Tender for Purchase of Cloth Cotton Drill Khaki - Central Reserve ...

APPENDIX‐ “A”
OFFICE OF THE DY. INSPECTOR GENERAL OF POLICE, GC CRPF,
MOKAMAGHAT, PATNA (BIHAR)- 803303.
(Telephone/Fax No. 06132-232412)No. L.VII-3/2012-13-GC(S)MKG (Cloth Drill)
Dated, the 04Aug.’ 2012.
Tender Notice(Cost of Tender: Rs. 250-00(Rupees Two
hundred fifty only)(As contained in DGS&D manual chapter 8.7)
Sealed tenders are invited from reputed firms on behalf of the president of India
forfavour of DIGP, GC CRPF, Mokamaghat, Patna (Bihar) 803303 in two bid system (Technical
and Price bid) for purchase of the following quantity of Cloth Cotton Drill Khaki. Details as under
:-
S/No. Description of Stores Total Qty
01. Cloth Cotton Drill Khaki
Specification :- Shade : Khaki, Width (cms) : 71 cms.
(Mercerized & Pre-Shrunk quality) conforming to variety
No. 4, of specification No. IS: 177-1989 (4 th revision
with amdt. No. 1 & 2 (RA-2008) as per details given in
technical requirements in width excluding selvedge.
71,525 Mtrs.
Earnest Money required : Rs. 1,20,000-00
Date & Time of receipt of Tenders : Till 06/09/2012 at 1400 Hrs.
Date & Time of Opening the Tenders : On 07/09/2012 at 1100 Hrs.
INSTRUCTIONS:-
1. SAMPLE:- All bidders are required to display and submit sample of Cloth Cotton
Drill Khaki minimum 01 Mtr. alongwith its connected documents. The successful bidders shall
be required to sendTwelveNos. of advance samples to this GC for further dispatch to all
consignees.
2. DELIVERY:- Cloth Cotton Drill Khaki should be supplied within 60 days after issue
of supply order. If supply of store is not found as per specification/sample complete lot will be
rejected at the risk and cost of the supplier. Rejected items must be replaced by the supplier
within delivery period.
3. DESPATCH/F.O.R. :- Cloth Cotton Drill Khakiwill be Free Delivered to the
following consignee at freight, risk and cost of the supplier :-
Continued to page No.(2)

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Details of Consignee’s
Sl. No. Name & Address of Consignee’s Total Qty.
1. The DIGP, Group Centre, CRPF, Mokamaghat, Patna (Bihar) 18,618 Mtrs.
2. The DIGP, Group Centre, CRPF,Jhapha,Muzaffarpur (Bihar) 2394 Mtrs.
3. The DIGP, Group Centre, CRPF, Ranchi (Jharkhand) 1745 Mtrs.
4. The DIGP, Group Centre, CRPF, Rampur (Jharkhand) 20795 Mtrs.
5. The DIGP, Group Centre, CRPF, Lucknow (U.P.) 626 Mtrs.
6. The DIGP, Group Centre, CRPF, Amethi (U.P.) 5532 Mtrs.
7. The DIGP, Group Centre, CRPF, Kathgodam (U.P.) 2331 Mtrs.
8. The DIGP, Group Centre, CRPF, Durgapur (W.B.) 772 Mtrs.
9. The DIGP, Group Centre, CRPF, Bhopal (M.P.) 227 Mtrs.
10. The DIGP, Group Centre, CRPF, Gwalior (M.P.) 7530 Mtrs.
11. The DIGP, Group Centre, CRPF, Neemuch (M.P.) 5217 Mtrs.
12. The DIGP, Group Centre, CRPF, Bilaspur (Chhatisgarh) 5738 Mtrs.
4. PAYMENT TERMS :-Payment will be recouped through FVC Bill on receipt of
complete supply of Cloth Cotton Drill Khaki & final Bill. in triplicate Payment will be
made through ECS.
5. PACKING:- Packing should be done in as per instruction and IN DESIRED Condition.
6. TWO BID SYSTEM :-
Tender will be processed in Two Bid System and to be submitted as follows :-
The Technical as well as the PRICE BID must be enclosed in different envelop and
both the envelop should be separately sealed and super scribed with the Technical Price Bid,
Tender No. & Date of Opening in the Red Ink. The two separate evnvelops should
thereafter, be kept in one envelop which should be properly sealed. The cover should also be
super scribed with the TENDER NO. & DATE OF TENDER OPENING.
7. TECHNICAL BID :-
Technical Bid should contain :-All Tender documents duly completed and signed but
without indicating the rates quoted.
1. Copy of registration certificate with DGS&D/NSIC/SSI if any.
2. Copy of registration of firm.
3. Copy of last year VAT/Sale Tax Returns or certificate.
4. Earnest Money deposited in Original D.D. or B.C.
5. Copy of Lab test Report which will be carried out from Govt./Authorised laboratory
approved by NABL in Original.
6. Copy of manufacturer or authorization letter/certificate.
7. Details of Supply order placed recently/Past performance for Cloth Cotton Drill
Khaki if any.
8. Photocopy of Pan Card (Firms or supplier) should be attached with Tender
Documents.

