for Civil Society for Civil Society - The Foundation for Civil Society

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for Civil Society for Civil Society - The Foundation for Civil Society

ISSN 1821-5335 1821- 5335 Issue No. 8 A Newsletter of of The The Foundation for for Civil Civil Society Society January - March 2008

The th Anniversary

Issue No. 5 April - June 2007

The Foundation

for Civil Civil Society

Society

becomes of age

| www.thefoundation-tz.org |


Cover creative

The Foundation News” is a newsletter

issued by The Foundation for Civil Society

to inform the public about its activities

and the civil society sector in Tanzania.

Publisher

The Foundation for Civil Society

Editor

Joseph Mzinga

Editorial Committee

Neema Yobu

Fridah Mwakasyuka

Deogratius Mlay

Peter Sitta

Jwani Tranquilino Jube

Editorial Consultants

Holidah Muthoni

Abdul Njaidi

th

Anniversary

The Foundation celebrates fith birthday 2003 - 2008

Proof Reading

Raphael Haule

Pamela Kweka

Design & Layout

Aanu O. Stephen

aanupixel@yahoo.com

Photographer

Leah wa Samike

samikeleah25@yahoo.com

Contacts

The Foundation for Civil Society

Haidery Plaza, Fifth Floor,

Upanga/Kisutu Street

P. O. Box 7192, Dar es Salaam, Tanzania

Tel: +255 22 2138530/1/2

Fax: +255 22 2138533

Email: information@thefoundation-tz.org

Disclaimer: Opinions expressed by indivudual contributors

do not necessarilly represent those of the Foundation

for Civil Society or her Development Partners. The

Publisher scrutinises the contributions for accuracy, and

accepts no liability for errors made in good faith.

| www.thefoundation.tz.org |

From the Director’s Desk

As we begin the year 2008 at The Foundation

for Civil Society, we are happy

to celebrate our fifth anniversary. This

is an appropriate moment to reflect about our

journey that officially started in January 2003.

It is also a good opportunity for us to analyse,

plan, make decisions and act in order to move

to the next level of growth.

We feel gratified that in the last five years

The Foundation has utilised every moment

to learn and position itself as a trendsetter in

maintaining good image and provision of high

quality services. The culture of learning which

is entrenched in the life of our organisation has

remained our biggest asset.

Apart from learning, good image and offering

best services, our other secret weapons for

success have been trust and high integrity. I

am sure and confident that we will carry on

those traits forward.

Since January 2003 to December 2007, we

have supported more than 900 CSO allover

Tanzania through grants provision and various

capacity development initiatives.

Over 1000 projects supported in grants over

the last five year which has translated to about

Tsh 20 billion worth of commitments we have

made, out of which over Tsh 14 billion has already

been paid out. Projects that we have supported

have empowered the marginalized and

vulnerable members of the society by making

them understand their rights, participate and

monitor various development processes and

hold the government and private sector to account

on matters regarding development.

Many lives of the poor and marginalized

Tanzanians; children, women, widows, poor

men, as well as the youth in both rural and

urban areas have been transformed through

our support to civil society organizations. As

one woman, Zubeda Juma ofTuriani Morogoro

puts “I was helped by an NGO -Morogoro

Paralegal - to reclaim my matrimonial properties

in which the court served me with summons

that were in English language which I

did not understand”. Morogoro Paralegal is

one of the grantees of the Foundation working

in Mvomero District in Morogoro. Their focus

is on the marriage act and rights provided

under that act with regard to matrimonial

property and ownership as well as Village

Land Act 1999.

With the efforts of the Foundation and many

other actors, today, civil society sector is

emerging as an important force in developmental

processes in our country.

The Foundation and, of course, the Civil

Society Sector in Tanzania would not have

been where we are today if it was without the

support of all development partners who put

The Foundation Newsletter

their hearts, minds, funds into the creation of

the Foundation and the development of the

sector in general. And it is for that reason,

I would like to convey my sincere gratitude

to all development partners that have supported

the Foundation throughout the five year

period. These include the UK Department

for International Development (DFID), the

Embassy of the Kingdom of Netherlands, the

Swiss Agency for Development and Cooperation

(SDC), the Irish Aid, the Royal Norwegian

Embassy, the Embassy of Denmark, the Canadian

International Development Agency

(CIDA) and the Embassy of Sweden. To all of

you I say, Asante Sana!

Looking ahead, we see a lot more potentials

and opportunities lying ahead for the Foundation

and the Civil Society Sector in general.

The Foundation is stronger now than ever

before. This means we will be able to serve

the civil society sector better so as to ensure

that the sector plays its role in sensitizing the

citizenry of their rights and obligations. We

expect the sector to act more on issues of

resource allocation at all levels so as to enhance

equitable, transparent and responsible

utilisation of resources while also providing

communal services and advocating for policy

and practices change.

As we move on to the next 12 month, 52

weeks and 365 days and beyond, we would

like to assure the civil society sector that our

resolve is firm, our vision for the future is clear

and we are moving in the right direction. We

promise to work harder and smarter to ensure

our own sustainability and the stability that

most CSOs want to be assured of in their long

journey to become vibrant, creative, dynamic

and effective organisations.

With the support of all civil society stakeholders

and development partners, we are sure of

translating this vision into reality.

John Ulanga

Executive Director

The Foundation for Civil Society


Editorial

Once upon a time, three friends Mr Lion,

Mr. Fox and Mr Hyena went hunting for

rabbits. By the end of the day, they had

a large pile of rabbits to split up. The lion

said to Mr. Hyena, “Divide the spoils using

a formula that you think is fair.”

Mr. Hyena divided the rabbits into three

equal piles. He said to his two friends,

“Here we are. One pile for each one of us.

How is that?”

Mr. Lion immediately sprang at the hyena

and killed him. Then he threw all the rabbits

into one big pile, and then turned to

Mr. Fox.

“Mr. Fox, why don’t you divide the spoils

between the two of us in a fair manner?”

Mr. Fox walked over a pile of rabbits, took

Contents

3

2 Letters to the Editor

3 The Foundation becomes of age

6 Reflecting the past looking into the future

8 Glance at FCS in 2007

12 1210

NGOs code of conduct finally ready

12 Tanzania CSO Excellence Award 2008 in the pipeline

14

20

13 Call for formation of CSO Parliament: is NACONGO failing?

14 Zanzibar Minister promises NGO Policy

15 Civil Society Exhibition at the House of Representatives to be held in April 2008

16 ‘CSOs have a role to play in local governance’ - Ulanga

17 Tanzanian CSOs discusses SADC poverty initiatives

18 Revisiting Public Dialogue in Pwani Region in 2006

20 Why too many projects but handful results?

22 CSOs still have limited creativity in project write-up

23 Want to buy a computer, some important tips...

24 Why capacity self assessment for grant seekers?

26 Lack of qualified human resources dogs civil society sector

27 Tanzania CSO Directory 2008/9

29 EAC CSOs’ Forum: an idea whose time is now

30 John Ulanga at FCS: His life and work,

CSOs should avoid “business as

usual” and embrace learning

the smallest one for himself, and left the

rest in a big pile.

“This one rabbit is for me, Mr Lion, and that

big pile is for you,” said the fox. At that

point the lion said, “Where did you learn

to divide so evenly, Mr. Fox?”

Do you know what Mr. Fox said? “The

hyena taught me.”

The analogue of narrative from the

management Bible, Southern African

Edition (Neil Flanagan & Jarvis Finger) is

learning. Smart people and organisations

learn not only from their own mistakes but

from those of others. By so doing they gain

valuable knowledge. What about the CSOs

spread all over Tanzania? Are our projects

changing lives of people? Are we learning

from each other along the way?”

mzinga@thefoundation-tz.org

| Contents/Editorial |

Joseph Mzinga - Editor

The Foundation Newsletter | www.thefoundation.tz.org |

| 1 |


| Letters to the Editor |

Birthday wishes to FCS; is five years of

wonderful service to CSOs

I would like to offer my congratulations to the

Executive Director and the employees of the

Foundation for civil society, for hitting five good

years, serving the Tanzanian civil society.

For sure, your esteemed institution has done

great things in as far as developing CSOs

is concerned in Tanzania Mainland and

Zanzibar. Members of the civil society have

greatly benefited from the capacity building

initiatives.

Application forms for grants are simple to

understand, and for successful applicants before

they get the grants, they are capacitated with

appropriate training.

Also the meetings where CSOs stakeholders

have dialogue with members of parliament, is

also another issue, we are happyThe Foundation

has introduced.

As the institution celebrates fifth anniversary,

it’s good for it to continue enabling CSOs

stakeholders with the ability to interpret

different national policies and be able to discuss

issues on community development for poverty

alleviation.

On behalf of members and leaders of COWPZ,

we sincerely offer our congratulations to all

those who have made The Foundation for Civil

Society to fulfil its responsibilities so effectively

for the last five years.

Happy birthday, The Foundation

Asha Aboud Secretary –COWPZ, Zanzibar

E-Mail: catalyst_91@hotmail.com

Congratulations you have demonstrated

that anything is possible under the sun

A mani the Foundation of Life congratulates

FCS for excellent publications, which we have

received. We are very delighted!!

Also AFL takes this opportunity to congratulate

you for enabling us to participate in the CSO

Annual Forum and Exhibitions in Dodoma and

Arusha in 2007.

We are very pleased with your excellent

performance, which is very nationalistic and

recognizes the needs of Tanzanians, and also

your support in poverty reduction initiatives

through civil society organizations (CSOs).

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| www.thefoundation.tz.org |

FCS has shown us how organizations can work

together and has encouraged us and opened our

minds to see new possibilities and to understand

that anything is possible under the sun.

Our sincere congratulations are for facilitating

CSOs meeting with Members of Parliament,

which allowed us to get the rare chance to sit

and exchange views and ideas with the MPs.

But also in Arusha we were able to meet with

other CSO representatives from other East Africa

Community member countries who participated

in the Forum; this gave us a chance to see what

others are doing in bringing about economical

development changes.

You deserve congratulations and support in your

excellent objectives.

Philemon Mwanansasu

Secretary, Amani Foundation of Life

Telephone +255755 812103

Address ‘weaknesses’ for brighter future

Let me take this opportunity to give The

Foundation a pat on the back for reaching

five years of empowering the civil society

organisations and helping in the growth of the

non-governmental sector in the country.

Legal and Human Rights Centre (LHRC) has

participated in various events organised or

coordinated by The Foundation. To a great

extent, the organisation (FCS) has done

commendably well. However, I think there are

some disappointments that I would like to share,

as learning to both FCS and other stakeholders,

for better civil society sector future.

LHRC has at 4 different occasions applied for

grants without any success. It is a bit difficult

to belief we did not fill the application forms

accordingly during the four times.

We took part in CSOs Forum and Exhibition in

Dodoma, Zanzibar and Dar es Salaam. At one

time, in an exhibition held at parliamentary

grounds in Dodoma (in 2006), LHRC

Asha

was

recognised to be among the best stall. We were

promised an award. Two years down the line, no

prize has been forthcoming.

The Foundation has been doing a good job

– publishing various important publications.

The biggest challenge is ensuring the published

materials reach the targeted members of

community on time.

I would like to encourage, The Foundation,

to continue working with greater expertise in

the future. I believe, the organisation will live

for many years, more than the five years that

are over.

Rodrick Maro, Legal and Human Rights

Centre - LHRC, Dare s salaam

Dear Maro,

We appreciate very much for your comments.

