicly operated or traditionally affected with the public interest, 

those standards under Section 14.05 D (2) and (3) are applicable. Specifically, the Petitioners must 

show that the Special Use, if granted, will be operated in a manner consistent with the public health, 

safety, and welfare, and that the Special Use will not have a negative impact on the value of


JUNE 9, 2009 

PAGE 7 

surrounding properties. The Petition for a Special Use is attached, and the Petitioners have 

attempted to address the required standards. 

The petitioner, Dipesh Patel, homeowner, was sworn in. He stated he wants to expand the back of 

his house, to accommodate his two 75 and 80 year old parents living with them. This is a colonial 

style home and currently, they have steep stairs to reach the bedrooms, making it difficult for his 

mom to navigate. They want to add a bedroom, bath and closet for them. At the same time, they will 

build a new deck and expand the kitchen's breakfast area. They have 3 kids, making it 7 people 

living in their home. Enlarging the family room will make it more useable for all 7 people. 

Ms. Tibbitts asked if he'd spoken with his neighbors; their neighbor to the right has no objection, that 

it will add value to the house. The neighbor to the left, is a renter, and nothing has been heard from 

that neighbor. The neighbor to the left, would be #718. 

There were no audience comments. 

Ms. Tibbitts read the objector's letter, written by the homeowner's daughter, as the homeowner did 

not speak English. Due to the curvature of the properties, the angle of the addition of the home 

would obstruct the view of the water/lake and trail. This is a line of sight issue. Ms. Yom stated the 

setback should not be ignored. Mr. Patel responded that the architect did not feel there would be 

obstruction from the family room. Mr. Patel said one window may be obstructed. 

Ms. Wood asked for clarification, that the addition would be the area where the play set is currently 

located; yes, they are removing the play equipment. The architect planned a structure that steps out, 

for the greatest distance between the 2 homes. 

Mr. Kendall asked the Petitioner if they would consider shifting the bedroom and bath to the other 

side of the home, to alleviate the neighbor's impact of the addition. Mr. Patel said they had not 

considered this, but could look into. Mr. Kendall pointed out that if the addition was moved to the 

other side, that the expansion would obscure the neighbor's view of the highway, rather than of the 

lake and trail. 

Ms. Leslie stated that since the Petitioner's property is adjacent to Lake Victoria and there are no 

neighbors directly behind the property that would potentially be impacted by the addition, Staff 

recommends approval of the Special Use subject to the following conditions: 

1. The Special Use shall SUbstantially conform to the site plan attached hereto as Exhibit 'A' and 

to the elevations attached hereto as Exhibit 'B' except as such plans may be changed to conform 

to Village Codes and Ordinances. 

2. Petitioner shall provide a topographic survey for Engineering Department approval when 

submitting for building permits. 

Mr. Kendall asked Staff if they had received the Yom letter prior to Staffs recommendation; no. 

Ms. Tibbitts asked how long they've owned the home; 9 years. She asked how long the owners of 

#718, the objectors, had lived there; one year. 

There was nothing further. The Public Hearing was closed. 

Deliberations: 

Mr. Wheeler stated this petition meets the standards, that this addition would not negatively impact


JUNE 9, 2009 

PAGE 8 

the neighboring properties, as the sight line was minimally changing. He made a motion to approve, 

subject to Staff's recommendation; 2 nd by Mr. Saini. 

Mr. Kendall felt the sight line to the lake was a value to the homes, and that this addition could cause 

a negative impact on surrounding homes, as the subject property is a 'peninsula' that cuts off the 

adjacent property and the other properties to the east. 

Ms. Wood asked Mr. Wheeler to elaborate. Mr. Wheeler explained his position, that the exlstlnq line 

of sight to the lake is now 180 degrees, and the proposed addition would change to 175 degrees, 

which is not a large impact. 

Mr. Kendall felt this is an important sight line and affects the atmosphere of the property, directly one 

to look toward the highway rather than toward the lake. 

Mr. Saini stated the living room window faces west and is offset from where the addition will start, so 

there would be minimum affect on the neighbors. 

Mr. Wheeler felt the difference in the line of sight would be 5 degrees or less. 

Vote: 4 Ayes, 2 Nays (Kendall, Wood) 

VI. FINDINGS OF FACT 

The Findings of Fact for tonight's agenda items were approved. 

VII. COMMUNICATIONS 

Ms. Tibbitts recognized Ira GOldstein for his work on the Zoning Board of Appeals. She stated her 

appreciation for his years of service, thanking him for putting his heart and soul into the ZBA over a 

number of years. He asked astute questions and made her pay closer attention. Ms. Tibbitts said 

his appointment was up, and the Mayor welcomed new members to the Board. She offered Mr. 

Goldstein the best. All members agreed, as it was a 'no brainer'. 

Approvals: Sunroom on Sanborn; transfer of Sushi Ai; deck on Ashland, Glencoe petition, path on 

Cornell Avenue 

Upcoming - 1 agenda item on June 23rd 

Ms. Roth-Wurster has class and cannot attend the June 23 meeting. 

Adjourn at 7:50 PM

TYPE: ORDINANCE SUBMlrrED BY: PLANNING & ZONING DATE: ..:....:7/.=6/.=20=0=9 _ 

DESCRIPTION: Consideration of an Ordinance approving a Special Use and four Variations to allow a 

sign and electronic message board for Falcon Park at 2195 North Hicks Road. 

. (Palatine Park District) (District: 3) 

COMMITIEE ACTION: DATE: 

BACKGROUND: 

The Subject Property is a 10 foot by 10 foot easement located adjacent to the Hick's right-of-way and on 

private property, north of Rand Road. The Petitioner, who has rights to use the dedicated easement, is 

seeking to construct a new electronic message board sign for Falcon Park. All electronic message boards 

in the Village require a Special Use. Additionally, the proposed sign would not conform to the regulations 

governing electronic message boards and signs. Therefore, the Petitioner is requesting a Special Use and 

four Variations. 

1) Special Use for a reader board pursuant to 8.01(i)(1) of the Palatine Zoning Ordinance; 

2) Variation to allow an electronic message board not on an approved corridor pursuant 

to 8.01 (i)(2)(a) of the Palatine Zoning Ordinance; 

3) Variation to allow the message board to be 50% of the sign area which would exceed 

the maximum permitted 40% of the total sign area pursuant to 8.01 (i)(4) of the Palatine 

Zoning Ordinance; 

4) Variation to allow for an off-premise sign pursuant to 8.01 (e)(1) of the Palatine Zoning 

Ordinance; and 

5) Variation to allow the size of the proposed sign to be 53 square feet in size which 

would exceed the maximum permitted 50 square feet for an institutional use pursuant to 

8.02(a)(2)(c) of the Palatine Zoning Ordinance. 

ANALYSIS: 

• The Subject Property is zoned P, Planned Unit Development, and is located in a dedicated 

easement along the right-of-way of N. Hicks Road, north of Rand Road. The proposed sign would 

be two sided and stand approximately 17'-6" tall. The total area of one side of the sign would be 

approximately 53 square feet. 

• The electronic message board and the sign panel are proposed to be both approximately 2 feet 8 

inches tall by 9 feet 11 inches wide. A non-exclusive, perpetual sign agreement was established 

between the Village of Palatine and the Palatine Park District on March 18, 2004. 

• The sign would be oriented to be most visible to vehicles along Hicks Road, which is the main 

entrance to Falcon Park. Although there is a Variation for off-site signage, the proposed sign is 

directly adjacent to Falcon Park and within proximity to an approved electronic message board 

corridor (Rand Road). Its location was decided through an easement granted in 2004. 

• Arlington Toyota also will return to the Village Council with their final sign plan. A component of the 

sign plan reviewed with their Planned Development also contemplated an electronic message board 

sign. The Park District's proposed sign will not conflict with Arlington Toyota's sign plan. 

ALTERNATIVES: 

1. Recommend approval of the Special Use 

2. Do not recommend approval of the Special Use 


Public Hearing: March 10, 2009, Zoning Board of Appeals 

Residents Testifying: None 

Concerns: None 

Vote: The Zoning Board voted 5-2 to approve the reader board Special 

Use and Variations and unanimously to approve the sign 

variations. Staff concurs with that recommendation. 


Consideration of an Ordinance approving a Special Use and four Variations to allow a sign and 

electronic message board for Falcon Park at 2195 North Hicks Road.


AN ORDINANCE GRANTING A SPECIAL USE AND VARIATIONS 

2195 N. HICKS ROAD (FALCON PARK) (CASE NO. 08-115) 

WHEREAS, pursuant to a petition and public hearing on March 10, 2009 of 

which public notice was given as required by law, the Zoning Board of Appeals of 

the Village of Palatine, in accordance with the Zoning Ordinance of the Village of 

Palatine, in such case made and provided, has held such public hearing and 

reported their findings relative to a request for a Special Use for a reader board 

pursuant to 8.01(i)(1) ofthe Palatine Zoning Ordinance; a Variation to allow a reader 

board for outside of the permitted corridors pursuant to 8.01(i)(2)(a) of the Palatine 

Zoning Ordinance; a Variation to allow a reader board on less than 300 feet of lot 

frontage along an approved corridor pursuant to 8.01 (i)(2)(b) of the Palatine Zoning 

Ordinance; a Variation to allow the message board to exceed the maximum 

permitted 40% of the total sign area pursuant to 8.01(i)(4) of the Palatine Zoning 

Ordinance; a Variation to allow for an off-premise sign pursuantto 8.01(e)(1) ofthe 

Palatine Zoning Ordinance; and a Variation to allow the size ofthe proposed sign to 

be 53 square feet in size which would exceed the maximum permitted 50 square feet 

for an institutional use pursuantto 8.02(a)(2)(c) ofthe Palatine Zoning Ordinance, on 

the folloWing legally described property. 

7/1/20092:14 PM

Existing sign easement description per Doc. #0408244147: 

Approximately 10 feet by 10 feet, located immediately South of the roadway 

access to be dedicated to the Village and immediately East ofthe Hicks Road 

right of way. 

Existing sign easement description as created by surveyor: 

That part of Lot 1 in the final plat of subdivision Palatine Assemblage being a 

subdivision and a resubdivision of part of the South half of the Northeast 

quarter ofSection 2, Township 42 North, Range 10, East ofthe Third Principal 

Meridian, described as follows: Beginning at the intersection ofthe East line 

of Hicks Road and the North line of said Lot 1; thence South 89 degrees 41 

minutes 39 seconds East along the North line of said Lot 1,11.19 feet; thence 

South 26 degrees 58 minutes 58 seconds West, 11.19 feet; thence North 89 

degrees 41 minutes 39 seconds West, 11.19 feet to the East line of Hicks 

Road; thence North 26 degrees 58 minutes 58 seconds East along said East 

line, 11.19 feet to the point of beginning, all in Cook County, Illinois. 

commonly known as 2195 N. Hicks Road (Sign Easement Per #0408244174). 

NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Village Council ofthe 

Village of Palatine, Cook County, Illinois, acting in the exercise of their home rule 

power that: 

SECTION 1: A Special Use for a reader board pursuant to 8.01(i)(1) of the 

Palatine Zoning Ordinance; a Variation to allow a reader board for a non-business 

use outside ofthe permitted corridors pursuant to 8.01 (i)(2)(a) ofthe Palatine Zoning 

Ordinance; a Variation to allow a reader board on less than 300 feet of lot frontage 

along an approved corridor pursuant to 8.01(i)(2)(b) of the Palatine Zoning 

Ordinance; a Variation to allow the message board to exceed the maximum 

permitted 40% of the total sign area pursuant to 8.01(i)(4) of the Palatine Zoning 

Ordinance; a Variation to allow for an off-premise sign pursuant to 8.01(e)(1) of the 

Palatine Zoning Ordinance; and a Variation to allow the size ofthe proposed sign to 

be 53 square feet in size which would exceed the maximum permitted 50 square feet 

7/1/20092:14 PM 

2

for an institutional use pursuant to 8.02(a)(2)(c) ofthe Palatine Zoning Ordinance, is 

hereby granted, subject to the following conditions: 

1. The Special Use and Variations shall substantially conform to the site plan 

attached hereto as Exhibit 'A', and the sign plans attached hereto as Exhibit 'B' 

except as such plans may be changed to conform to Village Codes and 

Ordinances. 

2. The electronic message board shall be operated in a manner consistent with 

Section 8.01 (i) (3) of the Palatine Zoning Ordinance. 

SECTION 2: That the petition for Special Use and variation, a copy of the 

public notice and the report ofthe hearing be attached hereto and form a part ofthis 

ordinance. 

SECTION 3: That this ordinance shall be in full force and effect from and after 

its passage and approval as provided by law. 

PASSED: This day of :, 2009 

AYES: NAYS: ABSENT:__ PASS: _ 

APPROVED by me this__day of , 2009 


ATTESTED and FILED in the office of the Village Clerk this 

__day of , 2009 

7/1/20092:14 PM 

Village Clerk 

3

DATE: March 10, 2009 

TO: Mayor and Village Council 


DEPARTMENT OF PLANNING & ZONING 

200 E. Wood Street . Palatine, IL . 60067-5339 

Telephone: (847) 359-9047 . Fax (847) 963-6247 


FROM: Ira Goldstein, Acting Chair, Zoning Board of Appeals 

RE: Findings of Fact 

ZONING CASE: 08-115 

PETITIONER: Palatine Park District 

LOCATION: 2195 N. Hicks Road (Falcon Park) 

PROPOSAL: Special Use for a reader board pursuant to Section 8.01 (i) (1) of the 

Palatine Zoning Ordinance; 

PUBLIC HEARING: 

Variation to allow a reader board for a non-business use outside of the 

permitted corridors pursuant to Section 8.01 (i) (2) (a) of the Palatine 


Variation to allow a reader board on less than 300 feet of lot frontage 

along an approved corridor pursuant to Section 8.01 (i) (2) (b) of the 

Palatine Zoning Ordinance; 

Variation to allow the message board to exceed the maximum permitted 

40% of the total sign area pursuant to Section 8.01 (i) (4) of the Palatine 


Variation to allow for an off-premise sign pursuant to Section 8.01 (e) (1) 

of the Palatine Zoning Ordinance; 

Variation to allow the size of the proposed sign to be 53 square feet in 

size which would exceed the maximum permitted 50 square feet for an . 

institutional use pursuant to Section 8.02 (a) (2) (c) of the Palatine Zoning 

Ordinance. 

After due notice as required by law, the Zoning Board of Appeals conducted a hearing relative 

to the above mentioned petition on March 10, 2009. 

The petitioner, Palatine Park District represented by Pat Moser and Andrew Dogan, was present 

and provided testimony as to the reasons for the request and why he believed that the petition 

met the necessary standards. 

Rebecca Leslie, Planning and Zoning Department, was present and testified that even though 

there is a standing agreement between the Village of Palatine and the Palatine Park District to 

allow for a sign to be placed in this designated easement, an electronic message board was not 



a part of the original agreement and therefore Staff recommends action at the discretion of the 

Zoning Board of Appeals. 

FINDINGS: 

The Standards have been met. 


Therefore, by a vote of 5 Ayes to 2 Nays to recommend approval of the reader/message board 

and 8 Ayes and 0 Nays to recommend approval of the off premise sign, the Zoning Board of 

Appeals voted to recommend approval of the Special Use and Variations to permit the above 

proposal subject to the following conditions: 

1. The Special Use and Variations shall substantially conform to the site plan attached 

hereto as Exhibit "A" and the sign plans attached hereto as Exhibit "B" except as such 

plans may be changed to conform to Village Codes and Ordinances. 

2. The electronic message board shall be operated in a manner consistent with Section 

8.01 (i) (3) of the Palatine Zoning Ordinance.


MARCH 10,2009 

PAGE 9 

not synonymous. 

Mr. Kendall asked about food preparation and transport from 53 W. Slade to 117 W. Slade and the 

safety in crossing the street and how it will be done. Mr. Davenport stated he had coordinated this 

with the Health Department. There will be refrigerated carts transporting the food early in the 

moming, with two trips at the most. Dirty dishes will be transported approximately 3 times a day. 

There was nothing further. There were no audience comments. 

Staff Recommendation: 

Ms. Leslie stated that Staff recommends approval of the Special Use subject to the following 

conditions: 

1. The Special Use shall substantially conform to the Architectural Plans attached hereto as Exhibit 

'A' and the Business Plan attached hereto as Exhibit 'B', except as such plans may be changed 

to conform to Village Codes and Ordinances. 

2. The Special Use to permit the operation of Mint Julep Bistro, Inc. shall be granted solely to Dave 

Davenport, Owner; and shall be transferred only after a review by the Zoning Board of Appeals 

and approval of the Village Council. In the event of the sale or lease of this property, the 

proprietors shall appear before a public meeting of the Zoning Board of Appeals. The Zoning 

Board of Appeals shall review the request and in its sole discretion, shall either: 

a. Recommend that the Village Council approve of the transfer of the lease and/or 

ownership to the new proprietor without amendment to the Special Use Ordinance, or 

b. If the Zoning Board of Appeals deems that the new proprietor contemplates a change 

in use which is inconsistent with this Special Use Ordinance, the new proprietor shall be 

required to petition for a public hearing before the Zoning Board of Appeals for a new 

Special Use Ordinance. 

3. The food service establishment shall apply for and obtain a food dealer permit from the 

Environmental Health Division and shall comply with the Illinois Department of Public Health 

Food Service Sanitation Code. 

The public hearing was closed. 

DELIBERATIONS: 

Mr. Robertson made a motion to approve stating the standards have been met and an outstanding 

presentation was made, 2 nd by Mr. Kendall. 

Vote: All Ayes (7-0) 

08·115 2195 N. Hicks Road - Falcon Park 

Special Use for a reader board pursuant to 8.01(i)(1); Variation to allow a reader board for a nonbusiness 

use outside of the permitted corridors pursuant to 8.01(i)(2)(a); Variation to allow a reader 

board on less than 300 feet of lot frontage along an approved corridor pursuant to 8.01(i)(2)(b); 

Variation to allow the message board to be 50% of the sign area which would exceed the maximum 

permitted 40% of the total sign area pursuant to 8.01(i)(4); Variation to allow for an off-premise sign 

pursuant to 8.01(e)(1) and Variation to allow the size of the proposed sign to be 53 square feet in


MARCH 10, 2009 

PAGE 10 

size which would exceed the maximum permitted 50 square feet for an institutional use pursuant to 

8.02(a)(2)(c) of the Palatine Zoning Ordinance. 

Ms. Leslie gave the background on this request. The Subject Property is a 10 foot by 10 foot easement 

located adjacent to the Hick's right-of-way and on private property, north of Rand Road. The Petitioner, 

who has rights to use the dedicated easement, is seeking to construct a new electronic message board 

sign for Falcon Park. All electronic message boards in the Village require a Special Use. Additionally, the 

proposed sign would not conform to the regulations governing electronic message boards and signs. 

Therefore, the Petitioner is requesting a Special Use and five Variations. 

ANALYSIS: 

• The sign would be located in a dedicated easement along the right-of-way of N. Hicks Road, 

north of Rand Road. 

• The electronic message board would not be located in an electronic message board approved 

corridor. Approved corridors are Northwest Highway, Rand Road, Lake Cook Road and Dundee 

Road. 

• The proposed sign would be two sided and stand approximately 17'-6" tall. The total area of one 

side of the sign would be approximately 53 square feet. Section 8.02 (a) (2) (a) states that 

institutional uses are permitted to be 10' in height and shall not exceed 50 square feet in area. 

Nevertheless, the proposed sign is shorter and much smaller than the B-2 district (subject 

property's previous zoning classification) standards - 20'-height & 100 s.f. 

• The electronic message board and the sign panel are proposed to be both approximately 2 feet 8 

inches tall by 9 feet 11 inches wide. 

• A non-exclusive, perpetual sign agreement was established between the Village of Palatine and 

the Palatine Park District on March 18, 2004. The agreement stated that the sign shall conform in 

all aspects to all applicable provisions of the all applicable Village Codes and Ordinances or that 

the Palatine Park District shall request specific relief from the zoning ordinance. 

• The sign would be oriented to be most visible to vehicles along Hicks Road, which is the main 

and only entrance to Falcon Park. 

• Through the Planned Development process, an electronic message board type of sign is also 

contemplated for Arlington Toyota (intersection of Hicks and Rand Road). Arlington Toyota will 

be returning to the Village Council for final sign approval concurrent with Palatine Park District's 

sign request. 

• After measuring in GIS, it appears that the proposed Park District sign would be approximately 

525 feet from the proposed Arlington Toyota sign, therefore conforming to 8.01(i)(2)(c). 

The Standards were already read into the record. 

Mr. Wheeler asked if Toyota had applied for their sign. Ms. Leslie indicated they had not but Toyota 

is contemplating an electronic sign. The Toyota sign is allowed in this corridor and this sign is not. 

They will be taking both signs concurrently to the Village Board. 

Mr. Goldstein asked if this was being constructed in a B-2 district and Ms. Leslie indicated it was a 

planned unit development under B-2 standards. 

The Petitioner, Pat Moser of the Palatine Park District, 148 W. Illinois Avenue, Palatine, IL and


MARCH 10, 2009 

PAGE 11 

Andrew Dogan, Vice President of PHN Architects, 199 Towne Square, Wheaton, IL 60189 were 

sworn in. 

Mr. Moser indicated the recreation center will not be visible from the entrance at Hicks Road if they 

are unable to have a message board of this type. They need the sign to assist in finding the facility 

and advertising programs. This will be an unobtrusive sign designed to fit into the location. 

Mr. Kendall asked about neighbor objections. Mr. Moser stated no one has come to any meetings. 

Mr. Kendall asked about the trees between the sign and the apartments to the north and Mr. Moser 

indicated the trees belong to Bourbon Square. The sign will be facing Hicks Road. It will be a two 

sided sign perpendicular to Hicks Road. Mr. Dogan indicated it is a monochrome sign available in a 

red or amber background. The Park District is contemplating a red LED letter board--no video or full 

color board. It will change but not flash and can scroll, but the Park District does not intend to 

provide scrolling messages. Park District staff will control the wording with one media person 

responsible. 

Ms. Wood questioned if people were sitting on the second floor of Bourbon Square would they see 

the sign. Mr. Moser indicated the illumination from the sign is solely for message board purposes 

and will not cast an ambient light on residences. That portion is not designed or capable of throwing 

off light. The words "Falcon Park" will be illuminated. 

Mr. Wheeler commented that staff created an ordinance that these signs should only be in certain 

corridors. Mr. Moser indicated that with Toyota being built this will be a difficult place for people find 

off of Hicks Road. When asked why it would be appropriate to have a reader board, Mr. Moser 

indicated people want to know what is happening at Falcon Park. This will not change the character 

of the locality. The type and character of the sign is consistent with those at Harper College and the 

two high schools. 

Mr. Robertson asked if the petitioner had any objection to standard signage as opposed to LED. Mr. 

Moser indicated they would like the sign for reasons stated to designate an entrance and notification 

of current or upcoming events. The message board will be an enhancement to the overall sign. 

Mr. Goldstein asked why not a white plastic sign that you could change the lettering. Mr. Moser 

indicated the LED sign can be changed every minute or so and this would give them more 

opportunity to add more information and more opportunity to disburse information. During the winter 

months it would be dangerous to use a ladder to change the lettering. The message board would be 

controlled from within the building. 

Ms. Woods asked if the high school signs flash. This sign will not be doing what the high schools 

have. It is similar to the sign of the high schools with the ability to have four messages every 24 

hours as per the Code. 

Ms. Roth-Wurster asked about the variation to allow the message board to be 50% of the sign area 

and is there a reason why these signs are bigger. Mr. Dogan stated this is a standard size that is 

available and this would be readable from Hicks Road, a smaller sign will not be as effective. The 

next size down for a sign would be 35 square feet. 

There were no objectors. 

Staff Recommendation:


MARCH 10,2009 

PAGE 12 

There is an existing sign easement recorded on the Arlington Toyota property due to the 2004 

Village of Palatine's assemblage of this property. By virtue of the initial off-site sign easement 

agreement in 2004, the Park District and Village of Palatine acknowledged and contemplated off-site 

signage. Sign specifics were not identified and specific relief must now be sought. Due to the traffic 

patterns and number of cars using the intersection of Rand and Hicks Roads, staff does not object to 

the size or square footage of the proposed sign. The entrance road and setback distance to Falcon 

Park place further importance on identifying the entrance area. Nevertheless, Staff recommends 

action at the discretion regarding the Electronic Message Boards components of this request. If the 

Zoning Board should recommend approval of the proposal, Staff recommends the following 

conditions: 

1. The Special Use and Variations shall substantially conform to the site plan attached hereto as 

Exhibit 'A', and the sign plans attached hereto as Exhibit 'B' except as such plans may be 

changed to conform to Village Codes and Ordinances. 

2. The electronic message board shall be operated in a manner consistent with Section 8.01 (i) (3) 

of the Palatine Zoning Ordinance. 

Ms. Wood asked if it was correct that the new building was proposed to be closer to Hicks Road. 

There were no plans for the bUilding at the time the property acquired and did they contemplate the 

building being that far back. Mr. Moser indicated the soil conditions were better suited by putting the 

building farther back. 

Ms. Roth-Wurster asked staff if they had any calls about this petition or any comments. Ms. Leslie 

responded they had received no calls. 

Mr. Moser indicated the messages will not be scrolling and there be an ability to have four different 

messages appear. 

The public hearing was closed. 

Deliberations: 

Mr. Kendall moved to vote on Variations 1-4, 2nd by Ms. Wood 

There was a general discussion on the Impact to the neighbors to the north, Hicks Road is a major 

thoroughfare. unlike Birchwood. There have no been objectors to the sign and no negative impact . 

on surrounding properties. It will be operated in a manner pubtic health safety and welfare. This 

being a public facility adds to the need of having messages. 

Mr. Robertson indicated the standards for variation have not been met and the character will be 

altered with reader boards. 

Ms. Wood indicated the sign would be set back and it is a busy intersection. There is a need to have 

visible signage but concern is the reader board. The Village Council put regulations in place for a 

reason. Mr. Kendall indicated that the Village Council did set regulations, but there is some 

flexibility. Mr. Goldstein stated that's what the Zoning Board is for. Ms. Roth-Wurster stated that it is 

safer to have one than can be changed electronically than letters and numbers flying through the air, 

it is important to have a visible sign, it is a busy road and drivers should be able to see it. Mr. 

Robertson agreed there was a need to have visible signage there. Ms. Wood reminded the Board

Falcon Park 

Electronic Message Board 

Proposal 

Proposal 

The Palatine Park District is proposing a electronic sign for the entrance of Falcon 

Park, 2195 North Hicks road. The sign will be seventeen and a half feet tall by ten feet 

wide. Two brick columns will support a two foot eight inch by nine foot eleven inch 

wide electric message board above which will be an equal sized back lighted sign with 

the park name and the Park District logo. Both signs will be double sided. The sign will 

be positioned on a 10 X 10 foot easement adjourning the new entrance road to the north 

and abuts the State of Illinois ROW for Hicks Road. The lot directly to the south will be 

occupied by Arlington Toyota, while north ofthe entrance road is Bourbon Square 

Apartments. 

Purpose . 

The Falcon Park Recreation Center will sit over 800 feet east of Hicks Road 

beyond a cluster oftrees and can not be seen by drivers on Hicks. The sign will be 

recognizable to the public as the entrance to the park.. The message board will be used to 

advertise programs at Falcon as well as District wide functions. These include sporting 

events, concerts and performances at Cutting Hall and the amphitheater along with 

reminders ofregistration dates. The Park District recognizes the limitations ofthe sign in 

not scrolling, scintillating or moving messages. 

Neighbors 

During the site plan review at the Village Council meeting of October 9, 2008 

neighbors to the south and east of Falcon Park requested that the entrance to Falcon be 

off Hicks Road which the Park District and Village readily agreed. The Park District 

believes the sign would have the least impact on the majority ofthe neighbors. The 

Toyota car lot to the south would we believe be better light than the park or the entrance 

road. Between the entrance drive and the apartment building to the north, Bourbon 

Square, there is a screen of trees that would reduce the line of site from the apartments 

and the sign for a good portion of the year.

TYPE: ORDINANCE SUBMITTED BY: ADMINISTRATION DATE: 07/06/09 

DESCRIPTION: CONSIDER AN ORDINANCE DECREASING THE NUMBER OF 

CLASS D LIQUOR LICENSES BY ONE - LAL QILA RESTAURANT, 2371 N. HICKS 

DISTRICT 1 AND CLASS G LIQUOR LICENSES BY TWO - MARISCOS EL AMIGO 

RESTAURANT, 314 S. ROHLWING ROAD AND GUMBO A GO GO, 45 N. BOTHWELL 

STREET DISTRICT 6 


Financially Stable Government Safe Place to Live 

Cost Effective Services Responsive to Downtown as a Community Focal 

Citizens Point 



BACKGROUND: The owners of Lal Qila Restaurant, 2371 N. Hicks Road and 

Mariscos EI Amigo Restaurant at 314 S. Rohlwing Road have chosen not to renew their 

liquor licenses for the 2009/2010 license year. Their current liquor licenses expired on 

June 30, 2009. 

The license for Gumbo A Go Go, LLC, 45 N. Bothwell expired on June 30, 2009. The 

corporation is currently not in good standing with the Illinois Secretary of State Corporation 

Division, they have not paid the liquor license fee of $2,023 for the 2009/2010 liquor 

license year, and do not have a current dram shop insurance certificate on file. Each of 

these deficiencies prohibit the renewal of their liquor license. 

KEY ISSUES: As these establishments no longer wish to sell alcoholic beverages or are 

ineligible to do so, it is appropriate to remove their Class D liquor license and Class G 

liquor licenses from the Code. An ordinance has been prepared reducing the number of 

Class D liquor licenses from 17 to 16 and the number of Class G liquor licenses from 15 to 

13. 

ALTERNATIVES: 1. Approve the ordinance 

2. Do not approve the ordinance 

RECOMMENDATION: Staff recommends approval of the ordinance. 

BUDGET IMPACT: Class D liquor license annual fee - $3,080.00 

Class G liquor license annual fee - $2,023.00 

ACTION REQUIRED: Motion to approve the Ordinance reducing the number of Class D 

liquor licenses from 17 to 16 and Class G liquor licenses from 15 to 13.


AN ORDINANCE 

AMENDING THE CODE OF ORDINANCES 

PALATINE, ILLINOIS 

CHAPTER 3, SECTION 3-35 LIQUOR LICENSES 

BE IT ORDAINED, by the Mayor and Village Council of the Village of Palatine, 

Cook County, Illinois, acting in the exercise of their home rule power: 

SECTION 1: That the Code of Ordinances of the Village of Palatine, Illinois, as 

amended, be and the same is hereby further amended by decreasing the number of 

Class "D" Liquor Licenses listed in Section 3-35 Chapter 3 from seventeen (17) to 

sixteen (16) for Lal Qila Restaurant, 2371 N. Hicks Road. 


amended, be and the same is hereby further amended by decreasing the number of 

Class "Gil Liquor Licenses listed in Section 3-35 Chapter 3 from fifteen (15) to thirteen 

(13) for Mariscos EI Amigo, 314 S. Rohlwing Road and Gumbo A GoGo, 45 N. Bothwell 

St. 

SECTION 3: That all ordinances or parts of ordinances in conflict herewith are 

hereby repealed. 

SECTION 4: That this ordinance shall be in full force and effectfrom and after its 

passage and approval as provided by law. 

