Coffee Table Book Tender Notice - the Raj Bhavan, Mumbai

TENDER DOCUMENT
FOR
PUBLICATION OF COFFEE TABLE BOOKS IN ENGLISH AND
MARATHI
Tender Reference Number:
RajBhavan-1012/PRO/
Dated: 18 th July, 2012
Secretary to the Governor of Maharashtra
Raj Bhavan, Malabar Hill, Mumbai 400 035.
Government of Maharashtra
*****

OFFICE OF THE SECRETARY TO THE GOVERNOR OF MAHARASHTRA
Raj Bhavan, Malabar Hill, Mumbai 400 035.
NOTICE INVITING TENDER (NIT)
Tender No.RajBhavan-1012/PRO/ Dated: 18 th July, 2012.
Raj Bhavan, Mumbai invites tenders from Reputed Publishers in two
envelope system for the following work:
Name of work: Publication of Coffee table books in English and Marathi.
Raj Bhavan intends to take up publication of a coffee table book illustrating the
various aspects of the institution. This coffee table book will be of interest to
students, scholars, heritage lovers and citizens in general. It will also be presented
to visiting dignitaries as a souvenir. Bids are being invited for the publication of the
coffee table book.
1. Eligibility criteria
The bidder should have prior experience of publishing (inclusive of content
generation, research, photography, design and printing) at least 3 coffee table
books in English of not less than 150 pages each. The bidder should provide a
list of such publications and submit a self-certification of the activities carried
out by the bidder in each publication. The bidder should have an office within
the state of Maharashtra.
2. Specifications
The coffee table book should have around 150 pages. The size of the coffee
table book should be 11 * 11 inches. The book should be hard bound (3 mm
board), machine stitched and provided with dust jacket wrapping. The
specifications of the paper to be used are as follows.
For the Dust jacket - Foreign Art Paper, Matt Finish, 135 GSM
For the book - Foreign Art Paper, Matt Finish, 170 GSM
The book should have two versions- English and Marathi. The first edition is
likely to be around 1500 copies (both versions together). The exact number of
copies of the English and Marathi editions will be specified in the work order.
(The tentative volume is expected to be 70% English and 30% Marathi.)
3. Theme
The book is intended to provide readers with a visual feel of the various facets of
Raj Bhavan. The book should reflect the historical, architectural and cultural

heritage of the institution. The different aspects of life and the aesthetic
grandeur of Raj Bhavan should be tastefully brought out through the
photographs. Small commentaries, anecdotes and captions should be included
to provide the required perspective to the reader. The textual content should,
however, be kept to the minimum so that the visual feel of the book is retained.
Apart from Mumbai, Raj Bhavans are located at Pune, Nagpur and
Mahabaleshwar also. Various facets of all the 4 Raj Bhavans should find place in
the coffee table book, with greater focus on Raj Bhavan, Mumbai. The period
prior to 1947 should also be covered briefly. The coffee table book should depict
the architecture, flora and fauna, special events and functions like swearing-in
ceremonies, visits of international dignitaries, banquets, “at-home” functions,
artifacts, the Governor’s paraphernalia, exotic furniture, carpets, paintings etc.
4. Scope of work
The bidder will be responsible for content generation, research, photography, lay
out designing, compiling of photographs and printing. A Technical Advisory
Committee headed by Shri. Sadashiv Gorakshkar will grant approval to the
content (both text and photographs). Necessary changes in lay-out and design
can also be suggested by the Technical Advisory Committee and will have to be
incorporated by the bidder.
Raj Bhavan will provide access to archival material and photographs in its
possession. The bidder can also source material from the Directorate of State
Archives, Mumbai. The bidder can also source archival material and
photographs from private sources as well. No separate charges for this will be
payable for this. The bidder may also need to take some photographs afresh.
All bidders are required to submit a brief concept note (2-3 pages) and a sample
of the coffee table book as part of the technical bid documents. The sample
should be around 30 pages in size and illustrate all the concepts that the bidder
proposes to use in the book. The content (text and photographs) in the sample
book should be real. For this purpose, the bidders will be provided limited and
supervised access to the Raj Bhavan premises. The bidder will have to indicate
the number, source and description of the photos that he intends to source from
private sources.
5. Clarification of tender documents
The prospective bidders may attend pre-bid conference for their clarifications, if
any. All the prospective bidders must register their name and other particulars
before the start of pre-bid conference. No request for clarifications shall be
entertained after pre-bid conference.
6. Bid validity
A bid shall remain valid for 90 days after the date of opening of technical bid(s).
A bid valid for a shorter period shall be rejected. In exceptional circumstances,