They are invaluable. On the promise made on

the best stall back in 2006, we will liaise with

our partner, SUNY, whom we jointly organised

the exhibition in 2006, to see what went wrong.

Editor

The Foundation Newsletter

The Found Foun Found Foun

becomes

High Integrity, quality service ser

Abdul Njaidi

After putting up

strong initial brass

tacks within The

Foundation for Civil

Society (FCS) in

the last five years,

the institution will

now focus on en-

anjaidi@yahoo.com suring CSOs are

able to realize their

goals and the larger members of the community

become aware of the significance

of the civil society sector in development

processes. Writes Abdul Njaidi

The disclosure was made by FCS Executive

Director, Mr. John Ulanga at his Dar es Salaam

office recently in an interview to commemorate

his institution’s fifth anniversary. The

Foundation for Civil Society commenced its

operations in January 1st, 2003.

“After five years of building strong foundations,


undation

es of age

ity service provision main benchmarks

we will now focus our attention more on

strengthening Civil Society Sector to enable

organisations reach their goals. We will also

put a lot of efforts to ensure the recognition

of the sector by the public, we want more

citizenry to know the significance of the civil

society sector,” he said.

In the last five years,The Foundation has been

concentrating on building its capacity, he said

alluding that the institution had grown up and

is ready to face challenges facing the civil

society sector.

“We have now grown up...we are ready to

move to a higher ladder the cooperation with

other stakeholders... concerned Ministry (Ministry

of Community Development, Gender

and Children), Tanzania NGO Council (NA-

CONGO), NGO-RC of Zanzibar and CSOs

networks this will ensure the continuation of

dialogues on how to enhance civil society

sector and other different discourses in developed,”

said Mr. Ulanga.

Speaking about the accountability and good

governance in CS sector, he said NGO Council

was in the final stages of providing a code

of ethics for NGOs, which would be legally

The Foundation has

been in the frontline

to ensure a code of

conduct is introduced

for CSOs. It would go

a long way to enhance

the status of the civil

society sector. That is

why, The Foundation

has been providing

financial support to

NGO Council, to help

it in the processes of

coming up with the

document,” Mr. Ulanga

| Cover Story|

Marching towards the opening opening of the firth CSO Annual

Forum in Arusha in 2007, from left: AICC Boss Elishilia

Kaaya, The Minister for East East African Cooperation, Hon.

Dr. Deodorus Kamala, FCS President Alais Morindat,

FCS Board Chair Dr. Stigmata Tenga, FCS Board,

Member Gertrude Mugizi and FCS Executive Director,

John Ulanga

bidding and thus will have to be respected

by all organisations working as NGOs in the

country.

To make the adoption of a code of conduct

possible, FCS has been working with various

stakeholders including NACONGO.

The Foundation has been in the frontline to

ensure a code of conduct is introduced for

CSOs. It would go a long way to enhance the

status of the civil society sector. That is why,

The Foundation has been providing financial

support to NGO Council, to help it in the

processes of coming up with the document,”

Mr. Ulanga said.

The first meeting to discuss the code of ethics

and the Tanzania CSO Excellence Award

scheme was called on 28th September 2007

in which some umbrella organisations and

governmental institutions were represented.

These organisations and institutions were;

NGOs Coordination Department in the Ministry

of Community Development, Gender

The Foundation Newsletter | www.thefoundation.tz.org |

| 3 |

th Anniversary


and Children - MCDGC, National Council of

NGOs (NACONGO), TANGO, TACOSODE,

ANGOZA, Policy Forum, Pact Tanzania, and

NGO RC.

How has The Foundation made it this far? Mr.

Ulanga attributed the successes registered not

only to the handwork by the staff at the institution,

their sense of direction and ownership,

but also the commitment of various stakeholders

ranging from development partners to

NGO Council.

He said the future of FCS was bright as key

Development Partners (DP) have assured the

institution of continued support in the next

five years. This will enable FCS to continue

the good work of developing CSOs in the

country, he said.

“I really thank our development partners for

trusting us and continuing to give us funds. At

the beginning we had only three development

partners but now they are nine... all of them

have indicated they will continue offering us

support for the next five years,” Mr. Ulanga

said.

DP of the Foundation are;The UK Department

for International Development – DFID, Swiss

Development Corporation - SDC, Embassy

of Denmark, Irish Aid, Embassy of Norway,

Embassy of Sweden, Embassy of the Netherlands;

Danish International Development

Agency - DANIDA, Canadian International

Development Agency – CIDA.

To beef up the institution financial base, he

said plans are underway to ensure The Foundation’s

has various source of funding.

In capacity building initiatives, Mr. Ulanga said

FCS is now linking up local CSOs with external

donors who can provide direct sponsorship.

“This is so good for us... Our main goal is to

| 4 |

th Anniversary

| Cover Story | “We have now grown up...we

| www.thefoundation.tz.org |

FCS staff; Lola Lema (left)

and Sunday Mtega (right)

reach a point where certain CSOs come to us

and say we don’t need your financial support

anymore... where you directed us and through

other means we are getting enough money for

our activities,” he said.

Mr. Ulanga promised that grants provided by

the FCS would reach all Tanzanians. “This

will be possible as we will concentrate on

strengthening regional networks. We want to

ensure that every Tanzanian understand FCS

and also how to get a grant from us”.

To reach more stakeholders, FCS has been

providing grants to various CSOs outside Dar

es Salaam. “Our aim is to get new grantees

more from upcountry” he said.

When asked why the media houses are not

provided with grants from the FCS, while some

people believe the mass media is very important

for development, Mr. Ulanga said: “The

mass media acts as civil society especially

when it helps to put things in the society in order.”

He explained how FCS values the fourth

estate saying in the last two years his institution

has been working closely with the press.

“We are ready to help the media organisations,

surely, I have to sit down with my

colleagues and see what to do... we have not

been receiving applications for grants from

journalists’ organizations...it seems such organizations

as well as trade unions are very

few coming with proposals for funding,” Mr.

Ulanga said.

How does FCS ensure the grants it offers

are well utilized? Mr. Ulanga said, said at

the moment they only provided money to

CSOs after thorough organisational capacity

assessment and due diligence exercise, which

helps to determine if the organization has the

necessary requirement to be able to utilize the

grant accordingly.

The Foundation Newsletter

are ready to move to a higher

ladder the cooperation with

other stakeholders... concerned

Ministry (Ministry of Community

Development, Gender and

Children), Tanzania NGO Council

(NACONGO), NGO-RC of Zanzibar

and CSOs networks this will ensure

the continuation of dialogues on

how to enhance civil society sector

and other different discourses in

developed,” Mr. Ulanga.

After the provision of the grant, the concerned

CSO is assessed later on to ensure the funding

is used as planned, he said adding: “Previously

we were depending solely on the information

from the CSOs that we were providing with

grants. Nowadays, we visit the organization

on the ground and see the actual situation.”

To ensure the grants are used accordingly,

also the government in the concerned area

is informed so as to follow up and make the

process easier for all stakeholders. Mr. Ulanga

assured that FCS has joined efforts to ensure

regional networks are closely making follow

up of the works done by the CSOs.

“We also expect to motivate journalists to

enable them make follow up on development


projects on the ground... they can report development

and challenges ... I hope this will

greatly help,” Mr. Ulanga underscored.

While insisting on the issue of the CSOs self

capacity assessment, Mr. Ulanga said, agreed

that was a difficult field but insisted it was necessary

for CSOs to introduce systems of self

evaluation. “As I said earlier, we are assessing

CSOs before giving them grants but this is not

enough,” he said.

About training and other capacity building

initiatives, Mr. Ulanga said, currently, the FCS’s

executives will be providing direct training to

new grantees.

“Our staff are now very capable...they have

the capacity to offer necessary training. So

don’t be surprised when one day you meet me

somewhere providing training at a workshop...

we have decide this year we shall work with

external trainers at workshops. I reiterate that

I believe FCS’s executives are able,” said Mr.

Ulanga.

Mr. Ulanga said, FCS has greatly succeed in its

efforts of bringing together CSOs stakeholders

andTanzania’s law makers (MPs) and members

of the Zanzibar House of Representative. “This

has increased the understanding between the

lawmakers and CSOs,” he said.

“I am grateful that in last year’s exhibition

the speaker of the National Assembly, Hon.

Samuel Sitta promised he would organize

a meeting for parliamentarians and CSOs’

stakeholders at the Bunge cost, surely, we are

longing for that day,” Mr. Ulanga said.

However, he said that, in the case of Zanzibar

great steps have been reached as the citizenry

there are now taking their views to their law

makers and not waiting till the exhibition of the

CSOs at Zanzibar House of Representatives at

the end of March 2008.

What of the capacity difference between

the rural CSOs regional networks? “It is true

there is great capacity difference among the

regional networks. However, there is a study

report we are waiting for, that will show us

what to be done and where. We are also in

the process of publishing a Directory of CSOs

that will have all the necessary information

about CSOs in the country. The book will be

of great assistance to anyone who needs basic

information about CSOs,” he said.

FCS was registered in September 2002 but

started to work on January 2003 under the

stewardship of the late Arnold Buluba (Executive

Director). Ms Henny de Vries was the

Chairperson of the Board of Directors.

Currently, the FCS provides four types of

grants: Rolling Small Grants, Medium Grants,

Strategic Grants and Registration Development

Grants. The sponsored thematic areas

includes: Policy, Good Governance, Safety

Networks and Advocacy Strengthening.

The supported organization includes NGOs,

CBOs, professional associations, trade Unions,

primary cooperative unions, community

based groups, media organizations and faith

based organizations.

After the changes of the system of governance,

currently The Foundation is under the leadership

of President Mr. Alais Ole Morindat

who is in charge of a panel of six embers, the

highest organ in the FCS echelons.

Other members of the panel are: Ms. Mary

Rusimbi, Prof. Samwel Wangwe, Mr. Amritlal

Shah, Mr. Salum Shamte and Mr. Rakeshi

Rajan.

The second organ in the administration

level, is the FCS Board of Directors led by

Dr. Stigmata Tenga, other members includes

Mr. Heri Bomani, Ms. Gertrude Mugizi, Ms.

Thea Mushi, Mr. Herbert Kashililah and Mr.

Prudence Kaijage.

On the side of internal administration within

“I am grateful that in

last year’s exhibition

the speaker of the

National Assembly,

Hon. Samuel Sitta

promised he would

organize a meeting

for parliamentarians

and CSOs’

stakeholders at the

Bunge cost, surely,

we are longing for

that day,” Mr. Ulanga.

the FCS, Mr. Ulanga is the Executive Director.

Four people assist him. They are Mr. Onali Salem

(Administration and Finance Department),

Ms. Noreen Natthero Toroka (Grants Department),

Mr. Joseph Mzinga (Policy and Development

Department) and Ms. Marilyn Elinewinga

who heads the Monitoring and Evaluation Unit,

also acting as Grants Manager

The Foundation Newsletter | www.thefoundation.tz.org |

| 5 |


| Cover Story|

Reflecting the the past

looking into the future

Deogratius Mlay

The staff at The

Foundation had a

wonderful threeday

retreat last

November at MS

TCDC, USA River

in Arusha. The retreat

was no time

deogratius@thefoundation-tz.org

for refreshment

from the daily hassles of office life but

a crucial instance, where the staff took

time to internalize action plan for year

2008 and review strength and weakness

of The Foundation, report Deo Mlay

The staff also took time to reflect on the progress

made in year 2007 as well as reviewing

the grant making procedure and capacity

building programmes.

| 6 |

th Anniversary

| www.thefoundation.tz.org |

The retreat was a good time forThe Foundation

family to revisit the scheme of service and

in particular staff welfare issues. Improving

communication among staff and embedding

participatory approaches in daily undertaking,

were also discussed.