PASSED this day of , 2009 

AYES: NAYS: ABSENT: PASS: _ 

APPROVED by me this day of , 2009 



__day of , 2009 

07/01/2009 11 :57 AM 





Telephone: (847) 359-9050 . Fax (847) 359-9094 


AGENDA 

FIRE POLICY & COMMUNITY INFORMATION COMMITTEE 



1. Consider a Motion Authorizing Execution of a Contract for 

Architectural Design and Construction Services in 

Conjunction with the Northwest Fire Station, 

Quentin Road and Echo Lane (Village of Palatine) 




TYPE: MOTION FIRE July 6 th , 2009 

DESCRIPTION: Motion Authorizing the Village Manager to Execute a Contract with 

Williams Architects for Architectural Design and Construction Services in Conjunction with a 

Northwest Fire Station (Currently unincorporated, adjacent to District 3) 


BACKGROUND: As part of the 2009 Capital Improvement Program, funding was provided to begin the 

process of designing a relocated northwest fire station on the northeast corner of Quentin Road and Echo 

Lane. The proposed fire station would replace the current fire Station 81, located at 455 W. Dundee. A 

special Fire Department committee extensively studied the best location for a fire station with the goal of 

significantly improving response times in the west and northwest regions of Palatine. The site at Quentin 

and Echo gives Fire and EMS quickest access in all directions, but especially to the west using either 

Dundee Road or Northwest Highway. The present station on Dundee is farther east and does not provide 

much needed quick access to Northwest Highway or Lake Cook Road. 

The Village received twenty qualification statements from architects interested in performing this work. Fire 

Department staff officers reviewed these documents and selected four finalists to interview. Based upon 

these interviews, their understanding of the project, their experience in fire station design, expertise and 

references, the firm of Williams Architects of Carol Stream, Illinois was selected. 

KEY ISSUES: 

Williams Architects will provide Architectural, basic structural, mechanical, plumbing, electrical 

engineering, landscape architecture, interior finishes design, civil engineering, the low voltage 

design and consulting work on selection of a Construction Management service for a new 

satellite fire station with approximately 8,500 square feet. The cost for these services is 

$221,000. 

• The design portion of this project will be completed within six months from the date of execution with 

construction taking another twelve months. Delivery of this facility is projected for the end of 201O. 

• Cost of construction is expected to be $2,600,000 with the total project cost for the facility being 

$3,000,000. 

• The delivery method proposed is Construction Manager at Risk. 

ALTERNATIVES: 1. Authorize the Village Manager to execute a contract with Williams 

Architects for architectural and construction service in conjunction with a new 

satellite fire station. 

2. Refer back to staff with comment. 

RECOMMENDATION: It is recommended that the Village Manager be authorized to execute a contract 

with Williams Architects for architectural and construction services in conjunction with a new satellite fire 

station in an amount not to exceed $221,000. 

BUDGET IMPACT: The cost of this contract is $221,000. The existing CIP budget has $3,000,000 

appropriated in Account # 450-65472-4321 total to complete work on this project. Funding for this project 

and related construction is expected to be provided by the sale of bonds later this year. However, possible 

government grants as well as the proceeds from the real estate sale of the present Fire Station 81 located 

at 445 W. Dundee Road may significantly offset the proposed $3,000,000 total cost of the project. 

ACTION REQUIRED: Motion to authorize the Village Manager to execute a contract with Williams 

Architects for architectural and construction services in conjunction with a new northwest fire station in an 

amount not to exceed $221,000.

Init. 

_AlA Document 8103" - 2007 

Standard Form of Agreement Between Owner andArchitect fora Large or Complex 

Project 

AGREEMENT made as of the ) day of April in the year Two Thousand 

Nine (2009) 

(In words, indicate day, month and year.) 

BETWEEN the Architect's client identified as the Owner: 

(Name, address and other information) 

Village of Palatine 

200 E. Wood Street 

Palatine, IL 60067 

and the Architect: 

(Name, address and other information) 

Williams Architects 

450 East Gundersen Drive 

Carol Stream, IL 60188 

Telephone Number: 630-221-1212 

Fax Number: 630-221-1220 

for the following Project: 

(Name, location and detailed description) 

WA Project No: T.B.D. 

Village of Palatine 

New Satellite Fire Station at Quentin Road and Echo Lane on the Village owned site. 

The Owner and Architect agree as follows. 

ADDITIONS AND DELETIONS: 

The author of this document has 

added information needed for its 

completion. The author may also 

have revised the text of the original 

AlA standard form. An Additions and 

Deletions Report that notes added 

information as well as revisions to 

the standard form text is available 

from the author and should be 

reviewed. A vertical line in the left 

margin of this document indicates 

where the author has added 

necessary information and where 

the author has added to or deleted 

from the original AlA text. 

This document has important legal 

consequences. Consultation with an 

attorney is encouraged with respect 

to its completion or modification. 

AlA Document 8103m - 2007. Copyright © 2007 by The American Institute of Architects. All rights reserved. WARNING: This AlA"' Document is protected 

by U.S. Copyright law and International Treaties. Unauthorized reproduction or distribution of this AlA"' Document, or any portion of it, may result in 

severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software 

at 09:00:50 on 04/24/2009 under Order NO.1 000385814_2 which expires on 1/24/2010, and is not for resale. 

User Notes: (2825388322) 

1

Init. 

TABLE OF ARTICLES 

INITIAL INFORMATION 

2 ARCHITECT'S RESPONSIBILITIES 

3 SCOPE OF ARCHITECT'S BASIC SERVICES 

4 ADDITIONAL SERVICES 

5 OWNER'S RESPONSIBILITIES 

6 COST OF THE WORK 

7 COPYRIGHTS AND LICENSES 

8 CLAIMS AND DISPUTES 

9 TERMINATION OR SUSPENSION 

10 MISCELLANEOUS PROVISIONS 

11 COMPENSATION 

12 SPECIAL TERMS AND CONDITIONS 

13 SCOPE OF THE AGREEMENT 

ARTICLE 1 INITIAL INFORMATION 

§ 1.1 This Agreement is based on the Initial Information set forth in this Section 1.1. 

(Note the disposition for the following items by inserting the requested information or a statement such as "not 

applicable, "unknown at time ofexecution" or "to be determined later by mutual agreement. ") 

§ 1.1.1 The Owner's program for the Project: 

(Identify documentation or state the manner in which the program will be developed.) 

The facility has yet to be determined but initial expectations are 8,500 - 9,000 sf. 

§ 1.1.2 The Project's physical characteristics: 

(Identify or describe, if appropriate, size, location, dimensions, or other pertinent information, such as geotechnical 

reports; site, boundary and topographic surveys; traffic and utility studies; availability ofpublic and private utilities 

and services; legal description ofthe site; etc.) 

Project location is the Village owned site on the comer of Quentin Road and Echo Lane. 

§ 1.1.3 The Owner's budget for the Cost of the Work, as defined in Section 6.1: 

(Provide total and, if known, a line item breakdown.) 

Total project budget for all project costs (except land purchase) is $3,000,000. 

§ 1.1.4The Owner's anticipated design and construction schedule: 

.1 Design phase milestone dates, if any: 

Contract approval expected in April 2009. 

Space Programming - Completion May 2009. 

Schematic Design - Completion July 2009. 

AlA Document B103 - 2007. Copyright © 2007 by The American Institute of Architects. All rights reserved. WARNING: This AlA'" Document is protected 

by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA'" Document, or any portion of it, may result in 



User Notes: (2825388322) 

2

Init. 

Design Development - Completion September 2009. 

Construction Documents - Completion January 2010 . 

.2 Commencement of construction: 

Bidding / contracts - complete March 2010. 

Break ground in March 2010 . 

.3 Substantial Completion date or milestone dates: 

.4 Other: 

Determined by the Construction Manager. 

§ 1.1.5 The Owner intends the following procurement or delivery method for the Project: 

(Identify method such as competitive bid, negotiated contract or construction management.] 

Construction Management - at risk. 

§ 1.1.6 The Owner's requirements for accelerated or fast-track scheduling, multiple bid packages, or phased 

construction are set forth below: 

(List number and type ofbid/procurement packages.) 

Not yet determined. 

§ 1.1.7 Other Project information: 

(Identify special characteristics or needs ofthe Project not provided elsewhere, such as environmentally responsible 

design or historic preservation requirements.) 

§ 1.1.8 The Owner identifies the following representative in accordance with Section 5.4: 

(List name, address and other information.) 

To be determined by the Village. 

§ 1.1.9 The persons or entities, in addition to the Owner's representative, who are required to review the Architect's 

submittals to the Owner are as follows: 


To be determined by the Owner. 

§ 1.1.10The Owner will retain the following consultants and contractors: 


.1 Cost Consultant: 

Construction Manager. 

.2 Scheduling Consultant: 

None 

.3 Geotechnical Engineer: 

To be determined. 

AlA Document B103 - 2007. Copyright © 2007 by The American Institute of Architects. All rights reserved. WARNING: This AlA"' Document is protected 

by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA"' Document, or any portion of it, may result in 


at 09:00:50 on 04/24/2009 under Order NO.1 000385814 2 which expires on 1/24/2010, and is not for resale. 

User Notes: - (2825388322) 

3

Init. 

.4 Civil Engineer: 

By Architect. 

.5 Computer, phone, radio system design by Owner. 

.6 Environmental: 

To be determined . 

.7 Material Testing: 

To be determined. 

•8 Surveying: 

To be determined . 

.9 Demolition of existing structures on site: 

By Owner 

§ 1.1.11 The Architect identifies the following representatives in accordance with Section 2.3: 


Mark S. Bushhouse: Principal in Charge 

Scott E. Lange: Project Manager 

§ 1.1.12The Architect will retain the consultants identified in Sections 1.1.12.1 and 1.1.12.2: 


These can be changed as mutually agreed to by Owner and Architect. 

§ 1.1.12.1 Consultants retained under Basic Services: 

.1 Structural Engineer: 

ALTA Engineering 

.2 Mechanical Engineer: 

W-T Engineering 

.3 Electrical Engineer: 

W-T Engineering 

.4 Civil Engineer 

Gewalt Hamilton 

.5 Landscape Architects 

David McCallum Associates 

.6 Audio / Visual, Station Alerting, Building Access Control, Data / Phone Wiring Design 

AlA Document 8103 - 2007. Copyright © 2007 by The American Institute of Architects. All rights reserved. WARNING: This AlA" Document is protected 

by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA" Document, or any portion of it, may result in 


at 09:00:50 on 04/24/2009 under Order No.1000385814_2 which expires on 1/24/2010, and is not for resale. 

User Notes: (2825388322) 

4

Init. 

Sentinel Technologies 

.7 Interior Finishes Design 

Williams Interiors Department 

§ 1.1.12.2 Consultants retained under Additional Services: 

Williams Interiors for furniture and signage design. 

§ 1.1.13Other Initial Information on which the Agreement is based: 

§ 1.2 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that such 

information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the 

schedule, the Architect's services and the Architect's compensation. 

ARTICLE 2 ARCHITECT'S RESPONSIBILITIES 

§ 2.1 The Architect shall provide the professional services as set forth in this Agreement. 

§ 2.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by 

architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall 

perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of 

the Project. 

§ 2.2.1 TheOwner and Architect have agreed, that because minor imperfections intheinstruments ofservice prepared bythe 

Architect istypical and expected from architects performing these type ofservices and to comply with article 2.2, upon the 

following: 

a. That forall mutually and reasonably agreed upon construction change orders caused byimperfections inthe 

instruments ofservice prepared bythe Architect that forOwner cost upto 1%of the total construction costs of this 

project, the Owner will pay forthese additional construction costs without seeking any reimbursement form the 

Architect. 

b. Then Architect, however, shall provide the associated design services atnoadditional fee. 

c. Should the additional costs ofconstruction change orders asa result oftheimperfections in the instruments of 

service prepared bytheArchitect exceed 1% ofthe total construction costs then the Architect shall pay forthe 

construction costs associated with work that is not betterment to the project and the Owner shall pay forthe 

betterment. The Architect shall provide design services to correct the problem, review the costs and advise the 

Owner and to administer the incorporation ofthe corrective construction work without any additional compensation 

from the Owner. 

d. Betterment: Elements omitted from design and added later that anOwner would have paid the labor and material 

cost of the item had it been included in design at the time of bid. 

§ 2.3 The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the 

Project. 

§ 2.4 Except with the Owner's knowledge and consent, the Architect shall not engage in any activity, or accept any 

employment, interest or contribution that would reasonably appear to compromise the Architect's professional 

judgment with respect to this Project. 

§ 2.5 The Architect shall maintain the following insurance for the duration of this Agreement. If any of the 

requirements set forth below exceed the types and limits the Architect normally maintains, the Owner shall 

reimburse the Architect for any additional cost. 

§ 2.5.1 Comprehensive General Liability with policy limits of not less than two million ($ 2,000,000 ) for each 

occurrence and in the aggregate for bodily injury and property damage. 

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§ 2.5.2 Automobile Liability covering owned and rented vehicles operated by the Architect with policy limits of not 

less than one million ($ 1,000,000) combined single limit and aggregate for bodily injury and property damage. 

§ 2.5.3 The Architect may use umbrella or excess liability insurance to achieve the required coverage for 

Comprehensive General Liability and Automobile Liability, provided that such umbrella or excess insurance results 

in the same type of coverage as required for the individual policies. Umbrella liability to two million ($2,000,000). 

§ 2.5.4Workers' Compensation at statutory limits and Employers Liability with a policy limit of not less than five 

hundred thousand ($ 500,000 ). 

§ 2.5.5 Professional Liability covering the Architect's negligent acts, errors and omissions in its performance of 

professional services with policy limits of not less than two million ($2,000,000) per claim and in the aggregate. 

§ 2.5.6 The Architect shall provide to the Owner certificates of insurance evidencing compliance with the 

requirements in this Section 2.5. The certificates will show the Owner as an additional insured on the 

Comprehensive General Liability, Automobile Liability, umbrella or excess policies. 

ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES 

§ 3.1 The Architect's Basic Services consist of those described in Article 3 and include usual and customary 

structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Additional 

Services. 

§ 3.1.1 The Architect shall manage the Architect's services, consult with the Owner, research applicable design 

criteria, attend Project meetings, communicate with members of the Project team and report progress to the Owner. 

§ 3.1.2 The Architect shall coordinate its services with those services provided by the Owner and the Owner's 

consultants. The Architect shall be entitled to rely on the accuracy and completeness of services and information 

furnished by the Owner and the Owner's consultants. The Architect shall provide prompt written notice to the 

Owner if the Architect becomes aware of any error, omission or inconsistency in such services or information. 

§ 3.1.3 As soon as practicable after the date of this Agreement, the Architect shall submit to the Owner and the 

Scheduling Consultant a schedule of the Architect's services for inclusion in the Project schedule. The schedule of 

the Architect's services shall include design milestone dates, anticipated dates when cost estimates or design reviews 

may occur, and allowances for periods of time required (1) for the Owner's review (2) for the performance of the 

Owner's consultants, and (3) for approval of submissions by authorities having jurisdiction over the Project. 

§ 3.1.4 Deleted 

§ 3.1.5 Once the Owner and the Architect agree to the time limits established by the Project schedule, the Owner and 

the Architect shall not exceed them, except for reasonable cause. 

§ 3.1.6 The Architect shall not be responsible for an Owner's directive or substitution made without the Architect's 

approval. 

§ 3.1.7 The Architect shall, at appropriate times, contact the governmental authorities required to approve the 

Construction Documents and the entities providing utility services to the Project. In designing the Project, the 

Architect shall respond to applicable design requirements imposed by such governmental authorities and by such 

entities providing utility services. 

§ 3.1.8 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents 

required for the approval of governmental authorities having jurisdiction over the Project. 

§ 3.1.9 Space Programming 

Meet with staff and review the staffing and equipment to behoused at this facility. 

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2 Prepare an initial draft space program listing each space to be considered with a range of square feet of 

area. 

3 Meet with staff to review and determine which spaces are needed and what the overall size the facility 

should be. 

4 Prepare a target space program for submittal to the Owner for approval. 

§ 3.1.10 Interior Finishes Design. 

These to occur during the Schematic through Construction Administration Phases: 

I Multiple color range options. 

2 Work with the Owner to select and refine the preferred color theme. 

3 Select the specific interior finishes, materials and colors. 

4 Design Owner approved patterns for the finishes. 

5 Assist the Architect with refinements to the Interior wall layouts. 

6 Services during the bidding phase to answer contractor questions. 

7 Review contractor submittals during the Construction Administration Phase and visit the facility two 

(2) times when appropriate, to observe the delivery and installation of the interior finishes and to 

provide a field report after each site visit. 

§ 3.2 SCHEMATIC DESIGN PHASE SERVICES 



§ 3.2.3Deleted. 

§ 3.2.4Deleted. 

§ 3.2.5Based on the Owner's approval of the space program, the Architect shall proceed with Schematic Design. 

The Architect shall prepare Schematic Design Documents for the Owner's approval. The Schematic Design 

Documents shall consist of drawings and other documents including a site plan, and preliminary building plans, 

sections and elevations; and may include some combination of study models, perspective sketches, or digital 

modeling. Preliminary selections of major building systems and construction materials shall be noted on the 

drawings or described in writing. 

§ 3.2.5.1 The Architect shall consider environmentally responsible design alternatives, such as material choices and 

building orientation, together with other considerations based on program and aesthetics, in developing a design that 

is consistent with the Owner's program, schedule and budget for the Cost of the Work. The Owner may obtain other 

environmentally responsible design services under Article 4. 

§ 3.2.5.2 The Architect shall consider the value of alternative materials, building systems and equipment, together 

with other considerations based on program and aesthetics in developing a design for the Project that is consistent 

with the Owner's schedule and budget for the Cost of the Work. 

§ 3.2.6 The Architect shall submit the Schematic Design Documents to the Owner and the Cost Consultant. The 

Architect shall meet with the Cost Consultant to review the Schematic Design Documents. 

§ 3.2.7 Upon receipt of the Cost Consultant's estimate at the conclusion of the Schematic Design Phase, the 

Architect shall take action as required under Section 6.4, and request the Owner's approval of the Schematic Design 

Documents. If revisions to the Schematic Design Documents are required to comply with the Owner's budget for the 

Cost of the Work at the conclusion of the Schematic Design Phase, the Architect shall incorporate the required 

revisions in the Design Development Phase. 

§ 3.3 DESIGN DEVELOPMENT PHASE SERVICES 

§ 3.3.1 Based on the Owner's approval of the Schematic Design Documents, authorization to proceed with Design 

Development and on the Owner's authorization of any adjustments in the Project requirements and the budget for 

the Cost of the Work pursuant to Section 5.3, the Architect shall prepare Design Development Documents for the 

Owner's approval. The Design Development Documents shall illustrate and describe the development of the 

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approved Schematic Design Documents and shall consist of drawings and other documents including plans, 

sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe 

the size and character of the Project as to architectural, civil, structural, mechanical and electrical systems, and such 

other elements as may be appropriate. The Design Development Documents shall also include outline specifications 

that identify major materials and systems and establish in general their quality levels and "cutsheets" for the selected 

fixtures and equipment.. 

§ 3.3.2 Prior to the conclusion of the Design Development Phase, the Architect shall submit the Design Development 

documents to the Owner and the Cost Consultant. The Architect shall meet with the Cost Consultant to review the 

Design Development Documents. 

§ 3.3.3 Upon receipt of the Cost Consultant's estimate at the conclusion of the Design Development Phase, the 

Architect shall take action as required under Sections 6.5 and 6.6 and request the Owner's approval of the Design 

Development Documents. 

§ 3.4 CONSTRUCTION DOCUMENTS PHASE SERVICES 

§ 3.4.1 Based on the Owner's approval of the Design Development Documents, authorization to proceed with 

Construction Documents and on the Owner's authorization of any adjustments in the Project requirements and the 

budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner's approval. The 

Construction Documents shall illustrate and describe the further development of the approved Design Development 

Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels of materials and 

systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that in 

order to construct the Work the Contractor will provide additional information, including Shop Drawings, Product 

Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. 

§ 3.4.2 The Architect shall incorporate into the Construction Documents the design requirements of governmental 

authorities having jurisdiction over the Project. 

§ 3.4.3 During the development of the Construction Documents, the Construction Manager shall assist the Owner in 

the development and preparation of (1) bidding and procurement information that describes the time, place and 

conditions of bidding, including bidding or proposal forms; (2) the form of agreement between the Owner and 

Contractor; and (3) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). 

The Architect shall compile a project manual that includes the Specifications. 

§ 3.4.4 Prior to the conclusion of the Construction Documents Phase, the Architect shall submit the Construction 

Documents to the Owner and the Cost Consultant. The Architect shall meet with the Cost Consultant to review the 

Construction Documents. 

§ 3.4.5 Upon receipt of the Cost Consultant's estimate at the conclusion of the Construction Documents Phase, the 

Architect shall take action as required under Section 6.7 and request the Owner's approval of the Construction 

Documents. 

§ 3.5 BIDDING OR NEGOTIATION PHASE SERVICES 

§ 3.5.1 GENERAL 

Based on the Owner's written authorization to bid the project, the Architect shall provide the services listed below. 

The Construction Manager shall assist the Owner in establishing a list of prospective contractors. Following the 

Owner's approval of the Construction Documents, the Construction Manager shall assist the Owner in (1) obtaining 

competitive bids; (2) confirming responsiveness of bids or proposals; (3) determining the successful bid or 

proposal, if any; and, (4) awarding and preparing contracts for construction. 

§ 3.5.2 COMPETITIVE BIDDING 

§ 3.5.2.1 Bidding Documents shall consist of bidding requirements and proposed Contract Documents. 

§ 3.5.2.2The Architect shall assist the Owner in bidding the Project by 

.1 facilitating the reproduction of Bidding Documents for distribution to prospective bidders, 

.2 participating in a pre-bid conference for prospective bidders, and 

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.3 preparing responses to questions from prospective bidders and providing clarifications and 

interpretations of the Bidding Documents in the form of addenda. 

§ 3.5.2.3The Architect shall consider requests for substitutions, if the Bidding Documents permit substitutions, and 

shall prepare and distribute addenda identifying approved substitutions to all prospective bidders. 

§ 3.5.2.4 The Architect shall consider requests for substitutions, if the Proposal Documents permit substitutions, and 

shall prepare and distribute addenda identifying approved substitutions to all prospective contractors. 

§ 3.5.3 

§ 3.5.3.1 

§ 3.5.3.2 

§ 3.5.3.3 

§ 3.6 CONSTRUCTION PHASE SERVICES 

§ 3.6.1 GENERAL 

§ 3.6.1.1 Based on the Owner's approval of the Construction Contracts, the Architect shall provide administration of 

the Contract between the Owner and the Contractor as set forth below and in AlA Document A20ITM_2007,General 

Conditions of the Contract for Construction. If the Owner and Contractor modify AlA Document A201-2007, those 

modifications shall not affect the Architect's services under this Agreement unless the Owner and the Architect 

amend this Agreement. 

§ 3.6.1.2The Architect shall advise and consult with the Owner during the Construction Phase Services. The 

Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The 

Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, 

sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the 

Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the 

Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not 

have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other 

persons or entities performing portions of the Work. 

§ 3.6.1.3Subject to Section 4.3, the Architect's responsibility to provide Construction Phase Services commences 

with the award of the Contract for Construction and terminates on the date the Architect issues the final Certificate 

for Payment. 

§ 3.6.2 EVALUATIONS OF THE WORK 

§ 3.6.2.1 The Architect shall visit the site on a bi-weekly basis (and shall prepare and issue to the Owner a Field 

Report for each visit) to become generally familiar with the progress and quality of the portion of the Work 

completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the 

Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not 

be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. On 

the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of 

the portion of the Work completed, and report to the Owner (1) known deviations from the Contract Documents and 

from the most recent construction schedule, and (2) defects and deficiencies observed in the Work. 

§ 3.6.2.2The Architect has the authority to recommend that the Owner reject Work that does not conform to the 

Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the 

authority to recommend inspection or testing of the Work in accordance with the provisions of the Contract 

Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority of the 

Architect nor a recommendation made in good faith either to exercise or not to exercise such authority shall give 

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rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, 

their agents or employees or other persons or entities performing portions of the Work. 

§ 3.6.2.3The Architect shall recommend matters concerning performance under, and requirements of, the Contract 

Documents on written request of either the Owner or Contractor. The Architect's response to such requests shall be 

made in writing within any time limits agreed upon or otherwise with reasonable promptness. 

§ 3.6.2.4Interpretations and recommendations of the Architect shall be consistent with the intent of and reasonably 

inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such 

interpretations and recommendations, the Architect shall endeavor to secure faithful performance by both Owner 

and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or 

recommendations rendered in good faith. 

§ 3.6.2.5Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that 

term is defined in AlA Document A20l-2007, the Architect shall render initial decisions on Claims between the 

Owner and Contractor as provided in the Contract Documents. 

§ 3.6.3 CERTIFICATES FOR PAYMENT TO CONTRACTOR 

§ 3.6.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such 

amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the 

Architect's evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Contractor's 

Application for Payment, that, to the best of the Architect's knowledge, information and belief, the Work has 

progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents. 

The foregoing representations are subject (l) to an evaluation of the Work for conformance with the Contract 

Documents upon Substantial Completion, (2) to results of subsequent tests and inspections, (3) to correction of 

minor deviations from the Contract Documents prior to completion, and (4) to specific qualifications expressed by 

the Architect. 

§ 3.6.3.2The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made 

exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction 

means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from 

Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor's right to 

payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of 

the Contract Sum (5) reviewed the waivers submitted by the contractors. 

§ 3.6.3.3The Architect shall maintain a record of the Applications and Certificates for Payment. Architect does not 

review the waivers or verify if the contractors or suppliers have received payment. 

§ 3.6.4SUBMITTALS 

§ 3.6.4.1 The Architect shall review the Contractor's submittal schedule and shall not unreasonably delay or withhold 

approval. The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal 

schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient 

time in the Architect's professional judgment to permit adequate review. 

§ 3.6.4.2In accordance with the Architect-approved submittal schedule, the Architect shall review and approve or 

take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, 

but only for the limited purpose of checking for conformance with information given and the design concept 

expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy 

and completeness of other information such as dimensions, quantities, and installation or performance of equipment 

or systems, which are the Contractor's responsibility. The Architect's review shall not constitute approval of safety 

precautions or, unless otherwise specifically stated by the Architect, of any construction means, methods, 

techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an 

assembly of which the item is a component. 

§ 3.6.4.3 If the Contract Documents specifically require the Contractor to provide professional design services or 

certifications by a design professional related to systems, materials or equipment, the Architect shall specify the 

appropriate performance and design criteria that such services must satisfy. The Architect shall review shop 

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drawings and other submittals related to the Work designed or certified by the design professional retained by the 

Contractor that bear such professional's seal and signature when submitted to the Architect. The Architect shall be 

entitled to rely upon the adequacy, accuracy and completeness of the services, certifications and approvals 

performed or provided by such design professionals. 

§ 3.6.4.4 Subject to the provisions of Section 4.3, the Architect shall review and respond to requests for information 

about the Contract Documents. The Architect shall set forth in the Contract Documents the requirements for requests 

for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the 

specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The 

Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with 

reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and 

Specifications in response to requests for information. 

§ 3.6.4.5 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in 

accordance with the requirements of the Contract Documents. 

§ 3.6.5 CHANGES IN THE WORK 

§ 3.6.5.1 The Architect may authorize minor changes in the Work that are consistent with the intent of the Contract 

Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to 

the provisions of Section 4.3, the Architect shall prepare Change Orders and Construction Change Directives for the 

Owner's approval and execution in accordance with the Contract Documents. 

§ 3.6.5.2 The Architect shall maintain records relative to changes in the Work. 

§ 3.6.6 PROJECT COMPLETION 

§ 3.6.6.1 The Architect shall conduct two (2) inspections to determine the date or dates of Substantial Completion 

and the date of final completion; issue Certificates of Substantial Completion; receive from the Contractor and 

forward to the Owner, for the Owner's review and records, written warranties and related documents required by the 

Contract Documents and assembled by the Contractor; and issue a final Certificate for Payment based upon a final 

inspection indicating the Work complies with the requirements of the Contract Documents. 

§ 3.6.6.2The Architect's inspections shall be conducted with the Owner to check conformance of the Work with the 

requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the 

Contractor of Work to be completed or corrected. 

§ 3.6.6.3When the Work is found to be substantially complete, the Architect shall inform the Owner about the 

balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the 

Contract Sum, if any, for final completion or correction of the Work. 

§ 3.6.6.4 The Architect shall forward to the Owner the following information received from the Contractor: (1) 

consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) 

affidavits, receipts, releases and waivers of liens or bonds indemnifying the Owner against liens; and (3) any other 

documentation required of the Contractor under the Contract Documents. 

§ 3.6.6.5Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, 

the Architect shall, without additional compensation, conduct a meeting with the Owner to review the warranty 

items and the facility operations and performance. 

ARTICLE 4 ADDITIONAL SERVICES 

§ 4.1 Additional Services listed below are not included in Basic Services but may be required for the Project. The 

Architect shall provide the listed Additional Services only if specifically designated in the table below as the 

Architect's responsibility, and the Owner shall compensate the Architect as provided in Section 11.2. 

(Designate the Additional Services the Architect shall provide in the second column ofthe table below. In the third 

column indicate whether the service description is located in Section 4.2 or in an attached exhibit. !fin an exhibit, 

identify the exhibit.) 

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I 

Services 

§ 4.1.1 Programming 

§ 4.1.2 Multiple preliminary designs 

§ 4.1.3 Measured drawings 

§4.1.4 Existing site surveys 

§ 4.1.5 Demolition of existing structures 

(Row deleted) 

§ 4.1.6 Building information modeling N.A. 

Included / Section U.l2.1 

§ 4.1.7 Civil engineering Architect 


§ 4.1.8 Landscape design Architect 


§ 4.1.9 Architectural Interior Design (B252_2007) Architect 

§ 4.1.10 Value Analysis (B204_2007) 

N.A. 

I § 4.1.11 Detailed cost estimating 

Construction 

Manager 

Construction 

§ 4.1.12 On-site project representation Manager 

4.1.13 

I 4.1.14 

I 4.1.15 

I § 4.1.16 

Conformed construction documents 

As-Designed Record drawings 

As-Constructed Record drawings 

Post occupancy evaluation 

N.A. 

N.A. 

Contractors 

N.A. 

§ 4.1.17 

I § 4.1.18 

I § 4.1.19 

Facility Support Services (B21O-2007) 

Tenant-related services 

Coordination of Owner's consultants 

N.A. 

N.A. 

Owner 

§ 4.1.20 Telecommunications/data design Owner 

§ 4.1.21 Security Evaluation and Planning 

(B206_2007) 

Owner 

§4.1.22 

I 4.1.23 

I 4.1.24 

4.1.25 

Commissioning (B211TM_2007) 

Extensive environmentally responsible design 

Q9 

LEED Certification (B214-2007) 

Historic Preservation (B205_2007) 

Owner 

N.A. 

N.A. 

N.A. 

§ 4.1.26 

I § 4.1.27 

Furniture (B253_2007) 

Interior signage design 

Additional Service 

Section 4.2 

/ Architect 


Section 4.2 

/ Architect 

§ 4.1.28 

§ 4.1.29 

Zoning approval 

Multiple Bid release 


/ Architect 

N.A, 

Section 4.2 

Section 4.2 

I 

Responsibility 

(Architect, Owner 

or 

Not Provided) 

Included / 

Architect 

Included / 

Architect 

N.A. 