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9. FOR : At mentioned consignee place the delivery period should be less than 60
days after confirmation of Supply order must be mentioned.
10. Rate quoted by the firms should be on firm price basis. The rates will remain same
till 06 months.
11. Any other relevant documents which firm wish to submit.
8. Price Bid :-
Price bid should contain:-
1. Details of Price, Taxes, duties and discount if any, to be quoted clearly by the
bidders on their letter pad.
2. Rates must be written in figures as well in words clearly.
3. There should not be any cutting/overwriting. If by any change there is any over
writing/cutting then a line should be drawn through the entire figure/word canceling
the same and the word/figure should be freshly re-written and initialed by the
tenderer.
Note:- Tenders received in the single Bid System i.e. Having the Technical as well
as financial bid in the same cover will be liable to be ignored.
Incomplete/wrong technical bids/will also result in rejection of the bid.
The Following information should be specifically given :-
(a) The proposed items are being purchased only on credit basis. The payment will be
made to firm only on recoupment of bill.
(b) Tenderer should mention that business dealing with their firm have not been banned
by any Govt./Private agencies.
(c) Tenders documents duly completed in all respect are to be submitted by
Registered/Speed Post/Courier in favour of The DIGP, GC CRPF, Mokamaghat,
Patna (Bihar) 803303 before due date, late/delayed tenders shall not be opened
and returned as such to tenderer.
9. Conditions regarding deposit of Earnest Money:-
(1) All firms that are not specially registered with NSIC or DGS&D for the supply of
Cloth Cotton Drill Khaki for which the offers are invited, are required to deposit
Earnest Money as mentioned in the Tender Schedule.
(2) Earnest Money D.D. or B.C. should be payable at SBI, Aunta, Mokamaghat, Distt.-
Patna (Bihar) code- 6612 in favour off the DIGP, GC CRPF, Mokamaghat, Patna(Bihar)
803303.
(3) EMD of unsuccessful tenderers shall be returned by the purchaser as early as possible,
However, no interest shall be paid by the purchaser on the EMD deposited by the
tenderer.
(4) The successful firm will have to make security deposit of 10% of the cost of stores
within 15 days of the placement of supply order for due performance as per provisions
contained in Clause 7 of DGS&D- 68 (Revised). After depositing of performance security
the EMD will be returned.

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(5) The earnest money deposited is liable to be forfeited if the tenderer withdraws of
amends, impairs or derogate from the tender in any respect within the period of validity
of his tender.
(6) If the tenderer(s) failed to supply the Cloth Cotton Drill Khaki within stipulated period
(unless extended), the security money will be forfeited. No. extension in D.P. shall be
entertained without L.D. which shall be charged @ 2% of the value of delayed supplies
per month.
10. Purchaser reserves the right to get the manufacturing capacity of all firms re-verified
irrespective of the registration status.
11. Purchaser reserves the right to cancel/reject or scrap the tender without assigning any
reason at any stage.
12. Tenders are available at WEB Site :“ www.crpf.gov.in.”and The DIGP, GC CRPF,
Mokamaghat, Patna (Bihar) against Payment. All tenders to submit tender fee for Rs. 250/-
(Non refundable) through demand draft drawn in favour of The DIGP, GC CRPF,
Mokamaghat, Patna (Bihar) payable at SBI, Aunta, Mokamaghat, Patna (Bihar) Code-
06612. In case tenderers are submitting down loaded tender documents they must enclosed
demand draft for Rs. 250/- alongwith Technical bids, and should not be included with
Earnest Money, failing which tender shall be summarily rejected.
13.TENDER SAMPLE REQUIREMENT:-
1. All bidders are required to submit Cloth Cotton Drill Khakisamples minimum 1 Mtr.
As per specification mentioned in tender along with indicating manufacturing.
2. Offers received without tender samples or in case of tender samples are received after
the due date and time for receipt of tenders shall be ignored summarily.
3. The price bid of eligible firms will be opened and order would be considered on the
Good quality Sample and lowest bidders subject to their capacity and performance etc.
4. All tender samples should have duly signed and stamped by the firm.
5. Purchaser reserve right to increase or decrease the quantity at any stage.
6. The items should be thoroughly tested by leading any of the laboratories approved by
NABI. Must submit the lab test certificate in original along with their technical bid. The
Lab test certificate should indicate that:-
“ It is certified that the tender sample offered for lab test is meeting/not
meeting all the requirements of the governing specifications for the quoted
items and the sample is acceptable/not acceptable with reference to its
governing specifications i.e. Cloth Cotton Drill Khaki Width- 71 cms”.
(Note: Deletes whichever is not applicable.
Signature and seal of the Lab.