The workshop was facilitated by participatory

techniques such as meta plan, group and plenary

discussions which were used to capture

participant’s contributions.

The discussions on the first day focused on

assessing the achievement made and areas

which needed further improvement.

The achievements noted by the staff were:

Promotion of CSO image, including CSOs’

quality of work and best practices, improved

linkage between Grants making and capacity

building; Reaching out to CSOs in remote

areas; well facilitated CSOs exhibitions; impro-

The Foundation Newsletter

ved/increased MP and CSOs interaction.

Other achievements mentioned were: uniting

CSOs; amount of grants disbursed increased;

revival of the board of the Foundation; team

building; capacity building to CSOs; moving

the development from the governance structure;

and improved donor confidence.

In the same breathe the members of staff

identified areas that needed to be improved.

Some members of staff suggested that to

improve grant making services application

forms should be done away with it and that

applicants asked to submit concept notes.The

consensus reached was to slice the size of the

current 18 pages form to at least 4 pages.

Use of grants rounds (currently 7 rounds a

year) elicited a heated discussion, where the

majority felt the concept should be eliminated.

It was proposed there should be open calls

Some of the Foundation staff at the

retreat meeting in Arusha


twice a year, special calls, unsolicited calls and

discretion call for grants applications.

To improve Monitoring and Evaluation System,

it was suggested zonal offices should be

established and coverage increased through

establishing associate programmes.

It was also suggested that CSOs proved to be

the best performers for rolling small grants

should qualify for next grant without necessarily

passing through the screening process.

On improving capacity building, it was suggested

The Foundation’s staff should be used

in training. This calls for training of all staff

on basic training, example using of breakfast

learning session.

The practicability of the suggestion was looked

into and it was agreed some ides were workable

while others were not.

On positive note, it was agreed application

forms should be reviewed to make them

more user friendly; they would not be struck

out all together.

Regarding staff capacity and incentives a team

was set up to device training for staff without

impairing work schedule. Another team was

set up to look into the area of staff policy and

package which seems not to cope with actual

rising living costs and workload.

The proposals made by the team would be

submitted to the management for approval

and there after advance them to other decision

making body ofThe Foundation. Of course so

many issues were discussed and according to

FCS Executive Director, Mr. John Ulanga the

retreat was very useful.

“We need to do it (retreat) on quarterly or mid

yearly basis. It has provided a venue for staff

to think and reflect as team, sharing of information,

identify areas for growth, brainstorm

new ideas and new products,” he said.

And the retreat was not all Jack and no play. It

was a wonderful time to freely interact, celebrate

and affirm the unity of The Foundation

family, which used the occasion to celebrate

the birthday for two staff members. It was

indeed a wonderful working adventure

Some of the Foundation staff, from left: Eva Minja,

Marilyn Elinewinga, Onali Salem and Georgina Lund

The Foundation Newsletter | www.thefoundation.tz.org |

| 7 |


| From Inside|

A Glance at

FCS in 2007

| 8 |

| www.thefoundation.tz.org |

No pain no gain: the yea

Foundation staff in a joint photo after the CSO

annual forum in Arusha November 2007

The diary of events in 2007 was a full-house

for the civil society sector, with gains,

pains and challenges. The Foundation

for Civil Society and its grantees were

involved in a beehive of activities and

faced numerous daunting challenges.

Actually, for The Foundation, the year

was what can only be described as make

breakthrough, writes our correspondent

The Foundation Newsletter

The year was significant for the civil society sector as whole in many

ways. We saw the CSO actors coming and working together more

than ever before.

We also saw the rejuvenation of the National NGO Council, in which

the need for self regulation of the sector came into the spotlight and

close collaboration between the Ministry of Community Development,

Gender and Children (MCDGC) NGO Coordination Unit and

CSOs was given an upper hand.

There was a breakthrough in collaboration between the civil society

sector and Members of Parliament, where there was a call led by The

national Assembly Speaker Hon. Samuel Sitta, and some Hon. MPs

like Hon. Estherina Kilasi, Mbarali MP during the historical meeting

between MPs and CSOs, that in future the government should foot the

bill for gatherings of CSOs and Bunge committees.

Major Highlights in 2007

January 2007

The civil society sector seeks to meet the

President of the United Republic of Tanzania

to share about the sector and its role in development.

March 2007

The Foundation Board of Directors resigns

• A draft code of conduct for The Foundation

and grantee organisations is produced and

circulated to stakeholders for more input.

February 2007

• Preparations for a study

on the state of civil

society networks in

Tanzania in high gear

as a reference group

meets in Dar es Salaam

for the first time

to review bids from research

institutions. The

reference team is made

of representatives from

Government, International

NGOs and CSO

umbrella organisations


ar that was

stuivil

in

ear

oup

Same

re-

The

ade

om

na-

SO

ons

April 2007

The first publication with success stories from

grantees is published.The booklet is titled “The

Image of Success 2006/7”.

The first exhibition of CSOs in Zanzibar takes

place at the House of Representatives Grounds

• Danish MPs visitTanzania, met some representatives

from CSOs.

The Best Grantees Award (BGA) for the year

2007 is announced. This solely is for grantees

of the Foundation.

The Foundation’s anti-corruption policy is made

public.

June 2007

• Preparations on the Bunge Exhibition underway

and informal consultations with Bunge officials

take place.

• Historical meeting between CSOs representatives

and parliamentary committee leaders take

place in Dodoma.

• CSO Bunge exhibition held in Dodoma in which

the Speaker of the National Assembly, Hon.

Samuel Sitta promises to convene a meeting

between CSOs and parliamentarians.

The Foundation introduces organisational

capacity self assessment tool (OCSAT) to assist

potential grantees evaluate their capacity and

potential and set benchmark for improvement.

The Foundation for the first time makes mandatory

a due diligence exercise for new grantees

who won 35 million grants and above. This is

a reality check exercise before grants is released.

May 2007

• Retreat meeting of the Council and Management of

The Foundation held in Dar es Salaam to review the

institution’s governance structure and chart a way

forward. A new structure of the Foundation put in

place. It was agreed the Council of members be

replaced by a 6 member body and a new board of

directors with a maximum of 7 members.

July 2007

The FCS Management decides to film and document

all 100 grantees who filed their form to compete for

the Best Grantees Award (BGA) 2007.

• Management agrees that external judges will preside

on the BGA 2007 process.

The idea of organising a Tanzania CSO Excellence

Award (TACEA) 2007 is conceived.

August 2007

• A study on the state of human resources in CSOs

starts. The study undertaken to examine the level

and capacity of staff within CSOs and come up with

recommendations on how to improve the situation

and encourage graduates to join the sector.

• Historical meeting between some CSOs representatives,

Bunge Committee for Community Development

and the Ministry of Community Development

take place in Dodoma in which the Minister suggest

the event to take place annually.

• Prime Minister’s Office, Regional Authority and

Local Government meet some CSOs representatives.

The Foundation Complaint Handling Policy is put

in place and shared.

September 2007

• Grants Department staff steps aside

to allow restructuring of grant making

processes and mechanisms.

• A new board is appointed to be led by

Dr. Stigmata Tenga.

• Meeting between staff of The Foundation

take place, The President of The

Foundation; Mr.Alais Morindat assures

staff of the organisation’s future.

The Third sector book about the civil

society sector is launched in Dar es

Salaam.

• Some CSO stakeholders (PACT Tanzania,

NGORC, Policy Forum, TANGO,

TACOSODE, ANGOZA), The Foundation

and MCDGC meet in Dar over

the NGO code of ethics,Tanzania CSO

Excellence Award and Standards of

Excellence discussions.

The Foundation holds its regular meeting

with Development Partners.

The Foundation commits itself to support

the National Council of NGOs

(NACONGO) to push for the code of

ethics among NGOs.

October 2007

• New Board of Directors of the Foundation,

first meeting held in Dar es

Salaam.

The Foundation meets a representative

from the Southern Africa grant making

body (SAT) in Dar es Salaam.

• National Council of NGO meets in

Morogoro to discuss Code of Ethics

for NGOs in Tanzania.

• A delegation from DANIDA Uganda

visits the Foundation to learn how to

run a grant making organisation.

November 2007

• Deputy Minister, Ministry of Community

Development Hon. Salome

Mbatia killed in the car accident. (The

Ministry handles NGO affairs).

• Assessment of 100 grantees applicants

for the Best Grantees Award (BGA)

2007 is done by external judges

drawn from CSO sector, government

and media.

• Annual Forum 2007 and exhibition

held in AICC Arusha with the theme

The role of citizens in enhancing East

Africa Integration.”

• Best Grantees 2007 awarded: CHA-

VITA Headquarters, RUWODEF

– Ruvuma, RADA –Iringa, COTWU

– Zanzibar and MECCA- Zanzibar.

The Tanzania CSO Excellence Award

(TACEA) 2008 is officially launched.

The Foundation secretariat holds a

retreat in Arusha.

December 2007

• Preparations for a national consultative

dialogue on SADC’s poverty

reduction strategy are underway.

The Foundation Newsletter | www.thefoundation.tz.org |

| 9 |


| Standards & Ethics |

| 10 |

| www.thefoundation.tz.org |

The Foundation Newsletter

NGOs code

of conduct

finally ready

Mr. Djax Biria, Chairperson of

The National Council of NGOs


y

Zaa Twalangeti

The National

Council of Nongovernmental

Organizations

(NACONGO) in

Tanzania after a

wide raging con-

zaajohn@yahoo.com sultationsrecently concluded the

final draft of National NGO Code of

conduct, which now is awaiting to be

gazetted to become legally binding.

Djax Biria, the Chairman of the NGO

Council in this article says the days of

unregulated NGO sector are numbered,

writes Zaa Twalangeti, of Tanzania

Association of NGOs - TANGO.

“As soon as the Code of Conduct is gazetted

the days of running the NGO Sector without

any self-regulation mechanism will be over,”

so said the Chairman of the NGO Council

shortly after a two-day workshop in which

council members harmonized the three

versions of the code which were prepared

by Ubunifu Associates, Legal Human Rights

Centre (LHRC) and the Policy Forum, which

had been commissioned by the NGO Act

core Group.

“Further the Code of Conduct will provide

guidance to NGOs toward meeting the

challenges of sustaining democratic and participatory

institutions and strengthening an

enabling environment in which people can

determine collectively or individually their

destiny,” he said.

One of the objectives of Tanzania NGO

Code of Ethic is to promote an open, transparent

and enabling environment for all NGOs

working in Tanzania.

It also seeks to promote transparency and accountability

within the operations of NGOs

and the partnerships that Tanzanian NGOs

shall enter with other development stakeholders,

says Biria.

The reason for adding this clause to the code

of ethics is that as a council we very much

value mutual partnerships,” hints Biria.

Further the code seeks to promote the values

of diversity of opinions, freedom of expression

and open debate for NGOs operating

within Tanzania. Regarding governance Biria

Further the Code of

Conduct will provide

guidance to NGOs toward

meeting the challenges of

sustaining democratic and

participatory institutions

and strengthening an

enabling environment in

which people can determine

collectively or individually

their destiny

said: “The code urges the NGOs to be answerable

to the constituencies and work in

accordance with the National laws.”