Owner 

Owner 

Location of Service Description 

(Section 4.2 below or in an exhibit 

attached to this document and 

identified below) 

Section 3.1.9 

Section 3.2 

§ 4.2 Insert a description of each Additional Service designated in Section 4.1 as the Architect's responsibility, if not 

further described in an exhibit attached to this document. 

§ 4.2.1 Fast-Track / Multiple Bid Releases 

Should multiple bid releases be utilized, the extra work associated with producing these documents, providing 

assistance for the Bidding and Negotiation Phases beyond the one included in the Basic Services, and any extra 

services required during the Construction Administration Phase shall be considered an Additional Service. 

§ 4.2 2 Wetland Design and Planning 





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No professional work for delineation, design, permitting or other wetlands associated services are included in the 

Basic Services. 

§ 4.2.3 Telephone, Computer, Multimedia and Other Special Systems: 

The Architect is not responsible for the design and coordination of the telephone, computer and other special 

systems not a part of the building's power, lighting, mechanical, fire suppression, access control, station alerting, 

A!V and fire alarm systems. The Architect shall design conduits, electrical boxes and power to allow for the Owner 

designed systems. 

§ 4.2.4 Furniture Design Services: (If authorized by Owner) 

1. Work with the Owner to determine the facility's furniture needs. 

2. Based upon the Owner provided list of existing furniture that the Owner has determined is to be reused 

in this facility determine the added amount of furniture needed. 

3. Furniture layout options for review, selection and refinement with the Owner using plan drawings and 

furniture lists. 

4. Multiple furniture manufacturers and quality level options along with their estimated costs for review 

with the Owner. 

5. Coordinate the furniture with the building interior finishes, colors and textures. (If the Architect has 

also provided the Interior Design Services). 

6. Bid drawings, requirements and specifications for distribution to interested and qualified furniture. 

7. Assist the Owner in receiving and reviewing the furniture bids and selecting the furniture installer that 

the Owner agrees has the best price and desired quality. 

8. Review the furniture submittals and coordinate with the Owner and constructor the delivery and 

installation dates. 

9. Visit the site three (3) times when appropriate to the delivery and installation of the furniture to review 

the furniture and its installation and provide field reports to advise the Owner and furniture installer as 

to the progress of the work and any observed deficiencies in the furniture or its installation. 

§ 4.2.5Interior Signage Design (If authorized by Owner) 

I. Meet with Owner and then develop initial signage design concepts. 

2. Review concepts with Owner and refine design and estimate costs. 

3. Work with vendor to procure mock-up for Owner approval. 

4. Provide bid documents for the signage. 

5. Assist with review, selection and award of signage supplies / materials. 

6. Review shops and visit site two (2) times to observe the quality of the materials and installation. 

§ 4.3 Additional Services may be provided after execution of this Agreement, without invalidating the Agreement. 

Except for services required due to the fault of the Architect, any Additional Services provided in accordance with 

this Section 4.3 shall entitle the Architect to compensation pursuant to Section 11.3 and an appropriate adjustment in 

the Architect's schedule. 

§ 4.3.1 Upon recognizing the need to perform the following Additional Services, the Architect shall notify the Owner 

with reasonable promptness and explain the facts and circumstances giving rise to the need. The Architect shall not 

proceed to provide the following services until the Architect receives the Owner's written authorization: 

.1 Services necessitated by a change in the Initial Information, previous instructions or approvals given 

by the Owner, or a material change in the Project including, but not limited to, size, quality, 

complexity, the Owner's schedule or budget for Cost of the Work, or procurement or delivery 

method, or bid packages in addition to those listed in Section 1.1.6; 

.2 Services necessitated by the Owner's request for extensive environmentally responsible design 

alternatives, such as unique system designs, in-depth material research, energy modeling, or LEED® 

certification; 

.3 Changing or editing previously prepared Instruments of Service necessitated by the enactment or 

revision of codes, laws or regulations or official interpretations; 

.4 Services necessitated by decisions of the Owner not rendered in a timely manner or any other failure 

of performance on the part of the Owner or the Owner's consultants or contractors; 

.5 Preparing digital data for transmission to the Owner's consultants and contractors, or to other Owner 

authorized recipients; 

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.6 Preparation of design and documentation for alternate bid or proposal requests proposed by the 

Owner; 

.7 Preparation for, and attendance at, a public presentation, meeting or hearing; 

.8 Preparation for, and attendance at a dispute resolution proceeding or legal proceeding, except where 

the Architect is party thereto; 

.9 Evaluation of the qualifications of bidders or persons providing proposals; 

.10 Consultation concerning replacement of Work resulting from fire or other cause during construction; 

or 

.11 Assistance to the Initial Decision Maker, if other than the Architect. 

§ 4.3.2 To avoid delay in the Construction Phase, the Architect shall provide the following Additional Services, 

notify the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the need. If the 

Owner subsequently determines that all or parts of those services are not required, the Owner shall give prompt 

written notice to the Architect, and the Owner shall have no further obligation to compensate the Architect for those 

services: 

.1 Reviewing a Contractor's submittal out of sequence from the submittal schedule agreed to by the 

Architect; 

.2 Responding to the Contractor's requests for information that are not prepared in accordance with the 

Contract Documents or where such information is available to the Contractor from a careful study 

and comparison of the Contract Documents, field conditions, other Owner-provided information, 

Contractor-prepared coordination drawings, or prior Project correspondence or documentation; 

.3 Preparing Change Orders, and Construction Change Directives that require evaluation of Contractor's 

proposals and supporting data, or the preparation or revision of Instruments of Service not the result 

of errors or omissions by the Architect; 

.4 Evaluating an extensive number of Claims as the Initial Decision Maker; 

.5 Evaluating substitutions proposed by the Owner or Contractor and making subsequent revisions to 

Instruments of Service resulting therefrom; or 

.6 To the extent the Architect's Basic Services are affected, providing Construction Phase Services 60 

days after (l) the date of Substantial Completion of the Work or (2) the anticipated date of Substantial 

Completion identified in Initial Information, whichever is earlier. 

§ 4.3.3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional 

Services. When the limits below are reached, the Architect shall notify the Owner: 

.1 Two (2) reviews of each Shop Drawing, Product Data item, sample and similar submittals of the 

Contractor 

.2 Thirty-one ( 31 ) visits to the site by the Architect and the Architect's consultant over the duration 

of the Project during construction 

.3 One (1 ) inspection for any portion of the Work to determine whether such portion of the Work is 

substantially complete in accordance with the requirements of the Contract Documents 

.4 One ( 1) inspection for any portion of the Work to determine final completion 

§ 4.3.4 Ifthe services covered by this Agreement have not been completed within Twenty-four (24 ) months of the 

date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall 

be compensated as Additional Services. 

ARTICLE 5 OWNER'S RESPONSIBILITIES 

§ 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner 

regarding requirements for and limitations on the Project, including a written program which shall set forth the 

Owner's objectives, schedule, constraints and criteria, including space requirements and relationships, flexibility, 

expandability, special equipment, systems and site requirements. Within 15 days after receipt of a written request 

from the Architect, the Owner shall furnish the requested information as necessary and relevant for the Architect to 

evaluate, give notice of or enforce lien rights. 

§ 5.2 Contractor's Obligation to Insure for Bodily Injury Claims: 

Owner will require the Contractors responsible for construction to purchase insurance to cover claims and expenses 

asserted against Architect, its employees and consultants for bodily injury, sickness, disease, or death caused by any 

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negligent act or omission of the Contractor, any Subcontractor, anyone directly or indirectly employed by them or 

anyone for whose acts any of them may be liable. 

§ 5.3 The Owner shall establish and periodically update the Owner's budget for the Project, including (I) the budget 

for the Cost of the Work as defined in Section 6.1; (2) the Owner's other costs; and, (3) reasonable contingencies 

related to all of these costs. The Owner shall furnish the services of a Cost Consultant that shall be responsible for 

preparing all estimates of the Cost of the Work. Ifthe Owner significantly increases or decreases the Owner's 

budget for the Cost of the Work, the Owner shall notify the Architect. The Owner and the Architect shall thereafter 

agree to a corresponding change in the budget for the Cost of the Work or in the Project's scope and quality. 

§ 5.3.1 The Owner acknowledges that accelerated, phased or fast-track scheduling provides a benefit, but also carries 

with it associated risks. Such risks include the Owner incurring costs for the Architect to coordinate and redesign 

portions of the Project affected by procuring or installing elements of the Project prior to the completion of all 

relevant Construction Documents, and costs for the Contractor to remove and replace previously installed Work. If 

the Owner selects accelerated, phased or fast-track scheduling, the Owner agrees to include in the budget for the 

Project sufficient contingencies to cover such costs. 

§ 5.4 The Owner shall identify a representative authorized to act on the Owner's behalf with respect to the Project. 

The Owner shall render decisions and approve the Architect's submittals in a timely manner in order to avoid 

unreasonable delay in the orderly and sequential progress of the Architect's services. 

§ 5.5 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for 

the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as 

applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; designated wetlands; 

adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and 

contours of the site; locations, dimensions and necessary data with respect to existing buildings, other improvements 

and trees; and information concerning available utility services and lines, both public and private, above and below 

grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. 

§ 5.6 The Owner shall furnish services of geotechnical engineers, which may include but are not limited to test 

borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic 

evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil 

conditions, with written reports and appropriate recommendations. 

§ 5.7 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. 

Upon the Architect's request, the Owner shall furnish copies of the scope of services in the contracts between the 

Owner and the Owner's consultants. The Owner shall furnish the services of consultants other than those designated 

in this Agreement, or authorize the Architect to furnish them as an Additional Service, when the Architect requests 

such services and demonstrates that they are reasonably required by the scope of the Project. The Owner shall 

require that its consultants maintain professional liability insurance and other liability insurance as appropriate to the 

services provided. 

§ 5.8 The Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as 

structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. 

§ 5.9 The Owner shall furnish all legal, insurance, accounting and title insurance services, including auditing 

services, that may be reasonably necessary at any time for the Project to meet the Owner's needs and interests. 

§ 5.10 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or 

defect in the Project, including errors, omissions or inconsistencies in the Architect's Instruments of Service. 

§ 5.11 Except as otherwise provided in this Agreement, or when direct communications have been specially 

authorized, the Owner shall endeavor to communicate with the Contractor and the Architect's consultants through 

the Architect about matters arising out of or relating to the Contract Documents. The Owner shall promptly notify 

the Architect of any direct communications that may affect the Architect's services. 

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§ 5.12 Before executing the Contract for Construction, the Owner shall coordinate the Architect's duties and 

responsibilities set forth in the Contract for Construction with the Architect's services set forth in this Agreement. 

The Owner shall provide the Architect a copy of the executed agreement between the Owner and Contractor, 

including the General Conditions of the Contract for Construction. 

§ 5.13 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall 

obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress. 

§ 5.14Force Majeure 

In the event the Architect is hindered, delayed or prevented from performing its obligations under this Agreement as 

a result of any fire, flood, landslide, tornado, other act of God, war, act of terrorism, malicious mischief, theft, 

strike, lockout, other labor problems, shortages of material or labor, failure of any governmental agency or Owner to 

furnish information or to approve or disapprove the Architect's work or any other cause beyond the reasonable 

control of the Architect's time for completion of the Architect's work, shall be extended by the period of resulting 

delay. 

§ 5.15Indemnity for Deviation: 

The Owner may choose to act as its own General Contractor or may otherwise choose to materially deviate during 

construction from the construction documents prepared by the Architect. If such action by the Owner occurs, the 

Owner hereby indemnifies and holds harmless the Architect, its employees and consultants from and against all 

claims, damages, losses and expense, including but not limited to attorney's fees and economic damages arising out 

of, in connection with, or resulting from the performance (or failure to perform) of the Owner, where there has been 

a material deviation from any document prepared by the Architect or where there has been a failure to follow any 

material written recommendation of the Architect. In the event that the Architect, its employees and consultants are 

required to bring an action to enforce the provisions of this indemnity, the indemnifying party shall pay the 

attorney's fees and cost incurred by the indemnified party in bringing that action, if the indemnity is granted. 

§ 5.16Construction General Conditions: 

The Owner agrees to require the following paragraph to be made a part of the General Conditions for the 

Construction of the Project: 

"In performing its obligations for the Owner, the Architect and their consultants may cause expense for the 

Construction Manager or the subcontractors. However, Construction Manger, the subcontractors and sureties shall 

maintain no direct action against the Owner or Architect, consultants, their agents and employees, for any claim 

arising out of, in connection with or resulting from the Work performed or required to be performed. Only the 

Owner shall be the beneficiary of any undertaking by the ArchitectJEngineer, its consultants, their agents and 

employees. " 

§ 5.17Builders Risk Insurance 

The Owner shall require that the Architect, their consultants and employees to be named as additional names 

insureds under the Builder Risk Insurance purchased by the Contractor applicable to the Project. 

ARTICLE 6 COST OF THE WORK 

§ 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all 

elements of the Project designed or specified by the Architect and shall include contractors' general conditions costs, 

overhead and profit. The Cost of the Work does not include the compensation of the Architect, the costs of the land, 

rights-of-way, financing, contingencies for changes in the Work or other costs that are the responsibility of the 

Owner. 

§ 6.2 The Owner's budget for the Cost of the Work is provided in Initial Information, and may be adjusted 

throughout the Project as required under Sections 5.3 and 6.4. Evaluations of the Owner's budget for the Cost of the 

Work represent the Architect's judgment as a design professional. 

§ 6.3 The Owner shall require the Cost Consultant to include appropriate contingencies for design, bidding or 

negotiating, price escalation, and market conditions in estimates of the Cost of the Work. The Architect shall be 

entitled to rely on the accuracy and completeness of estimates of the Cost of the Work the Cost Consultant prepares 

as the Architect progresses with its Basic Services. The Architect shall prepare, as an Additional Service, revisions 


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to the Drawings, Specifications or other documents required due to the Cost Consultant's inaccuracies or 

incompleteness in preparing cost estimates. The Architect may review the Cost Consultant's estimates solely for the 

Architect's guidance in completion of its services, however, the Architect shall report to the Owner any material 

inaccuracies and inconsistencies noted during any such review. 

§ 6.4 If, prior to the conclusion of the Design Development Phase, the Cost Consultant's estimate of the Cost of the 

Work exceeds the Owner's budget for the Cost of the Work, the Architect, in consultation with the Cost Consultant, 

shall make appropriate recommendations to the Owner to adjust the Project's size, quality or budget, and the Owner 

shall cooperate with the Architect in making such adjustments. 

§ 6.5 Ifthe estimate of the Cost of the Work at the conclusion of the Design Development Phase exceeds the 

Owner's budget for the Cost of the Work, the Owner shall 

.1 give written approval of an increase in the budget for the Cost of the Work; 

.2 in consultation with the Architect, revise the Project program, scope, or quality as required to reduce 

the Cost of the Work; or 

.3 implement any other mutually acceptable alternative. 

§ 6.6 Ifthe Owner chooses to proceed under Section 6.5.2, the Architect, without additional compensation, shall 

incorporate the required modifications as necessary to comply with the Owner's budget for the Cost of the Work at 

the conclusion of the Schematic Design and Design Development Phase Services, or the budget as adjusted under 

Section 6.5.1. 

§ 6.7 After incorporation of modifications under Section 6.6, the Architect shall, as an Additional Service, make any 

required revisions to the Drawings, Specifications or other documents necessitated by subsequent cost estimates that 

exceed the Owner's budget for the Cost of the Work, except when the excess is due to changes initiated by the 

Architect in scope, basic systems, or the kinds and quality of materials, finishes or equipment. 

ARTICLE 7 COPYRIGHTS AND LICENSES 

§ 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the 

transmitting party is the copyright owner of such information or has permission from the copyright owner to 

transmit such information for its use on the Project. The Owner and Architect intend to transmit Instruments of 

Service or any other information or documentation in digital form. The documents in electronic file format will be 

provided upon request. The information is proprietary in nature, and may only be utilized for the current project. 

All drawing information contained herein, but not limited to blocks, symbol libraries, details, etc. may not be 

reproduced, sold, distributed or utilized in any form on other projects without the express written permission of the 

Architect. Due to the unsecured nature of these electronic files and inability of the originator to establish controls 

over the use thereof, the Architect or Owner assumes no responsibility for any consequences arising out of the use of 

the data. It is the sole responsibility of the user to check the validly of all information contained. The user shall, at 

all times refer to the author provided hard copy, or in the case of the Architect's Instrument of Service, the signed 

and sealed construction documents for the project. The user shall assume all risks and liabilities resulting from the 

use of electronic file data. 

§ 7.2 The Architect and the Architect's consultants shall be deemed the authors and owners of their respective 

Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and 

other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official 

regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication 

in derogation of the reserved rights of the Architect and the Architect's consultants. 

§ 7.3 Upon execution of this Agreement, the Architect grants to the Owner a nonexclusive license to use the 

Architect's Instruments of Service solely and exclusively for purposes of constructing, using, maintaining, altering 

and adding to the Project, provided that the Owner substantially performs its obligations, including prompt payment 

of all sums when due, under this Agreement. The Architect shall obtain similar nonexclusive licenses from the 

Architect's consultants consistent with this Agreement. The license granted under this section permits the Owner to 

authorize the Contractor, Subcontractors, SUb-SUbcontractors, and material or equipment suppliers, as well as the 

Owner's consultants and separate contractors, to reproduce applicable portions of the Instruments of Service solely 

and exclusively for use in performing services or construction for the Project. Ifthe Architect rightfully terminates 

this Agreement for cause as provided in Section 9.4, the license granted in this Section 7.3 shall terminate. 

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§ 7.3.1 In the event the Owner uses the Instruments of Service without retaining the authors of the Instruments of 

Service, the Owner releases the Architect and Architect's consultant(s) from all claims and causes of action arising 

from such uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the 

Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes 

of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner's use of 

the Instruments of Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply if the Owner 

rightfully terminates this Agreement for cause under Section 9.4. 

§ 7.4 Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied 

under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license 

granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the 

Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's 

consultants. 

ARTICLE 8 CLAIMS AND DISPUTES 

§ 8.1 GENERAL 

§ 8.1.1 The Owner and Architect shall commence all claims and causes of action, whether in contract, tort, or 

otherwise, against the other arising out of or related to this Agreement in accordance with the requirements of the 

method of dispute resolution selected in this Agreement within the period specified by applicable law, but in any 

case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive 

all claims and causes of action not commenced in accordance with this Section 8.1.1. 

§ 8.1.2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against 

each other and against the contractors, consultants, agents and employees of the other for damages, except such 

rights as they may have to the proceeds of such insurance as set forth in AlA Document A20l-2007, General 

Conditions of the Contract for Construction. The Owner or the Architect, as appropriate, shall require of the 

contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties 

enumerated herein. 

§ 8.1.3 The Architect shall indemnify and hold the Owner and the Owner's officers and employees harmless from 

and against damages, losses and judgments arising from claims by third parties, including reasonable attorneys' fees 

and expenses recoverable under applicable law, but only to the extent they are caused by the negligent acts or 

omissions of the Architect, its employees and its consultants in the performance of professional services under this 

Agreement. The Architect's duty to indemnify the Owner under this provision shall be limited to the available 

proceeds of insurance coverage. 

§ 8.1.4 The Architect and Owner waive consequential damages for claims, disputes or other matters in question 

arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential 

damages due to either party's termination of this Agreement, except as specifically provided in Section 9.7. 

§ 8.2 MEDIATION 

§ 8.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to 

mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien 

arising out of the Architect'S services, the Architect may proceed in accordance with applicable law to comply with 

the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. 

§ 8.2.2 The Owner and Architect may endeavor to resolve claims, disputes and other matters in question between 

them by mediation which, unless the parties mutually agree otherwise, shall be administered by the Chicago office 

of JAMS I Endispute in accordance with its Construction Industry Mediation Procedures in effect on the date of the 

Agreement. A request for mediation shall be made in writing, delivered to the other party to the Agreement, and 

filed with the person or entity administering the mediation. The request may be made concurrently with the filing of 

a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in 

advance of binding dispute resolution proceedings, which may be stayed pending mediation for a period of 60 days 

from the date of filing, unless stayed for a longer period by agreement of the parties or court order. . 

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§ 8.2.3 The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place 

where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall 

be enforceable as settlement agreements in any court having jurisdiction thereof. 

§ 8.2.4If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding 

dispute resolution shall be the following: 

(Check the appropriate box. Ifthe Owner and Architect do not select a method ofbinding dispute resolution below, 

or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will 

be resolved in a court of competent jurisdiction.) 

§ 8.3 Deleted 


§ 8.3.1.1 Deleted. 

§ 8.3.2 Deleted. 

§ 8.3.3 Deleted. 

§ 8.3.4Deleted 

§ 8.3.4.1 Deleted. 

§ 8.3.4.2Deleted 

§ 8.3.4.3Deleted 

[ 1 Arbitration pursuant to Section 8.3 of this Agreement 

[X 1Litigation in a court of competent jurisdiction 

[1 Other (Specify) 

ARTICLE 9 TERMINATION OR SUSPENSION 

§ 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be 

considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension 

of performance of services under this Agreement. Ifthe Architect elects to suspend services, the Architect shall give 

seven days' written notice to the Owner before suspending services. In the event of a suspension of services, the 

Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of 

services. Before resuming services, the Architect shall be paid all sums due prior to suspension and any expenses 

incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining 

services and the time schedules shall be equitably adjusted. 

§ 9.2 Ifthe Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of 

such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the 

interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time 

schedules shall be equitably adjusted. 

§ 9.3 Ifthe Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the 

Architect, the Architect may terminate this Agreement by giving not less than seven days' written notice. 

§ 9.4 Either party may terminate this Agreement upon not less than seven days' written notice should the other party 

fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating 

the termination. 

§ 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Architect for the 

Owner's convenience and without cause. 

§ 9.6 In the event of termination not the fault of the Architect, the Architect shall be compensated for services 

performed prior to termination, together with Reimbursable Expenses then due and if the termination is prior to the 

completion of Construction Documents then all Termination Expenses as defined in Section 9.7 will be required of 

the Owner. 


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§ 9.7 Termination Expenses are in addition to compensation for the Architect's services and include an amount of 

8% of the remaining fees for the Architect's anticipated profit on the value of the services not performed by the 

Architect.. 

§ 9.8 The Owner's rights to use the Architect's Instruments of Service in the event of a termination of this 

Agreement are set forth in Article 7 and Section 11.9. 

ARTICLE 10 MISCELLANEOUS PROVISIONS 

§ 10.1 This Agreement shall be governed by the law of the place where the Project is located, except that if the 

parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govern 

Section 8.3. 

§ 10.2 Terms in this Agreement shall have the same meaning as those in AlA Document A201-2007, General 

Conditions of the Contract for Construction as modified as mutually agreed upon by the Owner and Architect. 

§ 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns and legal 

representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the 

written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for 

the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement. 

§ 10.4 Ifthe Owner requests the Architect to execute certificates, the proposed language of such certificates shall be 

submitted to the Architect for review at least 14 days prior to the requested dates of execution. Ifthe Owner requests 

the Architect to execute consents reasonably required to facilitate assignment to a lender, the Architect shall execute 

all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the 

Architect for review at least 14 days prior to execution. The Architect shall not be required to execute certificates or 

consents that would require knowledge, services or responsibilities beyond the scope of this Agreement. 

§ 10.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor 

of a third party against either the Owner or Architect. 

§ 10.6 Unless otherwise required in this Agreement, the Architect shall have no responsibility for the discovery, 

presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any 

form at the Project site. 

§ 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the 

Project among the Architect's promotional and professional materials. The Architect shall be given reasonable 

access to the completed Project to make such representations. However, the Architect's materials shall not include 

the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of 

the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide 

professional credit for the Architect in the Owner's promotional materials for the Project. 

§ 10.8Ifthe Architect or Owner receives information specifically designated by the other party as "confidential" or 

"business proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it 

to any other person except to (1) its employees, (2) those who need to know the content of such information in order 

to perform services or construction solely and exclusively for the Project, or (3) its consultants and contractors 

whose contracts include similar restrictions on the use of confidential information. 

§ 10.9 Indemnity from Contractors Required in Construction Contract: 

The following clause shall be inserted in the General or Supplement Conditions of all Construction Contracts for the 

Project: 

To the fullest extend permitted by law, Contractor shall waive all right of contribution and shall indemnify and hold 

harmless the Owner, the Architect and their agents and employees and consultants from and against all claims, 

damages, losses and expenses, including but not limited to attorneys' fees, and economic damages, arising out of or 

resulting from or in connection with the performance of the Work, provided that any such claim, damage, loss or 

expenses is caused in whole or in part by any negligent act or omission of any Contractor, any subcontractor, anyone 

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directly or indirectly employed by any of them or anyone for whose acts of them may be liable, regardless of 

whether or not it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to 

negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to 

any party or person described in this Agreement. 

In any and all claims against the Owner or the Architect or any of their agents or employees and consultants by any 

employee of any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any 

of them may be liable, the indemnification obligation under this Paragraph agreement shall not be limited in anyway 

by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or 

any Subcontractor under workers' or workmen's compensation acts, disability benefit acts or other employee benefit 

acts. 

"Claims, damages, losses and expenses" as these words are used in this Agreement shall be construed to include, but 

not limited to (1) injury or damage consequent upon the failure of or use or misuse by Contractor, its SUbcontractors, 

agents, servants or employees, of any hoist, rigging, blocking, scaffolding, or any and all other kinds of items of 

equipment, including those covered in the Illinois Structural Work Act whether or not the same be owned, furnished 

or loaned by Owner; (2) all attorneys' fees and costs incurred in bringing an action to enforce the provisions of this 

indemnity or any other indemnity contained in the General Conditions, as modified by the Supplementary General 

Conditions; (3) time expended by the party being indemnified and their employees, at their usual rates plus costs of 

travel, long distance telephone and reproduction of documents; and (4) error or omission or defect in any submission 

made to Architect / Engineer for its approval or review. 

The obligations of the Contractors under this Agreement shall not extend to the liability of the Owner, and the 

Architect, their agents or employees, arising out of their negligence. 

§ 10.10Waive Consequential Damages 

The Architect and Owner waive consequential damages for claims, disputes or other matters in question arising out 

of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages 

due to either party's termination in accordance with Article 8. 

§ 10.11 Limited Liability of a Corporation 

The Owner acknowledges that the Architect is a corporation and agrees that any claim made by the Owner arising 

out of any act or omission of any director, officer, or of the employee by the Architect, in execution or performance 

of this Agreement shall be made against the Corporation and not against such director, office, or employee. 

The Architect acknowledges that the Owner is a municipal government and agrees that any claim made by the 

Architect arising out of any act or omission of any director, officer, elected official, appointee, or of the employee of 

the Owner, in execution or performance of this Agreement shall be made against the Village, and not against such 

director, officer or employee. 

ARTICLE 11 COMPENSATION 

§ 11.1 For the Architect's Basic Services described under Article 3, the Owner shall compensate the Architect as 

follows: 

(Insert amount of, or basis for, compensation.) 

a. For Architectural, Landscape, Interior Finishes and Low Voltage design and Civil, Structural, 

Mechanical, Plumbing, Electrical and Fire Suppression engineering: 

1. Based on article 1.1.3; a lump sum of two hundred forty thousand dollars ($240,000.00). 

2. Low voltage design includes: station alerting, access control, audio/visual systems and wiring for 

the Owner designed data and phone systems as included in the proposal by Sentinal. 

3. For bid alternates that exceed the Owner's budget, are requested by the Owner and are then 

rejected by the Owner (or are deductive), a lump sum of six (6%) percent of the absolute value of 

the alternate. 

4. The basic services fee listed above includes up to twenty (20) professional hours to assist the 

Owner with the selection of the Construction Manager and providing special documents, 

AlA Document 8103"'" - 2007. Copyright © 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA@ Document is protected 

by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA@ Document, or any portion of it, may result in 21 



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meetings or public presentations associated with the Owner receiving zoning approval. 

Professional hours requested and approved by the Owner beyond twenty (20) hours shall be 

considered an additional service. 

b. Civil Engineering associated with the rebuilding of +/- 450 lineal feet of Echo Lane, a lump sum of 

twelve thousand eight hundred eight ($12,880). Design work for Echo to occur concurrent with the 

Civil engineering design of the project site. 

§ 11.2 For Additional Services designated in Section 4.1, the Owner shall compensate the Architect as follows: 

(Insert amount of, or basis for, compensation. If necessary, list specific services to which particular methods of 

compensation apply.) 

§ 11.2.1 Furniture Design: A lump sum of four thousand five hundred ($4,500). (If authorized by Owner) 

§ 11.2.2Interior Signage Design: A lump sum of two thousand five hundred ($2,500). (If authorized by Owner) 

§ 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.3, the 

Owner shall compensate the Architect as follows: 

(Insert amount of, or basis for, compensation.) 

Services to be provided on an hourly basis unless agreed otherwise 

§ 11.4 Compensation for Additional Services of the Architect's consultants when not included in Sections 11.2 or 

11.3, shall be the amount invoiced to the Architect plus fifteen ( 15% ), or as otherwise stated below: 

.On an hourly basis from the sub-consultants' standard hourly rate table. 

§ 11.5 Where compensation for Basic Services is based on a stipulated sum or percentage of the Cost of the Work, 

the compensation for each phase of services shall be as follows: 

Schematic Design Phase Twelve percent ( 12 %) 

Design Development Phase Fourteen percent ( 14 %) 

Construction Documents Forty-four percent ( 44 %) 

Phase 

Bidding or Negotiation Phase Five percent 5 %) 

Construction Phase Twenty-five percent 25 %) 

Total Basic Compensation one hundred percent 100 %) 

The Owner acknowledges that with an accelerated Project delivery or multiple bid package process, the Architect 

may be providing its services in multiple Phases simultaneously. Therefore, the Architect shall be permitted to 

invoice monthly in proportion to services performed in each Phase of Services, as appropriate. 

§ 11.6 When compensation is based on a percentage of the Cost of the Work and any portions of the Project are 

deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent 

services are performed on those portions, in accordance with the schedule set forth in Section 11.5 based on (l) the 

lowest bona fide bid or negotiated proposal, or (2) if no such bid or proposal is received, the most recent estimate of 

the Cost of the Work for such portions of the Project. The Architect shall be entitled to compensation in accordance 

with this Agreement for all services performed whether or not the Construction Phase is commenced. 

§ 11.7 The hourly billing rates for services of the Architect and the Architect's consultants, if any, are set forth 

below. The rates shall be adjusted on an annual basis in accordance with the Architect's and Architect's consultants' 

normal review practices not to exceed 5% on an average per year. 

(Ifapplicable, attach an exhibit ofhourly billing rates or insert them below.) 

