TITLE PLANS

J:\lig\Pip\Title Plans\Work in progress\SII_ TP Document Version 2.1_edited.doc 

TITLE PLANS 

Stakeholder Management 

Spatial Information Infrastructure 

March 2004

TITLE PLANS Stakeholder Management 

An Explanation Spatial Information Infrastructure 

1. INTRODUCTION 

This document provides an overview of the use of Title Plans in Land Registry. It is intended to be used 

within Land Victoria as a reference guide for staff. 

A brief history of the development of Title Plans is described together with examples of common VOTS 

folios to assist the correct interpretation of the Title Plan information shown on the Folios. 

Title Plans are closely associated with the Standard Parcel Identifier (SPI) Project. This Project was 

undertaken by Land Victoria and facilitates the linking of land information data sets, a key Government 

objective. 

The SPI Project defined a simple data structure based on the “Lot/Plan” format, and derived from the 

land description elements, to accurately link Vicmap Property and the Title Register. Links across other 

data sets, both internal and external to Land Victoria, will also now be feasible using the SPI. 

Non uniquely defined land parcels in the Title Register were allocated unique descriptions, in the format 

“Lot on Title Plan”, during the Titles Automation Project and these were migrated to Vicmap Property. 

At the time of the SPI project, 80% of parcels (approximately 2.5 million) had a unique land 

description that could be converted into the SPI structure. However the remaining 20% of parcels 

were not uniquely described or did not meet the requirements of the SPI project, and required a new 

description to be allocated before a SPI could be created. 

J:\lig\Pip\Title Plans\Work in progress\SII_ TP Document Version 2.1_edited.doc 2



2. TITLE PLANS – A BRIEF HISTORY 

Title Plans are not new to Land Victoria. They were first introduced in 1989 by Land Registry as part of 

the Automated Land Titles System (ALTS), which operated from 1989 until the introduction of VOTS in 

December 2001. 

ALTS 

ALTS was the first step towards a fully computerised Register. Transactions could be registered against 

a computer folio instead of a paper folio, and new folios could be generated in an electronic format from 

the registration of plans of subdivision. 

A requirement of ALTS was the separation of the folio text and diagram. If an existing plan of 

subdivision or consolidation could not be used as a replacement for the folio diagram a Title Plan was 

prepared. For folios that contained land with a crown allotment description a Title Plan had to be 

prepared, as there was no existing plan that could be used. 

This was a move towards the policy of Land Registry, which is to have a plan as the diagram location 

for all computer folios. This policy has been commonly referred to as “The Plan Based Title Diagram 

System” and Title Plans are an integral part of that policy. 

The rules that ALTS implemented for the allocation of Title Plans were similar to those used in the SPI 

Project. These rules were: 

Allocate “Lot on Title Plan” descriptions to non unique parcels (The Title Plan number was 

used as part of the land description and as the diagram location) 

Retain whole Crown Allotment land descriptions (the Title Plan number was used a the 

diagram location only) 

Use “Land in Title Plan” as a description when a new Title contained many parcels (not 

allowed now). This was required because ALTS only allowed a single parcel in a folio. 

At this time there was no concept of a former land description, as Title Plan descriptions were only 

allocated when a new folio was created and the CofT (duplicate Certificate of Title) was in Land 

Registry, or a new folio under the Transfer of Land Act was created for General Law land . 

A new CofT would issue with the new Lot on Title Plan description and the proprietor would be aware of 

the land description change. 

Titles Automation Project 

In 1998 the Titles Automation Project (TAP) began. This was the conversion of the Folio Register 

before the introduction of the Victorian Online Titles System. 

Folios containing land descriptions that did not satisfy the SPI business rules, were allocated Lot on 

Title Plan descriptions during the conversion of the paper folios to computer form. 

Title Plans were also allocated to folios that required a Title Plan as the Diagram Location only. This 

was predominantly done for folios that contained land with a crown allotment description 

As the conversion took place without the CofT’s being supplied the existing land descriptions were 

retained on the VOTS Titles as a “former land “ description to enable a link to be made with the land 

descriptions on the CofT’s. 




Methods used to create Title Plans during TAP 

Title Plans show the current land in a folio at the time of preparation. 

Two methods were used to create Title Plans during the Titles Automation Project. They were: 

1. Copy/Paste 

2. Copy/Paste/Edit 

Copy/Paste involved a straight copy of the image on the folio to a Title Plan, so that the Title Plan 

showed the same as what was on the folio image. 

Copy/Paste/Edit again involved the straight copy of the image shown on a folio to a Title Plan, but also 

the editing of the diagram so that it clearly accorded with what was on folio. For example it may have 

been edited to show balance dimensions or to add an easement. 