The code of ethics is so structured that it will

curb direct or indirect conflict of interest by

members of the governance structure as well

as members, employees and volunteers of

the organisation.

“This is because in recent times conflicts

have been very rife in Tanzanian NGOs,” Biria

said adding that using the Code of Ethics

the council will have zero tolerance stand

on corruption and other misconduct in the

NGO sector.

The code also reinforces the demand by the

NGO Act that NGOs should be transparent

about their financial and operational matters:

The code of conduct document states:

“NGO will develop and adhere to clear, well

defined and written financial regulations that

reflect high ethical standards and are consistent

with sound financial management principles

and practice.”

According to Biria, the NGO Council will not

mince words regarding the issues of financial

accountability and transparency by NGOs.

He said for the purpose of sustainability, an

NGO may undertake works to make profit.

“However; the interest and profits accrued

shall not be shared but will be ploughed back

in the work of achieving the organizational

purpose,” noted Biria.

He said this might not be in the interest of

the donor community but the council sees

this as one way in which the now fully donor

dependentTanzanian NGO sector can gain a

level of financial sustainability.

The code of ethic will strive to make sure

that each NGO operating in the country sticks

to both its constitutional role and the role

apportioned to it by the NGO Act,” he said.

As part of the enforcement mechanism the

code prescribes the administration and information

modalities which will be used to

implement it. “We shall form a committee at

regional and district levels respectively, and

use existing NGO Networks to monitor the

observance of the Code,” said Biria.

On the same development, the chairperson

of NACONGO Mr Djax Biria told the Foundation

News that the once called National

Council of NGOs (NACONGO) will change

its name to Tanzania Council of NGOs (NA-

CONGO). The move was to give the council

a national touch by adding Tanzania at the

name.

Speaking about the code of ethics, Mr. Biria

says, the document will be ready in operation

by April 2008. He added that the document

is divided into nine sections namely core values,

management, accountability, financial

transparency, human resources, communication,

implementation of the code of conduct,

follow up on ethics and relations.

NACONGO among other things is given

teeth by ACT 24 of 2002 to prepare and put

in place ethics for CSOs while ensuring the

same is acceptable to stakeholders. After

the Code of Conduct has been approved by

stakeholders, it should be gazette so as to become

legal, says the law.

The process of preparing the code of conduct

started way back in 2005, when the NA-

CONGO Board sought support from Legal

and Human Rights Centre (LHRC) to prepare

the first document. The first draft was distributed

to stakeholders and mostly they called

for another draft, which would be easily understandable.

If the final draft prepared will not have any

opposition from stakeholders it will be a big

step for civil society sector in the country. Of

late there have been accusations and counteraccusations

from members of the community

about the performance and conduct of some

NGOs especially as regards financial resources

and management.

Still, one big challenge remains for NACON-

GO: Lack of enough financial resources to

ran its stated affairs

The Foundation Newsletter | www.thefoundation.tz.org |

| 11 |


| Success Story|

The Tanzania CSO Excellence

Award 2008 in the the pipeline

A Panel of nine (9) independent judges for

the Tanzania CSO Excellence Award 2008

will commence physical visit to CSOs which

entered the competition for the award. The

panel of independent judges which is made

of members from Tanzania Mainland and

Tanzania Zanzibar is led by a renowned CSO

activist Marie binti Shaba.

Back in November 2007, the Foundation for

Civil Society after consultations with some key

stakeholders officially launched the historical

Tanzania CSO Excellence Award 2008. The

launch was officiated at AICC, Arusha by

Communication and

Transport Worker Union

(COTWU) Zanzibar Mr

Makame Silima displays

an award after his

organization was named

among best grantees

of the Foundation in

November 2007

| 12 |

| www.thefoundation.tz.org |

Marie Binti Shaba

The Foundation Newsletter

the Foundation Board Chair Dr. Stigmata

Tenga during the CSO Annual Forum and

Exhibition.

About 124 CSOs from all over Tanzania have

entered a competition for the Award. The

CSO filed their competition forms after the

official launch of the award towards the end

of the year 2007. The competition has five

major areas: impact that the competitor had

brought about to the target group, the level

of involvement of target group, networking

initiatives, good governance of the CSO and

transparency in their dealings.

The conception of the CSO award was first

shared at a stakeholders’ meeting that was held

in Dar es salaam towards the end of September

last year. Participants came from the Directorate

of NGOs in the Ministry of Community

Development, Gender and Children, Policy

Forum, TANGO, TACOSODE, NGO RC,

PACT Tanzania and The Foundation for Civil

Society. Some other agenda at the meeting

were the push towards the finalization of NGO

Code of Ethics, the need for the Standards of

Excellence and organizational capacity assessment

tool for CSOs and the CSO week.

The Excellence Award is an initiative by the

Foundation that aims to advance the Tanzania

civil society sector through celebrating,

recognizing and honouring achievements

and contributions made by individual organizations

in influencing development and

policy inTanzania and advance the need of the

most vulnerable members of the society. The

award also is meant to promote CSOs’ positive

image, credibility and strengthening its role in

serving humanity and promoting associational

activities for common good.

Since 2004, The Foundation for Civil Society

has been awarding the best performing grantees

through the annual scheme dubbed “Best

GranteesAward (BGA). BGA is exclusively for

grantees of The Foundation

For more information about the Tanzania CSO Excellence

Award, contact Jwani Jumbe,

E-mail tamasha@thefoundation-tz.org or Mobile

+255713737271


Mathew G. Chungu

I am a Tanzanian

activist and I do

follow up developmental

issues. I

have read various

comments in The

Foundation Newsletter

(issue No.

mathewchungu@yahoo.com 6 of July-October

2007) about the

formation of CSO Parliament in the country.

The idea came from Mr. Philemon

Mwansasu of Amani Foundation For Life

– Mbeya. The Executive Director of The

Foundation Mr. John Ulanga, joined the

fry and Irenei Kiria of YAV came out strongly

in support of the idea. Primarily, the

idea sounds good. But before embarking

to the idea, we have to think about the

existing structures, discusses Mathew G.

Chungu

We have CSO National Networks, which are

strong such as TANGO, FEMACT, TACOSO-

DE, POLICY FORUM,TENMET,TCDD etc as

well as the National Council of Non Governmental

Organization (NACONGO). For me,

I think it is wiser to use these platforms, which

are already in place. What we have to do is to

sit together and organize ourselves and review

the current framework, if need be to change

and give it a parliamentary image.

Otherwise, I feel there is no need of establishing

another organ rather we should be

committed in looking for better ways/ alternatives

to bring development.We should not enter

into present governmental systems which we

are all witness it has not helped theTanzanian

to a satisfactory point.

I support the idea of Mr Buberwa Kaiza of For-

DIA who has called for deep thinking before

the establishment of the CSO Parliament. The

main issue will not only be its representation

but also the way the organ will perform its

works.

What should be done is to strengthen

NACONGO through the support of CSOs

National Networks. The aim is to enable the

body to be able to take the wananchi’s matters

to relevant decision making bodies on time.

It should be empowered to be able to follow

Tanzania’s parliamentary meeting calendar

and present CSOs views/opinions to MPs so

that they can give priority to such issues.

Call for formation of

CSO Parliament: is

NACONGO failing?

To me such is the true purpose of the CSO

in contributing to the real development of

Tanzania. Without taking people’s idea to national

decision making bodies then there is no

need of having national CSOs networks.That’s

national networks must talk in one language

when it comes to advocacy and lobbying for

issues that are of the benefit of the nation.

It is better to have a creative method of our

own rather than copying from other nations

without looking at our specific environment

as far as the current governance system is concerned.

We should think of original methods

to best solve our problems.

After all, many of us are witness how the government

borrowing of ideas from outside organs

and setting up strategies as per those ideas

ended up disastrously. It never considered

home-grown solution to our own problems. I

would not want the civil society sector to pass

through the same rough path.We should have

the giraffe (Twiga) vision, where the animal

| Debate|

has 3600 outlook, so as to win success against

problems afflicting our people.

I would like my colleague to continue with

the debate but we should not forget at looking

at ourselves first- how are our homes, I mean

our CSOs? Are we good models for others

to follow? It is true many of us don’t want to

hear such question in our ears. But no matter

what, they are challenges to all of us in the

civil society movement, and everyone must

seek answers to.

Are the ideas around the formation of CSO Parliament

an indicator of NACONGO’s weakness

and failure? Let us keep on pondering

about the formulation and the framework of

National Council of Tanzania (NACONGO).

How will the institution work to meets the

CSOs expectations and embrace “CSO parliament”

as one of its organ.After all NACONGO

is suppose to be a coordinating body!

Mathew G. Chungu, is the Executive Secretary, Kibaha

Network of Civil Society Organizations (KNC)

The Foundation Newsletter | www.thefoundation.tz.org |

| | 13 | |


| Region Round-ups |

Zanzibar Minister promises NGO Policy

• says CSOs have a role to play

Asha Abood - Zanzibar

The Minister in

the President’s

Office responsible

for Constitution

and Good

Governance in

Zanzibar, Hon.

Ramadhan Ab-

ashaaboud@hotmail.com

dallah Shaaban

says civil society

sector has important role to play in development

discourse in Zanzibar. The call

was made recently at the opening of the

policy dialogue between CSOs, Members

of the House of Representatives and other

government officials. The dialogue was

held at EACROTANAL in Zanzibar in which

90 participants took part, writes Asha

Abood from Zanzibar

A cross section of participants at

the public dialogue in Unguja in

March 2008

| 14 |

| www.thefoundation.tz.org |

on. Ramadhan Abdallah Shaaban said that

because of the significant contribution from

CSOs on development initiatives, the Revolutionary

Government of Zanzibar will ensure

conducive environment exist to enable CSOs

continue their contribution on development.

The call from the Minister was to react following

the long time cry for the NGO Policy

in Zanzibar. Minister Shaaban reaffirmed that

all the process regarding the preparations of

the policy have been done and that the policy

will be ready before the end of the year.

The minister commended the initiative for policy

dialogue and said “the existence of good

relationships between CSOs, legislatures and

government officials is a right step in the right

direction as all three are working to support

development for the people”

The Foundation Newsletter

the existence of good relationships

between CSOs, legislatures

and government officials is a right

step in the right direction.

He called CSOs to enhance their understand

on policy and planning processes so as to create

awareness of the same to other citizens for

their (citizens) voices to be heard in planning

processes and policy making, implementation

and monitoring.

The dialogue supported by the Foundation for

Civil Society, was part of the preparations for

the CSO exhibition to be held at the House

of Representatives grounds in April 2008.The

exhibitions will be preceded by the meeting

between CSOs and Members of House of

Representatives


Civil Society Exhibition at the House of

Representatives to be held in April 2008

Neema Yobu - Unguja & Pemba

The Second Civil

Society Exhibition

nyobu@thefoundation-tz.org

at the House of Representatives

is planned

to take place in

Zanzibar April 2008.

The event will bring

together actors from

civil society sector

in Zanzibar as well

as member of the House of Representatives

and some CSOs from Tanzania Mainland,

This years exhibition will be the second Exhibition

of Civil Society at the House. The first

one took place in April 2007, writes Neema

Yobu from Unguja and Pemba

As part of the preparations for the event,

CSOs in Unguja Island under the auspices

of the umbrella organization, ANGOZA, and

Zanzibar Youth Forum (ZYF) as well as White

Star and NGO Resource Centre, on March

08th this year, organized a policy dialogue

dubbed “citizens platform” to discuss issues

around good governance and poverty eradication

in Zanzibar and the role of CSOs and

elected officials.