AlA Document 8103 - 2007. Copyright © 2007 by The American Institute of Architects. All rights reserved. WARNING: This AlA'" Document is protected 

by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA'" Document, or any portion of it, may result in 22 



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Employee or Category Rate 

Principal II . $ 170.00jHour 

Principal I .. $ 152.00 jHour 

Senior Associate . $ 137.00jHour 

Associate j Project Manager .. $ 125.00jHour 

Architect III . $ 111.00jHour 

Architect 11. . $ 100.00jHour 

Architect I .. $ 92.00jHour 

Project Coordinator IV .. $ 83.00jHour 

Project Coordinator III .. $ 73.00jHour 

Project Coordinator II .. $ 63.00jHour 

Project Coordinator 1.. . $ 55.00 jHour 

Project Technician 11. .. $ 40.00jHour 

Project Technician I . $ 33.00jHour 

Construction Principal. . $ 145.00jHour 

Construction Administrator 11.. . $ 135.00jHour 

Construction Administrator 1.. .. $ 125.00jHour 

Estimator . $ 132.00jHour 

Marketing Coordinator .. $ 124.00jHour 

Graphics Coordinator .. $ 90.00jHour 

Accounting . $ 91.00jHour 

Administrative . $ 91.00jHour 

Secretarial . $ 83.00 jHour 

Clerical .. $ 59.00jHour 

Director of Interior Design . $ 114.00jHour 

Interior Designer V . $ 87.00jHour 

Interior Designer IV . $ 73.00jHour 

Interior Designer III .. $ 58.00jHour 

Interior Designer 11. .. $ 46.00jHour 

Interior Designer I . $ 33.00jHour 

§ 11.8 COMPENSATION FOR REIMBURSABLE EXPENSES 

§ 11.8.1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services and include 

expenses incurred by the Architect and the Architect's consultants directly related to the Project, as follows: 

.1 Transportation and authorized out-of-town travel and subsistence; 

.2 Long distance services, dedicated data and communication services, teleconferences, Project Web 

sites, and extranets; 

.3 Fees paid for securing approval of authorities having jurisdiction over the Project; 

.4 Printing, reproductions, plots, standard form documents; 

.5 Postage, handling and delivery; 

.6 Deleted 

.7 Renderings, models, mock-ups, professional photography, and presentation materials requested by 

the Owner; 

.8 Architect'S Consultant's expense of professional liability insurance dedicated exclusively to this 

Project, or the expense of additional insurance coverage or limits if the Owner requests such 

insurance in excess of that normally carried by the Architect's consultants; 

.9 All taxes levied on professional services and on reimbursable expenses; 

.10 Site office expenses; and 

.11 Other similar Project-related expenditures. 

§ 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the 

Architect's consultants plus fifteen ( 15% ) of the expenses incurred. Reimbursable expenses are not to exceed ten 

percent (10%) of basic services. Printing of the instruments of service for bidding and use by the contractors is not 

AlA Document B103 - 2007. Copyright © 2007 by The American Institute of Architects. All rights reserved. WARNING: This AlA'" Document is protected 

by U.S. Copyright law and International Treaties. Unauthorized reproduction or distribution of this AlA"' Document, or any portion of it, may result in 



23 

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included in the Architect's reimbursable costs. The Architect will assist the Construction Manager to have an 

Owner approved printing company make the required prints and will bill the Owner directly. 

§ 11.9 Deleted 

§ 11.10PAYMENTS TO THE ARCHITECT 

§ 11.10.1 An initial payment of zero ($ 0) shall be made upon execution of this Agreement and is the minimum 

payment under this Agreement. It shall be credited to the Owner's account in the final invoice. 

§ 11.10.2 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. 

Payments are due and payable upon presentation of the Architect's invoice. 

(Insert rate ofmonthly or annual interest agreed upon.) 

Payments shall be made in accordance with the Illinois local government Prompt Payment Act. 

§ 11.10.3The Owner shall not withhold amounts from the Architect's compensation to impose a penalty or 

liquidated damages on the Architect, or to offset sums requested by or paid to contractors for the cost of changes in 

the Work unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution 

proceeding. 

§ 11.10.4Records of Reimbursable Expenses, expenses pertaining to Additional Services, and services performed on 

the basis of hourly rates shall be available to the Owner at mutually convenient times. 

ARTICLE 12 SPECIAL TERMS AND CONDITIONS 

§ 12.1 Special terms and conditions that modify this Agreement are as follows: 

ARTICLE 13 SCOPE OF THE AGREEMENT 

§ 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and 

supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be 

amended only by written instrument signed by both Owner and Architect. 

§ 13.2 This Agreement is comprised of the following documents listed below: 

.1 Deleted 

.2 Deleted 

.3 Other documents: 

(List other documents, if any, including additional scopes ofservice forming part ofthe Agreement.) 

This Agreement entered into as of the day and year first written above. 

OWNER ARCHITECT 

(Signature) (Signature) 

Mark S. Bushhouse / President 

(Printed name and title) (Printed name and title) 

Village of Palatine Williams Architects 




at 09:00:50 on 04/24/2009 under Order No.1000385814_2 which expires on 1/24/2010. and is not for resale. 

User Notes: (2825388322)

RIDER TO STANDARD FORM AGREEMENT 

BETWEEN OWNER AND ARCHITECT 

FOR SATELLITE FIRE STATION 

AT QUENTIN ROAD AND ECHO LANE, PALATINE, ILLINOIS 

This Rider is made and entered into as of this day of , 2009, 

by and between VILLAGE OF PALATINE, an Illinois municipal corporation ("Owner"), and 

WILLIAMS ASSOCIATES ARCHITECTS, LTD. d/b/a WILLIAMS ARCHITECTS, an 

Illinois corporation ("Architect"), and is intended to modify that certain Standard Form 

Agreement Between Owner and Architect pertaining to the new satellite fire station at Quentin 

Road and Echo Lane in Palatine, Illinois (the "Owner/Architect Agreement") dated 

contemporaneously herewith. In the event of any conflict between the Owner/Architect 

Agreement and this Rider, the terms of this Rider shall supersede, control and govern over the 

Owner!Architect Agreement. 

§1.1.3. The term "Cost of Work" shall not exceed $2,600,000.00. 

§1.104 The milestone dates in §1.104 are hereby modified to extend each of the dates set forth 

therein by three (3) months. For example, the milestone date for Contract approval set forth in 

§1.104.1 is "April 2009" and, by virtue of this amendment, such milestone date shall now be 

"July 2009". 

§1.1.8. Owner's Representative is the Fire Chief 

§1.1.12 - §1.1.12 is hereby deleted in its entirety and replaced by the following new §1.1.12: 

"The Architect will retain the consultants identified in Sections 1.1.12.1, at Architect's sole cost 

and expense and without increase in the $221,000.00 fixed price payment to be paid for the 

services expressly contemplated in this Agreement. If and only if Owner authorizes the services 

set forth in §§11.2.1 and 11.2.2, Architect will retain the consultant set forth is §1.1.12.2 and the 

cost thereof shall be the sums provided for in §§11.2.1 and 11.2.2, which shall be in addition to 

the $221,000.00 fixed price payment." 

§1.2 - §1.2 is hereby modified by adding the following at the end of said section: "; provided, 

however, a change in information shall not be deemed material unless the parties agree that it is a 

material change in a written and signed amendment to this Agreement." 

§2.2.1 - §2.2.l is hereby deleted in its entirety, without replacement. 

§2.5 - The second sentence of Section 2.5 is hereby deleted in its entirety. Architect shall bear 

the expense of the architect's required insurance. 

§2.5.3 - The first sentence of Section 2.5.3 is hereby modified to add the words, "and amount", 

after the words, "same type". The last sentence of Section 2.5.3 is hereby deleted. 

§2.5.7 - The following shall be added after Section 2.5.6 as new Section 2.5.7: 

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§2.5.6 If any insurance specified above shall be provided on a claims-made basis, 

then, in addition to the coverage requirements above, such policy shall provide 

that: (i) the policy retroactive date coincides with or precedes the Architect's start 

of services (including subsequent policies purchased as renewals or 

replacements); (ii) the Architect shall make every effort to maintain similar 

insurance for at least three (3) years following project completion, including the 

requirement of naming the Owner (and construction lender, if requested) as 

additional insureds on the commercial general liability and auto liability policies; 

and (iii) if the insurance is terminated for any reason, the Architect agrees to 

purchase an extended reporting provision of at least two (2) years to report claims 

arising from services performed in connection with this Agreement. The 

provisions of Section 2.5 shall survive the termination of this Agreement. 

Article 3: All references to a "Scheduling Consultant" shall be deleted, as there will be no 

Scheduling Consultant engaged for this Project. All references to a "Cost Consultant" shall refer 

to the Construction Manager at Risk who shall be the Contractor. 

§3.l.2 - The second sentence is modified to add the following to the end thereof: "provided that 

the Architect is not aware of any error, omission or inconsistency in such services or 

information. " 

§3.1.6 - The following new sentence shall be added to the end of Section 3.1.6: "The architect 

shall, promptly upon becoming aware of the Owner's directive or substitution, advise the Owner, 

in writing, if such directive or substitution will require the alteration of the then current Contract 

Documents, the Contract Sum or the Contract Time." 

§3.6.l - The provisions of AIA Document A20l-2007 respecting the Architect's administration 

of the Contract between the Owner and Contractor is hereby amended as follows (numbers 

below correspond to the numbers in the AIA Document A20l-2007): 

§4.2.2 - The first sentence of Section 4.2.2 of AIA Document A20l-2007, as 

incorporated into the Architect's Agreement by reference in Section 3.6.1 of the 

latter is hereby deleted and replaced with the following: "The Architect will visit 

the site at intervals appropriate to the stage of construction, or as otherwise agreed 

with the Owner, to become familiar with the progress and quality of the portion of 

the Work completed and as necessary to accurately certify the status of 

completion necessary in connection with the Contractor's Applications for 

Payment, to endeavor to guard the Owner against defects and deficiencies in the 

Work and to determine, in general, if the Work is being performed in a manner 

indicating that the Work, when fully completed, will be in accordance with the 

Contract Documents." 

§3.6.1.2 - The following is added to the end of the third sentence of §3.6.1.2: "but Architect 

shall be required to notify Owner, in writing, if Architect learns of any such failure by 

Contractor." 

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§4.1 - §4.1 is hereby deleted in its entirety and replaced by the following new §4.1: 

"Notwithstanding anything to the contrary contained in this Agreement, the services listed in the 

chart below as being the responsibility of Architect shall be included in the Basic Services and 

the cost thereof shall be included within the fixed price for Architect's services provided for in 

Section ll.l.a.l below. In addition, the Architect shall assist in the hiring of the Construction 

Manager at Risk and in the zoning approval process (notwithstanding that in Section 4.1.28 

below it is listed as an "Additional Service") as part of the Architect's Basic Services and the cost 

thereof shall be included within the fixed price for the Architect's Services provided for in 

Section 11.l.a. 1. Services not included within the scope of work for the Basic Services or listed 

in the chart below as being the responsibility of Architect and, pursuant to this Section 4.1, part 

of the Basic Services, shall be Additional Services and shall be provided by Architect only if 

authorized or confirmed in a writing that includes terms related to compensation for such 

Additional Services, if any, signed by the Owner and Architect." 

§4.3 - The following language shall be added after the first sentence of §4.3 and before the 

second sentence of §4.3, "Additional Services shall be provided only if authorized or confirmed 

in a writing that includes terms related to compensation for such Additional Services, if any, 

signed by the Owner and Architect in writing by the Owner." 

§4.3.4 - The phrase, "twenty-four (24) months" in Section 4.3.4 is hereby deleted and replaced 

by "thirty (30) months". 

§5.3. The second sentence of §5.3 is hereby deleted in its entirety, without replacement. Owner 

will not be hiring a Cost Consultant. 

§5.4 - The word, "approve" in the second sentence shall be deleted and replaced with the word, 

"review and give approval or disapproval (and if disapproval, shall include the particulars of 

such disapproval)." The following shall be added after the first sentence of §5.4: 

Notwithstanding any other provision hereof, (i) no modifications may be made to 

this Agreement without the express written approval of the then acting Fire Chief 

of the Village of Palatine (the "Fire Chief') on behalf of Owner, and (ii) whenever 

this Agreement refers to an approval, authorization, order or decision by the 

Owner and pertains to material changes in the scope of work, costs or the 

compensation of Architect, such approval, authorization, order or decision shall 

be deemed given or made only if it is given or made by the Fire Chief in writing. 

§5.15 - The following is added at the end of Section 5.15: "The foregoing indemnification 

obligation shall not apply to deviations by the General Contractor (so long as the Owner is not 

the General Contractor) or deviations necessitated to correct the failure of the construction 

documents prepared by the Architect to comply with applicable law or the program, special 

physical characteristics or other information for the Project set out in Article 1, as same may be 

from time to time amended, or as a result ofthe failure of Architect to otherwise comply with the 

obligations of Architect in this Agreement." 

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§7.3 - The proviso at the end of the first sentence of §7.3 is deleted in its entirety, such that the 

first sentence ends with the phrase, "adding to the Project." The last sentence of §7.3 is deleted 

in its entirety. The following language is added at the end of §7.3, as modified hereby: 

All Drawings and other work product of Architect hereunder, whether in the form 

of prints, reproducible copies or computer data, are and shall remain the property 

of Architect. The Owner shall be permitted to retain copies, including 

reproducible copies, of all documents prepared by the Architect for information 

and reference and the Owner is hereby granted an irrevocable, perpetual license 

and right to use such documents as follows: without regard to defaults in payment 

or performance by Owner, Owner may utilize with respect to the Project, all 

copies of Drawings and other work product of Architect hereunder; and provided 

that Architect has been paid in full for all services rendered hereunder, Architect 

hereby grants Owner the right to use, and permit third parties to use as authorized 

by Owner, any Drawing or other work product of Architect hereunder for any 

project other than the Project. Owner's rights to use the Drawings and other work 

product of Architect hereunder for the Project shall survive any termination ofthis 

Agreement. 

§8.1.2 - The following is added as the last sentence of §8.1.2: "This provision shall in no way be 

deemed a waiver of rights or claims by Owner against Contractor it any subcontractor for loss or 

damage to property, whether or not covered by insurance." 

§8.1.3 - The last sentence of §8.1.3 is hereby deleted in its entirety. 

§8.2.3 - The following is added after the word, "Agreements," in the third sentence of §8.2.3, 

"made by duly authorized, signed writing and". 

§9.1 - The first sentence of §9.1 is hereby deleted in its entirety and replaced with the following: 

"Except for payments properly disputed by Owner pursuant to §11.11, if the Owner fails to make 

payments to the Architect in accordance with this Agreement, upon seven (7) business day prior 

written notice to Owner and Owner's failure to make payment during such seven (7) business day 

period, such failure shall be considered a substantial non-performance and cause for termination, 

or, at the Architect's option, cause for suspension of performance of services under this 

Agreement. " 

§9.2 - The last sentence of §9.2 is hereby deleted in its entirety and replaced with the following: 

"The time schedules shall be equitably adjusted to the extent any suspension in services would 

require such adjustment and provided that Owner's failure to pay and the resulting suspension 

was the primary cause for the need to adjust the schedule. The Architect's fees for the remaining 

services and time may be equitably adjusted by mutual written agreement between Owner and 

Architect if the total time or Architect's engagement, including the time of any suspension in 

services, exceeds thirty (30) months" 

§9.4 - §9.4 is hereby deleted in its entirety and replaced by the following new §9.4: "Either party 

may, upon no less than seven (7) business days prior written notice to the other party, terminate 

- 4

this Agreement should the other party fail to substantially perform in accordance with the terms 

of this Agreement through no fault of the party initiating the termination; provided, however, that 

the non-performing party does not within such seven (7) business day period cure such nonperformance 

(or, if the cure cannot reasonably be performed within seven [7] business days, the 

non-performing party has not commenced to cure within seven [7] business days and is not 

proceeding with diligence in effectuating such cure). If the Owner terminates this Agreement for 

cause, any compensation due Architect shall be reduced by: (a) any reasonable and necessary 

costs incurred by the Owner to complete the Architect's remaining services under the Agreement 

over and above the amounts that would have been paid to the Architect hereunder to complete 

such remaining services (but not costs incurred for services duplicative of those already 

performed by the Architect that are not defective); and (b) the reasonable and necessary costs to 

the Owner to remedy defective or deficient services by the Architect. No amount shall be paid 

by Owner to Architect pursuant to this Section 9.4 until the amount of each of the items set forth 

in clauses (a)-(b) of the preceding sentence has been determined, provided that any amount 

which Owner, in its sole discretion, determines will in all circumstances be owed to Architect 

after the deductions pursuant to said clauses (a)-(b) are determined and made, shall be paid by 

Owner to Architect promptly after such termination. If the amount of said deductions exceeds 

the Base Amount, the amount of such excess shall be paid by Architect to Owner promptly after 

the amount of said deductions are determined. 

§9.7 is hereby deleted and replaced with the following new §9.7: 

§9.7 If this Agreement is terminated by Owner for convenience and without 

cause, the Owner shall make and equitable adjustment in Architect's 

compensation (as defined in Article 11) but shall allow no anticipated profit on 

unperformed services. Said equitable adjustment shall take into account the 

following: 

9.7.1 All portions of the Basic Compensation due Architect for Basic 

Services performed through the effective date of termination; 

9.7.2 All reimbursable costs under this Agreement not previously paid 

for the performance of services up to the effective date of the termination, plus 

those costs that may continue for a reasonable time with the written approval of 

the Owner, provided that Architect shall discontinue those costs as rapidly as 

possible; 

9.7.3 Payment in accordance with the provisions hereof for Additional 

Services performed through the effective date oftermination; 

9.7.4 The cost of settling and paying termination settlements under 

terminated consultant agreements that are properly chargeable to the terminated 

portion of this Agreement; 

9.7.5 The reasonable costs of settlement of the terminated services, 

including accounting, legal, clerical, and other expenses reasonable and necessary 

- 5

for the preparation of, or review of, termination settlement proposals and 

supporting data; 

9.7.6 Any advance payments to the Architect for the terminated portion 

ofthe Architect's services not previously credited to the Owner's account; 

New §9.9. The following is added as new §9.9: 

"If the Owner terminates this Agreement with or without cause, the Architect 

shall (1) immediately discontinue all services affected (unless the notice directs 

otherwise); (2) deliver and assign to the Owner copies of all data, drawings, 

specifications, reports, estimates, summaries, correspondence, logs and all other 

information and materials generated and accumulated in performing its services, 

whether completed or in progress, which the Owner may request; (3) enter into no 

further agreements except as necessary to complete any continued portion of the 

Agreement; (4) terminate all agreements with Architect's Consultants to the 

extent they relate to the services terminated and, subject to receipt of funds from 

Owner for all applicable bills and invoices, shall pay the Architect's Consultants 

for all services rendered through the date of termination; and (5) complete 

performance of services not terminated. §10.8 - The following is added at the 

end of §10.8: "or (4) as required or permitted by court oflaw." 

§11.1 - Section 11.1. §11.1 is hereby deleted and replaced with the following new §11.1: 

For the Architect's Basic Services described under Article 3 and for the additional 

services described under Article 4 which are stated herein to be part of Architect's 

Basic Services, the Owner shall compensate the Architect as follows: 

a. For Architectural, Landscape, Interior Finishes and Low Voltage Design 

and Civil, Structural, Mechanical, Plumbing, Electrical and Fire 

Suppression engineering: 

1. A lump sum of two hundred and twenty one thousand dollars 

($221,000.00) 

2. Low voltage design includes: station alerting, access control 

and audio/visual systems and wiring for the owner designed data 

and phone systems as included in the proposal by Sentinal. 

3. The basic services fee listed above include up to twelve (12) 

professional hours to asset the Owner with the selection of the 

Construction Manager and providing special documents and/or 

public presentations associated with the Owner receiving zoning 

approval. Professional hours requested and approved by the Owner 

beyond the included twelve (12) hours shall be considered an 

additional service. 

- 6

. If authorized in writing by the owner, civil engineering associated with the 

rebuilding of approximately 450 lineal feet of Echo Lane adjacent to the 

fire station site to be provided for a lump sum of twelve thousand and eight 

hundred and eighty dollars ($12,880.00). Design and construction work for 

Echo lane to occur concurrent with the civil engineering and construction of 

the project. 

§11.2 - The word, "Owner-authorized" should modify the term "Additional Services" throughout 

the compensation section and the following sentence should be added, "Additional Services shall 

be deemed Owner-authorized only if evidenced by written agreement signed by Owner and 

Architect. " 

§11.3 - §11.3 is hereby deleted and replaced with the following new §11.3: "For any Ownerauthorized 

Additional Services (as evidenced by written agreement signed by Owner and 

Architect) that may arise during the course of the Project, including those under Section 4.3, the 

Owner shall compensate the Architect as agreed between Owner and Architect in a signed 

writing made prior to commencement of the Additional Services." 

§11.4 - §11.4 is hereby deleted in its entirety, without replacement. 

§11.8.1 - Subsections 11.8.1.8 and 11.8.1.11 are hereby deleted without replacement. 

§11.8.2 - The first two sentences of §11.8.2 is hereby deleted and replaced by the following: For 

Reimbursable Expenses, the compensation shall be the expenses incurred by the Architect or its 

consultants, plus ten (10%) percent. Reimbursable expenses shall not exceed the sum of 

$22,100.00, in the aggregate without the prior written consent of Owner. 

§11.10.2 - The second sentence is hereby deleted and replaced with the following: "Payments 

are due and payable within thirty (30) days of receipt by Owner of Architect's invoice." 

New §11.11 - The following is added as new §11.11: 

11.11 No deductions shall be made from the Architect's compensation 

hereunder, other than as expressly provided for elsewhere in this Agreement (e.g. 

- deductions upon termination for cause) except for amounts disputed by the 

Owner in a timely manner as provided in this Section 11.11. If the Owner 

disputes all or part of an invoice presented by the Architect, the parties agree to 

take the following steps to resolve the dispute: 

11.11.1 Within a reasonable period of time, but not later than seven 

(7) business days after receipt of the invoice or Payment Request, the Owner shall 

notify the Architect, in writing, of the disputed amount of the invoice and the 

nature of the dispute. Any amount not so disputed shall be payable on the normal 

due date. 

- 7

11.11.2 Promptly after such notification is given and in any event 

not later than seven (7) business days thereafter, Owner and Architect shall meet 

and attempt in good faith to resolve the dispute. If the dispute is resolved, the 

Owner shall pay such amount within ten (10) days after such resolution. 

11.11.3 If the dispute is not resolved within a reasonable period of 

time the parties shall attempt to resolve the dispute using the dispute resolution 

procedure provided for in Article 8. 

New §11.12 - The following is added as new §11.12: 

11.12 The Architect shall keep detailed accounts and records of Reimbursable 

Expenses, billings for Basic Services, expenses pertaining to Additional Services 

and services performed on the basis of hourly billing rates. Such accounts shall 

be kept in accordance with generally accepted accounting practice and this 

information and records shall be retained by the Architect for a period of not less 

than two (2) years. Such records shall be made available to the Owner or the 

Owner's authorized representative at mutually convenient times for the purposes 

of auditing the Architect's billings to the Owner, and such audit shall be 

completed within twelve (12) months after completion of Architect's services. 

Upon the completion of each phase of the Project or designated portion thereof, 

Owner shall be afforded access to the accounts and records of Architect in 

accordance herewith. 

No payments made by Owner as of the execution date of this Agreement or 

pursuant to a Payment Request or invoice as hereinabove provided shall be 

deemed to signify or imply approval of the services covered by such application, 

and none of them shall operate as an admission on the part of Owner as to the 

propriety or accuracy of any of the amounts covered by any final Payment 

Request or invoice. Furthermore, when computing subsequent payments, neither 

Owner nor Architect shall be bound by any entries in previous final Payment 

Requests and invoices and shall be permitted to make corrections for factual, 

mathematical or other manifest errors therein. Payments made by Owner shall 

represent an acknowledgement that Owner believes that Architect has performed 

the services for which such payments have been made but shall not constitute a 

waiver by Owner of any right to claim that such services were not fully performed 

or were performed negligently or in breach ofthis Agreement. 

[Remainder ofpage intentionally left blank; Signatures to follow.] 

- 8

IN WITNESS WHEREOF, the undersigned do hereby execute this Rider as ofthis __ 

___ date of , 2009. 

OWNER: 

VILLAGE OF PALATINE, an Illinois municipal 

corporation 

By: 

Name: 

Its: 

------------- 

ARCHITECT: 

WILLIAMS ASSOCIATES ARCHITECTS, 

LTD. d/b/a WILLIAMS ARCHTECTS, an 

Illinois corporation 

By: 

Name: 

Its: 

- 9 

-------------

Village Managers Office 



Telephone: (847) 359-9050 . Fax (847) 359-9094 


AGENDA 

INFRASTRUCTURE & ENVIRONMENT COMMITTEE 

MONDAY, JULY 6,2009 


1. Consider a Motion Awarding a Contract for the Brentwood 

Estates Water Main Improvements DISTRICT 1 







Telephone: (847) 359-9050 . Fax (847) 359-9094 


AGEI\JDA 

COMMUNITY AND ECONOMIC DEVELOPMENT COMMITTEE 



1. Consider a Resolution Granting Final Subdivision Approval to Permit a 

Conveyance of Land to the Palatine Park District, 

624 E. Morris Drive and Locust Park 

(Johnson, Palatine Park District) DISTRICT 4 




TYPE: RESOLUTION SUBMITTED BY: PLANNING & ZONING DATE: 07/06/2009 

DESCRIPTION: Consideration of a Preliminary and Final Plat of Subdivision to permit a conveyance of 

land to the Palatine Park District for the property at 624 E. Morris Drive and Locust Park. 


BACKGROUND: 

The Subject Property, approximately 14,813 square feet, is currently improved with one single-family 

residence. The Petitioners, owners of the property, are proposing to convey approximately 4,400 square 

feet of land to the Palatine Park District as an addition to Locust Park. Therefore, the Petitioners are 

seeking approval of the following: 

ANALYSIS: 

Preliminary and Final Plat of Subdivision to permit a conveyance of land to the Park 

District. 

• The subject property is one existing single-family residential lot and is located adjacent to and 

abutting Locust Park. The lot has a triangular shape. 

• The Petitioner is proposing to resubdivide the property and convey approximately 4,400 square feet 

to the Park District. 

• The residential parcel would be approximately 10,396 square feet and would have 125 feet of 

frontage. The property would still meet the minimum lot standards for an R-2 zoned property. 

• The setback from the existing structure to the new proposed lot line would be 28 feet, meeting the 

minimum required 10 foot side yard setback. 

• The Park District does not have plans at this time for a specific use of the property, nor are any 

structures currently proposed. 

ALTERNATIVES: 

1. Recommend approval of the Subdivision 

2. Do not recommend approval of the Subdivision 


Public Hearing: June 16, 2009 Plan Commission 

Residents Testifying: None 

Concerns: None 

Vote: The Plan Commission voted unanimously to approve the request. Staff 

concurs with this recommendation. 


Consideration of a Resolution granting Preliminary and Final Plat of Subdivision to permit a conveyance 

of land to the Palatine Park District for the property at 624 E. Morris Drive and Locust Park.


A RESOLUTION GRANTING FINAL SUBDIVISION APPROVAL 

LOCUST PARK RESUBDIVISION ·624 E. MORRIS DRIVE (CASE NO. 09·041) 

WHEREAS, the Palatine Subdivision Ordinance provides qualifications 

governing final approval of a Subdivision Plat in Article IV FINAL PLAT; and 

WHEREAS, LOCUST PARK RESUBDIVISION has complied with all the 

provisions ofthe Subdivision Ordinance, including a public review before the Plan 

Commission of the Village of Palatine. 

NOW THEREFORE, BE IT RESOLVED by the Mayor and the Village Council 

of the Village of Palatine, that the Mayor and the Village Clerk be and are hereby 

directed and authorized to execute the final plat of subdivision "LOCUST PARK 

RESUBDIVISION" pursuant to the Palatine Subdivision Ordinance Article IV, Sec. 

4.01 (c) (2) (a) and subject to the following conditions: 

1. The Plat of Subdivision and shall be submitted on Mylar with all required 

signatures. 

DATED: This dayof 

AYES: NAYS: ABSENT: 

APPROVED by me this __day of 

"2009 

PASS:__ 


, 2009 

ATTESTED and FILED in the office of the Village Clerk this __ day of 

________, 2009 

7/1/20099:08 AM 


PLAN COMMISSION 

Tuesday, June 16,2009 

Present: Dennis Dwyer, Patrick Noonan, Conrad Hansen, Teri Williams, Katherine 

Sawyer, Ben Applegate, Russ Smith, Matthew Lewandowski, Gavin 

Muldowney, Planner Kevin Anderson. 

Absent: Liz Noe, Dave Seiffert. 

Minutes of the June 2 meeting were approved as distributed. 

Report of Public Hearing - Case 09-41 - 624 E. Morris dr. 

The notice of public hearing was read by the chairman. The petitioners in Case 09-41, 

Palatine Park District with Toby and Cornelia Johnson, seek approval of a preliminary 

and final plat of subdivision to permit a conveyance of land to the Park District totaling 

4,400 square feet of a 14,813 square foot parcel, commonly known as 624 E. Morris dr. 

The following petitioner's exhibits were introduced: 

1. Petition for Preliminary and Final Subdivision 

2. Palatine Real Estate Interest Disclosure Form 

3. Trustee's Deed 

4. Plat of Resubdivision 

Pat Moser, Palatine Park District Superintendent, was sworn in to present the request. 

He said the triangularly shaped conveyed piece would be added to adjacent Locust 

Park. The Park district has no plans for a specific use for this parcel, nor are any 

structures currently proposed. 

The entire property at 624 E. Morris dr. is improved with one single family residence 

Kevin Anderson was sworn in. He said the residential parcel that would remain after the 

conveyance would be 10,396 square feet with a 125-foot frontage, thus meeting 

minimum standards for an R2 lot. Setback from the home to the new proposed lot line 

would be 28 feet, which meets the minimum 10-foot side yard setback requirement. 

Staff Recommendation 

Staff recommends approval of the proposed subdivision. 

The public hearing was closed at 8:10 p.m. 

RECOMMENDATION 

Noonan moved, Lewandowski seconded that the plan commission recommend to the 

village council that it approve the request of the petitioners in Case 09-41, Palatine Park 

District with Toby and Cornelia Johnson, who seek approval of a preliminary and final 

plat of subdivision to permit conveyance of land to the Park District for 4,400 square feet 

of a 14,813 square foot parcel, commonly known as 624 E. Morris dr. 

Unanimously carried 

(9-0)

Public Notice 

A public hearing will be held 

before the Palatine Plan 

Commission on Tuesday, 

June 16, 2009, at 8:00 PM, in 

the Village Council Chamber 

in the Palatine Community 

Center, 200 E. Wood 

Street, relative to a request 

for the following: CERTIFICATE OF PUBLICATION 

1. Preliminary and Final 

Plot of Subdivision to perm 

it a conveyance of land to 

the Palatine Park District. 

The property is commonly 

known as 624 E. Morris 

Drive (PIN 02-14-205-013). 

The proposal would allow 

the property owners to deed 

a portion of the property to 

the Palatine Park District. 

The above petition has 

been filed by the Palatine 

Park District along with 

Toby and Cornelia Johnson; 

and is available for examination 

in the office of the 

Village Clerk, 200 E. Wood 

Street. 

FILE #: 09-041 


Dennis Dwyer, Chair 

Palatine Pion Commission 

DATED: This 1st day of 

June, 2009 

Published in Doily Herald 

June 1,2009 (4157693)N 

Paddo.ck Publications, Inc. 