Both methods were very efficient and minimised the risks of misinterpreting information on the folio, 

which could happen if they were re drawn using CAD. Redrawing would also have been much slower 

as checking would be required. Using these methods, approximately 16,000 Title Plans were prepared 

each week. 

Title Plan Number Ranges 

Title Plan numbers allocated before TAP are in the range of 1 – TP59999. 

Title Plan numbers allocated during TAP are in the range of TP60000 – TP799999. 

Title Plan numbers allocated since the introduction of VOTS, are in the range of: 

Crown Grants: TP800,000 – TP800,099 

VOTS: TP800,100 onwards 




3. SPI STRUCTURE 

The Standard Parcel Identifier (SPI) is a unique identifier assigned to each land parcel in Victoria. They 

provide a simple and consistent way of identifying land parcels, and in turn allow increased access to a 

wide range of information through the linking of data sets using this identifier. 

SPI structure is based on the format aa~bb|ccnnnnnx 

aa is the lot/allotment number 

bb is the section number 

cc is the Plan type and number 

nnnn is the Plan number 

x is the provision for “AT” plans 

NB: Check digits from plans of subdivision are not utilised in the SPI structure 

For example: 

Lot 12 on PS346801J converts to a SPI of 12\PS346801 

CA 3 Section 4 Parish of Acheron converts to a SPI of 3~4\PP2001 

In this case the Parish Plan is the plan type 

For 80% of parcels, a unique SPI could be derived from the existing land description. However the 

remaining 20% of parcels contained either non unique or complex land descriptions that were not 

suitable to be converted to the SPI format. 

The problems associated with non unique and complex land descriptions are: 

There is a lack of clear and simple land identification 

They are not compatible with a digital environment 

They create difficulties in linking data sets 

There are problems with delivering enhanced search and access capabilities” 

In these cases it was necessary to allocate a new, unique description. To do this, the existing Title Plan 

process was chosen. From the new Lot on Title Plan descriptions that would be allocated, a SPI could 

then be derived. 




4. PARCELS REQUIRING NEW LAND DESCRIPTIONS FOR THE SPI PROJECT 

Land descriptions that required the allocation of new land descriptions in the form “Lot on Title Plan”, so 

that a unique SPI could be created, were in two categories: 

1) Part/duplicate land descriptions 

2) Complex 3 level crown and lot on plan land descriptions 

Part/duplicate land descriptions are non unique and generally came about due to partial transfers out of 

folios where the parent land description was retained for the new folio eg part of Crown Allotment 3 

Section 6 Parish of Jika Jika 

The 3 level land descriptions, while unique, were not suitable to create a SPI. 

Examples of complex 3 level crown and lot on plan descriptions are: 

“Crown Allotment 13A Section 133 Block F Parish Mildura” 

“Lot 27 Block D Section 57 LP2144” 

The three levels in the above examples are Lot/Block/Section and Crown Allotment /Section/Block 

At the time of the Standard Parcel Identifier Project there were over 400,000 parcels that had either non 

unique or complex land descriptions and as a result required the allocation of new SPI compatible land 

descriptions. 




5. RULES DEVELOPED FOR THE ALLOCATION OF NEW DESCRIPTIONS 

New “Lot on Title Plan” descriptions were allocated during TAP in accordance with requirements of the 

SPI Project, and also to satisfy the requirements of VOTS. 

A new description would be allocated when: 

1. A land description contained a “part” description 

2. A land description contained 3 or more levels 

3. A folio contained many parcels and at least one parcel land description was not unique or 

contained 3 levels 

4. A folio diagram for a plan based folio had metric dimensions and the plan of subdivision or 

consolidation had imperial dimensions 

5. A folio contained land parcels that had a mix of lot on plan descriptions and crown allotment 

descriptions 

Rules 1 & 2 were developed to meet the requirements of the SPI Project, whilst rules 3, 4 and 5 were 

developed in accordance with VOTS requirements. 

When a new “Lot on Title Plan” description is allocated the replaced description is output on VOTS 

folios as a former description. The former land description may be important in identifying the status of a 

land parcel eg (formerly known as part of a Reserve on Plan of Subdivision 123456). The reserve status 

remains even though the current description is now a “Lot on a Title Plan”. 

The former land description also provides a link to the CofT that will not have the new land description. 

The land description on the CofT can be matched with the former land description on the VOTS Title to 

confirm that the correct folio and land is being dealt with. 

The following pages give further explanation and examples of the application of these rules. 