Another policy dialogue of similar nature was

held in Pemba. The Pemba citizens’ platform

was organized by the Pemba Civil Society

Organization (PACSO) together with other

CSOs. The two events were supported by

the Foundation for Civil Society which is the

leading local grants making organization to

civil society in Tanzania.

About 200 civil society representatives,

members of the House of Representatives,

Districts and Regional commissioners, trade

union leaders as well as media representatives

attended the two events.

Among the objectives of the platforms were

to enable CSOs in Zanzibar to closely interact

and communicate with elected representatives

(House of Representatives, Councilors

and MPs) and sharing of their oversight

roles in serving the people and to enhance

downward accountability. Another objective

was to enable CSOs in both Pemba and Unguja

to present issues /agenda from the grassroots

that could be addressed by Representatives

as well as local government officials

and councilors, prior to the House’s sessions

at the end of March 2008.

Issues that came out in both of the platforms

included the need for NGO Policy in Zanzibar

that would help to create conducive environment

for civil society to operate and self

coordinate. Another issues was that of local

government reform in which participants expressed

the need of putting in place a guiding

policy that will increase citizens awareness

and roles in local governance, enhance service

delivery to citizens, and address structural

shortfalls that hinders accountability of local

officials to citizens.

Another issue that came out was that of small

holder farmers in which calls to promote and

support agricultural policy in favour of small

| Region Round-ups |

holder farmers were made. Trade Union matters

also were high on the agenda as the call

was made to strengthen lobbying efforts that

would focus on workers’ rights, and ensuring

employees safety at work places and compensation

mechanisms in case of accident or

death.

The platform in Unguja was officiated at by

the Minister in the President’s Office responsible

for Constitution and Good Governance

in Zanzibar, Hon. Ramadhan Abdallah Shaaban

while in Unguja was officiated by Minister

for Special Assignments, Hon. Zainab

Omar Mohamed

For more information about the CSO Exhibition in Zanzibar

contact Asha Aboud of ANGOZA at +255777457413

or Omar Jecha, E-mail ojecha@thefoundation-tz.org

Mobile +255777471186

Ms. Chum Hamad Yussuf from

Pemba Island speaks at a public

policy dialogue in Pemba in

March 2008

The Foundation Newsletter | www.thefoundation.tz.org |

| 15 |


| Region Round-ups |

‘CSOs have a role

to play in local

governance’

governance’ - Ulanga

Our Reporter

What is effective democracy? According

to Mr. John Ulanga, the Executive Director

of the Foundation for Civil Society, it is the

democracy that happens at the levels where

most citizens are.

Presenting a paper titled “The Role of Civil

Society Organizations in Building Local Democracy,”

he asserted that, for a country to

be democratic, it takes much more than free

and fair election.

Mr. Ulanga, presenting the paper in Arusha

early this year at MS Tanzania Annual Meeting,

lamented that many people in Tanzania

equates democracy to the election process.

“....election is only one component of democracy,”

he argued adding that the challenge

in building and promoting democracy lies in

ensuring democratic governance of the va-

| 16 |

| www.thefoundation.tz.org |

FCS Executive Director

Mr. John Ulanga

rious Government, Public and Civil Society

Institutions.

He noted that in Tanzania the local government

authorities are vested by the constitution

“to transfer authority to the people.”

The Foundation Executive Director said local

government authorities have been given

power to participate and to involve the

people in the planning and implementation

of development programmes within their respective

areas and generally throughout the

country.

However, he said how the local authorities

transfer that power remain to be a big question.

“To what extent is the day to day running

and decision making in our institutions

democratic? To what extent are the elected

leaders’ works with their electorates to arrive

The Foundation Newsletter

to their daily decisions?” Mr. Ulanga queried.

The FCS chief said citizens’ participation was

a means for equitable distribution and effective

utilization of public resources.

“Effective citizen participation will result into

effective decision making, and effective decision

making processes will result into effective

and equitable distribution and utilization

of the public resources – land, natural, financial,

etc,” he said.

Mr. Ulanga said despite the admirable national

economic growth in the last few years,

there has been reported more poverty among

the common citizenry. He said this was a result

of lack of effective mechanism to engage

citizens in decision making processes, especially

at local levels.

CSOs, he said have the most important role

in local government reforms and in ensuring

that the concept of decentralization by devolution

takes real root, a role they have not

been playing effectively.

He said at local authority levels, civil society

organizations have the role to ensure citizens

participate in decision making and other development

processes as stipulated in the local

government structures.

The Executive Director said CSOs should use

civics education, Public ExpenditureTracking

Surveys (PETS), Corruption Perception Surveys

and media to enrich the decisions made

by citizens in the various fora.

However, he said that CSOs need to lead by

examples; Mr. Ulanga said adding they must

be democratic institutions which are accountable

to their members, their funders and the

community at large.

To ensure more participatory decision making

as entrenched by the constitution, he said the

CSOs have a great role to play, despite the

fact that civil society sector in the country is

still nascent and relatively weak.

He described a role that CSOs can play is to

ensure that citizens effectively participate in

various decision making processes for their

own and for the country’s benefit.

Mr. Ulanga called on institutions like MSTanzania

to assist CSO partners at local levels in

different areas including assisting them to develop

mechanisms to ensure accountability,

network effectively and unite their strengths


Zaa Twalangeti

zaajohn@yahoo.com

The Foundation Civil

Society (FCS) in collaboration

with Tanzania

Association of

Non-governmental

Organization (TAN-

GO) and the Tanzania

National Council

of NGOs (NACON-

GO), in contract

with the Southern African Trust (SAT) organized

a national consultative conference

for Tanzanian Civil Society (CS) in which

the CS gave input to the SADC Poverty and

Development Strategy (SPDS) formulation

process. Writes Zaa Twalagenti

Among other issues the conference discussed

the poverty situation inTanzania and the kind

of anti-poverty interventions at the SADC

level, which can possibly have a positive

impact on the Tanzanian national poverty

eradication strategies and plans.

The Conference which brought together

more than 90 participants from various

Non State Actors of Tanzanian Mainland and

Tanzania Zanzibar was held at the Ubungo

Plaza, Dar es salaam on 29th January 2008.

Participants came from NGOs, CBOs, FBOs,

Trade Unions, CS Networks, Professional

Associations,Trade Networks, Farmers,Youth

Networks and the media. The Ministry of

poverty initiatives

• CSOs must be watchdog in development

Planning and Economic Empowerment was

also represented.

The participants come up with a number of

issues such that there was need to prioritize

the issues, which the Tanzanian CS would

like the Government of Tanzania (GoT) to

consider when it makes its submission of

recommendations to the SADC secretariat

which is preparing the SADC Poverty and

Development Strategy (SPDS).

The issues were clustered into the three broad

areas as is outlined below; Quality of life and

social wellbeing, Good Governance, Growth

and income.

Under the theme of quality of life and

social wellbeing, the issues covered were;

education, empowerment of the citizens

| Regional/International Perspectives|

Tanzanian CSOs

discusses SADC

A cross section of participants

from CSOs on the national

consultative meeting on SADC’s

poverty eradication strategic

with skills and knowledge which will make

Tanzania competitive in the SADC trade,

business and CS processes.

The delegates also identified the provision of

agricultural subsidies, effective employment

and deployment policies, development of

infrastructures and joint strategic planning as

issues that should to part of the SADC Poverty

and Development Strategy.

Regarding the governance issue the

conference suggested the review of the SADC

protocol arrangements so that the SADC can

be given binding powers to enforce what is

agreed upon in its meetings by the member

states. The consultative meeting also urged

that SADC should recognize the space of

CSOs in the formulation, implementation

and monitoring of its resolutions.

The consultative workshop urged the SADC

secretariat to ensure that the SADC fosters

ownership and control of the region’s

resources by the citizens of the region.

Other issues under the governance cluster

where the assessment of democratic and

good-governance situation in the region,

so as to set governance benchmarks for

all countries in the SADC region, the aim

is for the SADC to effectively play its role

of fostering participation of the citizens/

constituencies of member states in national

and regional governance.

Owing to the fact that many of the delegates

to the SPDS meeting were not knowledgeable

about the SADC, the national and international

development processes the consultative, the

meeting urged the SADC to put a premium on

according the people of the region the right

to information especially that which relates

to the SADC structures, statutes and other

development interventions in the region

The Foundation Newsletter | www.thefoundation.tz.org |

plan

| 17 |


| Flash-back |

A cross section of participants at

the public dialogue in Pwani in

May 2006

CSOs must be watchdog in development

Revisiting Public Public

Dialogue in Pwani

Region in 2006

Mathew Chungu - Kibaha

Tanzania is blessed

with abundant

resources; people,

land, water, forests,

minerals and so

on. Our problem

indeed is not lack

of resources per see

mathewchungu@yahoo.com but lack of accountability,

corruption

and bad governance. CSOs have not assumed

their role to correct the path? Examines

Mathew Chungu from Kibaha.

| 18 |

| www.thefoundation.tz.org |

Lack of developmental approaches in the

fight for poverty alleviation for the benefit

of Tanzanians, has forced the country to

remain backward in as far as development

is concerned. No wonder the country was

among the 5 most underdeveloped countries

in the world according to different

reports including the UNDP Poverty and

Development Report, Report on analysis

of 2000/ 01 Household Budgets (HBS) and

others. Various studies shows about 17 per

cent of the people live in absolute poverty

where they don’t have assurance of daily

food and over 38 per cent population lack

some basic necessities.

Poverty is a state of affairs which is cha-

Samwel chiwangu with an award

racterized by lack of life basic needs or

The Foundation Newsletter

marginalisation of a group or individuals

on decision making processes regarding resources

and other developmental issues.

We have income poverty and non-income

poverty. Income poverty is a state where

the income made is so inadequate and

it’s not able to meet the basic needs. Non

income poverty is the state of lack of important

things which can improve the lives

of a people, for example lack of adequate

education, lack of health services, are not

able to meet the basic needs for their lives,

lack of being involved in economic and

community development affairs, lack of

clean and safe water and also lack of proper

means of transport and transportation.


So what is the role of CSOs in all this? Here

is a story from Kibaha... During a public

dialogue in Pwani (Kibaha), which was

funded by the Foundation for civil society

in May 2006 and brought together development

stakeholders including CSOs, Members

of Parliament, departmental heads in

regional and municipal authorities, it came

to light clearly compared with other regions

in the country, Pwani region was among the

most underdeveloped. That state is despite

the region’s huge potentials for investment

in diverse sectors (rivers, tourist attractions,

land, etc).

The debate had given the stakeholders a

chance to discuss challenges of development

on line with the implementation

of National Strategy for Growth and Reduction

of Poverty (NSGRP). It opened the

doors for various stakeholders to realize

the important of laying joint strategies to

help quick growth and develop the coast

region’s economy. In ensuring we interpret

by actions what was said and agreed in

that very debate, CSOs, Government and

Private Sector in Kibaha District, we have

formed a special advisory committee.