DailYHerald 

Corporation organized and existing under and by virtue of the laws of 

the State oflllinois, DOES HEREBY CERTIFY that it is the publisher 

of the DAILY HERALD. That said DAILY HERALD is a secular 

newspaper and has been circulated daily in the Village(s) of 

Algonquin, Antioch, Arlington Heights, Barrington, Barrington Hills, 

Lake Barrington, North Barrington, South Barrington, Bartlett, Batavia, 

Buffalo Grove, Burlington, Campton Hills, Carpentersville, Cary, 

Deer Park, Des Plaines, South Elgin, East Dundee, Elburn, Elgin, 

Elk Grove Village, Fox Lake, Fox River Grove, Geneva, Gilberts, 

Grayslake, Green Oaks, Gurnee, HaiIiesville, Hampshire, Hanover Park, 

Hawthorn Woods, Hoffman Estates, Huntley, Inverness, Island Lake, 

Kildeer, Lake Villa, Lake in the Hills, Lake Zurich, Libertyville, 

Lincolnshire, Lindenhurst, Long Grove, Mt.Prospect, Mundelein, 

Palatine, Prospect Heights, RoUingMeadows, Schaumburg, 

Sleepy Hollow, St. Charles, Streamwood, Tower Lakes, Vernon Hills, 

Volo, Wauconda, Wheeling, West Dundee, Wildwood 

County(ies) of Cook, Kane, Lake, McHenry 

and State of Illinois, continuously for more than one year prior to the 

date of the first publication of the notice hereinafter referred to and is of 

general circulation throughout said Village(s), County(ies) and State. 

I further certify that the DAILY HERALD is a newspaper as defined in 

"an Act to revise the law in relation to notices" as amended in 1992 

Illinois Compiled Statutes, Chapter 7150, Act 5, Section 1 and 5. That a 

notice of which the annexed printed slip is a true copy, was published 

June 1, 2009 in said DAIL Y HERALD. 

IN WITNESS WHEREOF, the undersigned, the said PADDOCK 

PUBLICATIONS, Inc., has caused this certificate to be signed by, this 

authorized agent, at Arlington Heights, Illinois. 

PADDOCK PUBLICATIONS, INC. 

DAILY HERALD NEWSPAPERS 

Control # 4157693




Telephone: (847) 359-9050 . Fax (847) 359-9094 


AGEf\lDA 

BUSINESS, FINANCE & BUDGET COMMITTEE 



1. Consider a Motion Accepting and Placing on File the Comprehensive 

Annual Financial Report (CAFR) for the Year Ended 

December 31,2008 




TO: REIDOnESEN 

FROM: PAUL MEHRING 

SUBJECT: ANNUAL AUDIT 

DATE: JULY 1, 2009 


DEPT. OF FINANCE & OPERATIONS 

INTEROFFICE MEMORANDUM 

Attached please find the calendar year 2008 Comprehensive Annual Financial Report (CAFR). This report 

represents the fiscal close-out of 2008. 

The audit was performed by the public accounting firm of Sikich, LLP. The auditor's opinion found on page 

1 (directly behind the "Financial Section" tab) is what is referred to as an unqualified (or "clean") opinion. This is 

the best opinion that the auditor's can give. Basically that means that they found our financial statements 

"present fairly, in all material respects, the financial position ... of the Village of Palatine ... in conformity with 

accounting principles generally accepted in the United States of America." 

The main operating fund of the Village, the General Fund, ended the year with a fund balance of $17.1 

million, which is comprised of $16.1 million in operating reserves and the $1.0 million "Economic Stabilization 

Reserve". The operating reserves represent 3.95 months of operating expenditures, which is within the range 

(3 to 4 months) established by the Reserve Policy. 

You may note that, for the year, the General Fund experienced a decrease in fund balance of $1.16 million. 

This reduction includes a one-time transfer of $1.6 million to the Liability Insurance Fund. This transfer 

represents reserves that had been specifically accumulated to fund the Village's transition from IRMA to selfinsured 

status. Backing that transfer out of the bottom line yields a positive result from operations of 

approximately $400,000. 

Obviously this is a comprehensive document with a lot of information on the Village's financial status. I am 

available at any time to sit down to discuss its contents. Dan Berg, the audit partner, has also offered to come 

out and meet with you and any other interested party to review and discuss this document. 

This completes our reporting requirements for the Village for calendar year 2008. In addition to the CAFR, 

the following regulatory reports were filed: 

Comptroller's Report - Illinois Comptroller's Office 

Treasurer's Report - Cook County Treasurer & Published in Daily Herald 

Police Pension and Fire Pension Reports - Illinois Department of Insurance 

Annual TIF Reports - Illinois Comptroller's Office 

As is our practice, we will be submitting this CAFR to the Government Finance Officers' Association for 

consideration of their Certificate of Achievement in Financial Reporting. We have received this prestigious 

award for 8 consecutive years and believe that the current CAFR meets all of this program's requirements to 

obtain it for a 9 th consecutive year.




Telephone: (847) 359-9050 . Fax (847) 359-9094 


AGENDA 

ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE 



1. Consider an Ordinance Amending the Village Code 

Chapter 2, Section 2-341 Board of Health Members 

2. Discussion Regarding the Analysis of the Village's 

Enterprise Resource Planning (ERP) and Potential 

System/Software Upgrades 





AN ORDINANCE AMENDING THE CODE OF ORDINANCES 

CHAPTER 2, SECTION 2-341 

OF THE VILLAGE OF PALATINE 

BE IT ORDAINED, by the Mayor and Village Council of the Village of Palatine, 

Cook County, Illinois, acting in the exercise of their home rule power: 

NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Village Council of the 

Village of Palatine, Cook County, Illinois, acting in the exercise of their home rule power, 

that: 


amended, be and the same is hereby further amended by deleting the word "seven (7)" 

members in Section 2-341 Creation; appointment, and by replacing it with "eight (8)" 

members. 

SECTION 2: That the Village Clerk is directed to maintain a record of the 

modifications to the existing ordinance, all of which are indicated on Exhibit "A" (a 

blacklined version of the modifications approved pursuant to this Ordinance). 

SECTION 3: That this ordinance shall be in full force and effect from and after its 

passage and approval as provided by law 

PASSED: This of , 2009 

AYES: NAYS: ABSENT:__ PASS:__ 

APPROVED by me this of , 2009 


ATTESTED and FILED in the office of the Village Clerk 

this of ,2009 


The Village of Palatine ("Village") engaged KPMG LLP ("KPMG") to provide assistance as they consider the 

transformation of their Enterprise Resource Planning ("ERP") system, SunGard Pentamation ("Pentamation"), to a new 

solution. 

The Village's objectives in this effort are three-fold: 

1. Assess the Village's organizational and change readiness for a large-scale ERP transformation; 

2. Identify the Village's technology roadmap and strategic plan for a new ERP system; 

3. Prepare the Village for the vendor selection process. 

The outputs from this project were the following: 

Audience Risk & Readiness Assessment 

Organization Risk & Readiness Assessment 

Change Plan 

Technology Strategy and Readiness Assessment 

ERP Business Process Workflows (Appendix 4) 

ERP System Footprint, Architecture and Integration Design 

Application List (Appendix 5) 

Vendor Selection Assistance 

Request for Proposal ("RFP") 

Business Requirements 

Deployment Matrix 

Vendor Selection Criteria 

Vendor Checklist and Timeline 

Vendor Demonstration Test Script 

Vendor Long List (Appendix 1) 

Vendor Short List (Appendix 2) 

Vendor Benchmarking (Appendix 3) 

Village of Palatine 2

Scope & Methodology 

The scope of this engagement was focused on the Village's current ERP footprint: Finance and Human Resource 

functionality. The Village currently utilizes Pentamation in the performance of the following Finance and Human 

Resources activities. (Note that the Village does not utilize all system functionality available to them for each activity.) 


For the purposes of analysis, however, we considered an expanded footprint in order to appropriately assess the 

requirements for a solution that can meet the Village's needs in years to come. The following activities were considered 

in completing our analysis and research: 


All information gathered for this analysis was obtained from interviews (individual or focus groups) conducted with 

Village management and employees in the foJ/owing departments: 

Business Case 

The decision to undertake such a significant endeavor should consider whether the Village's threshold for such an 

investment has been met. Observations from this analysis indicate the following business case: 

Business Requirements: In its current state, the ERP no longer supports the current business needs of the Village. 

The Village currently utilizes and supports 70+ disparate systems and spreadsheets, in addition to Pentamation, to 

perform daily business activities. The current system can no longer be expanded to meet the Village's business 

requirements, which have advanced over the last 14+ years. The implementation of a new ERP system, executed 

according to the roadmap outlined in this deliverable, will enable the Village to perform the same functions with 

approximately 30 systems, or 58% fewer systems than before. 

Investment: The Village has utilized Pentamation as their ERP over the last 14+ years. Currently, Pentamation is a 

fully-depreciated asset and therefore will not represent any loss to the Village due to replacement. Pentamation is also 

no longer supported by the vendor in its current state and application support is expected to continue to be outsourced. 

Increased system integration will increase availability requirements and network support requirements. 

Information Needs: In its current state, the ERP does not support the integrated data needs of the Village. Almost all 

departments maintain their own off-line, shadow systems to track budgets, expenditures, projects, revenue, and other 

business data. There are many systems in use across the Village, none of which are currently interfaced with the ERP. 

Consequently, the ERP lacks sufficiently consolidated or corroborated data sets for use in management decision making 

and analysis. Considerable manual effort is also expended for data extraction, validation and reconciliation. In addition, 

disparate systems impact data integrity and transparency across the organization. 

Business Integration: The current ERP is used primarily by the Finance and Human Resource departments. Use and 

acceptance beyond these core user groups is limited. System penetration within user groups is limited to 1 or 2 


employees per Department. Consensus indicates that the outmoded technology and difficulty in system use prevent 

further acceptance of the current system. 

Business Delivery: The current ERP system does not enhance the delivery of services to Village customers (residents, 

businesses). The disparate systems, redundant data entry and manual workflows result in an inefficient service delivery 

model. In addition, the system is restricted internally to the Village and does not have the capability to aid in the delivery 

of services directly to its customers, which has become widely accepted business practice since the introduction of e 

Commerce capabilities. 

Organizational Efficiency: A lack of standardization across core business processes exists. This inconsistent 

execution of processes, driven by cultural factors as well as legacy systems limitations, lead to a lack of clarity and 

efficiency of job roles and responsibilities. From a change management perspective, a new system needs to leverage 

the new technology as an enabler of more efficient, automated business process execution. 

History of Change: The Village has a history of planning to implement software across the organization, yet 

implementing it only for select departments or with limited functionality. Examples of this include the implementation of 

Permits Plus, Civicall and the current Sungard ERP system. The end result is that the Village has partial 

implementations which do not provide the potential capabilities and benefits of the software package while at the same 

time conditioning Village employees to expect the actual implementation of future software to be less than what was 

originally promised. Given this past history, the Village's commitment to a new ERP system must be strong enough to 

sustain a long-term implementation effort. 

User Adoption: The current ERP technology platform has not been adopted to the extent originally intended. This has 

led to a limited set of core users who are interacting with the system at a base transactional level. Additional audiences 

who would derive benefit from information access and business intelligence have not been exposed to the system and 

have not adopted the functionality. The end result is a legacy system with capabilities and benefits that are not 

capitalized upon or used by the intended Village employees. 


Common Themes 

In addition, it is critical for the Village to consider any risks or impediments to success before embarking on such a large 

scale endeavor. Various types of people, process and technology risks common to organizations considering an ERP 

transformation were considered during this review and are discussed in detail in the following sections of this report. 

The holistic aggregation of these observations generated the following common themes: 

• People: The Village's culture will present perhaps the greatest challenge to a successful ERP transformation. 

Primarily, the independence and autonomy with which departments currently operate and prefer, will need to be 

moderated in order to establish a new, inter-dependent financial model supported through a successful ERP 

implementation. 

• Process & Technology: The Village's decentralized financial model will also present a challenge to a successful 

ERP transformation. Departments currently follow separate financial processes and have separate financial 

systems. In order to successfully implement an ERP, and maximize its benefits to the business, the Village will need 

to formalize and embrace business processes, controls and data integrity standards. 

As this financial model has been in place for some time, this way of doing business has become ingrained in the 

culture and contributes to the cultural challenges described above. 

• Technology: The attainment of the Village's defined technology goals are dependent upon the implementation of a 

new ERP system. Without the implementation of a new ERP system, the Village will not maximize the benefit of its 

other technology initiatives and investments including: GIS Link, Inter-relational Databases, Increased Mobility and 

Public Access. 

The mitigation of these risks is interdependent. Left unaddressed, the culture (people) could prevent the successful 

alleviation of the necessary process risks; In turn, if process risks are unaddressed, any efforts to address technology 

and people risks will not be long lasting. Ultimately, these issues are significant enough to prevent the Village from 

gaining value from their investments if left unaddressed. 



WARRANT I! 12 07/02/09 PALATINE, ILLINOIS 60067 PAGE 1 

ACCOUNTING PERIOD: 7/09 CASH REQUIREMENTS BY VENDOR 

SELECTION CRITERIA: payable.due_date=' 07/06/2009' 

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A-MIDWEST BOARD UP INC WTR EXTRACT-545 THORNH 894.00 00148 10046041-4240 GENERAL FUND W010411 

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ANDERSON PEST SOLUTIONS 15552 PEST CONTROL 70.75 05470 52160022-4250 WATER FUND 1102537 

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ARLINGTON POWER EQUIPMENT 15460 CREDIT MEMO -36.38 06542 63060101-4236 CENTRAL EQUIP 388549 

RUN DATE 07/02/09 TIME 14:19:40 PEl - FUND ACCTG ver. 5.6


WARRANT # 12 07/02/09 PALATINE, ILLINOIS 60067 PAGE 2 


SELECTION CRITERIA: payable.due_date='07/06/2009' 

VENDOR NAME DESCRIPTION AMOUNT VEND# ACCOUNT FUND CK NO INV NO PO NO 


ARLINGTON POWER EQUIPMENT 15532 CHAINSAW CHAINS 85.11 06542 10060051-4234 GENERAL FUND 388689 

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ARLINGTON POWER EQUIPMENT 15532 POLE PRUNER 500.66 06542 10060051-4234 GENERAL FUND 388693 

ARROW ROAD CONSTRUCTION C 15388 SURFACE ASPHALT 155.04 06702 10060082-4230 GENERAL FUND 18204MB 

ARROW ROAD CONSTRUCTION C 15399 SURFACE ASPHALT 7,272.60 06702 10060082-4230 GENERAL FUND 18268MB 






ARROW ROAD CONSTRUCTION C 15558 BINDER 1,300.50 06702 10060082-4230 GENERAL FUND 18407MB 



ARROW ROAD CONSTRUCTION C 11076 ASPHALT BINDER 443.96 06702 10060082-4230 GENERAL FUND 18433MB 


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ARROW UNIFORM RENTAL 15530 SHOP RAGS 19.22 06715 63060101-4236 CENTRAL EQUIP 06414675 





ARTHUR WEILER INC 2009 TREE PLANTING SRV 1,330.00 06820 10060051-4240 GENERAL FUND 26305 12222 

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ASSOCIATED TECHNICAL SERV 2009 LEAK DETECTION PR 1,140.00 07227 52160112-4250 WATER FUND 19286 12215 

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AUTO TECH CENTERS INC 15410 TIRES C262 296.48 08433 63060101-4236 CENTRAL EQUIP 208243 

AUTO TECH CENTERS INC 15440 TIRES/STOCK 638.52 08433 63060101-4236 CENTRAL EQUIP 208325 

AUTO TECH CENTERS INC 15440 TIRES PT217 431.44 08433 63060101-4236 CENTRAL EQUIP 208335 

AUTO TECH CENTERS INC 15440 TIRES/STOCK 246.36 08433 63060101-4236 CENTRAL EQUIP 208458 

AUTUMN TREE CARE EXPERTS 13706 GYPSY MOTH SPRAY 2,140.00 08437 10060051-4240 GENERAL FUND 114937 

AVALON PETROLEUM COMPANY 15445 DIESEL FUEL 14,358.50 08448 63060101-4231 CENTRAL EQUIP 005162 

AVALON PETROLEUM COMPANY 15446 FUEL 14,692.01 08448 63060101-4231 CENTRAL EQUIP 534796 

AWWA 15553 AWWA BOOKS 143.80 08505 52160112-4234 WATER FUND 0000019413 

BBH SOLUTIONS BLCKBRY ENT SRV USER L 407.55 08559 44064403-4313 CAPITAL EQUIP 44358 

BMEU-CENTRAL ILLINOIS DIS PERMIT #702-UB 5,000.00 08595 52135012-4212 WATER FUND 

BADGER METER MFG CO 14865 GENERATORS 838.68 09100 52160114-4230 WATER FUND 958716 

BADGER METER MFG CO 14865 5/8" METERS 1,276.27 09100 52160114-4230 WATER FUND 959102 

BADGER METER MFG CO 14865 1 1/2" METERS 750.10 09100 52160114-4230 WATER FUND 959486 

BADGER METER MFG CO 15367 2" COMP METER 364.95 09100 52160114-4230 WATER FUND 962656 

BADGER METER MFG CO 15284 5/8" METERS 844.68 09100 52160114-4230 WATER FUND 963231 

BADGER METER MFG CO 15284 5/8" METERS 844.00 09100 52160114-4230 WATER FUND 963232 


BADGER METER MFG CO 15284 1" METERS 1,138.38 09100 52160114-4230 WATER FUND 963234 


BADGER METER MFG CO 15284 METER PARTS 803.21 09100 52160114-4230 WATER FUND 964002 

BANK OF NEW YORK PAYING AGENT FEES 300.00 09265 22070114-4403 DOWNTOWN TIF 117019 

BAXTER AND WOODMAN 15568 NPDES PHS 2 ASSI 1,000.00 10153 52260063-4240 SEWER FUND 0144587 

BAXTER AND WOODMAN MASTER WATER PLAN 2,260.50 10153 52160011-4240 WATER FUND 0144586 12269 

BEVERLY MATERIALS LLC 14271 BACKFILL WASH ST 1,925.88 10892 52160112-4234 WATER FUND 154586 







BOB BICE REIMB-IL JUVENILE OFCR 388.16 10915 10050303-4223 GENERAL FUND 

BIG TIME CONSTRUCTION INC 2009 SIDEWALK PRGRM-RE -8,306.93 11034 450-20130 CAPITAL PROJE 0925 12273 

BIG TIME CONSTRUCTION INC 2009 SIDEWALK PROGRAM 83,069.28 11034 45065435-4331 CAPITAL PROJE 0925 12273 

BLACKBURN MANUFACTURING C 15534 JULIE MRKNG FLAG 78.56 11808 52160112-4234 WATER FUND 0354652IN 

BLUE CROSS BLUE SHIELD AMBULANCE FEE REFUND 471. 60 12057 100-34145 GENERAL FUND 

BLUE CROSS BLUE SHIELD OF MAY ADMIN FEES 17,756.53 12058 68575032-4811 SELF INSURANC A1062609 

BLUE CROSS BLUE SHIELD OF MAY STOP LOSS 25,069.43 12058 68575032-4821 SELF INSURANC A1062609 

BLUE CROSS BLUE SHIELD OF MAY CLAIMS 338,168.68 12058 68575032-4831 SELF INSURANC A1062609 

BLUE CROSS BLUE SHIELD OF MAY ACCESS FEE 7,255.44 12058 68575032-4831 SELF INSURANC A1062609 

BLUE CROSS BLUE SHIELD OF MAY RX CREDIT -3,969.86 12058 68575032-4833 SELF INSURANC A1062609 

BLUE CROSS BLUE SHIELD OF MAY RX 70,419.38 12058 68575032-4833 SELF INSURANC A1062609 

BOLLINGER LACH & ASSOCIAT PAL/COLFAX/QUENTIN PLA 798.98 12490 52265450-4331 SEWER FUND 13907 

BONESTROO DEVERY & ASSOCI STRMWTR DVRSN ANALYSIS 1,575.25 12510 52265701-4331 SEWER FUND 168130 12184 

BOTTS WELDING & TRUCK SER 15172 REPAIR PART T340 215.48 12900 63060101-4236 CENTRAL EQUIP 474871 

BRAKE ALIGN PARTS & SERVI 15406 REPAIR PART T289 82.44 13201 63060101-4236 CENTRAL EQUIP 22197 

BRAKE ALIGN PARTS & SERVI 15437 REPAIR PARTS T28 18.75 13201 63060101-4236 CENTRAL EQUIP 22245 


BRAKE ALIGN PARTS & SERVI 15487 REPAIR PARTS 46.00 13201 63060101-4236 CENTRAL EQUIP 22288 

BRAKE ALIGN PARTS & SERVI 15487 REPAIR PARTS PT2 36.58 13201 63060101-4236 CENTRAL EQUIP 22294 

BRAKE ALIGN PARTS & SERVI 15487 CREDIT MEMO -46.00 13201 63060101-4236 CENTRAL EQUIP 22296 




BRETT EQUIPMMENT CORP 15427 REP PARTS T289/S 55.61 13600 63060101-4236 CENTRAL EQUIP INV002940 

BRIAN EDWARD LANDSCAPING 15365 PRKWY RESTORATIO 2,980.00 13699 10060082-4240 GENERAL FUND 15262 

BRIAN EDWARD LANDSCAPING 09 DOWNTOWN LANDSCAPIN 5,250.00 13699 10060052-4230 GENERAL FUND 15267 12270 

BRIAN EDWARD LANDSCAPING 09 DOWNTOWN LANDS CAPIN 5,713.50 13699 10060052-4240 GENERAL FUND 15267 12270 

BRIAN EDWARD LANDSCAPING 09 DOWNTOWN LANDSCAPIN 4,923.49 13699 22067326-4745 DOWNTOWN TIF 15267 12270 

BROOK ELECTRICAL DISTRIBU 15060 STOCK/POLE REPL 3,202.50 13734 10060033-4230 GENERAL FUND S2231309001 

BROOK ELECTRICAL DISTRIBU 15068 STOCK/POLE REPL 5,150.00 13734 10060033-4230 GENERAL FUND S2232130001 

BUCK BROS INC 15407 REPAIR PARTS PT1 265.50 14921 63060101-4236 CENTRAL EQUIP 033002956 

BULLOCK, LOGAN & ASSOC IN 15579 CC COOLING TWR R 67.59 15390 10060021-4250 GENERAL FUND 096810HA 

BURRIS EQUIPMENT 15408 REPAIR PART PT40 574.59 15900 63060101-4236 CENTRAL EQUIP PL62927 

BUSCH AUTO SERVICE CENTER 15405 ALIGNMENT C332 65.00 16299 63060101-4240 CENTRAL EQUIP 42385 

CDW GOVERNMENT INC CITATION PRNTR PWR CAB 39.67 16523 10050308-4236 GENERAL FUND PGB8317 

CNS TIRE SUPPLY 15449 TIRES T334 490.50 16548 63060101-4236 CENTRAL EQUIP 18185 

CTR SYSTEMS INC 15301 TELEVISE 105 ROH 945.00 16593 52260061-4240 SEWER FUND 1063 

CANON BUSINESS SOLUTIONS COPY CHARGES 5/9-6/8/0 340.52 16728 10035012-4240 GENERAL FUND 4002341614 

CAR QUEST OF PALATINE 15461 REPAIR PARTS PT9 6.68 16810 63060101-4236 CENTRAL EQUIP 2396106479 

CAR QUEST OF PALATINE 15418 STOCK PARTS 60.10 16810 63060101-4236 CENTRAL EQUIP 2396108548 



CAR QUEST OF PALATINE 15418 REPAIR PARTS M99 241.32 16810 63060101-4236 CENTRAL EQUIP 2396108811 


CAR QUEST OF PALATINE 15418 REPAIR PARTS E61 2.26 16810 63060101-4236 CENTRAL EQUIP 2396109090 


CAR QUEST OF PALATINE 15418 CREDIT MEMO -28.57 16810 63060101-4236 CENTRAL EQUIP 2396109151 








WARRANT II 12 07/02/09 PALATINE, ILLINOIS 60067 PAGE 4 



VENDOR NAME DESCRIPTION AMOUNT VENDII ACCOUNT FUND CK NO INV NO PO NO 


CAR QUEST OF PALATINE 15441 REPAIR PARTS T34 7.68 16810 63060101-4236 CENTRAL EQUIP 2396109447 






CAR QUEST OF PALATINE 15485 REPAIR PARTS 11.36 16810 63060101-4236 CENTRAL EQUIP 2396109932 













CAR QUEST OF PALATINE 15485 REPAIR PARTS C27 5.70 16810 63060101-4236 CENTRAL EQUIP 2396110467 



CASE LOTS 15022 STOCK 2,022.40 17050 52160022-4230 WATER FUND 015300 

CASEY EQUIPMENT COMPANY 15444 REPAIR PART E481 169.53 17110 63060101-4236 CENTRAL EQUIP C84308 

CERTIFIED FLEET SERVICES 14946 REP PARTS T248/S 477.96 17420 63060101-4236 CENTRAL EQUIP S12074 

CHICAGO INTERNATIONAL 15421 REPAIR PARTS T35 66.87 17910 63060101-4236 CENTRAL EQUIP 102057523 


CHICAGO INTERNATIONAL 15421 STOCK 1,034.88 17910 63060101-4236 CENTRAL EQUIP 102058132 


CHICAGO INTERNATIONAL 15459 REPAIR PARTS T29 211. 40 17910 63060101-4236 CENTRAL EQUIP 102058416 




CHICAGO INTERNATIONAL 15438 REPAIR T331 2,117.57 17910 63060101-4240 CENTRAL EQUI P 807024 

CHICAGO PARTS & SOUND 15442 REPAIR PART C284 54.99 18058 63060101-4236 CENTRAL EQUIP 314454 

CIORBA GROUP INC PEDESTRIAN SIGNALS PHS 852.80 18700 45065439-4331 CAPITAL PROJE 0020256 

CLIFFORD WALD COMPANY KIP 3100 PAPER 65.00 19703 10048011-4210 GENERAL FUND IN00054520 

CLIFFORD WALD COMPANY MAINTENANCE AGREEMENT 720.00 19703 44064402-4315 CAPITAL EQUIP IN00054441 12261 

CL GRAPHICS COMMUNITY GUIDES 2,089.00 19704 10010011-4211 GENERAL FUND 48720 

COLFAX WELDING & FABRICAT SEAT BELT BRACKETS 46.05 20206 10055021-4250 GENERAL FUND 54900 

COLFAX WELDING & FABRICAT 15269 STEEL PLATE 91.99 20206 52260063-4230 SEWER FUND 54917 

COLFAX WELDING & FABRICAT 15472 REPAIR T324 130.00 20206 63060101-4240 CENTRAL EQUIP 54951 

COMCAST CONNECTIVITY SOLUTIONS 314.61 20285 10037011-4213 GENERAL FUND 101230474137 

COMLINK TECHNOLOGIES INC TOWER 85 PORTABLE 113.03 20320 10055021-4250 GENERAL FUND 12615 

COMLINK TECHNOLOGIES INC TOWER 84 PORTABLE 102.76 20320 10055021-4250 GENERAL FUND 12616 

COMMERCIAL INTERIORS GROU 15435 REPAIR T288 204.00 20396 63060101-4240 CENTRAL EQUIP 075605 

COMMONWEALTH EDISON 4151059008 200 E WOOD 20.77 20497 10060022-4214 GENERAL FUND 15555 

COMMONWEALTH EDISON 0135123152 110 W SLADE 23.31 20497 10060022-4214 GENERAL FUND 15555 

COMMONWEALTH EDISON 1843149058 STREET LIGH 7,653.73 20497 10060033-4214 GENERAL FUND 15555 

COMMONWEALTH EDISON 0105162061 STREET LIGH 438.03 20497 10060033-4214 GENERAL FUND 15555 

COMMONWEALTH EDISON 3171014059 700 N NORTH 251.57 20497 10060033-4214 GENERAL FUND 15555 





SELECTION CRITERIA: payab1e.due_date=' 07/06/2009' 


COMMONWEALTH EDISON 3589161010 STREET LIGH 5,965.40 20497 10060033-4214 GENERAL FUND 15555 

COMMONWEALTH EDISON 4151113034 58 W WILSON 16.86 20497 22067311-4709 DOWNTOWN TIF 15555 

COMMONWEALTH EDISON 4909014002 NW HWY/HICK 13.90 20497 52160022-4214 WATER FUND 15555 

COMMONWEALTH EDISON 4823222004 HICKS/NW HW 43.00 20497 52160022-4214 WATER FUND 15555 

COMMONWEALTH EDISON 0291766008 148 W ILLIN 28.85 20497 52160022-4214 WATER FUND 15555 

COMMONWEALTH EDISON 1221013011 429 N HICKS 13.90 20497 52160022-4214 WATER FUND 15555 

COMMONWEALTH EDISON SR 619541 PAL 5 FT SDW 1,500.00 20501 45065435-4331 CAPITAL PROJE 

CONSERV FS 15327 SEED/PEN MULCH 344.70 21010 10060052-4230 GENERAL FUND 1216898IN 

CONSERV FS 15369 CHEM STICK 42.00 21010 10060051-4230 GENERAL FUND 1218205IN 

CONTINENTAL WEATHER SERVI 15342 MAY FORECASTING 150.00 21195 10060081-4240 GENERAL FUND 10019 

CONTINENTAL WEATHER SERVI 13782 JUN FORECASTING 150.00 21195 10060081-4240 GENERAL FUND 10074 

COOK COUNTY RECORDER OF D RECORDING FEES 642.00 21390 10025011-4236 GENERAL FUND 29805312009 

COOK COUNTY TREASURER RE TAX-0223304009/549 1,753.40 21403 52265462-4331 SEWER FUND A1061809 

COOKIES BY DESIGN 14312 BOUQUET-BROD 59.29 21475 10060011-4210 GENERAL FUND 059322565 

JOHN CROWCROFT REIMB-HOSE/STRAINER 113.58 21882 10055021-4234 GENERAL FUND 

CROSS TOWN DISTRIBUTORS 15021 ICE MACHINE REPL 1,449.00 21885 10060021-4250 GENERAL FUND D078159 

RICHARD CRUZ REIMB-POCKET INVERTER 60.35 21898 10050303-4234 GENERAL FUND 

CUMMINS NPOWER LLC 15409 REPAIR T288 2,733.63 22418 63060101-4240 CENTRAL EQUIP 71170884 

CURTIS 1000 INC-MINNESOTA PAYROLL SUPPLIES 268.53 22554 10035013-4230 GENERAL FUND 2340857 

CUSTOM BUILT RMVL/INSTALL FENCE-STA 12,115.00 22588 45065471-4331 CAPITAL PROJE 

THE CUTTING EDGE ADJUST GRADE-EASY ST 2,480.00 22765 52265705-4331 SEWER FUND 2009226 

DELL INC SERVER-DELL POWER EDGE 5,914.81 23616 44064401-4315 CAPITAL EQUIP XD81KDFD3 12292 

DELTA SONIC CAR WASH SYST 15370 MAY CAR WASHES 116.93 23630 63060101-4240 CENTRAL EQUIP 5688433 

DEPT OF FINANCIAL & PROF MEHRING-LICENSE RENEWA 90.00 23985 10035011-4220 GENERAL FUND 

DEX PHONE PUBLICATION 32.87 24610 10037031-4213 GENERAL FUND 

DIRECT FITNESS SOLUTIONS MOVING EQUIPMENT 490.00 25062 68575033-4250 SELF INSURANC 55740 

DISPLAY SALES 15040 FLAGS/POLES 394.00 25150 10015061-4236 GENERAL FUND INV0067904 

DISPLAY SALES 15561 AMERICAN FLAG PR 169.00 25150 10015061-4236 GENERAL FUND INV0068013 

DOCUMENT IMAGING DIMENSIO TONER 63.20 25305 10037011-4230 GENERAL FUND 44284 





DREISILKER ELECTRIC MOTOR 15019 EXHAUST FAN REPA 192.45 25764 10060021-4250 GENERAL FUND 1644848 

DUECO INC 15415 FILTER 24.13 25900 63060101-4236 CENTRAL EQUIP 212352 

MARGARET DUER REIMB-IIMC INTL CONF 293.05 26000 10025011-4223 GENERAL FUND 

DUPAGE MECHANICAL/MECHANI 15583 CSF A/C START UP 1,103.00 26190 52160021-4250 WATER FUND 179583 

EAST JORDAN IRON WORKS IN 15032 CI MH GRATE 280.50 26443 52260063-4230 SEWER FUND 3164508 

EXELON ENERGY INC 15569 1199 W NW HWY 1,476.72 28515 52160111-4214 WATER FUND 1547568 

EXELON ENERGY INC 15569 1501 N HICKS RD 286.84 28515 52160111-4214 WATER FUND 1547993 

EXELON ENERGY INC 15569 HALEYSHILL LIFT 70.78 28515 52160111-4214 WATER FUND 1548003 

EXELON ENERGY INC 15569 1400 W NW HWY 31.23 28515 52160111-4214 WATER FUND 1548021 

EXELON ENERGY INC 15569 884 LILLY 41.81 28515 52160111-4214 WATER FUND 1548029 

EXELON ENERGY INC 15569 1381 ROHLWING RD 3,695.66 28515 52160111-4214 WATER FUND 1548043 

EXELON ENERGY INC 15574 137 W WOOD ST 329.66 28515 52760024-4214 MOTOR VEHICLE 1548044 



EXELON ENERGY INC 15574 200 E WOOD ST 734.06 28515 10060022-4214 GENERAL FUND 1548053 



EXELON ENERGY INC 15569 1535 W SHIRE CIR 1,258.15 28515 52160111-4214 WATER FUND 1548085 

EXELON ENERGY INC 15569 950 W ILLINOIS 4,270.23 28515 52160111-4214 WATER FUND 1548086 




ACCOUNTING PERIOD, 7/09 CASH REQUIREMENTS BY VENDOR 

SELECTION CRITERIA, payable.due_date=' 07/06/2009' 