Raj Bhavan may seek the bidders consent for extension of the period of validity
of bid(s).The request and the responses there to shall be made in writing.
7. Time-lines
The following schedule will be followed for the bidding process.
Sr.no. Date Activity Remarks
1 20 th July- 3 rd
August
Sale period of tender forms
2 August 4 Pre-bid meeting at Raj Bhavan, All bidders who
Mumbai
have purchased
the tender form
will be invited to
participate.
Bidders who have
downloaded the
form from the
website can also
participate.
3 August 6-August Bidders will be provided access to
16
Raj Bhavan premises (exact dates
will be communicated
subsequently)
4 September 3 Last date for submission of bids
5 September 4 Evaluation of technical bids
6 September 10 Opening of commercial bids
8. General conditions
1) Tender forms will be available in the office of the Public Relations Officer, Raj
Bhavan, Mumbai from 20 th July to 3 rd August from 10 AM to 5 PM on all
working days. Tender forms can also be downloaded from the website-
http://rajbhavan.maharashtra.gov.in.
2) The cost of the tender form is Rs. 1000/- payable by demand draft or pay
order drawn in favour of Accounts Officer, Raj Bhavan, Mumbai. The demand
draft or pay order should be submitted as part of the technical bid
documents. This amount will not be refundable.
3) All bidders will have to submit a security deposit of Rs. 5000/- (in the form of
a demand draft drawn in favour of Accounts Officer, Raj Bhavan, Mumbai)
along with the technical bid document. This amount will be refunded to
unsuccessful bidders within 1 week of the opening of the commercial bid.
4) The bidders should submit their bids in the two envelope system. The first
envelope should contain the documents for the technical bid and the second

envelope should contain the documents for the commercial bid. These
envelopes should be sealed and enclosed in a single large envelope which
should also be sealed.
5) The following documents should be submitted as part of the technical bid-
a. Demand draft of Rs. 5000/- towards security deposit.
b. Details of the printing press where the coffee table book is proposed to
be printed.
c. Details of the prior experience of publishing 3 coffee table books (as
specified in the eligibility criteria) along with self-certification
document. A copy of each of the 3 coffee table books should be
submitted along with the technical bid. (Annexure-1). These books will
be returned after the tender process is completed.
d. Xerox copy of the latest Income tax return filed by the bidder.
e. Proof of payment of VAT.
f. Xerox copy of license for running a printing establishment.
g. Sample (around 30 pages) of the coffee table book with actual
photographs and text.
h. Samples of the paper proposed to be used in the book and the cover.
6) The amount quoted in the commercial bid should be in the format specified in
Annexure- 2 and should be inclusive of all taxes. No other charges will be
payable.
7) The bidder shall bear all the costs associated with the preparation and
submission of his bid(s). Raj Bhavan will in no case, be responsible or liable
for any cost(s), regardless of the outcome of the bidding process.
8) Filled tender forms (with technical and commercial bid) can be sent by
post/courier to the following address.
Public Relations Officer
Raj Bhavan,
Malabar Hill,
Walkeshwar Road
Mumbai- 400 035.
Alternatively, they can be submitted in person at the above address. In case,
the tender form is being sent by post/courier, it should be received on or
before the last date specified in the tender document. Tender forms sent
through post/courier should have the words “TENDER FORM- Not to be
opened before 4 th September” written clearly on the cover.

9) The duration of the project will be 3 months from the date of issue of the
work order to the successful bidder.
10) No advances will be payable.
11) The printed coffee table books should be delivered to the Public
Relations Officer, Raj Bhavan, Mumbai by the bidder. No separate freight
charges for the same will be payable.
12) The final product will be subjected to necessary quality control checks.
The quality of paper used in the final product should be similar to the sample
provided along with the technical bid document.
13) After the final product is accepted, the bidder can submit the invoice.
Payments will be made within 90 days of the receipt of the invoice.
14) Raj Bhavan, Mumbai reserves the right to reject one or more tenders
without specifying any reason for the same.

List of coffee table
books published
previously
ANNEXURE- 1
(as part of technical bid form)
Name and
contact details
of the
organization
for which the
coffee table
book published
____________________
Name_____________________
Designation________________
Address___________________
Number of copies
distributed / sold
Activities
performed by
bidder in the
particular
publication
(example- content
generation, lay out
design, printing
etc.)
Signature of the bidder

Production of a coffee
table book (around 150
pages) and all
associated activities
including content
generation, research,
lay out design and
printing.
a) For 1500 copies
b) Subsequent 1000
copies
____________________
ANNEXURE- 2
(Commercial bid form)
Name_____________________
Designation________________
Address___________________
Total amount quoted in
figures (inclusive of all
taxes and duties)
In words
(inclusive of all taxes
and duties)
Signature of the bidder