The committee has gone a long way in advising

on development planning which takes

on board the concerns of the people. It has

also helped to build a sense of accountability

to the Wananchi by officials. Officials

are informing people about development

plans in the municipality and on how they

can take part in the implementation for

the benefit of the citizenry. As civil society

organizations, already we have been able

to sit in meetings for budget preparation

for Kibaha Municipality, an issue which

augers well for the championing of better

use of resources.

Recently, we were preparing the heath budget

for the municipality – it seemed there

were some areas that were not going to be

reached because of some constraints but

because of joint planning one of CSOs in

Kibaha - Kifaru Community Development

in Tanzania-(KICODET), assured it had a

budget of 300/- million for use in some

areas, and that way the local authorities

decided to take care of other parts of the

district.

The advocacy and lobbying special committee

in Kibaha is a result of training on

enhancing CSOs networks, a programme

which was run by TACOSODE under the

sponsorship of The Foundation. Kibaha,

we were among the beneficiaries of the

training which basically has made us

courageous after building for us strategies

for successful lobbying for developmental

changes in our municipalities. This has

gone a long way in helping us deal with

challenges facing the communities living

around us.

To implement questions of lobbying and

advocacy requires through knowledge of

the questions you are addressing. For that

reason, let me use this opportunity to express

gratitude to The Foundation, for building

the capacity of CSOs on knowledge of

In ensuring we interpret

by actions what was said

and agreed in that very

debate, CSOs, Government

and Private Sector

in Kibaha District, we have

formed a special advisory

committee.

Some members of Parliament from Pwani Region following a

public dialogue. The dialogue was prepared by the local CSOs

lead by the Youth Partnership Countrywide (YPC) sponsored

by the Foundation for Civil Society

how government works at different levels.

This has helped many CSO to work with

confidence to bring positive change in

community development.

We have benefited from training on policy

analysis and on system of Public Expenditure

Tracking System (PETS) sponsored

by The Foundation through ESRF. This, we

believe will go a long way to help us to

reawaken the spirit of proper use of public

money and other public resources in our

municipalities. This will ensure at the end

equitable resource allocation and quality

services to both urban and rural people.

We have information that suggests the possibility

of inappropriate utilisation of funds

set aside for some development projects in

our municipalities. Currently we are building

capacity of CSOs and local leaders on

the PETS. This will help all stakeholders to

have clear understanding of PETS so that

by the end of the day each one of us can be

able to follow up on utilisation of resources

set aside for development projects as one

way of ensuring quality services and value

for money expenditures.

We call upon The Foundation to continue

enhancing capacity of CSOs that are

closer to the people. CSOs should create

awareness for people to participate in development

processes which will enhance

accountability on resources and bring

about quality services to the community.

And above all, if service benefits poor men,

poor women and children, then it can be

called development.

Mathew G. Chungu, Executive Secretary, Kibaha

Network of Civil Society Organizations (KNC). Box

30260 Kibaha

The Foundation Newsletter | www.thefoundation.tz.org |

| 19 |


| BIG Question |

Why too many

projects but

handful results?

Fridah Mwakasyuka

There are many

development

projects being

implemented in

various sectors

throughout the

country. The aim

is to contributing

to the overall

fmwakasyuka@thefoundation-tz.org goal of poverty

reduction. The

government and civil society sector are some

of the main players involved in designing,

implementing and managing development

projects. It is disheartening to note, the pace

of change as a result of implementation of

projects is minute in comparison to the inputs.

The main reason is that we have projects

implemented without having the end result

in mind. Writes Fridah Mwakasyuka

Some of such projects have proved to have

negative or no impact to the community.

Instead of reducing poverty they perpetuate

deprivation. No wonder, more people

are becoming more and more vulnerable to

poverty each day. Many projects by CSOs

begin and end with workshops for awareness

creation on this policy or that law.

There is no linkage as to what local or central

government should do differently. No

wonder then, a big question remains what

next after awareness?

This kind of scenario has promoted me to

discuss development project planning and

management as at the end of the day, the

| 20 |

| www.thefoundation.tz.org |

two values are among determining factors

for a project to be able to alleviate poverty

to the expected degree.

Many development projects aim at solving

certain problems in the society. That is why,

the idea of a project should be well thought

of- that is, it should address specific problems

facing specified target.

The overall aim of any development project

is to bring positive change to the specified

target. This calls for projects then to be developed

taking into consideration the views

of stakeholders, particularly the beneficiaries.

Another issue that needs a lot of consideration

is – factors contributing to the problem.

This calls for assessment of the needs of a

people so as to correctly identify a project.

Then assessment should be done to gain insight

about the problem that an institution

(CSO) intends to address.

It is of uttermost importance to involve expected

beneficiaries of a project at its formulation

stage as they are the ones who

knows better the problems they face. This

can be done at communal meetings and

focus groups discussions (FGD). Other techniques

which can be used to assess community

needs are community mapping and

participatory appraisal.

The Foundation Newsletter

What does it take to have a project

become successful?

It should be noted that if the whole process

of planning and management is open and

transparent and is geared to enabling beneficiaries

own the processes and results of the

project, it’s more likely to become successful.

After all, the outcome of the project is

measured as a noticeable change which can

be sustained by the project beneficiaries.

Can the project really be able to make

use of all the diverse stakeholders?

This is not feasible. This calls for the need to

identify stakeholders to involve. This is done

through undertaking stakeholders’ analysis,

which will help to identifying primary and

secondary stakeholders. The first are those

who directly will be affecting or be affected

by the project while the latter are those who

indirectly will be affecting or be affected by

the project.

During the project planning stage, the identified

problems should be carefully and

critically analyzed by all stakeholders. The

analysis of the problem to be solved by

the project should include identifying root

causes and effects of the snag. If not well

analyzed, the problem will be only partially

solved.

After the analysis of the problem, then objectives

should be set, describing the desired

positive outcome, the situation of the problem,

root causes and effects.

Other things to consider

There are many other things that should be

embraced while planning a project. This

includes the development of the Theory of

Change for the project. I am right to say

that many projects do not start with the end

in mind. The question is the epitaph. This

mean what the project will bring and leave

to the members of the community once the

project is over. To answer this question you

will have set you a benchmark that you will

use to measure and see if the project has

achieved the intended goal. Remember to

set only one main objective. And at least 3

specific objectives (too many objectives and


specific objectives will make you achieve

absolutely nothing)

Your main objective should end with empowerment

of beneficiaries to participate

in local government decision making processes.

This will ensure greater accountability

and transparency of resources allocation on

the matter that you are addressing in your

community. Many projects received at The

Foundation, if not all, ends with awareness

creation workshop! Let’s move a notch

higher to empowerment and accountability

enhancement projects.

Another thing to consider is how you can

link your interventions as NGOs, to that of

the government. This is a difficult but simple

question. Scan around the matter that you

want to address and see if there are policies

or laws regarding the matter. Ask yourself

what the local government or central government

was supposed to do or deliver under

this policy or law. Then tackle the matter

while reminding the government of its obligations.

After all, if the problem is taken in to

local government plan, it will become part

of their annual plan and budget and hence

will ensure its sustainability. You as NGO

| Inside Story |

cannot be there forever, are the people and

their local government who will be there

always.

After appraisal and understanding the end

result that is measurable, as well as established

link to policies, then think of resources-

the budget. Think which human resource

and financial resources you need. Make a

realistic budget and polish your proposal

ready to share with development partner

like the Foundation for Civil Society

This is a Big Question Column

We are inviting contributors with features on this new

column – Editor

Learning and planning together

is important for any project to

succeed

The Foundation Newsletter | www.thefoundation.tz.org |

| 21 |


| Opinion |

Dr. Rose Oluoch of MSTCDC

Dr. Rose Oluoch.

MS-TCDC conducted Project Planning and

Management training with Grantees of The

Foundation for Civil Society in December

2007. The four-day course attracted 20

participants and coverage mainly involved

planning of projects and very little was covered

in the area of project management.

Writes Dr. Rose Oluoch.

MS-TCDC feel that to enable full coverage

of the course (Design, plan and management),

the training days be increased to

minimum 8, and a maximum of 10 days.

However, this time the experiences of the

participants were quite impressive; as most

of them had either worked on projects before,

or had attended other trainings.

While it is understandable that it would

not be possible to have all participants on

the same experience level, one recommendation

put out is that in the future,

The Foundation to consider conducting the

trainings in the form of modules.The course

could be divided into two modules: basics

of project planning as module one for those

who have no projects experiences, whilst

module two; Implementation, management

and M&E would be for those who have

attended module one, including those with

prior project experiences.

Some of the participants considered the

training materials to be too ‘heavy loaded.’

In light of this, we shall endeavor in future

to make the materials simpler and basic to

suit the needs of participants who might not

have essential project planning skills.

MS-TCDC is also working on translation of

the materials into the Kiswahili Language.

| 22 |

| www.thefoundation.tz.org |

CSOs still have limited

creativity in project

write-up

One other option would be to develop a

training manual that all participants could

very well utilize even after the training

period. The training manual would be short

with all the basics of project planning and

management. The manual would also be

made simple enough to cater for others

who might not have the opportunity to

attend the full course. One area that seems

to have a few handles was the timings of

the trainings. The training seems to be happening

after the participants have written

and received approval for the project to go

ahead. It defeats the purpose of providing

them with skills in planning and designing

of projects, if they have already designed

them.

One recommendation would be to remove

planning and design as part of the training

and instead, concentrate on elements of

project implementation, management,

monitoring and evaluation. Another recommendation

would to divide the modules:

The planning and design module to

take place before the approval of the final

proposal... i.e, at the conceptual stage...

This part of the training could be used to

help work on the final proposal, while the

management, Monitoring and Evaluation

(M&E) to be done at the on-set of project

implementation. Each of the above Modules

would take 5 days, hence the 10 days

recommended above.

The participants felt that a field trip to one

of the projects being funded by The Founda-

The Foundation Newsletter

tion, or any other NGO’s would be essential

in helping them understand better how to

implement projects. A one-day field trip is

something that could be included as part of

their learning experiences. The participants

also recommended a follow-up support system

to be put in place. The support system

would be different from M&E as this would

be used as a guide or support mechanism

as they implement the projects.

Due to the number of Foundation Partners,

it would not be possible to follow-up

each and every grantee, however, a yearly

schedule could be put in place to follow

up start-up, medium term, and long term

projects as they implement their projects.

This is an area that The Foundation and

MS-TCDC could discuss further to see

how they can draw up an action follow

up future plan.

From the side of the Foundation partners

(Grantees), there seem to be a limitation

in the creativity of their projects in the

sense that, capacity building workshops

seems to take a huge chunk of their time

and funds. It would be ideal to see them

move from building the local capacities to

ensuring that the civic education provided

moves the beneficiaries towards economic

empowerment also

Dr. Rose Oluoch is a Training & Development Advisor at

MS Training Center for Development Cooperation,

Some CSO participants at a training

on project management organized by

The Foundation for Civil Society


Want to buy a

computer,

some important

tips...

The use of Information Communication

Technology (ICT) today has proved to

be more than necessary in almost every

sector in Tanzania. The civil societies in

the country have not been left behind.

For example, Civil Society Organisations

(CSOs) working with grant- makers, requires

to fill in forms and other reports that

requires the use of a computer. To own a

computer and related accessories including

software has become a basic necessity for

CSOs. Writes IT Specialist, Sunday Mtega

Computer is one of the most essential tools

in ICT. For those institutions planning to

buy a computer for performing daily activities,

this article contains some helpful

tips.