EXELON ENERGY INC 15569 950 W ILLINOIS 1,223.90 28515 52160111-4214 WATER FUND 1548123 

EXELON ENERGY INC 15574 1535 W SHIRE CIR 840.36 28515 52160111-4214 WATER FUND 1548144 

EXELON ENERGY INC 15574 251 W COLFAX 5,071.37 28515 52760024-4214 MOTOR VEHICLE 1548145 

EXELON ENERGY INC 15569 884 LILLY 314.92 28515 52160111-4214 WATER FUND 1548227 

EXELON ENERGY INC 15574 1535 W SHIRE CIR 23.95 28515 52160111-4214 WATER FUND 1548293 

EXELON ENERGY INC 15578 KENILWORTH/ELIZA 38.71 28515 52160111-4214 WATER FUND 1548576 

EXELON ENERGY INC 15578 SMITH ST/UNION P 169.95 28515 52760024-4214 MOTOR VEHICLE 1548580 

EXELON ENERGY INC 15574 BENTON/WILMETTE 59.19 28515 52160111-4214 WATER FUND 1548584 

EXELON ENERGY INC 15578 55 PAL/1 E BROCK 45.44 28515 10060086-4214 GENERAL FUND 1548593 

EXELON ENERGY INC 15578 914 W LUKAS LN 89.25 28515 52160111-4214 WATER FUND 1548946 

EXELON ENERGY INC 15578 826 W EXNER CT 102.16 28515 52160111-4214 WATER FUND 1548947 

EXELON ENERGY INC 15578 1100 W ILLINOIS 460.09 28515 52160111-4214 WATER FUND 1548948 

FMP 15475 STOCK PARTS 125.52 28565 63060101-4236 CENTRAL EQUIP 61060950 

FMP 15475 STOCK PARTS 150.36 28565 63060101-4236 CENTRAL EQUIP 61061769 

FASTENAL INDUSTRIAL & CON 15192 HARDWARE 149.09 28704 63060101-4236 CENTRAL EQUIP ILEAS2779 



FEDERAL EXPRESS DELIVERY CHARGES 269.46 28716 10035012-4212 GENERAL FUND 923862784 

FERGUSON FIRE & FABRICATI 15563 FIRE DEP CONN-DE 556.54 28852 52760024-4240 MOTOR VEHICLE 0226430 

FISHER PRINTING MURPHY-BUSINESS CARDS 30.00 29793 10050203-4211 GENERAL FUND 55857 

FLEET COUNSELOR SERVICES 15329 ANNUAL SOFTWARE 375.00 30140 63060101-4240 CENTRAL EQUIP 401809 

FLEET SAFETY SUPPLY EMERGENCY LIGHTS 419.94 30150 44064102-4312 CAPITAL EQUIP 47812 

FLEET SAFETY SUPPLY 15413 STOCK PARTS 236.57 30150 63060101-4236 CENTRAL EQUIP 47875 

JOSEPH D. FOREMAN & COMPA 15028 CULVERT PIPE-DOE 519.00 30404 52260063-4230 SEWER FUND 244630 

JOSEPH D. FOREMAN & COMPA 15362 INSERT 6" VALVE 3,561.00 30404 52160112-4234 WATER FUND 244785 

JOSEPH D. FOREMAN & COMPA 15300 HYD EXTENSION 274.00 30404 52160112-4234 WATER FUND 244828 

JOSEPH D. FOREMAN & COMPA 15393 HYD REPAIR 298.90 30404 52160112-4234 WATER FUND 244840 

FOX RIDGE NURSERY 15548 TREES 732.00 30522 10060051-4240 GENERAL FUND 28153 

FOX VALLEY GROWERS INC 15549 ANNUAL FLOWERS 1,007.50 30560 10060052-4230 GENERAL FUND 107725 



GFOA COA APPLICATION FEE 580.00 32300 10035011-4220 GENERAL FUND 203804 

GILIO LANDSCAPE CONTRACTO GRASS CUTTING SERVICES 50.00 32768 10046041-4240 GENERAL FUND 3750 

GILIO LANDSCAPE CONTRACTO GRASS CUTTING SERVICES 62.50 32768 10046041-4240 GENERAL FUND 3758 

GLOBAL EMERGENCY PRODUCTS 15185 REPAIR PART T330 20.02 33360 63060101-4236 CENTRAL EQUIP AG19314 

STEVE GLUMM REIMB-NATL SFTY CNCL R 425.00 33445 10055041-4223 GENERAL FUND 

GOLF ROSE BOARDING KENNEL STRAYS 5/09 2,208.75 33495 10050308-4236 GENERAL FUND 

GOODMARK NURSERIES LLC 2009 TREE PLANTING SRV 804.00 33542 10060051-4240 GENERAL FUND IN00004890 12219 

GOODMARK NURSERIES LLC 2009 TREE PLANTING SRV 108.00 33542 10060051-4240 GENERAL FUND IN00004894 12219 

GOOGLE INC EMAIL SECURITY 454.00 33570 10037011-4240 GENERAL FUND 746696 

GRAINGER 15038 RAKES/TIE DWN ST 248.24 33885 10060052-4234 GENERAL FUND 9004301868 

GRAINGER 15363 PHASE PROTECTION 97 .16 33885 52160035-4250 WATER FUND 9008722325 

GRAINGER 15383 STOCK/BULB REPL 732.87 33885 10060033-4230 GENERAL FUND 9010576594 

GRAINGER 15383 STOCK/BULB REPL 388.08 33885 10060033-4230 GENERAL FUND 9011097558 

GRAINGER 15565 FIRE EXTINGUISHE 179.85 33885 52760024-4240 MOTOR VEHICLE 9011326346 

GRAINGER 15023 PD RANGE FILTER 1,563.28 33885 10060021-4230 GENERAL FUND 9012486602 

GRAINGER 15573 GAS PUMP REPAIR 79.48 33885 52160035-4250 WATER FUND 9017436255 

PAT GRATZIANNA TUITION ASSISTANCE 1,417.50 33960 10020021-4290 GENERAL FUND 

GROWER EQUIPMENT & SUPPLY 15483 REPAIR PART PT11 33.10 34679 63060101-4236 CENTRAL EQUIP 146494 

GROWER EQUIPMENT & SUPPLY 14010 REPAIR PART PT11 305.92 34679 63060101-4236 CENTRAL EQUIP 41087 

H & H ELECTRIC CO. 15526 STREET LGHT REPA 389.40 35195 10060033-4240 GENERAL FUND 15873 

HARVARD MAINTENANCE INC 15564 T/S PORTER-JUN 8,578.00 36555 52760024-4240 MOTOR VEHICLE 408448 





SELECTION CRITERIA, payable.due_date='07/06/2009' 