5.1 A land description contained a “part” description 

The example below shows a folio that has been given a new “Lot on Title Plan” description as it 

previously had a non unique “part” description. The SPI for the land in this folio is now 1\TP443485 

Copyright State of Victoria. This publication is copyright. No part may be reproduced by any 

process except in accordance with the provisions of the Copyright Act or pursuant to a written 

agreement. The information from the Register of Land is only valid at the time and in the form 

obtained from the LANDATA REGD TM System. The State of Victoria accepts no responsibility for 

any subsequent release, publication or reproduction of the information. 

REGISTER SEARCH STATEMENT Land Victoria 

Security no : 124005589959L Volume 08919 Folio 880 

Produced 23/04/2003 01:57 

pm 

LAND DESCRIPTION 

Lot 1 on Title Plan 443485M (formerly known as part of Lot 209 on Plan of 

Subdivision 005068). 

PARENT TITLE Volume 04309 Folio 721 

Created by instrument E257116 17/12/1971 

REGISTERED PROPRIETOR 

Estate Fee Simple 

Sole Proprietor 

X853822D 01/11/2001 

ENCUMBRANCES, CAVEATS AND NOTICES 

of 30 STEANE ST COCKATOO 3781 

Any encumbrances created by Section 98 Transfer of Land Act 1958 or Section 

24 Subdivision Act 1988 and any other encumbrances shown or entered on the 

plan set out under DIAGRAM LOCATION below. 

DIAGRAM LOCATION 

SEE DIAGRAM ON IMAGED FOLIO VOLUME 8919 FOLIO 880 FOR FURTHER DETAILS AND 

BOUNDARIES 

DEALING ACTIVITY IN THE LAST 105 DAYS 

NIL 

STATEMENT END 




5.2 A land description contained 3 levels 

This is an example of a complex 3 level lot on plan description. Even though this description is unique 

it’s 3 level structure of Lot, Block and Section is not SPI compatible and a new “Lot on Title Plan” 

description has been allocated. Three level descriptions can also occur in crown allotment described 

land eg Crown Allotment 3 Subdivision A Block 7 Parish of Gonzaga. 

The SPI for the land in this folio is 1\TP755318. 







Security no : 124005590660Y Volume 02391 Folio 067 

Produced 23/04/2003 02:20 

pm 


Lot 1 on Title Plan 755318S (formerly known as Lot 27 Block D Section 57 on 

Plan of Subdivision 002144). 


Created by instrument 312344 29/10/1891 



Joint Proprietors 

X532548P 13/06/2001 


both of CARDROSS 3496 






BOUNDARIES 


NIL 

STATEMENT END 




5.3 A Folio contained many parcels and at least one parcel was not unique 

As mentioned in section 5 a SPI business rule was that a “Lot on Title Plan” description had to be 

allocated to a non unique (part) description. 

However if a folio contains multiple land parcels eg Lots 1 and 2 and part of Lot 3 on LP12345, 

it would appear that based on the SPI business rule there is only one parcel in this folio requiring a 

new description – part of lot 3 on LP12345. 

However the VOTS design required that a folio contained only one diagram location. If a new Lot on TP 

description was allocated to the non unique part lot only, this would not conform with VOTS 

requirements. This is because the diagram location would refer to an LP and a TP. To resolve this 

problem, all lots on the Folio would be allocated a new Lot on Title Plan description. This results in 

whole, unique Lots being allocated a new description. 

The same applied to land descriptions containing whole and part crown allotments eg. CA 1, 2, 3 and 

Part CA 4 

The SPI business rules required that part CA 4 be changed to “Lot on Title Plan” description, but did not 

require that CA 1, 2 & 3 be changed. However this would result in two different Land Descriptions in the 

one Folio (Plan and Crown Allotment), and VOTS design did not allow a Folio to have mixed land 

descriptions. Therefore in this example, to comply with VOTS design, all the parcels in the Folio would 

be allocated “Lot on Title Plan” descriptions. This results in the whole crown allotments being allocated 

a new description. 

The example on the following page highlights this. 










Security no : 124005590931E Volume 07515 Folio 008 

Produced 23/04/2003 02:27 pm 


Lots 1,2,3,4,5,6 and 7 on Title Plan 672338W (formerly known as part of 

Crown Allotment 100A Parish of Runnymede, Crown Allotment 100C Parish of 

Runnymede, part of Crown Allotment 100D Parish of Runnymede, part of Crown 

Allotment 101A Parish of Runnymede, part of Crown Allotment 101B Parish of 

Runnymede, Crown Allotments 111E and 111C1 Parish of Runnymede). 