There are a wide range of computers in the

market today. This means making the right

choice is essential for each organisation’s

needs. An organization can either decide

to buy a desktop computer or a laptop. A

desktop computer is stationed at a particular

desk for daily use while a laptop is small

in size and portable. That means one can

move around with it from one office to the

other and so on.

Whatever computer you decide to buy,

there are specifications that one must

decide on. I recommend the following specification:

Pentium Processor P IV (Pentium

four), ram 512 or higher and a hard disk

space of 40GB and higher.

When buying, insist on getting all the

resource CDs and keep them safe. Also

remember to buy a UPS. This come hardy

Sunday Mtega - FCS

| ICT Corner |

when there is electric power breakdown

or fluctuation.

After you have your computer in place you

get an expert to install necessary software.

It is important to remember to load your

computer an antivirus programme. There

are wide spread virus that attack computers,

some of them are highly destructive

and without an effective antivirus, they can

easily, collapse your system.

After your computer is fully protected,

now we can come to internet connectivity.

Today, we have wireless modem technology.

Telecom companies- TTCL, ZANTEL,

VODACOM and CELTEL are selling wireless

devices or data cable, which all you

need is the device, computer, a sim card

or CDMA card and recharge voucher, to

access internet.

The internet opens the whole world of ICT,

where one can access the World Wide

Web. In the web you can have an email

account and get access to large global

information hubs.

The email helps to cut down the cost of

travelling long distance to submit reports,

application forms and other kind of communication.

It saves time and money.

For any question regarding ICT contact Sunday Mtega

through E-mail: smtega@thefoundation-tz.org or Mobile

+255754585853

The Foundation Newsletter | www.thefoundation.tz.org |

| 23 |


| Standards & Performance |

Why

capacity self

self

assessment

for grant

seekers?

Omar Jecha

The Foundation

for Civil Society

since 2007 started

a process of

making organisational

capacity

self assessment

(OCSA) for grantees

after their

ojecha@thefoundation-tz.org applications for

grants are approved.

The objective is to better understand

the organisation’s capacity (abilities) and

weakness, where after the evaluation; The

Foundation is able to offer suggestions on

improvement of particular CSOs. This is an

important exercise, not only for The Foundation

but also for self assessed CSOs. It is a

chance for the evaluated CSO to understand

itself on its capacity, challenges and weaknesses.

Writes Omar Jecha

The process of evaluation is done using a

special tool known as Organisation Capacity

Self Assessment Tool – OCSAT. The tool has

been developed essentially for measuring the

capacity of Intermediary NGOs and other

CSOs that receive grants from various bodies

including The Foundation. Obviously, such

| 24 |

| www.thefoundation.tz.org |

grants are dished out to enable the beneficiary

organisations run their community based

projects and programmes and ensure the

growth of the institution.

The main objectives for the capacity evaluation

are:

• Collect baseline reports/data about the

CSO on their capacity in various fields of

project performance and organisational

management.

• To identify, evaluate and look at the capacity

of the CSO and challenges facing it

in every field that is evaluated, checking

on every bit of its abilities and challenges

in line with management and leadership,

its mission and values, policy/law

environment, relationship (networking),

measuring of results of the CSO.

• To understand the capacity gaps of a CSO

and come out with clear action plan to

address gaps

• To compare areas of performance which

need urgent capacity through provision

of training, mentoring and handholding

to an organisation, and

• To advice Grantee CSO on how to improve

its performance on issues that dont

requires training.

The Foundation Newsletter

In the first phase of CSOs CapacityAssessment

about 43 organisations out of 44 listed as

potential grantees were visited and supported.

All were from Tanzania Mainland including

two from Zanzibar.

The exercise is a progressive strategy drawn

by the Foundation for Civil society as an

important matter for enhancing grant making

services as well as improving CSOs capacity

building initiatives. In future, all CSOs whose

applications to get grants are approved will

have to undergo the exercise.

In evaluating the capacity of a CSO, the main

variables (as follows) are given a priority through

use of Focused Group Discussion (FGD) on

the following areas: Governance of the organisation

which looks at the existence of Board

and clear division of duty/power between

board members (or executive committees),

and secretariat (daily executives) as well as the

existence of know constitution as well as mission

and vision of the organisation. Another

variable is Management Practices which looks

on how meetings are conducted, existence of

manuals and code of conduct. Another area

is Human Resources Management like staff

recruitment procedures, staff assessment and

training etc. Financial Resource Management

and Mobilization is another area for self assessment

as well as Service Delivery, External

Relations, Organisational Sustainability and

Skills on Policy Engagement and Practices.

The tool is primarily meant to be a self assessment

tools for the respective organizations.

Therefore the Foundation representatives were

mainly available to provide hands on support

and facilitation in carrying out the exercise.

The main challenge that came to light was the

fact that many CSOs had put their capacity

score far beyond their capabilities. The situation

can be proved by the use of OCSAT, and

only then can CSO work at its true capability

and then move upward.

The clear cut self assessment has brought

new outlook that many CSOs have primary

capacity but face many challenges that needs

extra effort to deal with so as to improve

performance.

In looking at the capacity of a CSO, which

their capacity were evaluated using the

above indicators, it emerged their average

capacity were about 3.0 to 4.2 in many

areas of operations evaluated in a given CSO.

The specifically, the average capacity was


in management capability and procedures

of used in running a CSO as well links with

external world (stakeholders like government

and media).

The evaluation has also shown many CSOs

are lackadaisical in as far as building financial

and organisational sustainability due to limited

capability and failure to access resources.

Apart from those problems, many CSOs are in

their nascent stage; do not have strategic plans,

missions and main goal.What does this mean?

Such CSOs need to be revamped so as to give

them a sense of direction and hope.

The image presented here shows; still there

is need for enhancing the CSOs’ on organisation

and structures, systems and strategies.

This would help our CSOs to be meticulous,

result oriented and able to bring change while

ensuring organisational effectiveness, efficient

and sustainability.

The Foundation for Civil has married this

exercise with the whole processes of evaluating

applications for grants. This eventually

will help to measure if the capacity building

initiatives we introduce through the grants

issued are able to enhance beneficiary CSOs

as well as the members of the community

targeted by the CSOs.

On our side, the Foundation for Civil Society,

we are trying to fill this hole through a special

capacity building programme for CSOs whose

applications for grants have been approved. So

far ten different training modules have been

developed and CSOs lined up to receive grants

are being trained as an ongoing basis

SUCCESS STORY

The magic of Organisation Self Capacity Assesment

(OCSA) - Lubana Corridor Environmental

Development Strategy (LCEDS)

This was among the organization that went

through the Organisational Self Capacity Assessment

(OCSA) exercise on 30th June 2007.

Lubana Corridor is a relatively young CSO in

Mara region, Bunda District. It has received

2 small rolling grants from The Foundation in

the past two years. Before the OSCA exercise

Lubana Corridor had no clear vision of

the future especially in making itself a strong,

well organized and professional organization

in Mara region. Just 3 months after the exercise,

Lubana Corridor, as per their letter of

thanks to the Foundation dated 11/10/2007,

has transformed itself into an organization

Lubana Corridor Environmental Development Strategy (LCEDS) old office

LCEDS new office outside LCEDS new office inside

with a brighter future.

“We have changed our organizational structure

which now shows clearly, roles and responsibilities

for each position; we have crafted a new

constitution with relevant vision and mission to

us and our beneficiaries, we have specific objectives

in our constitution.

Our new constitution spells out responsibilities

of leaders, members, employees. The constitution

also is now translated into Kiswahili language

and has been widely shared with our

members and beneficiaries as well as local

government leadership. We have started process

to comply with the NGO Act 2002.

We also have for the first time employed a staff,

an accountant in which the recruitment process

was transparent and open. We advertised publicly

the position, received applications, interviewed

and recruited an appropriate person.

We have in place proper financial guidelines and

thanks to our rapport, good work and visibility

we have acquired a new office which was once

used by The Prevention and Combat Corruption

Bureau (PCCB) in Bunda. Thanks to your support

we have bought a new computer and printer

which helps us to process and keep records

as well as communication through internet.

We are working effectively with media and we

have become news makers on environmental

issues, as you know Bunda is one of the district

threatened by environmental degradation

due to its geographical landscape. Surely, the

combination of grants you have offered and 13

hrs support on organizational self assessment

have made a big difference to our organisation.

Thanks Foundation”. Alphonce D. Nkonoki,

Executive Director – Lubana Corridor

The Foundation Newsletter | www.thefoundation.tz.org |

| 25 |


| Research & Analysis |

Neema Ndunguru

Lack of qualified qualified

human resources

dogs civil society

sector

Neema Ndunguru

The human resource capacity of The Foundation-funded

projects plays an imperative

role in influencing and affecting the degree

to which projects achieve their objectives, a

new study has revealed. The study that involved

42 organizations in nine regions in Tanzania

Mainland including Zanzibar is likely

to make the Foundation for Civil Society to

clearly reinforce its policy that states that

grantees can use up to 30% of their grant to

cater to overhead and administrative costs,

writes Neema Ndunguru

The research sought to find out to what extent

are funds fromThe Foundation-funded projects

| 26 |

| www.thefoundation.tz.org |

allocated to the employment of qualified staff.

The study titled “State of Human Resource in

Civil Society Organizations” sought to gain

insight into the current state of human resource

in The Foundation’s grantees.

It involved exploring the nature of human

resource capacity in grantee organizations

after it was observed a number of CSOs had

not been performing as initially intended, as

well as the prevalence of poor reporting and

poor financial management feedback from

grants officers.

The research proposes a number of ways to

The Foundation Newsletter

Civil Society Organizations

play a crucial role in the

development of society in

terms of the promotion of

democratic change and the

building of society’s capacity

to become more active, self

reliant, and sustainable in the

democratic process,” - study.

improve the capacity of workers at CSOs

including laying up long term strategies on

capacity building, use of various means for

capacity building and improvement of information

and experience sharing platforms.

The research showed that most organizations

possessed financial management and monitoring

and evaluation tools but a cross reference

with previous evaluations conducted revealed

that the use of these tools was not necessarily

appropriate and that organizations had little or

very poor knowledge of the use of particular

systems.

Civil Society Organizations play a crucial

role in the development of society in terms

of the promotion of democratic change and

the building of society’s capacity to become

more active, self reliant, and sustainable in the

democratic process,” declares the study.

According to the study CSOs are the medium

through which people gain access to participating

and engaging in this process of change.

“Change, however, cannot be positively

effective without the appropriate tools and

mechanisms in place. One such mechanism

is that of the human resource capacity in civil

society organizations,” says the study.

The study says a number of the Foundationfunded

CSOs depend on volunteers and constitutional

leadership to plan and implement

their projects. “....the role played by these individuals

is significant, reports from our grants

officers indicate a prevalence of inadequate

professionalism in project management and

poor financial records and reporting among

a number of CSOs,” says the report.

The responsibility of decisions made over the

allocation of the 30% grant value as administration

budget is entirely left to the grantees

and The Foundation has no say at all, a situation

that shows if nothing is done, the status

quo will remain.The research was conducted

last November


Tanzania CSO

Directory 2008/9

Sunday Mtega

The Foundation

for Civil Society

in collaboration

with NGO Resource

Centre

(NGO RC) of

Zanzibar, natio-

smtega@thefoundation-tz.org

nal umbrella organizations,

CSO

networks as well

as other registrars

of CSO, is in the process of preparing Tanzania

CSOs Directory. The process will cover

both Tanzania Mainland and Tanzania Zanzibar.

