PDF version - Ministry of Energy, Mines and Natural Gas

Occurrence Identification
data or data which is to be added. It is not necessary to complete the
entire form when doing a Revise, but inclusion of the MINFILE number
is mandatory.
DELETE - This indicates that an existing MINFILE number and all the attached data are to
be deleted from the database. A deletion indicates that the researching geologist has
confirmed that the occurrence does not exist or the occurrence has been combined with
another MINFILE number. An appropriate reason must be given for a deletion. Before
deleting an occurrence, a MINFILE Detailed Report must be generated. Written on the
MINFILE Detailed Report must be the word DELETED, the reason for the deletion, the date
of deletion and the name of the person requesting the deletion. The MINFILE Detailed
Report must then be forwarded to a member of the MINFILE Team.
HOW TO START CODING ONLINE
If you choose to go directly through the MINFLE online coding card when coding a new occurrence then select the
"Add New Occurrence" option on the left hand menu. If you cannot see this option then you are not currently
authorized to code MINFILE occurrences. You must contact the MINFILE Unit to obtain access to the MINFILE/
www online coding card before you can go further.
To revise an existing occurrence, initiate a search for the occurrence based on MINFILE Number, Name, etc. Once
the search results appear on the screen you must select the record you want to revise by clicking on the MINFILE
Number field. The mineral occurrence then appears on the screen and you can select the option "Revise Mineral
Occurrence" in the top right hand corner of the screen. See 2. General Information for how to obtain access to the
MINFILE online coding card.
3.2 MINFILE NUMBER(*) (all relational files)
Each mineral occurrence has a unique 9-character MINFILE number used to identify it within the computer
database, in hard-copy printouts and on location maps. This number is assigned by the MINFILE Database
Administrator after the record has been submitted and approved. The MINFILE number number begins with a threedigit
NTS (National Topographic System) location number used to identify the appropriate 1:1 000 000 map sheet
(from 082 to 114), followed by a single alphabetic character (A to P) used to identify the appropriate 1:250 000 map
sheet.
Due to a high density of occurrences, NTS map sheets 082E, F, K, L, 92H and I are plotted at a 1:100 000 scale. In
these cases, a two-character (NE, NW, SE, SW) designation identifies the appropriate quadrant on the map sheet.
The other map areas are plotted at a 1:250 000 scale and two blank spaces must be input in place of the twocharacter
quadrant designation. An exception is 092IW.
The final three-character segment of the MINFILE number is a sequential three-digit number from 001 to 999,
identifying the unique number on the map sheet. For example, 082FSW100 is the 100th occurrence documented in
the 082FSW 1:100 000 scale NTS area. If a new occurrence is documented, an occurrence number will be
assigned by the MINFILE Team.
Examples:
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082FSW100 at 1:100 000 scale
093M 014 at 1:250 000 scale
092JW 002 is an exception