14. LIQUIDATED DAMEGE:-
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In case the firm does not complete the supply within delivery period the purchaser
reserve the right to either extend further or cancel the contract.
15. The Competent Authority shall be final authority Regarding Acceptance/Rejection of the
tender and increase/decrease of the quantity of the Cloth Cotton Drill Khaki and any
other matter performing to refund the security/Earnest Money.
16. Before submission of tender, tenderers will check attached to this Tender Documents as
Appendix – A to F for compliance on various stipulations of the tender.
Sd- 04/08/2012
(RAJ KUMAR) DIGP,
GC CRPF, MOKAMAGHATFOR AND ON BELHALF OF
THE PRESIDENT OF INDIA

To,
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APPENDIX-“B”
TECHNICAL BID FORM SUBMITTING TENDER
The DIGP,
Group Centre, CRPF, Mokamaghat, Patna (Bihar) 803303.
Reference:- Your tender notice No. L.VII-3/20121-13-GC(S) (Cloth Drill) dated
___/07/2012.
Sir,
I hereby offer to supply the Cloth Cotton Drill Khaki given in schedule and agree
to hold offer open till ……./…./2012. I shall be bound by a communication of acceptance within
the prescribed time.
2. I have understood the terms and conditions as laid down in Para 1 to 17 and
certify that I will be fully abide by terms and conditions. If I/We fail to comply with any of the
terms and conditions EMD/Security Money already deposited may be forfeited.
3. Rs. …………………/- (Rupees ………………………………………………) only as EMD
enclosed herewith in form of DD/BC No. ……………………………. Dated ………………..issued by
Bank.
4. Certified that I have no pre-conditions attached with tender.
Signature,
Your’s faithfully
Name of tenderer,
Address with seal.

To,
APPENDIX-“C”
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PRICE BID FORM FOR SUBMITTING TENDER
The DIGP,
Group Centre, CRPF,
Mokamaghat, Patna (Bihar) 803303.
Reference:- Your Tender notice No. L.VII-3/2012-13-GC(S)MKG (Cloth Drill) dated
/07/2012.
Sl. No. Name of Items Qty. Rates
01. Cloth Cotton Drill Khaki
Specification :- Shade : Khaki, Width (cms) : 71 cms.
(Mercerized & Pre-Shrunk quality) conforming to variety
No. 4, of specification No. IS: 177-1989 (4 th revision
with amdt. No. 1 & 2 (RA-2008) as per details given in
technical requirements in width excluding selvedge.
01 Mtr.
VAT/CST ___________________
Your’s faithfully
(Signature of Tenderer)
Address with seal.