रा यपालांचे सिचव कायालय
राजभवन, मलबार हल, मुंबई
400 035.
िनवदा िनवदा िनवदा िनवदा सूचना
सूचना
िनवदा .राजभवन 1012/जसंअ/ दनांक- 18 जुलै, 2012.
मा. रा यपालांचे सिचव कायालय, राजभवन, मु ंबई हे पूवानुभव असले या
नामांकत काशकांकडन ू महारा ातील
राजभवनांवर एका इंजी व मराठ कॉफ
टेबल पु तका या काशनासाठ दोन पाकटे प दतीनुसार मोहोरबंद िनवदा
मागवत आहे.
कामाचे कामाचे ववप
व वप
प प Ð महारा ातील राजभवनां या ववध पैलु ंवर आधारत एक
छायािचपी कॉफ टेबल पु तक कािशत कर याची राजभवनाची संक पना आहे.
हे पु तक वाथ, अ यासक, पुरातन वा तु अ यासक व सामा य नागरकांना
उपयु त असे असावे. राजभवन येथे येणा-या देश Ðवदेशातील गणमा य
य तींना देखल सदर पु तक भेट दले जाईल. सदर पु ताका या काशनासाठ
िनवदा मागव यात येत आहेत.
िन िनवदाची िन िनवदाची
वदाची वदाची कं कं कं कं मत Ð .1000/- (पये एक हजार फ त).
िनवदा अज वची तारख व वेळ कोरे िनवदा अज द. 20 जुलै ते 3 ऑग ट,
2012 पय त सकाळ 10 ते सं याकाळ 5
वाजेपय त जनसंपक अिधकार यांचे
कायालयातून खरेद करता येतील अथवा
http://www.rajbhavan.maharashtra.gov.in
या संके त थळावन डाऊन लोड करता येतील.

बैठकची (Pre-bid meeting)
तारख व वेळ
िनवदाकारांना छायािचणाकरता
राजभवनात वेश
िनवदा सादर कर याची अंितम
तारख व वेळ
तांक बोली उघड याची तारख व
वेळ
िनवदा वाणयक बोली
उघड याची तारख व वेळ
थळः राजभवन, मु ंबरइ् .
6 ते 16 ऑग ट, 2012 (िनत तारखा
नंतर कळव यात येतील)
3 स टबर, 2012 Ðसायंकाळ 5.00 वाजे
पय त
4 स टबर, 2012 Ð दपार
ु 2.00 वाजता
10 स टबर, 2012 Ð दपार
ु 2.00 वाजता
उपरो त नमूद दवसांपैक महारा शासनातफ शासकय सुटट जाहर
कर यात आली अस यास, या दवसाचे काय दसु -या दवशी कर यात येईल.
को-या िनवदा िमळव यासाठ लेखी अज कन “Accounts Officer, Raj
Bhavan, Mumbai” यां या नांवे .1000/- कं मतीची पे ऑडर / धनाकष
तांक बोली या कागदपांसोबत वतंपणे दे यात यावा.
कोणतेह कारण न देता िनवदा वीकार याचा अथवा नाकार याचा अिधकार
मा. रा यपालांचे सिचव यांनी राखून ठेवलेला आहे.
(वकास वकास वकास वकास चं चं चं चं र र र र तो तोगी तो
गी गी) गी
मा मा. मा
. रा रा रा रा ययपालांचे
य
पालांचे सिचव सिचव. सिचव
.

Office of the Secretary to the Governor of Maharashtra
Raj Bhavan, Malabar Hill, Mumbai 400035
Tender Notice
Tender No. Raj Bhavan -1012 /PRO/ Date: 18 th July 2012
The Office of the Secretary to the Governor of Maharashtra, Raj Bhavan, Mumbai
invites tenders from reputed publishers for the publication of a Coffee Table Book
on Raj Bhavan in English and Marathi in two envelope system.
Nature of Work:
Raj Bhavan intends to take up publication of a Coffee Table Book illustrating the
various aspects of the institution. This Coffee Table book will be of interest to
students, scholars, heritage lovers and citizens in general. It will also be presented
to visiting dignitaries as a souvenir. Bids are invited for the publication of the said
Coffee Table book.
The Schedule of the bidding process will be as shown hereunder:
Activity Remarks
Sale period of tender forms Tender forms can be downloaded from the
website:
http://rajbhavan.maharashtra.gov.in
Alternately, forms can be collected from PRO,
Raj Bhavan from 20 July to 3 August between
10 am and 5 pm. on all official working days
Pre-bid meeting at Raj
Bhavan, Mumbai
11.00 a.m. on 4 August 2012
Last date for submission of
bids
5.00 p.m. on 3 September 2012
Evaluation of technical bids 2.00 pm on 4 September 2012
Opening of commercial bids 2.00 p.m. on 10 September 2012

The Cost of the tender form is Rs.1000/-.payable by demand draft or pay order
drawn in favour of Accounts Officer, Raj Bhavan, Mumbai. The demand draft or
pay order should be submitted as part of the technical bid documents. This amount
will be non refundable.
(Vikas Chandra Rastogi)
Secretary to the Governor