Guidance Note for completing a UK catch certificate - ARCHIVE: Defra

Guidance Note for completing a UK catch certificate
When do you need a UK catch certificate?
1. For more information on when a UK catch certificate is required please
refer to paragraphs 58-69 of Information Note No.2 (December 2009)
published on the Defra website.
http://www.defra.gov.uk/foodfarm/fisheries/marine/conservation/iuuregulation.htm
2. In general, a UK catch certificate will be required when:
• Fish caught by UK fishing vessels are exported to a third country (e.g.
for processing), and such products are re-exported back to EU.
• A third country requires an EU catch certificate to accompany imports
of fishery products to that country;
• A UK fishing vessel lands fish to a third country, and this fish is
subsequently processed and exported back to the EU.
3. If you do not know the ultimate destination of the product you are
exporting, and it could be re-imported to the EU, it may be prudent to
request a UK catch certificate. Without this documentation the product will
not be allowed to re-enter the EU.
4. UK Catch certificates are NOT required:
• For exports to another EU country
• Where the product is exported outside the EU and is not re-imported
(unless the third country requires a certificate see above)
• Where a UK fishing vessel lands fish to a third country, and this fish is
imported unprocessed to the EU.
Who validates UK Catch Certificates?
5. The UK IUU Catch Certificate Centre will validate catch certificates for all
exports of fishery products other than direct landings by UK fishing
vessels.
UK IUU Catch Certificate Centre
4th Floor
Ergon House
Horseferry Road
London SW1P 2AL
Email: UKIUUCCC@mfa.gsi.gov.uk

Fax: 020 7238 5174
6. UK catch certificates for landings in non-EU countries by all UK fishing
vessels will be validated by the UK Fisheries Call Centre.
Tel +44 (0) 131-271-9700
Fax +44 (0) 131-244-6471
Email UKFCC@scotland.gsi.gov.uk
Further information will be made available on the Marine Scotland website:
http://www.scotland.gov.uk/Topics/Fisheries/Sea-
Fisheries/COMPLIANCE
How to complete a catch certificate
NOTE: The UK Catch Certificate is an interactive PDF form and may be
completed on screen.
You will need to save a copy to your local drive before completing it.
To do this, please right click on the link and select 'Save Target As' from the
menu, then save the target (the PDF form) to your local drive.
Please note that you will need to have installed Adobe Acrobat Reader 5.1 or
later to use this form interactively. You can download an upgrade via the
following link: www.adobe.com/products/acrobat/readstep2.html.
Section 1: Leave blank. This refers to the UK validating authority.
Section 2: This includes details of the vessel that caught the fish to be exported.
Flag – Home Port and Registration Number: Insert the Port and Letter Number
(PLN) of the vessel. This is the registry number assigned to the vessel and appears
as the identifying mark on the vessel hull, in logbooks and on certificates of registry.
Call sign: Include if allocated, this is the International Radio call sign of the vessel.
IMO/Lloyd’s Number (if issued): Please supply number if issued.
Fishing Licence No. : This can be found on the fishing vessel licence issued to the
owners of vessels by the relevant UK Fisheries Departments.
Inmarsat No, Fax No, Telephone No, Email address: Please include where
available
Section 3

Type of processing authorised on board: Include where appropriate e.g. Fresh,
Frozen, Dried, Salted etc.
Species: If possible please enter the species name in Latin e.g. N.norvegicus
(Nephrops norvegicus) for nephrops/langoustine/Dublin Bay prawn; C.crangon
(Crangon Crangon) for brown shrimp etc.
Product code: This is the 8 digit Combined Nomenclature (CN) code of the products
to be exported
Catch area(s) and dates: Please list the relevant ICES area(s) and date of
catch(es) http://www.ices.dk/aboutus/icesareas/ICES_areas_Arc9_Weuro_300.pdf
If the ICES area is not known you may enter the relevant FAO area
http://firms.fao.org/fishery/area/search/en
Estimated live weight, estimated weight to be landed: state estimated live
weight
Verified weight landed: complete where available, e.g. from sales note or landing
declaration
IMPORTANT NOTE: If the products to be exported come from more than one
vessel, you can either complete a catch certificate for each vessel that
contributed to the consignment, or list the vessels and quantities from each
landing that make up the consignment and attach it to the catch certificate.
Please use the ‘Multiple Vessel Schedule’ template provided as an annex to
the catch certificate.
Section 4: This section has been pre-filled
Section 5: Name of master of fishing vessel
This section can be completed by the master of the fishing vessel or his
representative/agent. In the case where one catch certificate includes catches from
a number of vessels, only the name of the master of the fishing vessel needs to be
included.
Section 6: only needs to be completed if fish has been transhipped at sea.
Section 7: only needs to be completed if fish has been transhipped in port.
Note: EU fishing vessels are only authorised to tranship catches in port while
in Community waters. Outside Community waters, EU fishing vessels may
only tranship to/from third country fishing vessels if those vessels are
registered as carrier vessels under a Regional Fisheries Management
Organisation.

Section 8: To be completed by the exporter of the products.
Section 9: To be completed by UK IUU Catch Certificate Centre.
Section 10 & Appendix I – Transport details:
Include details of how the fishery products will be transported to its destination
outside the EU.
Section 11: This is to be completed by the importer of the products, if they are reimported
back into the EU. It should therefore be left blank.
Section 12: To be left blank.
Where to send completed catch certificates
7. Once the catch certificate has been completed i.e. you have completed
sections 2 to 5 (and 6 or 7 if appropriate), 8 and 10 (Appendix I), please
send the certificate to the UK IUU Catch Certificate Centre for validation.
You can do this in the following ways:
• Email - Click the submit button at the end of the form. This will
automatically attach the pdf to an email and will complete the ‘To field’ and
‘subject line’ of the email ready for sending. Alternatively, you can attach
the pdf file to an email in the usual way and send it to
UKIUUCCC@mfa.gsi.gov.uk
• Fax - Print out a hard copy of the certificate and fax it to the Catch
Certificate Centre 020 7238 5174
• Post - If none of the above options are available to you, please post the
certificate to:
UK IUU Catch Certificate Centre
Marine & Fisheries Agency
4th Floor
Ergon House
Horseferry Road
London
SW1P 2AL
8. The validated catch certificate will then be returned to you by fax, and a
hard copy by post.
NOTE: The validated catch certificate is not required at point of export.
It is only required on entry to the destination country (if the third country
requires this) or on re-import to the EU.

Guidance for completing a Re-Export certificate
9. Please refer to paragraphs 70-72 of Defra’s Information Note No.2 for
details of when to complete a re-export certificate.
10. Please complete the following details:
Certificate number: This is the number on the original catch certificate
Date: Date of re-export
Member State: Insert “UK”
Section 1
Weight (kg): Insert the weight of the products to be re-exported
Species: Please include the species name (by Latin name if possible)
Product code: Include the relevant 8 digit Combined Nomenclature (CN) code of
the products to be re-exported.
Balance from total declared in the catch certificate: insert the weight of the
products from the original catch certificate that are being re-exported.
Section 2: Please fill in all the re-exporter details including name, address,
signature and date.
Section 3
Leave blank – this will be completed by the UK IUU Catch Certificate Centre
Section 4
Leave blank - this will be completed by the UK IUU Catch Certificate Centre
Once completed please submit the re-export certificate to the UK IUU Catch
Certificate Centre (details above).