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APPENDIX-“D”(Tenderers
should check following requirements for compliance before submission of the
tender documents)
Sl. No. Requirements to be checked by the tenderers before
submission of the tender.
01. Tenderers should mention quantity for which they have quoted.
This should be mentioned in the covering/forwarding letter head of
the technical bid.
02. Tenderers should ensure deposit of required earnest money
Deposit if the tenderers are not registered with DGS&D /NSIC for
the store(s) quoted for the governing specification as per Tender
Enquiry.
03. Tenderers should ensure that their registration with DGS&D and
NSIC and not depositing Earnest Money. They should enclose the
latest DGS&D/NSIC registration certificate.
04. Tenderers should confirm that their equipment/products conform
to the governing specifications of the quoted stores as per Tender
Enquiry.
05. Tenderers should mention whether it is an SSI Unit or not.
06. Tenderers should mention their monthly manufacturing supplying
capacity.
07. Tenderers should mention in Tender enquiry that they accept our
delivery terms i.e. They agree to supply stores at consignees
location at freight, risk and cost of the tenderers.
08. Tenderers should mention that their offer is valid up to 180 days
from the date of opening of the tender.
09. Tenderers should mention their delivery period clearly.
10. Tenderers should mention that they agree to the Tolerance Clause
of the Tender Enquiry.
11. Tenderers should give their past performance in the specified
format given in the Tender documents.
12. Tenderers should mention that they agree to the arbitration clause
of the Tender Enquiry.
13. Tenderer must ensure that the Lab test report along with clear
verdict certificate required as per Clause- 19.1 of Schedule to
Tender Enquiry documents is enclosed.
14. Tenderers must ensure that the counter Sample (remnant portion
of the test sample) duly scaled, Stamped and signed by the Lab
should be attached with the Tender Sample/Lab test report.
15. Tenderers should mentioned whether it is the manufacturer of the
store(s) quoted or it is the manufacturer’s authorized agent. In
case of agent, it should submit valid authority letter(s) of their
Principal(s) for the stores they have quoted.
16. Tenderers should mention that Business dealing with their firms
has not been banned by any Govt./Private agencies.
17. Tenderers should ensure to sign each page of the Tender
documents with name, designation, seal and address of the
signatory.
18. If the tenderers want to mention any specific condition, it should
be mentioned on the covering/forwarding letter only which will be
placed on the first page of the technical bid. Such condition
mentioned in any other document shall not be given any
consideration.
19. Tenderers should mention their address for communication with
Telephone and Fax Number.
Compliance (To be indicated
by the tenderer with “YES”
after compliance of the
requirements)
Signature of the Tenderer.

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Performance Statement for Last Year.
APPENDIX-“E”
Name of Firm :- ________________________________________________
1. Contract/Supply Order No. :-
2. Description of Stores :-
3. Quantity of Order :-
4. Value :-
5. Original D.P. :-
6. Qty. supplied within Original D.P. :-
7. Final Ext. D.P. :-
8. Last supply position :-
9. Reasons for Delay in Supplies :-
(If any)
Signature of the Tenderer.

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APPENDIX-
“F”PROFORMA FOR BANK GAURANTEE FOR SUBMITTING EARNEST MONEY
(ON BANKS LETTER HEAD WITH ADHESIVE STAMP)
To,
PRICE BID FORM FOR SUBMITTING TENDER
The DIGP,
Group Centre, CRPF,
Mokamaghat, Patna (Bihar) 803303.Dear Sir, In accordance with your
invitation to Tender No. L.VII-3/2012-13-GC(S)MKG(Cloth Drill) dated ___ /07/2012, M/S,
______________________________ here in after called the Tenderer with the following
Directors on their Board of Directors/Partners of the firm.
1.____________________________ 2.__________________________________
3.____________________________ 3.__________________________________
Wish to participate in the said tender enquiry for the supply of_______________________as a bank
guarantee against Earnest Money for a sum of Rs.__________ (in
word)____________________________ valid for 240 days from the date of tender opening viz to up to
_______________________ is required to be submitted by the Tenderer as condition forthe participation,
this bank hereby guarantees and undertakes during the above said period of 180 days to immediately
pay on demand by _______________ in the amount of without any reservation and recourse if.Tenderer
after submitting his tender, modifies the rates or any of the terms and conditions thereof, except with the
previous written consent of the purchaser.
1. The Tenderer withdraws the said tender within 180 days after opening of tenders OR,
2. The Tenderer having not withdrawn the tender, fails to furnish the contract security deposit
imposed for due performance of the contract within the period provided in the general
conditions of the contracts.
The guarantee shall be irrevocable and shall remain valid up to ______________ if further extension to this
guarantee is required, the same shall be extended to such period on receiving instructions from the tenderer on
whose behalf this guarantee is issued. This guarantee will remain in force up to and including 60 days after the
period of tender validity and any demand in respect thereof should reach the Bank not later than the above date.
Date _________________ Signature _______________
Place _________________ Printed Name ____________
Witness ______________ (Designation) ____________
Banker’s Common Seal.