HASTINGS AIR ENERGY CONTR 15025 VENT REPAIR STA 65.70 36673 10060021-4250 GENERAL FUND 31001 

SCOTT HAYDEN REIMB-IFSI FIRE COLLEG 368.10 36701 10055041-4223 GENERAL FUND 

HBK WATER METER SERVICE, 15359 METER TESTING 17.68 36775 52160114-4232 WATER FUND 09246 

HEARTLAND SERVICES TOUGH BOOK PARTS 65.98 37000 10037011-4250 GENERAL FUND HSI0190540 

HENNING BROTHERS LOC-N-KE 15294 KEYS 5.00 37884 10060021-4250 GENERAL FUND 0000368036 

HENNING BROTHERS LOC-N-KE 15354 REPL KEYS 13 .50 37884 10060051-4230 GENERAL FUND 0000368152 

HENNING BROTHERS LOC-N-KE 15436 ADDTL KEY C260 2.65 37884 63060101-4236 CENTRAL EQUIP 0000368253 

HENNING BROTHERS LOC-N-KE 15466 ADDTL KEY T309 3.75 37884 63060101-4236 CENTRAL EQUIP 0000368303 

HILL MECHANICAL SERVICES 15389 FOUNTAIN INSPECT 250.00 38695 52160021-4250 WATER FUND 137437 

HOME DEPOT CREDIT SERVICE RIT TRAINING 418.11 39250 10055041-4230 GENERAL FUND 0020524 

HOME DEPOT CREDIT SERVICE LEVELS 39.96 39250 10046011-4210 GENERAL FUND 0564136 

HOME DEPOT CREDIT SERVICE 15347 DRIP PAN 20.98 39250 52160114-4234 WATER FUND 1023857 

HOME DEPOT CREDIT SERVICE 15505 FS 82 DRYER REPA 428.97 39250 10060021-4250 GENERAL FUND 2011102 

HOME DEPOT CREDIT SERVICE KEY RINGS 13.58 39250 10055032-4234 GENERAL FUND 2124995 

HOME DEPOT CREDIT SERVICE PUR FILTERS 62.74 39250 10055032-4234 GENERAL FUND 4012648 

HOME DEPOT CREDIT SERVICE 15528 HOSE SPRAY NOZZL 19.62 39250 52160112-4234 WATER FUND 4014618 

HOME DEPOT CREDIT SERVICE 15368 RATCHET TIE DOWN 41. 88 39250 10060082-4234 GENERAL FUND 4015886 

HOME DEPOT CREDIT SERVICE 15551 SEALING TAPE 7.94 39250 10060086-4234 GENERAL FUND 5024656 

HOME DEPOT CREDIT SERVICE 15550 LUMBER 20.48 39250 10060082-4230 GENERAL FUND 6017397 

HOME DEPOT CREDIT SERVICE RAIN GEAR/GLOVES 372.50 39250 10055021-4233 GENERAL FUND 7124160 

HOME DEPOT CREDIT SERVICE 15398 CONCRETE 67.40 39250 52260063-4230 SEWER FUND 8023842 

HOME DEPOT CREDIT SERVICE 15268 SEWER PROJECT 18.15 39250 52260061-4230 SEWER FUND 9013393 

HOME DEPOT CREDIT SERVICE RIT TRAINING 107.96 39250 10055041-4230 GENERAL FUND 9578013 

HP GATEWAY CENTER ENG/MGMNT SRVCS-JUL 5,916.67 40252 52760024-4240 MOTOR VEHICLE 200907 12204 

TOM HSIEH PLAN RVW-INVERNESS CLE 100.00 40260 10046021-4240 GENERAL FUND 816 

TOM HSIEH PLAN RVW-EP FINANCIAL 150.00 40260 10046021-4240 GENERAL FUND 817 

THE HUMMEL GROUP LTD REIMB PUBLIC IMPRV BON 2,450.00 40519 100-20312 GENERAL FUND 

HYDRAULIC SERVICES & REPA 15482 REPAIR T248 215.57 40582 63060101-4240 CENTRAL EQUIP 241067 

ICC LEGAL ASPECTS COD ADMN 39.00 40680 10046011-4220 GENERAL FUND 1127432IN 

ICMA OTTESEN-MEMBERSHIP 1,500.00 40772 10020011-4220 GENERAL FUND 

IIMC DUER-MEMBERSHIP 165.00 40835 10025011-4220 GENERAL FUND 

IIMC RAYBORN-MEMBERSHIP 75.00 40835 10025011-4220 GENERAL FUND 

ILEAS 2009 ANNUAL MEMBERSHIP 150.00 40837 10050201-4220 GENERAL FUND DUES363 

ILLINOIS CENTURY NETWORK/ CUSTOM BANDWIDTH-MB 936.24 41622 10037011-4213 GENERAL FUND 0033558IN 

ILLINOIS EPA 15351 ANNUAL NPDES PER 1,000.00 41710 52260063-4240 SEWER FUND ILR400416 

ILLINOIS FIRE INSPECTORS NFPA INSPECTION BOOK 32.40 41727 10055041-4230 GENERAL FUND 10754 

ILLINOIS GFOA OTTESEN-SEMINAR EXP 180.00 41773 10020011-4223 GENERAL FUND 

ILLINOIS GFOA CONN/MEHRING-SEMINAR E 375.00 41773 10035011-4223 GENERAL FUND 

ILLINOIS PAPER & COPIER C COpy PAPER 530.25 42610 10055011-4210 GENERAL FUND 523797000 

IMAGE MASTER PRF SRVCS-SERIES 2009 2,189.42 42785 30070199-4410 GENERAL OBLIG 23101 

INLAND POWER GROUP INC 15198 TRANS REPAIR T24 12,878.96 43300 63060101-4240 CENTRAL EQUIP 537556900 

INTERSTATE BATTERY SYSTEM 15390 BATTERY RESTORAT 49.00 44454 10060051-4234 GENERAL FUND 029510 

INTERSTATE BATTERY SYSTEM 15484 BATTERY T248 31.99 44454 63060101-4236 CENTRAL EQUIP 029677 

INTERSTATE BATTERY SYSTEM 15457 BATTERIES 75.90 44454 63060101-4236 CENTRAL EQUIP 50087248 



INTERSTATE BATTERY SYSTEM 15403 BATTERIES T274/S 148.10 44454 63060101-4236 CENTRAL EQUIP 70087915 

INVERNESS DEVELOPMENT RECAP ORD 0-33-95 5,165.42 44464 100-20321 GENERAL FUND 

INVERNESS DEVELOPMENT ADMIN FEE -154.96 44464 100-37235 GENERAL FUND 

JG UNIFORMS INC ROMERO-VEST CARRIER 105.00 44578 10050302-4233 GENERAL FUND 19795 

JG UNIFORMS INC SYC-VEST CARRIER 219.50 44578 10050302-4233 GENERAL FUND 19796 

JG UNIFORMS INC BRANDWEIN-VEST CARRIER 115.50 44578 10050302-4233 GENERAL FUND 19811 



WARRANT I! 12 07/02/09 PALATINE, ILLINOIS 60067 PAGE 8 


SELECTION CRITERIA: payable.due_date=' 07/06/2009 , 

VENDOR NAME DESCRIPTION AMOUNT VENDI! ACCOUNT FUND CK NO INV NO PO NO 

JULIE, INC. 13779 MAY MESSAGES 779.70 45754 52160011-4240 WATER FUND 05091280 

KALE UNIFORMS VARGAS-UNIFORM ITEMS 11.80 45906 10050302-4233 GENERAL FUND 351223 

KALE UNIFORMS BRATCHER-UNIFORM ITEMS 156.94 45906 10050302-4233 GENERAL FUND 351229 

KALE UNIFORMS SYC-UNIFORM ITEMS 42.90 45906 10050302-4233 GENERAL FUND 351545 

KALE UNIFORMS WENRICH-UNIFORM ITEMS 33.00 45906 10050302-4233 GENERAL FUND 351546 

KALE UNIFORMS VARGAS-UNIFORM ITEMS 123.45 45906 10050302-4233 GENERAL FUND 352113 

KALE UNIFORMS MURPHY-UNIFORM ITEMS 6.95 45906 10050302-4233 GENERAL FUND 352799 

KALE UNIFORMS OPITZ-UNIFORM ITEMS 133.65 45906 10050302-4233 GENERAL FUND 352800 

KALE UNIFORMS DERRIG-UNIFORM ITEMS 568.16 45906 10050302-4233 GENERAL FUND 353141 

KALE UNIFORMS WENRICH-UNIFORM ITEMS 642.17 45906 10050302-4233 GENERAL FUND 353143 

KALE UNIFORMS SEEBACHER-UNIFORM ITEM 359.90 45906 10050302-4233 GENERAL FUND 353691 

KATTEN MUCHIN ROSENMAN LL PROF FEES-SERIES 2009 17,000.00 46573 30070199-4410 GENERAL OBLIG 1300652778 

ROBERT KING 15394 REIMB-CDL 60.00 47828 10060011-4236 GENERAL FUND 

KINSCH VILLAGE FLORIST 15355 PLANTS 66.68 47902 10060052-4230 GENERAL FUND 111408 

KOHRING ELECTRIC ELECTRICAL WORK-STA 82 8,360.00 48560 45065602-4331 CAPITAL PROJE 1172 

KUSTOM SIGNALS, INC. RADAR DETECTOR/K9 UNIT 1,119.00 49780 44064102-4312 CAPITAL EQUIP 392430 

LAKE ZURICH RADIATOR & A/ 15431 REPAIR PART T292 848.00 50097 63060101-4236 CENTRAL EQUIP 23958 

LAKE ZURICH RADIATOR & A/ 15470 REPAIR PART T273 125.00 50097 63060101-4236 CENTRAL EQUIP 24056 

LANDSCAPING & CONSTRUCT S 15303 MATERIALS/SUPPLI 170.55 50396 10060086-4230 GENERAL FUND 12577 

LANDSCAPING & CONSTRUCT S 15448 MARKING PAINT 150.24 50396 63060101-4236 CENTRAL EQUIP 12603 

LANDS END BUSINESS OUTFIT DEL MAR/SCHWANTZ-APPAR 431. 93 50398 10010011-4230 GENERAL FUND 07618805 

LANDS END BUSINESS OUTFIT TRAKAS-APPAREL EXP 78.00 50398 10021011-4236 GENERAL FUND 07618805 

LAWSON PRODUCTS 15434 WIPING PADS 38.28 51335 63060101-4236 CENTRAL EQUIP 8179994 

LEACH ENTERPRISES, INC. 15456 CREDIT MEMO -44.48 51450 63060101-4236 CENTRAL EQUIP 700176 

LEACH ENTERPRISES, INC. 15423 STOCK PARTS 87.51 51450 63060101-4236 CENTRAL EQUIP 700825 










LEGACY LASER LTD MALCOLM-RETIREMENT PLA 120.00 51590 10055021-4230 GENERAL FUND 1265 

CRAIG LESSELYOUNG YOUTH PROGRAM FUNDS 5,000.00 51999 10050102-4236 GENERAL FUND 

LEXISNEXIS APR USER SRVC FEE 150.00 52335 10050303-4240 GENERAL FUND 20090430 

LEXISNEXIS MAY USER SRVC FEE 150.00 52335 10050303-4240 GENERAL FUND 20090531 

LONG ELEVATOR & MACHINE C 15577 ELEVATOR CoNTRAC 210.00 53179 10060021-4240 GENERAL FUND 10144174 

LOGSDON OFFICE SUPPLY OFFICE SUPPLIES 175.03 53184 10055011-4210 GENERAL FUND 293282 



LUND INDUSTRIES, INC. 15288 OUTFITTING C338 1,983.69 53640 44064102-4312 CAPITAL EQUIP 60618 

LUND INDUSTRIES, INC. 15289 REPAIR T337 397.85 53640 63060101-4240 CENTRAL EQUIP 60619 

LUND INDUSTRIES, INC. 15447 REPAIR PART C328 69.95 53640 63060101-4236 CENTRAL EQUIP 60685 

LUND INDUSTRIES, INC. 13729 EQUIP RMVL C318 340.90 53640 44064102-4312 CAPITAL EQUIP 60772 

LUND INDUSTRIES, INC. 13729 EQUIP RMVL C311 325.00 53640 44064102-4312 CAPITAL EQUIP 60773 

M & A PARTS INC CAR GAS TUBE 10.00 53899 10050301-4236 GENERAL FUND 6907 

M & A PARTS INC FLIP UP REAR SIGHT 85.00 53899 10050301-4236 GENERAL FUND 6907 

M & A PARTS INC FLASHLIGHT ATTACHMENT 110.00 53899 10050301-4236 GENERAL FUND 6907 

M & B LANDSCAPING 15566 LAWN MAINT-TRAIN 362.75 53900 52760024-4240 MOTOR VEHICLE 032 

M & B LANDSCAPING 15566 LAWN MAINT-DECK 1,180.00 53900 52760024-4240 MOTOR VEHICLE 118 

RUN DATE 07/02/09 TIME 14:20:09 PEI - FUND ACCTG ver. 5.6






MCCANN INDUSTRIES INC 15411 REPAIR PARTS E61 287.69 54055 63060101-4236 CENTRAL EQUIP 01241943 

MCCANN INDUSTRIES INC 15402 REPAIR PART E201 260.50 54055 63060101-4236 CENTRAL EQUIP 01242469 

MCCANN INDUSTRIES INC 14058 CONNECTORS 51. 81 54055 52160112-4234 WATER FUND 03132151 

MCCANN INDUSTRIES INC TANDEM ASPHALT ROLLER 21,712.60 54055 44064106-4314 CAPITAL EQUIP 12013067 12268 

MCDONALDS CORPORATION PRISONER MEALS-MAY 168.08 54137 10050201-4236 GENERAL FUND 

MCDONOUGH ASSOCIATES INC PAL/PLM GRV 1/31-3/13/ 16,440.00 54139 22067331-4707 DOWNTOWN TIF 0913501 

MC MASTER CARR SUPPLY CO. 15400 KEY TAGS 10.73 54701 63060101-4236 CENTRAL EQUIP 30644693 

MC MASTER CARR SUPPLY CO. 15462 SHELF ORGANIZER 44.80 54701 63060101-4234 CENTRAL EQUIP 30755793 

MC MASTER CARR SUPPLY CO. 15428 HARDWARE 33.50 54701 63060101-4236 CENTRAL EQUIP 31074334 

MC MASTER CARR SUPPLY CO. 15432 ROTARY FLUID PUM 143.33 54701 63060101-4234 CENTRAL EQUIP 31075006 

MC MASTER CARR SUPPLY CO. 15428 HARDWARE 17.72 54701 63060101-4236 CENTRAL EQUIP 31240156 

MPC COMMUNICATIONS & LIGH 15380 OUTFITTING C341 1,230.00 54875 44064102-4312 CAPITAL EQUIP 091196 

PAUL MACALUSO REIMB-MDWST EMER PREPA 125.00 55334 10055041-4223 GENERAL FUND 

MATTHEW BENDER & CO INC IL CRIM/TRAF LAW MANUA 390.35 56875 10050201-4220 GENERAL FUND 86198777 

MATTHEW BENDER & CO INC CREDIT MEMO -29.35 56875 10050201-4220 GENERAL FUND 87048426 

MEADE ELECTRIC COMPANY IN OPTICOM REPAIR 263.41 57100 10055021-4250 GENERAL FUND 641510 

MEADE ELECTRIC COMPANY IN OPTICOM REPAIR 406.40 57100 10055021-4250 GENERAL FUND 641511 

PAUL MEHRING REIMB-OFFICE SUPPLIES 81.64 57150 10035011-4210 GENERAL FUND 

PAUL MEHRING REIMB-MEETING EXP 314.64 57150 10035011-4223 GENERAL FUND 

PAUL MEHRING REIMB-CELL PHONE EXP 352.58 57150 10037031-4215 GENERAL FUND 

MENARDS INC 15349 PIPING 33.53 57400 52160111-4240 WATER FUND 71871 

MENARDS INC 15349 PIPING 17.80 57400 52160111-4240 WATER FUND 71915 

MENARDS INC 15533 BLEACH 9.12 57400 10060082-4234 GENERAL FUND 75922 

MENARDS INC 15304 STOCK 27.99 57400 10060021-4230 GENERAL FUND 76424 

MES INC/GLOBAL SCBA 312.73 57445 10055021-4250 GENERAL FUND 00107007SNV 

MES INC/GLOBAL SCBA 510.00 57445 10055021-4250 GENERAL FUND 00107008SNV 

METRO WESTERN COOK CREDIT BACKGROUND CHECK 36.00 57500 10015031-4240 GENERAL FUND 56590 



DAVE MICEK 15306 BOOT ALLOWANCE 150.29 57743 10060011-4233 GENERAL FUND 

MIDWAY TRUCK PARTS 15433 STOCK PARTS 85.66 58110 63060101-4236 CENTRAL EQUIP 699073 

MIDWEST GROUNDCOVERS 15037 PLANT MATERIAL 374.24 58260 10060052-4230 GENERAL FUND 1302278 

MIDWEST GROUNDCOVERS 15037 PLANT MATERIAL 316.71 58260 10060052-4230 GENERAL FUND 1302297 

MIDWEST STENCIL CO NAMEPLATE-MULDOWNEY 22.50 58375 10015011-4230 GENERAL FUND 9079 

MIDWEST STENCIL CO NAMEPLATE-LARSON 22.50 58375 10015021-4230 GENERAL FUND 9079 

MIDWEST PARTS CENTER 15018 RTY REPAIR CSF 321.85 58376 52160021-4250 WATER FUND IVC00049390 

MIDWEST OPERATING ENGINEE LOCAL 150 AUG INS PREM 38,610.00 58382 68575032-4823 SELF INSURANC AUG09FAM 

MIDWEST OPERATING ENGINEE LOCAL 150 AUG INS PREM 3,960.00 58382 68575032-4823 SELF INSURANC AUG09SIN 

MIKE'S BIKE SHOP, INC. WOLLARD-BIKE REPAIR/MA 27.99 58643 10050302-4236 GENERAL FUND 030509132134 

MIKE'S BIKE SHOP, INC. MARTINO-BIKE REPAIR/MA 68.08 58643 10050302-4236 GENERAL FUND 061709111905 

MIKES TOWING/AUTO & TRUCK 15404 SAFETY TESTS 45.32 58645 63060101-4240 CENTRAL EQUIP 565323 

MIKES TOWING/AUTO & TRUCK 15481 SAFETY TESTS 67.98 58645 63060101-4240 CENTRAL EQUIP 565383 

MJ SPORTS LOGOS 7.50 59415 10046021-4233 GENERAL FUND 932924 

MOBILE PRINT INC 15302 NO PRKNG SIGNS 477.00 59427 10060086-4230 GENERAL FUND 91300 

MONROE TRUCK EQUIPMENT 14985 REPAIR PART T262 280.00 59503 63060101-4236 CENTRAL EQUIP 5137597 

MOODY'S INVESTORS SERVICE PROF SVCS-SERIES 2009B 7,960.00 59648 22170133-4410 RAND RD TIF Fl706380000 

MOODY'S INVESTORS SERVICE PROF SVCS-SERIES 2009A 1,190.00 59648 30070199-4410 GENERAL OBLIG F1706380000 

MORTON GROVE AUTOMOTIVE W 15458 STOCK PARTS 135.00 59800 63060101-4236 CENTRAL EQUIP 46602 

MORTON GROVE AUTOMOTIVE W 15458 REPAIR PARTS T24 295.00 59800 63060101-4236 CENTRAL EQUIP 46625 

MTL GROUP INC 15350 INPECT/TEST SRVC 9,438.00 61240 10060082-4240 GENERAL FUND 21676 

JOE MUELLER TUITION ASSISTANCE 405.00 61250 10020021-4290 GENERAL FUND 

ERNIE MYERSON REIMB-MSTR FIRE ARMS I 207.38 62113 10050302-4223 GENERAL FUND 





SELECTION CRITERIA: payable. due_date= , 07/06/2009 , 


NAPA OF PALATINE 15422 REPAIR PARTS M99 30.29 62240 63060101-4236 CENTRAL EQUIP 678060 

NAPA OF PALATINE 15464 REPAIR PARTS M99 33.19 62240 63060101-4236 CENTRAL EQUIP 678066 

NAPA OF PALATINE 15422 REPAIR PARTS T30 82.38 62240 63060101-4236 CENTRAL EQUIP 678069 

NAPA OF PALATINE 15422 STOCK PARTS 8.62 62240 63060101-4236 CENTRAL EQUIP 678819 

NAPA OF PALATINE 15422 CREDIT MEMO -55.80 62240 63060101-4236 CENTRAL EQUIP 678836 





NAPA OF PALATINE 15486 CREDIT MEMO -8.62 62240 63060101-4236 CENTRAL EQUIP 679935 


NAPA OF PALATINE 15486 REPAIR PARTS C27 300.28 62240 63060101-4236 CENTRAL EQUIP 680738 

NAPA OF PALATINE 15486 STOCK PARTS 11.58 62240 63060101-4236 CENTRAL EQUI P 680739 





NAPA OF PALATINE 15486 REP PARTS T217/S 26.92 62240 63060101-4236 CENTRAL EQUIP 681107 

NAPA OF PALATINE 15486 REPAIR PARTS PT9 65.98 62240 63060101-4236 CENTRAL EQUIP 681173 


NMAC JUN 0010 2464 9003 800 363.82 62284 10050303-4235 GENERAL FUND ALTlMA 

N STEFFENS & ASSOCIATES L APPRAISAL-MASONIC LODG 950.00 62295 22067331-4730 DOWNTOWN TIF 16709 

NEOPOST INC. POSTAGE MACHINE EXP 248.00 64220 10035012-4235 GENERAL FUND 12964373 

NEWARK IN ONE 15036 RADIO REMOTE REP 57.58 64405 63060035-4230 CENTRAL EQUIP 17467603 

NEXTEL COMMUNICATIONS 6/09 CELL PHONE CHARGE 3,948.89 64740 10037031-4215 GENERAL FUND 787510514088 

NICOR GAS 37068116476 56 WILSON 101.04 65005 22067311-4709 DOWNTOWN TIF 15348 

NICOR GAS 11574405947 58 W WILSO 133.20 65005 22067311-4709 DOWNTOWN TIF 15348 

NICOR GAS 49923400003 148 WILLI 62.01 65005 52160022-4214 WATER FUND 15348 

NICOR GAS 37917400006 914 W LUKA 28.87 65005 52160111-4214 WATER FUND 15348 

NICOR GAS 88271305703 1465 EVERG 97.58 65005 52160111-4214 WATER FUND 15348 

NICOR GAS 46007255576 804 W PANO 179.46 65005 52160111-4214 WATER FUND 15348 

NICOR GAS 36756460568 884 E LILL 120.50 65005 52160111-4214 WATER FUND 15348 

NICOR GAS 68017400000 137 W WOOD 321.00 65005 52760024-4214 MOTOR VEHICLE 15348 

NICOR GAS 19505219626 251 W COLF 89.80 65005 52760024-4214 MOTOR VEHICLE 15348 

WILLIAM NORD REIMB-IL JUVENILE OFCR 70.00 65185 10050303-4223 GENERAL FUND 

NORTH EAST MULTI-REGIONAL HEMMELER-POLICE CYCLIS 175.00 65316 10050302-4223 GENERAL FUND 121865 

NORTH EAST MULTI-REGIONAL MURPHY-POLICE CYCLIST 175.00 65316 10050302-4223 GENERAL FUND 121865 

NORTH EAST MULTI-REGIONAL HEMMELER-BREATH ANALYS 225.00 65316 10050302-4223 GENERAL FUND 121898 

NORTH EAST MULTI-REGIONAL MESCH-INTERVIEWS/INTER 400.00 65316 10050303-4223 GENERAL FUND 121922 

NORTHWEST ASSOC PROVIDER GLUMM-MEMBERSHIP 50.00 66375 10055041-4220 GENERAL FUND 

NORTHWEST CENTRAL DISPATC MEMBER ASSESSMENT-JUL 47,709.00 66450 10050202-4240 GENERAL FUND 7303 12249 

NORTHWEST CENTRAL DISPATC MEMBER ASSESSMENT-JUL 11,927.22 66450 10055021-4240 GENERAL FUND 7303 12249 

NORTHWEST COMMUNITY HOSPI PT REFUSAL FORMS 125.00 66802 10055022-4211 GENERAL FUND 

NORTHWEST COMMUNITY HOSPI 15358 DOT TESTING 196.00 66803 10060011-4236 GENERAL FUND OHS137171 

NORTHWEST COMMUNITY HOSPI NEW OFCR MEDICAL EXAM 408.00 66803 10015031-4240 GENERAL FUND OHS344103 

NORTHWEST COMMUNITY HOSPI HEPATITIS B IMMUNIZATI 68.00 66803 10050301-4236 GENERAL FUND OHS344103 

NORTHWEST COMMUNITY HOSPI DEPT PHYSICALS 1,092.00 66803 10055021-4232 GENERAL FUND OHS93190 

NORTHWEST ELECTRICAL SUPP 15266 MAIL BOX PARTS 217.00 66902 10060081-4230 GENERAL FUND 917336 

NORTHWEST ELECTRICAL SUPP 15266 MAIL BOX PARTS 35.00 66902 10060081-4230 GENERAL FUND 917818 

NORTHWEST MUNICIPAL CONFE MULLINS-MEETING EXP 132.38 67207 10010011-4224 GENERAL FUND 8574 

NORTHWEST MUNICIPAL CONFE CREDIT MEMO -66.19 67207 10010011-4224 GENERAL FUND 8574CM 

NORTHWEST TRUCKS, INC. 15452 STOCK PARTS 41.86 67450 63060101-4236 CENTRAL EQUIP 250164 







NOVELL-ORDER PROCESSING M RIGHT TO USE LICENSE 24,742.80 67474 10037011-4240 GENERAL FUND 1690252 

OFFICE DEPOT INC OFFICE SUPPLIES 19.62 67949 10046011-4210 GENERAL FUND 473286634001 




OFFICE DEPOT INC OFFICE SUPPLIES 11. 06 67949 10025011-4210 GENERAL FUND 473470622001 







OFFICE DEPOT INC CREDIT MEMO -8.00 67949 10020021-4210 GENERAL FUND 475632257001 






ORANGE CRUSH 15371 SURFACE ASPHALT 5,789.28 68760 10060082-4230 GENERAL FUND 354204 

PSG CONSULTING INC RENTAL LIC INSPECT FOR 201.63 69422 10046011-4230 GENERAL FUND 5663 

PSG CONSULTING INC BLDG PERMIT ENVELOPES 565.84 69422 10046011-4230 GENERAL FUND 5664 

PSG CONSULTING INC BUSINESS CARDS 186.39 69422 10046011-4230 GENERAL FUND 5670 

PACT HUMANE SOCIETY STRAYS 5/09 50.00 69590 10050308-4236 GENERAL FUND 

PADDOCK PUBLICATIONS LEGAL NOTICES 51.30 69600 10015011-4241 GENERAL FUND T4157693 





PADDOCK PUBLICATIONS LEGAL NOTICES 90.45 69600 22067301-4704 DOWNTOWN TIF T4160662 

PADDOCK PUBLICATIONS LEGAL NOTICES 21. 00 69600 10025011-4241 GENERAL FUND T4160901 

PALATINE ACE HARDWARE 15546 REPAIR STOCK 1.24 70000 10060021-4250 GENERAL FUND 100661 

PALATINE ACE HARDWARE 15529 HOSE 6.72 70000 10060051-4234 GENERAL FUND 101101 

PALATINE ACE HARDWARE 15417 HARDWARE 9.06 70000 63060101-4236 CENTRAL EQUIP 101681 

PALATINE ACE HARDWARE STA MISC 14.38 70000 10055021-4230 GENERAL FUND 101701 

PALATINE ACE HARDWARE 15417 BATTERIES 16.16 70000 63060101-4236 CENTRAL EQUIP 101731 




PALATINE ACE HARDWARE 15451 SMALL BATTERIES 24.97 70000 63060101-4236 CENTRAL EQUIP 102071 


PALATINE ACE HARDWARE 15546 CREDIT MEMO -16.11 70000 10060021-4250 GENERAL FUND 102091 


PALATINE ACE HARDWARE 15030 FLUSHING TNK PIP 3.39 70000 52260061-4230 SEWER FUND 102801 

PALATINE ACE HARDWARE 15467 REPAIR PARTS T24 3.59 70000 63060101-4236 CENTRAL EQUIP 102821 

PALATINE ACE HARDWARE 15467 REPAIR PARTS T24 3.59 70000 63060101-4236 CENTRAL EQUIP 102931 

PALATINE ACE HARDWARE SQUAD 85 4.49 70000 10055021-4230 GENERAL FUND 103201 

PALATINE ACE HARDWARE 15572 CABLE 31.04 70000 10060051-4230 GENERAL FUND 103381 

PALATINE ACE HARDWARE 15581 REPAIR PARTS 4.04 70000 10060021-4250 GENERAL FUND 103601 

PALATINE ACE HARDWARE WELLNESS ROOM WATER 14.97 70000 68575033-4230 SELF INSURANC 103751 

PALATINE ACE HARDWARE 15581 REPAIR PARTS 12.58 70000 10060021-4250 GENERAL FUND 98071 









PALATINE OIL CO. 15455 FUEL 3,109.94 71423 63060101-4231 CENTRAL EQUIP 454846 

PALATINE PARK DISTRICT 15556 OFFICE VENDING 191.53 71606 10060011-4210 GENERAL FUND 

PALATINE ROTARY CLUB STOECKEL-DUES/MEALS 181. 00 71699 10050201-4220 GENERAL FUND 249A 

PALATINE ROTARY CLUB MALCOLM-DUES/MEALS 216.00 71699 10055011-4220 GENERAL FUND 412 

PALATINE ROTARY CLUB STOECKEL-DUES/MEALS 286.00 71699 10050201-4220 GENERAL FUND 427 

PALATINE ROTARY CLUB MALCOLM-DUES/MEALS 206.00 71699 10055011-4220 GENERAL FUND 432 

PATNICK CONSTRUCTION, INC BUFFALO CRK DRAINAGE-R -12,352.78 73295 522-20130 SEWER FUND 1 12231 

PATNICK CONSTRUCTION, INC BUFFALO CRK DRAINAGE I 123,527.80 73295 52265704-4331 SEWER FUND 1 12231 

PAUL CONWAY SHIELDS PASSPORT SHIELDS 170.00 73370 10055021-4230 GENERAL FUND 0251393IN 

PAUL CONWAY SHIELDS NEW TURNOUT GEAR 4,562.26 73370 10055021-4233 GENERAL FUND 0252889IN 

PETCO ANIMAL SUPPLIES INC ELVIS-DOG FOOD 58.99 74325 10050302-4236 GENERAL FUND OA006532 

PETCO ANIMAL SUPPLIES INC IGGY-DOG FOOD 39.99 74325 10050302-4236 GENERAL FUND OA006533 

PINNER ELECTRIC INC 15291 ROUTINE BILLING 500.00 74900 10060033-4250 GENERAL FUND 19201 

PINNER ELECTRIC INC 15357 KNOCKDOWN CLFX/S 1. 973.23 74900 10060033-4250 GENERAL FUND 19235 

PINNER ELECTRIC INC 15580 TRAFFIC MAlNT 239.50 74900 10060033-4250 GENERAL FUND 19268 

PINNER ELECTRIC INC 15580 ROUTINE BILLING 500.00 74900 10060033-4250 GENERAL FUND 19268 

PINNER ELECTRIC INC 15580 TRAFFIC MAINT 239.51 74900 10060033-4250 GENERAL FUND 19268 

POMP'S TIRE SERVICE, INC. 15488 CREDIT MEMO -250.00 75655 63060101-4236 CENTRAL EQUIP 638524 

POMP'S TIRE SERVICE, INC. 15488 REPAIR PARTS T29 1,351.00 75655 63060101-4236 CENTRAL EQUIP 757583 

POMP'S TIRE SERVICE, INC. 15488 REPAIR PARTS T32 672.00 75655 63060101-4236 CENTRAL EQUIP 777073 

PR STREICH & SONS, INC. 15463 VEHICLE LIFT REP 495.00 75785 63060101-4240 CENTRAL EQUIP IN000031928 

PRAIRIE MATERIAL SALES IN 15238 CONCRETE INLETS 655.00 75797 52260063-4230 SEWER FUND 94262685 

PRAIRIE MATERIAL SALES IN 15276 SEWER INLETS 755.60 75797 52260063-4230 SEWER FUND 94267739 

PRAIRIE MATERIAL SALES IN 15361 RESTORATION 625.40 75797 52260063-4230 SEWER FUND 94279165 

PRAXAIR DISTRIBUTION INC OXYGEN/CYLINDER RENTAL 123.91 75830 10055022-4230 GENERAL FUND 33367406 

PRAXAIR DISTRIBUTION INC OXYGEN/CYLINDER RENTAL 89.22 75830 10055022-4230 GENERAL FUND 33367407 

PRECISE PRINTING NETWORK BUSINESS CARDS 340.75 75980 10055011-4210 GENERAL FUND 0022137 

PRECISE PRINTING NETWORK LETTERHEAD 222.87 75980 10055032-4211 GENERAL FUND 0022152 

PRIME TACK & SEAL CO 15340 PRIME 1,318.20 76000 10060082-4230 GENERAL FUND 25654 

PRIME TACK & SEAL CO 14634 PRIME 897.31 76000 10060082-4230 GENERAL FUND 25689 

PROSAFETY 14966 SLUSH BOOTS 124.69 76049 63060101-4234 CENTRAL EQUIP 2626660 

PROSAFETY 15171 RAIN SUITS 136.73 76049 63060101-4234 CENTRAL EQUIP 2630090 

PVP COMMUNICATIONS MOTORCYCLE HELMET/KIT 402.89 76530 10050302-4233 GENERAL FUND 11738 

RL CORTY & CO INC 15173 BULK DEGREASER 423.50 76690 63060101-4236 CENTRAL EQUIP 48311 

RMS TECHNOLOGY SOLUTIONS COVERT SURVEILLANCE CA 8,293.00 76696 10050303-4234 GENERAL FUND 280756 

RAINBOW REFRESHMENTS, INC COUNCIL CHAMBER SUPPLI 50.40 76890 10010011-4230 GENERAL FUND 53076 

RED WING SHOES SHOES-AICHHOLZER 186.00 77300 10055021-4233 GENERAL FUND 970000002415 

RED WING SHOES SHOES-GOLONKA/KOENEMAN 170.0077300 10055021-4233 GENERAL FUND 970000002433 

JOHN E. REID AND ASSOCIAT CANDIDATE SCREENING 400.00 77702 10015031-4240 GENERAL FUND 105791 

JOHN E. REID AND ASSOCIAT RE-TEST 125.00 77702 10015031-4240 GENERAL FUND 105979 

RELIABLE HIGH PERFORMANCE 15200 SAFETY VESTS 76.50 77719 63060101-4234 CENTRAL EQUIP 25627 

RELIABLE HIGH PERFORMANCE 15372 RAIN COAT 120.50 77719 10060051-4234 GENERAL FUND 25687 

RICO FIRE RESCUE HALLAHAN-COURSE REG 525.00 78308 10055041-4223 GENERAL FUND 

ROBERT W. HENDRICKSEN COM 2009 TREE TRIMMING CNT 22,218.00 78950 10060051-4240 GENERAL FUND 2009115 12214 

ROLAND MACHINERY EXCHANGE 15373 RENT/ASPHALT MIL 7,350.00 79610 10060082-4235 GENERAL FUND 12108617 

SCORE CANDIDATE SCREENING 250.00 80720 10015031-4240 GENERAL FUND 20090005 

SKC CONSTRUCTION, INC 2009 CRACK SEALING PRG 40,300.00 80722 10060082-4240 GENERAL FUND 6910 12221 

SKC CONSTRUCTION, INC 2009 CRACK SEALING PRG 5,226.00 80722 45065552-4331 CAPITAL PROJE 6910 12221 

SCHAIN, BURNEY, ROSS & CI PROF SERVICES-MAY 55,729.08 81330 10030011-4240 GENERAL FUND 18955 

SCHAIN, BURNEY, ROSS & CI PROF SERVICES-MAY 2,168.75 81330 22067301-4701 DOWNTOWN TIF 18955 

SCHAIN, BURNEY, ROSS & CI PROF SERVICES-MAY 118.75 81330 22067304-4701 DOWNTOWN TIF 18955 

SCHAIN, BURNEY, ROSS & CI PROF SERVICES-MAY 1,131.25 81330 22167401-4701 RAND RD TIF 18955 







SCHAIN, BURNEY, ROSS & CI PROF SERVICES-MAY 1,881.25 81330 22167405-4701 RAND RD TIF 18955 

SCHAIN, BURNEY, ROSS & CI PROF SERVICES-MAY 351.23 81330 22167411-4701 RAND RD TIF 18955 

SCHAIN, BURNEY, ROSS & CI PROF SERVICES-MAY 31.25 81330 22167413-4701 RAND RD TIF 18955 

JIM SCHWANTZ REIMB-CONNECTIVITY SOL 45.95 82393 10037011-4213 GENERAL FUND 

LARRY SCHROTH REIMB-POWER SUPPLIES 377.48 82831 10037011-4250 GENERAL FUND 

LARRY SCHROTH REIMB-INTEL PRO QUAD P 357.49 82831 44064401-4315 CAPITAL EQUIP 

SECOND TIME AROUND ANIMAL STRAYS 5/09 225.00 83185 10050308-4236 GENERAL FUND 

SETON ENGINEERING SERVICE ROADSIDE DITCH IMPROVE 4,500.00 83570 52265457-4331 SEWER FUND 3580 12183 

SHERWIN INDUSTRIES, INC. 15035 GLASS BEADS 250.00 84145 10060086-4230 GENERAL FUND SS033182 

SHERWIN INDUSTRIES, INC. 14567 CRACK SEALING MA 6,949.93 84145 10060082-4230 GENERAL FUND SS033247 

SHERWIN-WILLIAMS 15346 PVMNT MRKNG PAIN 693.75 84147 10060086-4230 GENERAL FUND 77408 

SINGLES PLUS PRINTING PATIENT HISTORY FORMS 199.34 84942 10055022-4211 GENERAL FUND 89889 

SOUTH BRANCH NURSERIES 14016 TREES 1,461.00 86110 10060051-4240 GENERAL FUND IN00004550 

SOUTHERN COMPUTER WAREHOU 40 HP COMP BUSINESS DS 23,645.20 86122 44064412-4314 CAPITAL EQUIP 0309521IN 12291 

SPRINT 6/09 CELL PHONE CHARGE 1,915.62 86973 10037031-4215 GENERAL FUND 820169817018 

SPUNKY DUNKERS PRISONER MEALS 5/20-6/ 70.00 86995 10050201-4236 GENERAL FUND 

SPUNKY DUNKERS PRISONER MEALS 6/6-6/2 140.53 86995 10050201-4236 GENERAL FUND 

STANDARD & POOR'S RATING PROF FEES-SERIES 2009 7,000.00 87235 30070199-4410 GENERAL OBLIG 10214927 

STANDARD EQUIPMENT CO 15193 REPAIR PART T344 282.66 87245 63060101-4236 CENTRAL EQUIP C47370 

STANDARD EQUIPMENT CO 15424 REPAIR PART T368 612.48 87245 63060101-4236 CENTRAL EQUIP C47618 

STANDARD EQUIPMENT CO 15381 FLUSHER HOSE END 134.94 87245 52260061-4230 SEWER FUND C47729 

STARLITE SUPPLIES INC 15364 HAND SOAP 361.45 87425 10060082-4234 GENERAL FUND ST6100401 

STORINO RAMELLO & DURKIN PROF SRVCS-GEN EMP MAT 581.00 87797 10030031-4240 GENERAL FUND 47195 

STORINO RAMELLO & DURKIN PROF SRVCS-FD UNIT CLA 416.50 87797 10030031-4240 GENERAL FUND 47196 

STORINO RAMELLO & DURKIN PROF SRVCS-FIRE NEGOTI 4,744.25 87797 10030031-4240 GENERAL FUND 47197 

STORINO RAMELLa & DURKIN PROF SRVCS-DISABILITY 404.25 87797 10030031-4240 GENERAL FUND 47198 

STORINO RAMELLO & DURKIN PROF SRVCS-FD UNIT CLA 4,134.85 87797 10030031-4240 GENERAL FUND 47464 

STORINO RAMELLO & DURKIN PROF SRVCS-FIRE NEGOTI 4,933.60 87797 10030031-4240 GENERAL FUND 47465 

STORINO RAMELLO & DURKIN PROF SRVCS-DISABILITY 1,939.00 87797 10030031-4240 GENERAL FUND 47466 

SUBURBAN ACCENTS, INC. 15199 VILLAGE LOGOS 1,200.00 88270 63060101-4236 CENTRAL EQUIP 15439 

SUBURBAN ACCENTS, INC. REFLECTIVE TAPE 523.04 88270 10055021-4250 GENERAL FUND 15463 

SUBURBAN TRIM & GLASS 15570 DECK GLASS REPAI 327.32 88485 52760024-4240 MOTOR VEHICLE 1132282 

SULLIVAN PRESS, INC. LETTERHEAD 253.00 88743 10055011-4211 GENERAL FUND 22635 

TARGET BANK HANGERS 33.93 89455 10055021-4233 GENERAL FUND 07530739046 

TERMINAL SUPPLY CO 15429 HARDWARE 364.29 89601 63060101-4236 CENTRAL EQUIP 7833600 

TERMINAL SUPPLY CO 15429 HARDWARE 179.47 89601 63060101-4236 CENTRAL EQUIP 7835600 

TESCHNER AND SONS PAINTIN 15293 TRAF SIGNAL PAIN 2,630.00 89610 10060033-4240 GENERAL FUND 8518 

TESCHNER AND SONS PAINTIN 15293 ST LGHT PAINTING 450.00 89610 10060033-4240 GENERAL FUND 8519 

TODAYS UNIFORMS-ELGIN UNIFORMS 108.26 90203 10055021-4233 GENERAL FUND 16908 




















TODAYS UNIFORMS-ELGIN UNIFORMS 59.71 90203 10055021-4233 GENERAL FUND 

TODAYS UNIFORMS-ELGIN UNIFORMS 54.13 90203 10055021-4233 GENERAL FUND 


TODAYS UNIFORMS-ELGIN BIKE TEAM UNIFORMS 892.43 90203 10055021-4233 GENERAL FUND 41532 

TRANSPORT FINISHES INC REPAIR T310 DL 1/3/09 3,266.77 90932 63060101-4240 CENTRAL EQUIP 13799 

TRAVIS SOUND INSTALLATION EQUIP INSTALL/CHIEFS C 1,045.00 90950 44064102-4312 CAPITAL EQUIP 21106 

TTR SHIPPING SHIPPING FEES/KIP 1900 430.00 91850 10035012-4212 GENERAL FUND 23559 

ULTIMATE PLUMBING SUPPLY 14413 VALVE KEY 7.55 92203 52160021-4250 WATER FUND 200971 

UNILOCK CHICAGO INC 14605 ENGRAVED PAVERS 250.00 92225 10015061-4236 GENERAL FUND 531229 

UNION PACIFIC RAILROAD CO LND LEASE 7/12/09-7/11 50.00 92231 10015061-4240 GENERAL FUND 237474562 

USA BLUE BOOKS 15345 SWIVEL ADAPTER 60.31 92299 10060051-4230 GENERAL FUND 827310 

UNITED PARCEL SERVICE 15374 SHIPPING 24.23 92397 10035012-4212 GENERAL FUND 4E3E18239 

UNITED PARCEL SERVICE 15374 SHIPPING 26.98 92397 10035012-4212 GENERAL FUND 4E3E18249 

UNITED PARCEL SERVICE SHIPPING 17.02 92397 10050303-4236 GENERAL FUND Y1590E259 

UNIVERSITY OF ILLINOIS GA MYERSON-MSTR FIREARMS 80.00 92466 10050302-4223 GENERAL FUND UPIN4584 

UNIVERSITY OF ILLINOIS GA CANADA-MSTR FIREARMS I 80.00 92466 10050302-4223 GENERAL FUND UPIN4584 

UNIVERSITY OF ILLINOIS GA HOLTZ-MSTR FIREARMS IN 80.00 92466 10050302-4223 GENERAL FUND UPIN4584 

VIP CAR WASH 15392 MAY CAR WASHES 295.00 92795 63060101-4240 CENTRAL EQUIP 277 

STEVE VANNESS REIMB-BIKE PATROL SHOE 54.97 92950 10050302-4233 GENERAL FUND 

VILLAGE OF BARRINGTON 15384 HANGING FLWR POT 400.00 93642 10015061-4240 GENERAL FUND 7949 

WRS GROUP LTD CRIME PREV SUPPLIES 830.00 94240 10050205-4230 GENERAL FUND 861935 

W.S. DARLEY & CO. UNIFORMS 129.25 94247 10055021-4233 GENERAL FUND 0000828848 

W.S. DARLEY & CO. UNIFORMS 654.00 94247 10055021-4233 GENERAL FUND 0000829102 

WALGREEN COMPANY PRISONER MEDS 11.99 94290 10050201-4236 GENERAL FUND 100099056 

PAUL WALLIS REIMB-CONCRETE SLABS 309.38 94560 10055041-4230 GENERAL FUND 

WARREN OIL CO 15469 FUEL 16,751. 00 94909 63060101-4231 CENTRAL EQUIP 1530055 

WELLNESS INC BAL-WELLNESS SCREENING 630.00 95281 68575032-4824 SELF INSURANC C38502 

WELLS FARGO BANK PROF FEES-SERIES 2009C 800.00 95283 30070199-4410 GENERAL OBLIG 553269 

WELLS FARGO BANK PROF FEES-SERIES 2009D 800.00 95283 30070199-4410 GENERAL OBLIG 558832 

WEST PAYMENT CENTER IL COMPILED STATUTES 2 189.00 95802 10030011-4220 GENERAL FUND 818491949 

WEST SIDE EXCHANGE 15416 STOCK PARTS 65.30 95838 63060101-4236 CENTRAL EQUIP W89082 

WOLVERINE FIRE PROTECTION 15571 T/S COMPRSSR MAl 240.00 97925 52760024-4240 MOTOR VEHICLE 31529 

THE WRITE STUFF POLICE INSERT 1,854.00 98065 10010011-4211 GENERAL FUND 

THE WRITE STUFF VLG NEWSLETTER-JULY 11,788.00 98065 10010011-4211 GENERAL FUND 

THE WRITE STUFF WATER QUALITY NEWS LETT 7,652.00 98065 52160111-4211 WATER FUND 

ZIMMER HARDWARE 15377 MISC REPAIR ITEM 53.57 99101 10060021-4250 GENERAL FUND 77626 

ZIMMER HARDWARE 15375 DRILL TAP TOOL 4.49 99101 63060101-4234 CENTRAL EQUIP 77627 

ZIMMER HARDWARE 15376 0 RINGS 5.22 99101 52160112-4234 WATER FUND 77628 

PETTY CASH-ADMINISTRATION JACKSON-MEETING EXP 44.00 99555 10020021-4223 GENERAL FUND 

PETTY CASH-ADMINISTRATION BETAR-MEETING EXP 65.50 99555 10020021-4223 GENERAL FUND 

PETTY CASH-ADMINISTRATION JACKSON-MEETING EXP 31.36 99555 10020021-4223 GENERAL FUND 

PETTY CASH WINlKATES-MEETING EXP 18.15 99556 10035011-4223 GENERAL FUND 

PETTY CASH WINlKATES-MEETING EXP 18.20 99556 10035011- 4223 GENERAL FUND 

PETTY CASH GARTNER-MEETING EXP 43.04 99556 10046021-4223 GENERAL FUND 

PETTY CASH LAVEAU-IPIA MEETING EX 20.00 99556 10046021-4223 GENERAL FUND 

PETTY CASH MCCULLOUGH-lAEI MTG EX 15.00 99556 10046021-4223 GENERAL FUND 

PETTY CASH GARTNER-TALLY COUNTER 12.61 99556 10046041-4234 GENERAL FUND 

PETTY CASH DANECKI-MEETING EXP 80.76 99556 10048011-4223 GENERAL FUND 

PETTY CASH SMITH-CERT EXP 10.00 99556 10055061-4234 GENERAL FUND 

PETTY CASH KOMORA-WELLNESS EXP 9.00 99556 68575033-4230 SELF INSURANC 

PETTY CASH PUBLIC WORKS KOUTAS-MEETING EXP 30.00 99557 10060011-4223 GENERAL FUND 15582 

PETTY CASH - PUBLIC WORKS KENT-CDL 50.00 99557 10060011-4233 GENERAL FUND 15582 

RUN DATE 07/02/09 TIME 14:20:31 PEl - FUND ACCTG ver. 5.6 

17338 

17442






PETTY CASH - PUBLIC WORKS KING=FS 85 WASHER REPA 13.45 99557 10060021-4250 GENERAL FUND 15582 

PETTY CASH - POLICE DEPT CANADA-BINDER 15.39 99559 10050201-4210 GENERAL FUND 

PETTY CASH - POLICE DEPT JANO-DRAIN CLEANER 12.94 99559 10050201-4230 GENERAL FUND 

PETTY CASH - POLICE DEPT MAHER-EMP REC WEBINAR 15.00 99559 10050203-4236 GENERAL FUND 

PETTY CASH - POLICE DEPT GULISANO-MEETING EXP 29.20 99559 10050205-4236 GENERAL FUND 



PETTY CASH - POLICE DEPT HOLTZ-TRAINING EXP 60.01 99559 10050302-4223 GENERAL FUND 

PETTY CASH - POLICE DEPT CANADA-TRAINING EXP 50.00 99559 10050302-4223 GENERAL FUND 

PETTY CASH - POLICE DEPT KING-MEETING EXP 17.31 99559 10050303-4223 GENERAL FUND 

PETTY CASH - POLICE DEPT TULLEY-GAS 10.00 99559 10050303-4223 GENERAL FUND 

PETTY CASH - POLICE DEPT ERICKSEN-MEETING EXP 10.00 99559 10050303-4223 GENERAL FUND 

PETTY CASH - POLICE DEPT CARROLL-MEETING EXP 28.51 99559 10050303-4236 GENERAL FUND 

PETTY CASH - POLICE DEPT LEAL-COMP DUST BLASTER 13.19 99559 10050303-4236 GENERAL FUND 

PETTY CASH - POLICE DEPT BAKER-MEETING EXP 39.15 99559 10050305-4236 GENERAL FUND 

PETTY CASH - POLICE DEPT BAKER-MEETING EXP 37.01 99559 10050305-4236 GENERAL FUND 

PETTY CASH - POLICE DEPT CLARKE-PHOTOS 5.04 99559 10050309-4232 GENERAL FUND 

STONEFIELD GROUP INC RECAP ORD 0-27-06 2,001.74 T0001346100-20321 GENERAL FUND 

STONEFIELD GROUP INC RECAP ORD 0-27-06 -60.06 T0001346100-37235 GENERAL FUND 

DAVID NAYLOR RECAP ORD 0-27-06 2,272.52 T0002283100-20321 GENERAL FUND 

DAVID NAYLOR ADMIN FEE -68.17 T0002283100-37235 GENERAL FUND 

KALBAS CONSTRUCTION RECAP ORD 0-27-06 3,407.74 T0002465100-20321 GENERAL FUND 

KALBAS CONSTRUCTION ADMIN FEE -102.23 T0002465100-37235 GENERAL FUND 

RAM CONSTRUCTION RECAP ORD 0-27-06 2,732.86 T0002492100-20321 GENERAL FUND 

RAM CONSTRUCTION ADMIN FEE -81.99 T0002492100-37235 GENERAL FUND 

WPS MEDICARE PART B AMBULANCE FEE REFUND 356.10 T0002493100-34145 GENERAL FUND 

FIDELITY WES OF HILLTOP L REIMB OVRPYMNT RECAP F 4,469.94 T0002583100-20321 GENERAL FUND 

HEALTHCARE & FAMILY SERVI AMBULANCE FEE REFUND 126.19 T0002817100-34145 GENERAL FUND 

KAREN ROlLAND VEHICLE STICKER REFUND 5.00 T0002866100-32150 GENERAL FUND 

L METHLING VEHICLE STICKER REFUND 20.00 T0002867100-32150 GENERAL FUND 

FRED BRITT VEHICLE STICKER REFUND 25.00 T0002868100-32150 GENERAL FUND 

KATHLEEN PALMER SEWER REIMB-121 N LIND 4,650.00 T000286952265464-4331 SEWER FUND 

DIANA ROJAS SIGN DEPOSIT REFUND 600.00 T0002870100-20313 GENERAL FUND 

DIANA ROJAS REFUND SPECIAL USE FEE 771.00 T0002870100-34250 GENERAL FUND 

VICTORIA BERRAFATO VEHICLE STICKER REFUND 20.00 T0002871100-32150 GENERAL FUND 

BUEHLER YMCA VEHICLE STICKER REFUND 25.00 T0002872100-32150 GENERAL FUND 

AFTERMATH CLAIM SCIENCE I AMBULANCE FEE REFUND 419.83 T0002873100-34145 GENERAL FUND 

JACK SATHCHAKHAM AMBULANCE FEE REFUND 300.00 T0002874100-34145 GENERAL FUND 

NANCY ROSS RFND-3RD QTR PRKNG PER 90.00 T0002875527-34414 MOTOR VEHICLE 

DOUG SMITH RFND-3RD QTR PRKNG PER 120.00 T0002876527-34420 MOTOR VEHICLE 

PAMELA MILLER VEHICLE STICKER REFUND 20.00 T0002877100-32150 GENERAL FUND 

HICHAM RIBA REFUND SPECIAL USE FEE 771.00 T0002878100-34250 GENERAL FUND 

DONALD A ROGERS 15353 50/50 SIDEWALK R 596.16 T0002879450-34620 CAPITAL PROJE 

NORTH VILLAGE BUILDERS IN REFUND PERMIT IIB09-000 75.00 T0002880100-32210 GENERAL FUND 



MIRA MRCELA RENTAL LICENSE REFUND 67.00 T0002881100-32310 GENERAL FUND 

LISA TORREZ RENTAL LICENSE REFUND 67.00 T0002882100-32310 GENERAL FUND 

JEFFREY CURTIN UB-REFUND-UNAPPLD CRDT 7.74 U0003423521-11210 WATER FUND 2100690125 

PERRY CHIN UB-REFUND-UNAPPLD CRDT 32.81 U0003424521-11210 WATER FUND 2100690126 

FLORENCE LINSNER C/O EVE UB-REFUND-UNAPPLD CRDT 2.39 U0003425521-11210 WATER FUND 2100690127 

GIHARDJO LUGlTO UB-REFUND-UNAPPLD CRDT 19.20 U0003426521-11210 WATER FUND 2100690128 


WARRANT # 

ACCOUNTING 

12 

PERIOD: 

7/09 

07/02/09 



PALATINE, ILLINOIS 60067 

CASH REQUIREMENTS BY VENDOR 

PAGE 16 


NEW HOPE COMMUNITY CHURCH 

DOUG O'CONNOR 

DOTI SAITIS-KARAKASI 

STEPHEN & TONI STARK 

SUZO TAKISAWA 

MARCIE VELLA 

BRADLEY WASSERMAN 

UB-REFUND-UNAPPLD CRDT 







2.38 UOO03427521-11210 

18.57 UOO03428521-11210 

3.49 UOO03429521-11210 

9.10 UOO03430521-11210 

4.92 UOO03431521-11210 

14.07 UOO03432521-11210 

91.71 UOO03433521-11210 

TOTAL REPORT 1,608,796.26 

WATER FUND 

WATER FUND 

WATER FUND 

WATER FUND 

WATER FUND 

WATER FUND 

WATER FUND 


2100690129 

2100690130 

2100690131 

2100690132 

2100690133 

2100690134 

2100690135



WARRANT # 12 HAVING BEEN APPROVED BY THE VILLAGE COUNCIL ON 07/06/2009 HEREBY AUTHORIZES THE TREASURER TO 

DEPOSIT FUNDS FROM THE ACCOUNTS INDICATED BELOW 

VILLAGE CLERK 

GENERAL FUND 100 

DOWNTOWN TIF (#3 220 

RAND RD TIF 221 

GENERAL OBLIG. B 300 

CAPITAL EQUIPMEN 440 

CAPITAL PROJECTS 450 

WATER FUND 521 

SEWER FUND 522 

MOTOR VEHICLE PA 527 

CENTRAL EQUIPMEN 630 

SELF INSURANCE F 685 

TOTAL REPORT 

VOID AMOUNTS 

# = VOIDS 

CORRECTIONS 

TOTAL FUND EXPENSE 

493,806.46 

25,242.54 

11,354.98 

28,979.42 

11 7,111.18 

105,938.41 

59,649.11 

144,208.81 

24,232.83 

99,858.95 

498,413.57 

1,608,796.26 

.00 

& AMPLIFICATIONS 

WARRANT# & DATE 

MAYOR 

CHECK DISBURSEMENTS 

493,226.46 

25,242.54 

11,354.98 

28,979.42 

117,111.18 

103,412.31 

59,649.11 

142,455.41 

24,232.83 

99,858.95 

43,713.97 

1,149,237.16 

.00 

WIRE TRANSFERS / MANUAL CHECKS 

580.00 

.00 

.00 

.00 

.00 

2,526.10 

.00 

1,753.40 

.00 

.00 

454,699.60 

459,559.10 


.00

TYPE: ORDINANCE SUBMITTED BY: ADMINISTRATION DATE: 07/06/09 

DESCRIPTION: CONSIDER AN ORDINANCE DECREASING THE NUMBER OF 

CLASS D LIQUOR LICENSES BY ONE - LAL QILA RESTAURANT, 2371 N. HICKS 

DISTRICT 1 AND CLASS G LIQUOR LICENSES BY TWO - MARISCOS EL AMIGO 

RESTAURANT, 314 S. ROHLWING ROAD AND GUMBO A GO GO, 45 N. BOTHWELL 

STREET DISTRICT 6 


Financially Stable Government Safe Place to Live 

Cost Effective Services Responsive to Downtown as a CommunityFocal 

Cftaens Pomt 



BACKGROUND: The owners of Lal QHa Restaurant, 2371 N. Hicks Road and 

Mariscos EI Amigo Restaurant at 314 S. Rohlwing Road have chosen not to renew their 

liquor licenses for the 2009/2010 license year. Their current liquor licenses expired on 

June 30, 2009. 