The Directory will help CSOs in Tanzania

to network as well as in publicizing their

work, their capacity, achievements as well

as their contacts. The process also will help

to understand the size and level of growth of

the sector in terms of number of existing and

functioning organizations, financial size and

human resources.

Current estimates put CSOs in Tanzania at

6000 – 8000 organizations.

The process towards making the idea of a Directory

a reality was beefed up by the support

of CSO regional networks. At the meeting that

was held in Morogoro in March 2008, the

networks agreed to support the data collection

process at regional and district levels.

“We are happy with this initiative, we will take

it as our own as in the first place it is for our

(CSOs) benefits” says Peter Bayo an official

of Arusha NGO Network (ANGONET). He

added that the exercise will help regional

networks to understand the exactly number

of CSOs in their regions, their contact and

capacity in terms of staff number and financial

management.

Mr. Bayo’s remarks were supported by Mr.

Ezekiel Muhubiri (Kilimanjaro Umoja NGO

Network), MS. Rebecca Mkilima of Lindi

NGO Network and Mr.Yusto Mchuruza of Ka-

gera NGO Network who said that the exercise

itself is a capacity building for CSO network

organisation on Directory making.

The data collection process will take place

to the first weeks of the month of April 2008.

All CSOs which include registered NGOs,

CBOs, Trade Unions, Professional Associations,

Farmers Association, Cooperatives and

SACCOs with activities are geared to support

the community, are expected to register and

appear in the Directory.

The process of preparing a CSO Directory was

inspired by the launch of the similar Directory

in Zanzibar which was supported and funded

A cross section of participants at the

regional CSO network meeting in

Morogoro in March 2008

| From Inside |

by NGO Resource Centre (NGO RC). Achim

Chiaji who is the Project Manager of NGO

RC says the CSO Directory in Zanzibar has

500 CSOs listed.

Speaking of the exercise inTanzania Mainland,

the Executive Director of the Foundation, Mr.

John Ulanga theTanzania CSO Directory will

be launched during the CSO Week to be held

in May if all goes according to plan

For more information about the CSO

Directory 2008/9; contact;

Mr. Sunday Mtega, E-mail smtega@

thefoundation-tz.org or

Mobile +255754585853

The Foundation Newsletter | www.thefoundation.tz.org |

| 27 |


| Opinion |

EAC CSOs’ Forum:

an idea whose time is now

Jwani Tranquilino Jube

Any good idea unless

put into use

ends up in smoke

regardless of its

nobility. It requires

only a little effort to

ensure good ideas

are not lost like the

clouds of summer

season which don’t

produce any rain-

jwanijube@fastmail.fr

fall. Listening and

learning from the

CSOs Annual Forum which took place in Arusha at

the end of last November, there were a wide range

of issues and ideas that were brought to the fore. I

rate the forum as having been successful from presentations,

subsequent discussions and the overall

participation. Reflects Jwani Tranquilino Jube

At the end of the two-day forum participants from

diverse regions ofTanzania and representatives from

Kenya, Uganda and Rwanda went back home with

rich collection of papers.

It is my earnest hope that the participants have retained

at least one or two important matters among

the diverse issues that arose during presentations

and discussions.

Many participants spoke of the need to avail the

East African Treaty to members of the civil society.

Another issue that was backed by majority of participants

was establishment of an organized CSO

forum for the East African Community.

Some participants proposed that the Tanzania CSO

Forum should become the link between CSOs in

the country and the other member states of the East

African Community.

This feature discusses the idea of East Africa Community

CSOs’ Forum as an idea whose time has

come. Majority of the participants said the idea can

no longer be avoided or ignored. They concurred

| 28 |

| www.thefoundation.tz.org |

Masaai people lives in

both Tanzania and Kenya

that the ongoing EAC integration, called for CSOs

in the region to come together.

Participants agreed it was of outmost importance for

civil society fraternity in EAC to take up immediate

actions and start forming networks across the region.

Yes, CSOs certainly need a joint forum!

To speak, the process of initiating EAC CSO’s Forum

has started and CSOs coordinators and representatives

have been advised to start defining areas in

which they can cooperate on regionally.This will be

used as a stepping stone in the process of forming

EAC CSOs’ Forum, which will be able to cater for

the concerns of the citizens in the region.

The idea of forming such a forum was floated during

a plenary discussions titled: “The Role of CSOs in

enhancing the East Africa Integration.” This was

during the 5th CSOs Annual Forum and Exhibitions

in Arusha.

It is envisioned that the forum would act as platform

for dialogue on issues that addresses the needs of

the East African so as to enhance the future of the

East African Community.

The proposal received wide support from participants

at the forum. Mr. Donald Deya – CEO – East

African Law Society, said the idea was long overdue.

His organization, he said had been granted observer

status by EAC secretariat.

Mr. Deya urged that, the need for such a forum, to

be used as a regional instrument where citizens can

communicate concerns about the community, was

real and paramount.

Member of East Africa Legislative Assembly from

Tanzania Hon. Dr. George Nangale as well as the

Deputy Minister, East African Cooperation (Tanzania)

Hon. Dr. Buberwa Kamala offered their support

to the idea.

The latter insisted that, in order to increase citizens’

participation in the East Africa Community

integration processes there must be an instrument

The Foundation Newsletter

or structure of communication between the CSOs

in the region.

According to the deputy minister such an instrument

or structure would enable CSOs and the EastAfrican

citizens to have an opportunity for joint dialogue and

dissemination of information. It would bring new

cooperation capable of putting up a joint mechanisms

for defending the citizens concerns.

He insisted that, forming such an instrument would

help to ensure CSOs’ contributions in enhancing

the EA Community are given a chance in the near

future.

During the discussions, it emerged that EAC treaty

recognizes human rights groups, grassroots organizations,

labour unions, youth and gender movements,

environmental movements, religious bodies,

farmers’ organizations, the academic community,

research institutions, professional associations; and

the media as part and parcel of the civil society.

The community’s support for CSOs is outlined in

Article 127; Part 1, 3 & 4 of the EAC Treaty. The

treaty allows Civil Society Organizations within

the region to be granted observer status by the

community secretariat.

The Principal Labor and Employment Officer for

the EAC, Ms. Mary Makoffu during the discussion

said in order to strengthen and promote citizens’

participation EAC has created Gender, Community

Development and Civil Society Mobilization Unit.

Ms Makoffu said the secretariat organized the first

major regional civil society workshop in July 2005

and the workshop report was presented to the

Council of Ministers in November 2006.

She said EAC secretariat works very closely with

CSOs with regional interests irrespective of whether

they have observer status or not. She brought to the

light the qualities needed for effective participation

of CSOs in the regional body.

The qualities are: Capacity to understand and to

be understood; Trustworthiness; Mutual respect;

Holistic vision; dialogue with stakeholder; Dialogue

skills; Ability to confine self within working area.

Others are clear dialogue structure; Indisputable

facts as basis for dialogue; Consecutive discussions

and feedback.

She said that CSOs can participate in the East

African Integration process in the following areas:

Policy Preparation; Policy Decision Making; Policy

Operationalization; Policy implementation; and

Policy Monitoring & Evaluation.

CSOs that have been granted observer status by

the community include the following: East African

Business Council, EastAfricanTrade Union Council,

EastAfrican Centre for Constitutional Development,

EastAfrican Magistrates and JudgesAssociation, East

Africa Book Development Association, and East

Africa Law Society.

Other CSOs whose applications are yet to be cleared

include: International Council of Social Welfare;

East AfricanYouth Forum; Legal and Human Rights

Centre; East Africa Youth Forum (Kenya Chapter);

East African Youth Development; East African Fine

Coffees Association; Association of Professional

Societies in East Africa; East African Confederation

of Informal Sector Organizations and The Eastern

African Sub-regional Support Initiative for the

Advancement of Women


John Ulanga at FCS:

His life and work,

“FCS is a house of new ideas and good work”

At the Foundation for Civil Society, a

number of senior staff is youthful, led by

the institution’s Executive Director, Mr.

John Ulanga, who is in his mid thirties.

For such an institution, which for the last

five years has handled grants worth Tsh

20 billion, it is no mean feat. The leader

and staff of such an institution must be a

person of very high integrity as well as

good performer, writesAbdul Njaidi who

interviewed Mr. Ulanga recently.

For Mr. Ulanga, what has made him tick

is adherence to professionalism, integrity,

seeking new knowledge to find creative

solutions, as well as respecting the abilities

of others. He made this confession at a

special interview to commemorate The

Foundation’s fifth anniversary.

Mr. Ulanga who frequently was able to

provide answer to my questions before I

even finish, said that after a collective decision

has been made, he is able to ensure

its implementation to the word.

When we come to leadership, Mr. Ulanga

who has been at the helm of FCS since

November 2006, said what count is one’s

ability and vigour to make things work out,

even when under pressure or hostile environment,

without going outside the law

and policies of a given organization.

When asked if his age has ever been a

hindrance in as far as undertaking his

responsibilities as a leader are concerned,

Mr. Ulanga said: “Of course there

are challenges... but I thank those who

have trusted me and given this position of

responsibly, it is gratifying and I promise

not to fail them.”

The Executive Director said FCS to a great

extent was being lead by young people.

“This gives me more strength and greater

self confidence,” he said adding: “Yes,

here at The Foundation we are many

young people... my fellow youths ... for

sure they love Tanzania ... our beloved

motherland, they do their work for the

benefit of this nation ... it is a good team

and I appreciate working with them,” Mr

Ulanga said.

With such a team, Mr. Ulanga reaffirmed

that FCS is poised to reach greater heights

even as the institution celebrates 5th anni-

versary this year. “FCS has been making

achievements day by day ... every new

date we are accomplishing something

new. We have the audacity to venture

and confront new emerging issues with

calculated risk... but always we managed

to achieve something extraordinary for the

civil society sector,” Mr. Ulanga said.

Some of the new ideas in the catalogues

of accomplishment include: The CSO

capacity self assessment tool, introduction

of e-mailing list which is an open

fora for anyone, an interactive website,

various training modules for CSOs, TV

program to show CSO work, Newsletter

of the Foundation, CSO Focus Magazine

and other publications like the Image of

Success Booklet which goes hand in hand

with Best Grantees Award (BGA).

Other newly introduced items or improved

are the citizens platforms in form

of Public Policy Dialogue at regional

level, CSO exhibitions and engagement

with MPs and Members of the House of

Representatives. Other new innitiative of

the Foundation is an open grants making

procedures and information provision, as

well as more involvement and working

with CSO CSO umbrella and networks.

Other new events in the pipeline include

the Tanzania CSO Excellence Award,

CSO Week and Tanzania Directory of

CSOs. The award is geared to encourage

high standards and quality performance

among CSOs while the directory is a

marketing and networking tool for CSOs

in the country.

When asked about memorable moments,

he said there have been many achievements

and challenges. “It is difficult to say

what is most memorable but what I can

say is in year 2006 when we headed our

first CSOs Exhibition at the parliament, I

was told it was better than the previous

ones. Still in the exhibition of 2007, it was

said it was the best of all....This goes a long

way to say every day we are improving,

today is better than yesterday,” he said.

Mr. Ulanga, MBA holder and certified professional

accountant is a graduate of Dar

es salaam University . Before joining The

Foundation, he worked with the Economic

Social Research Foundation - ESRF.


Coming together is a Beginning

Keeping together is Progress

Working together is Success

Team Work

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