The license for Gumbo A Go Go, LLC, 45 N. Bothwell expired on June 30, 2009. The 

corporation is currently not in good standing with the Illinois Secretary of State Corporation 

Division, they have not paid the liquor license fee of $2,023 for the 2009/2010 liquor 

license year, and do not have a currentdram shop insurance certificate on file. Each of 

these deficiencies prohibit the renewal of their liquor license. 

KEY ISSUES: As these establishments no longer wish to sell alcoholic beverages or are 

ineligible to do so, it is appropriate to remove their Class D liquor license and Class G 

liquor licenses from the Code. An ordinance has been prepared reducing the number of 

Class D liquor licenses from 17 to 16 and the number of Class G liquor licenses from 15 to 

13. 

ALorERNATIVES: 1. Approve the ordinance 

2. Do not approve the ordinance 

RECOMMENDATION: Staff recommends approval of the ordinance. 

BUDGET IMPACT: Class D liquor license annual fee - $3,080.00 

Class G liquor license annual fee - $2,023.00 

ACriON REQUIRED: Motion to approve the Ordinance reducing the number of Class D 

liquor licenses from 17 to 16 and Class G liquor licenses from 15 to 13.

TYPE: MOTION FIRE 

DESCRIPTION: Motion Authorizing the Village Manager to Execute a Contract with 

Williams Architects for Architectural Design and Construction Services in Conjunction with a 

Northwest Fire Station (Currently unincorporated, adjacent to District 3) 


BACKGROUND: As part of the 2009 Capital Improvement Program, funding was provided to begin the 

process of designing a relocated northwest fire station on the northeast corner of Quentin Road and Echo 

Lane. The proposed fire station would replace the current fire Station 81, located at 455 W. Dundee. A 

special Fire Department committee extensively studied the best location for a fire station with the goal of 

significantly improving response times in the west and northwest regions of Palatine. The site at Quentin 

and Echo gives Fire and EMS quickest access in all directions, but especially to the west using either 

Dundee Road or Northwest Highway. The present station on Dundee is farther east and does not provide 

much needed quick access to Northwest Highway or Lake Cook Road. 

The Village received twenty qualification statements from architects interested in performingthis work. Fire 

Department staff officers reviewed these documents and selected four finalists to interview. Based upon 

these interviews, their understanding of the project, their experience in fire station design, expertise and 

references, the firm of Williams Architects of Carol Stream, Illinois was selected. 

KEY ISSUES: 

Williams Architects will provide Architectural, basic structural, mechanical, plumbing, electrical 

engineering, landscape architecture, interior finishes design, civil engineering, the low voltage 

design and consulting work on selection of a Construction Management service for a new 

satellite fire station with approximately 8,500 square feet. The cost for these services is 

$221,000. 

• The design portion of this project will be completed within six months from the date of execution with 

construction taking another twelve months. Delivery of this facility is projected for the end of 201 O. 

• Cost of construction is expected to be $2,600,000 with the total project cost for the facility being 

$3,000,000. 

• The delivery method proposed is Construction Manager at Risk. 

ALTERNATIVES: 1. Authorize the Village Manager to execute a contract with Williams 

Architects for architectural and construction service in conjunctionwith a new 

satellite fire station. 

2. Refer back to staff with comment. 

RECOMMENDATION: It is recommended that the Village Manager be authorized to execute a contract 

with Williams Architects for architectural and construction services in conjunction with a new satellite fire 

station in an amount not to exceed $221,000. 

BUDGET IMPACT: The cost of this contract is $221,000. The exlstinq CIP budget has $3,000,000 

appropriated in Account # 450-65472-4321 total to complete work on this project. Funding for this project 

and related construction is expected to be provided by the sale of bonds later this year. However, possible 

government grants as well as the proceeds from the real estate sale of the present Fire Station 81 located 

at 445 W. Dundee Road may significantly offset the proposed $3,000,000 total cost of the project. 

ACTION REQUIRED: Motion to authorize the Village Manager to execute a contract with Williams 

Architects for architectural and construction services in conjunction with a new northwest fire station in an 

amount not to exceed $221,000.

TYPE: MOTION SUBMITTED BY: Finance & Operations DATE: July 6,2009 

Motion to accept and place on file the Comprehensive Annual Financial Report 

(CAFR) for the year ended December 31! 2008 

SUPPORTS THE FOLLOWING APPLICABLE 

§ 

VILLAGE GOALS: 

Financially Stable Government 

Safe Place to Live 

WCost Effective Services Responsive to Citizens Downtown as a Community Focal Point 

X Open Government wi Involved Citizens 

Regional Partnerships 


BACKGROUND: 

State Statute requires that an annual audit of the financial records and accounts of the Village be 

made. The audit was performed in accordance with generally accepted auditing standards. The audit 

will be submitted as required to the Cook County Clerk, State Comptroller of Illinois, Federal Grant 

Agencies and other interested oversight agencies as well as to interested financial institutions that sell 

or hold Village bonds. This report will also be submitted to the Government Finance Officers' 

Association for consideration of their Certificate for Excellence in Financial Reporting. 

KEY ISSUES: 

The Village's auditors, Sikich LLP rendered an unqualified opinion, the best opinion they can give, on 

the Village's financial statements for the year ended December 31,2008. This means that they found 

the Village was reporting in conformity with generally accepted accounting principles (GAAP). The audit 

for the period ended December 31,2008, is now completed. 


Staff recommends that the Mayor & Village Council accept and place on file the Comprehensive 

Annual Financial Report for the year ended December 31,2008. 

BUDGET IMPACT: 

None 


Motion to accept and place on file the Comprehensive Annual Financial Report for the year ended 

December 31,2008.


Resolution Authorizing a Reduction of Security for the Plum Grove Road 

Townhomes (LOC #291210) Pursuant to the Village of Palatine Municipal 

Code, Appendix B, Subdivisions, Section 9.02 

WHEREAS, on the 2 nd day of May, 2005, Plum Grove Development, 

LLC for good and valuable consideration agreed to install certain public 

improvements in the Plum Grove Road Townhomes Subdivision; and 

WHEREAS, pursuant to Section 9.02 of Appendix B, Subdivisions of 

the Palatine Municipal Code, an owner or developer of a subdivision is 

required to deposit certain security or evidence thereof with the Village of 

Palatine to guarantee the installation of such public improvements; and 

WHEREAS, in the matter of the Plum Grove Road Townhome 

Subdivision located at Plum Grove Road and Wilmette Avenue, an 

Irrevocable Letter of Credit No. 291210 (Harris Bank Roselle) in the amount 

of $559,871.24 was deposited with the Village of Palatine on the 2 nd day of 

May, 2005 and subsequently reduced to $117,069.30. 

WHEREAS, Plum Grove Development, LLC has made application for 

a reduction of the Irrevocable Letter of Credit No. 291210 (Harris Bank 

Roselle) in the amount of $24,528.60; and 

WHEREAS, a duly authorized agent of the Village of Palatine has 

inspected the public improvements and has found these improvements to 

have been satisfactorily completed.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of 

the Village of Palatine that: 

SECTION 1: Preliminary approval pursuant to the Palatine Municipal 

Code, Appendix B, Subdivisions Section 9.02 be and it is hereby granted 

for the public improvements having a value of $24,528.60. 

SECTION 2: The Irrevocable Letter of Credit No. 291210 (Harris Bank 

Roselle) is hereby reduced to $92,540.70. 

PASSED: This day of , 2009 

AYES: NAYS: ABSENT: PASS: _ 

ATTESTED and FILED in the office 

of the Village Clerk this _ 

day of ,2009 

Mayor 


Letter of Credit Reduction Request 

Date: 06/15/2009 

Completed by: MOB 

Field Checked by: AG 

Subdivision Plum Grove TH 

Value of LC at 110% of Project Improvements $508,973.85 

Value of LC at 100% of Project Improvements $462,703.50 

Value Complete per Reqest Letter 

90% of Value Complete per Request Letter 

Prior Reductions $281,469.88 

Remaining L.C. Balance $92,540.70 

Reduction &= $24,528.60 

$462,703.50 

$416,433.15 Allowable Reduction 

Per Subdivision Code


Resolution Authorizing a Release of Security for Details Car Wash 

Subdivision (LOC #1102) Pursuant to the Village of Palatine Municipal 

Code, Appendix B, Subdivisions, Section 9.02 

WHEREAS, on the 1t h day of July, 2006, Michael A. Krabbe, 

for good and valuable consideration agreed to install certain public 

improvements in Details Car Wash; and 

WHEREAS, pursuant to the Section 9.02 of Appendix B, Subdivisions 

of the Palatine Municipal Code, an owner or developer of a subdivision is 



WHEREAS, in the matter of Details Car Wash located at Lake Cook 

and Hicks Road, an Irrevocable Letter of Credit #1102 (Palatine Bank & 

Trust) in the amount of $236,500.00 was deposited with the Village 

of Palatine on the 1t h day of July, 2006 and subsequently reduced to 

$23,650.00. 

WHEREAS, Michael A. Krabbe has made application for release of 

the Irrevocable Letter of Credit #1102 (Palatine Bank and Trust) in the 

amount of $23,650.00. 






SECTON 1: Preliminary approval pursuant to the Palatine Municipal 

Code, Appendix B, Subdivisions, Section 9.02 be and it is hereby granted 

for the release of the Letter of Credit #1102 (Palatine Bank and Trust) and 

dated July 17,2006. 

SECTION 2: The Irrevocable Letter of Credit #1102 (Palatine Bank 

and Trust) having a value of $23,650.00 be and the same is hereby released 

in full. 


AYES: _ NAYS: ABSENT: PASS: _ 

ATTESTED and FILED in the office 

Of the Village Clerk this _ 

day of ,2009 

Mayor 


Letter of Credit Reduction Request 

Date: 06/26/2009 

Completed by: MDB 

Field Checked by: AG 

Subdivision Palatine Commons 

Value of LC at 110% of Project Improvements $1,810,883.27 

Value of LC at 100% of Project Improvements $1,646,257.52 

Value Complete per Reqest Letter 

100% of Value Complete: Punch list Complete 

Prior Reductions $1,469,172.99 

Remaining L.C. Balance $164,625.75 

$1,646,257.52 

$1,646,257.52 Allowable Reduction 

Per Subdivision Code


Resolution Authorizing a Reduction of Security for the Palatine Commons 

(LOC #X-1767) Pursuant to the Village of Palatine Municipal Code, 

Appendix B, Subdivisions, Section 9.02 

WHEREAS, on the 20th day of June, 2005, the Inter Capital Partners, 

Ltd. for good and valuable consideration agreed to install certain public 

improvements in the Palatine Commons Subdivision; and 

WHEREAS, pursuant to Section 9.02 of Appendix B, Subdivisions of 

the Palatine Municipal Code, an owner or developer of a subdivision is 



WHEREAS, in the matter of the Palatine Commons Subdivision 

located at Northwest Highway and Smith Road, an Irrevocable Letter of 

Credit #X-1767 (MB Financial Bank) in the amount of $599,177.21 

was deposited with the Village of Palatine on the 20 th day of June, 2005; 

and subsequently reduced to $329,251.50; and 

WHEREAS, Inter Capital Partners, Ltd. has made application for a 

reduction of the Irrevocable Letter of Credit #X-1767 (MB Financial Bank) 

in the amount of $164,675.75; and 






SECTION 1: Preliminary approval pursuant to the Palatine Municipal 

Code, Appendix B, Subdivisions, Section 9.02 be and it is hereby granted 

for public improvements having a value of $164,675.75 

SECTION 2: The one-year maintenance period can now begin. 

SECTION 3: The Irrevocable Letter of Credit #X-1767 (MB Financial 

Bank) is hereby reduced to $164,575.75. 


AYES: _ NAYS: ABSENT: PASS: _ 

ATTESTED and FILED in the Office 

Of the Village Clerk this _ 

Day of ,2009 

Mayor 



AN ORDINANCE REZONING CERTAIN PROPERTY 

"P" PLANNED DEVELOPMENT TO "B-2" GENERAL BUSINESS 

896 N. QUENTIN ROAD (AKA MIA'S GARDEN CENTER) 

(CASE NO. 09-038) 

WHEREAS, pursuant to public hearings held on June 2,2009, before the 

Plan Commission of the Village of Palatine, in accordance with the applicable 

provision ofthe Village Code, and they have reported their findings on a proposal 

for rezoning the following legally described property from "P" Planned 

Development District to "B-2" General Business: 

Lots 1, 2, 3, 4 and 5 in Block 1 in Frank E. Merrill and Company's Palatine 

Acres in the Southeast 1/4 of the Southeast 1/4 of Section 9, Township 42 

North, Range 10, East of the Third Principal Meridian, in Cook County, 

Illinois 

commonly known as 896 N. Quentin Road (aka Mia's Garden Center 

property) (PINs 02-09-405-008, -015, -010, -011, -012). 

NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Village Council of 

the Village of Palatine, Cook County, Illinois, acting in the exercise of its home 

rule power: 

6/24/2009 4:41 PM

SECTION 1: That the Zoning Ordinance of the Village of Palatine, as 

amended, is hereby further amended by classifying the property described above 

as "B-2" General Business zoning, subject to the following condition: 

1. The rezoning shall not take effect until such time as the 

existing user (Mia's Garden), operating under Planned 

Development Ordinance #0-41-02, has ceased operations at 

this location and removed all ofthe non-conforming materials 

and equipment associated with Mia's Garden (including 

landscaping materials, trucks, tractors, plant materials and 

other like items). 

2. The Village of Palatine shall complete a final inspection to 

ensure the business and non-conforming materials have been 

removed prior to the rezoning taking effect. 

3. The subject property will be required to submit for Site Plan 

review, prior to the issuance of a building permit for any new 

use of the property, in order to ensure that the buildings, 

parking and landscaping are compatible with the surrounding 

uses. 

SECTION 2: That the Zoning Map of the Village of Palatine is hereby 

amended to reflect this change. 

SECTION 3: That this ordinance shall be in full force and effect upon 

passage and approval as provided by law. 

PASSED: This __day of , 2009 

AYES: NAYS: ABSENT: PASS: 

APPROVED by me this __day of , 2009 



__ day of , 2009 

6/24/2009 4:41 PM 

Village Clerk 

2

plan commission 

march 5, 2002 

Report of Public Hearing - Docket P·02-10 - 896 N. Quen.tIn Rei. 

The notice ofpublic hearing was read by the chairman, The petitioners in Docket P.02-1O, 

Kevin and Nicole Karlstedt, seek annexation, approval ofa final planned development plan, and 

rezoning from R1 to P for 1.4 acres at 896 N. Quentin rd. . 


I. Petition to annex 

2. Petition for final planned development and rezoning to P 

3. Palatine Real EstateInterestDisclosure Fonn 

4. Trust Agreement 

5. Warranty Deed in Trust 

6. Trustee's Deed in Trust 

7. Platof.Am1exation 

8. Plat ofSurvey 

9. Plat ofSurvey Annotated by Staff 

10. Parking Lot Plan 

Michael Ek, attorney, was sworn in. He said the parcel is presently being used as a nursery. The 

petitioner's wish to annex to Palatine to usevillage services. The existing usc would continue, 

and he feels sales tax would benefit the community, 

Chris Stilling was sworn in. He described surrounding uses and zones and gave background on 

the proposal. 

north planned development P 

south single family R1 

east single family R4(County) 

west single family R1 &RIC 

The site, located on the west side ofQuentinrd., south ofPoplar. is currently a landscaping 

contractor's yard, a retail landscaping facility, and professional offices. Since no standard 

zoning classification exists that would allow the mix ofuses, the petitioners seek a planned 

development and rezoning to P. 

The site is improved with the following structures: 

I. A one-story structure fonnerly a single family home that is now used for professional offices 

and a retail landscaping facility 

2. A two-story brick and frame building used for vehicle and equipment storage. Improved 

with plumbing fixtures, the structure is set back 4.53 feet from the north side lot line. 

Village code requires a minimum setback of5 feet. 

3. A detached brick garage used for vehicle and equipment storage. 

4. Greenhouse 

5. Barn 

6. Woodshed 

7. Gravel areas used as a parking lot and to display materials outdoors.


march 5, 2002 

Staffsite inspection showsthat the site is also improvedwith: 

1. A freestanding sign adjacent to Quentin rd. 

2. Two curb cuts on the south portion ofthe property connecting. to Quentin rd. 

3. Lights in the outdoordisplay area. 

4. A public sidewalk in the Quentin rd, right-or-way adjacentto the site. 

The parcel is served by a well and septic system. Commercial vehicles and equipment are stored 

outdoors on the property. 

Stilling said the petitioners would like the village to acceptthe property "as is." No changes are 

proposed. Staff recommendsseveral improvements, includingexterior and interior changes to 

buildings to bring them up to code. Staffasked the petitioners tosubmit a plan indicating how 

the parking lot would be improved to meet village code,includingpaving. striping, curbing, 

landscaping, drainage, and lighting. The plan that was presentedis incomplete, showing both 

actual conditions and proposed plans inaccurately. 

Alec Odishoo, 897 N. Quentinrd., was sworn in. He asked what effect the annexation and 

rezoning would have on adjacent property values. He doesnot now like lighting that is on all 

night, deliveries between 4:00 and 5:00 a.m., and an increasednumber oftraffic turns onto the 

site that could cause accidents. 

Odishoo was told that upgradesshould improve the lightingand delivery situations that would be 

governed by village codes afterannexation. 

StaffRecommendation 

Staff recommends approval of the annexation, Final Planned Development, and rezoning to P 

Planned Development,subjectto the following conditions: 

1. The uses on the site shall be limited to those uses existingat the time ofannexation, 

including a landscape contractor's yard (Karlstedt Landscaping), retail landscaping facility 

(Mia's Garden center), and professional offices (LawOffice ofMichael R. Ek, LID., 

Carriageway Builders). Any change in use shall requirean Amendment to the Planned 

Development. Residential uses shall not be permitted, 

2. The petitioner shallpave, stripe, landscape, and light the parking areas pursuant to Village 

Code and in a manner acceptable to the Village Manager. The petitioner shall submit an 

application for a buildingpermit for said work no laterthan 30 days from the effective date 

ofthe Planned DevelopmentOrdinance. All constructionwork for the parking area 

improvements shall be completed no later than June 30, 2002. 

3. All temporary signs shall conform to Village Code. 

4. There shall be no outdoorovernight storage ofcommercialvehicles. 

S. The petitioner shall revise the grading and drainage systemnear the garage in the northwest 

portion ofthe site in a manner acceptable to the VillageEngineerno later than June 30, 

2002. 

6. The petitioner shall apply for a building permit for the garage located in the northwest 

portion ofthe site. The application shall be submitted no later than 30 days from the


march 5, 2002 

effective date ofthe Planned Development Ordinance. The garage shall comply with all 

Village Codes. 

7. The existing septic system shall be abandoned. The petitioner.shall connect to the Village 

sewer no later than June 30, 2002. 

8. The petitioner shall install GFI's over the existing kitchen counter areas and in the 

bathrooms in the existing retail/office building no later than 30 days ofthe effective date of 

the Planned Development Ordinance. 

9. The petitioner shall replace the existing 2-wire ungrounded outlets in the barn area no later 

than June 30, 2002. 

10. The petitioner shall replace/repair the open conduit couplings in all areas no later than June 

30,2002. 

11. The petitioner shall replace/repair the exposed wiring on the electric service no later than 

June 30, 2002. 

12. The power supply to the exterior floodlight shall be replaced in a manner acceptable to the 

Director ofBuilding and Inspection Services no later thanJune 30, 2002. 

13. The attic in the existing office/retail building shall not be used for storage because it does not 

comply with Village Code. 

14. The door between the existing tenant spaces shall be fire rated and shall have a fire rated 

closer, pursuant to Village Code. This alteration shall be made no later than J1Dle 30, 2002. 

15. The existing office/retail building shall be upgraded to a level feasibly practical to be 

handicap accessible in a manneracceptable to the Director ofBuilding and Inspection 

Services. This alteration shall be made no later than June 30, 2002. 

16. Fire exit signs shall be installed no later than June 30, 2002 in a manner acceptable to the 

Fire Prevention Bureau. . 

17. A one-hour demising wall shall be installed between the two tenant spaces in the existing 

retail/office building in a manner acceptable to the Fire Prevention Bureau. This alteration 

shall be made no later than J1Dle 30, 2002. 

18. Separate electric services or a service controlled by a recognized single shut-offshall be 

installed for the two tenant spaces in a manner acceptable to the Fire Prevention Bureau. 

This alteration shall be made no later thanJ1Dle 30, 2002. 

19. Fire extinguishers shall be installed in each tenant space in a manner acceptable to the Fire 

Prevention Bureau. This alteration shall be made no later than June 30, 2002. 

Ek said he is able to comply with staffconditions, but he would prefer to be exempt from #14, 

#17, and #18, because the occupants ofthe building do not consider themselves separate tenants. 

He would like the village to stipulate that the space separations be installed in the future, if 

tenant mix should change. . 

Stilling responded that these are requirements ofthe Fire Prevention Bureau. Ek said they would 

comply with FPB standards and will address their concerns to that body. 

The public hearing was closed at 9:30 p.m, 

Terry made a motion to table action on this matter until the next meeting at which time requests 

ofthe Fire Prevention Bureau may be clarified. 

The motion failed for lack ofa second.


march 5, 2002 

Hansennoted that the stipulationsfor this businessman are no different than those required of 

any Palatinebusinessman who has to complywith FPB requirements. 

Regardingthe lighting, commissioners favoredaddinga condition' stating that lighting shall 

conformto village code. Hansen saidhe feels the village code is too lenient regarding outdoor 

lightingand its Impacton adjacentproperties. 


Millermoved,Hansen secondedthat theplan commission recommend to the village council that 

it approvethe request ofthe petitionersin DocketP-02-10, Kevin and Nicole Karlstedt,who 

seekannexation,approval ofa final planneddevelopment plan, and rezoning from RI to P for 

1.4 acres at 896 N. Quentin rd. 

Such approvalshall be contingentupon petitioner's complyingwith 19 staffconditions listed 

aboveand a plan commissionconditionstatingthat outdoor lighting shall conformto village 

code. 

Unanimouslycarried 

Finding ofFact 

Staffand petitioner shall work togetherto work out fire code specifics for compliancebefore the 

villagecouncil considers this matter.

PLAN COMMISSION 

Tuesday, June 2, 2009 

Present: Dennis Dwyer, Patrick Noonan, Conrad Hansen, Teri Williams, 

Katherine Sawyer, Matthew Lewandowski, Gavin Muldowney, Liz Noe, 

Planner Kevin Anderson. 

Absent: Ben Applegate, Dave Seiffert, Russ Smith. 

Minutes of the May 5 meeting were approved as distributed. 

New member Gavin Muldowney was sworn in. 

Report of Public Hearing - Case 09-38 - 896 N. Quentin rd. 

The notice of public hearing was read by the chairman. The petitioners in Case 09-38, 

Wayne and Claudette Johnson, seek rezoning from P to B2 for 1.44 acres at 896 N. 

Quentin rd., commonly known as Mia's Nursery. 


1. Petition for Rezoning 

2. Palatine Real Estate Interest Disclosure Form 

3. Trustee's Deed and Warranty Deed 

4. Plat of Survey 

5. Ordinance 0-43-02 

James Lennon, attorney, was sworn in to present the request. 

Lennon said the parcel was annexed in 2002. Quentin rd. has been widened to four 

lanes. Multiple uses are on site in several buildings. Mia's Nursery is moving to a new 

location at the end of this season. The property has been for sale for the past two years. 

The petitioners hope to make the parcel more saleable by rezoning it from Planned Unit 

Development to 82. 

Surrounding uses and zones are: 

West Residential R1 and R1C 

North Professional Office P 

East Residential R1 Palatine and R4 Cook County 

South Rented single family residence R1 

Lennon said the feel of Quentin rd. north of Northwest Highway to Poplar is commercial. 

He feels that keeping commercial north of Northwest hwy. makes sense. 

Kevin Anderson was sworn in. He said the property was zoned R4 in the county before 

it was annexed to Palatine. The nursery was an existing non-conforming use in the 

county.


tuesday, june 2, 2009 

page 2 

Lennon said Mia's obtained the parcel just before the annexation. 

Anderson said that there are 90 permitted uses in the B2 zone. Another 40 could be 

permitted as special uses. Existing buildings could be reused, and any existing nonconformities 

would be permitted to continue until such time as a bUilding were modified 

or demolished. Any future buildings on the property would be required to conform to the 

regulations of the B-2 zone. 

Staff Recommendation 

While the proposed zoning is not consistent with the Comprehensive Plan designation, 

the property has been utilized as a commercial property for many years both in 

unincorporated Cook County and within the Village. The property was zoned R-4 singlefamily 

residential while in the county which would not have allowed a commercial use of 

the lot. Therefore, Staff recommends action at the discretion of the Plan Commission. 

Lewandowski said he feels the property has historically been commercial and that it 

should continue to be 82. Because of its location in Quentin rd., residential is not the 

highest and best use of this property, in his opinion. 

The public hearing was closed at 8:25 p.m. 


Noonan moved, Lewandowski seconded that the plan commission recommend to the 

village council that it approve the request of the petitioners in Case 09-38, Wayne and 

Claudette Johnson, who seek rezoning from P to 82 for 1.44 acres at 896 N. Quentin 

rd., commonly known as Mia's Nursery. 

Unanimously carried 

(8-0) 

Report of Public Hearing - Case 09-39 - Text Amendments. 

The notice of public hearing was read by the chairman. The petitioner in Case 09-39, 

The Village of Palatine, seeks approval of five text amendments to the Palatine Code. 

A staff statement was introduced as the only petitioner's exhibit.

TYPE: INFORMATION SUBMITTED BY: PLANNING &ZONING DATE: 07/06/2009 

DESCRIPTION: Consideration of: 1) Planned Development Amendment to the Willow Creek Planned 

Development to allow an approximately 12,200 square foot office condominium building; 2) Preliminary 

and Final Plat of Subdivision; and 3) Designate an perpetual sign easement exclusively to the Cotillion 

to permit a future off-site electronic message board sign (on the 800 E. Northwest Highway parcel) 

(Aegis Palatine. LLC & Palatine Office Condos LLC - Case #08-76) (District: 6) 


BACKGROUND: 

This item was reviewed by the Village Council on February 17, 2009 and after discussion was 

remanded back to staff to allow the Petitioners to meet with the Cotillion owners to attempt to address 

the outstanding issues related to the proposal. Once the Petitioners revised their proposal, the Village 

Council directed that the request should be forwarded directly to the Village Council. Over the last four 

and a half months, the Petitioners had Metro Transportation complete a comprehensive recount of all 

parking spaces within this development (682 total). Additionally, Metro prepared a re-striping plan 

which indicates that an additional 62 parking spaces could be provided, if required, within the existing 

parking lot. Through discussions with the Cotillion, the Petitioners are proposing to designate a 

perpetual easement within the subject parcel and construct a sign base, with conduit, in the easement 

area. The Cotillion indicates that they would ultimately like to install an electronic message board in 

this location. 

UPCOMING PUBLIC HEARING: 

The required notice was again completed for this request and it will come before the Village Council on 

July 13, 2009. 


None

C - Village of Palatine

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