PARENT TITLES : 

Volume 00986 Folio 151 Volume 01385 Folio 898 Volume 01519 Folio 741 

Volume 01861 Folio 174 Volume 04881 Folio 146 





H264592 12/10/1978 

both of INGLEWOOD 






SEE TP672338W FOR FURTHER DETAILS AND BOUNDARIES 


NIL 

STATEMENT END 




5.4 A Folio diagram for a plan based Folio had metric dimensions and the plan of 

subdivision or consolidation had imperial dimensions 

The Registrar of Titles at the time of the Titles Automation Project directed that if the original paper 

Folio diagram had metric dimensions, but the plan of subdivision of consolidation it originated from had 

imperial dimensions, then the Folio diagram had to be used as the Diagram Location. 

This direction was initially implemented by allocating a new Lot on Title Plan description to the land with 

the existing land description becoming a former land description. 

The Title Plan was created using the diagram on the Folio, thereby retaining the metric dimensioned 

Folio diagram. 

Examples on the following pages illustrate this. 

The original paper Folio diagram shows metric dimensions. 

If we look at plan the Folio originated from (LP63696), it shows imperial dimensions. 

This is an example of when already unique, whole lot on plan descriptions were allocated a new 

description. 

The requirement to allocate a new land description was waived later in TAP and the existing lot on plan 

description was retained with the Title Plan only being the Diagram Location 







Measurements in Links 










Security no : 124005592199C Volume 09449 Folio 017 

Produced 23/04/2003 03:07 

pm 


Lot 1 on Title Plan 218193J (formerly known as Lot 1 on Plan of Subdivision 

063696). 


Created by instrument J569185 30/07/1981 




J569186 30/07/1981 

both of OUYEN 






SEE TP218193J FOR FURTHER DETAILS AND BOUNDARIES 


NIL 

STATEMENT END 







5.5 A Folio contained land parcels that had a mix of lot on plan descriptions and 

crown allotment descriptions 

Again, as in Section 5.3, this is where VOTS did not allow mixed land descriptions or mixed diagram 

locations. So in these cases a new description would be allocated to all lots in the land description, 

regardless of whether they were whole or part lots. 







Security no : 124005590931E Volume 07515 Folio 008 

Produced 23/04/2003 02:27 pm 


Lots 1,2,3,4,5,6 and 7 on Title Plan 123456 (formerly known as Crown 

Allotments 10C 11E and 11C1 Parish of Gembrook and Lot 1 on Plan of 









H264556 12/10/1982 

both of Cockatoo 






SEE TP123456 FOR FURTHER DETAILS AND BOUNDARIES 


NIL 

STATEMENT END 




6. NEW DESCRIPTIONS 

The unique descriptions created during the Titles Automation Project (TAP) can be accepted as the 

current description of the land for the purposes of identification. 

Folios allocated new descriptions during TAP show reference to the former description on the VOTS 

Folio. The former descriptions provide a link to the CofT’s, which were not in the office at the time of 

conversion and therefore do not contain the new description. 

The new descriptions were migrated to Vicmap Property from TAP as part of the Standard Parcel 

Identifier Project. 




7. TYPES OF FOLIO DESCRIPTIONS AND DIAGRAM LOCATIONS FOLLOWING 

CONVERSION 

There are many different combinations of land descriptions and diagram locations shown on VOTS 

Folios following conversion. Title Plans have been created for a number of purposes and in all cases it 

is important to check the diagram location as well as the land description when searching a Folio, as it 

may not be the same as the land description. 

As part of the TAP conversion of the Register, over 600,000 Title Plans have been prepared. However 

not all have been released into VOTS and are available on the HPA imaging system. 

The not yet released Title Plans will begin to be available on the imaging system over time. The release 

strategy is a QA process followed by bulk release with the Diagram Location on the folio changed to 

show the Title Plan as the Diagram Location. 

Title Plan numbers in the TP800,100 range are also allocated to skeleton folios that are converted to 

VOTS by the Non Converted Title Group in Title Registration Services Branch of Land Registry. The 

allocated of the Title Plans is required to satisfy SPI validations in VOTS and to accord with the SPI 

business rules. It is expected these Title Plans will be produced some time in the future. 

Following are some examples of the different combinations of land descriptions and diagram locations 

using a Title Plan number. 




7.1 Title Plan as Land Description and Diagram Location 

This is an example of a parcel that has been given a new unique description “Lot 1 on Title Plan 

365571D” and has a diagram location corresponding to the Title Plan number. 

The Title Plan has been prepared and is available for searching 

Example 







Security no : 124005592994M Volume 04480 Folio 870 

Produced 23/04/2003 03:33 

pm 


Lot 1 on Title Plan 365571D (formerly known as part of Crown Allotment 22 

Section 95 at Carlton Parish of Jika Jika). 






D654810 06/03/1970 


of 244 LEICESTER STREET CARLTON 





SEE TP365571D FOR FURTHER DETAILS AND BOUNDARIES 


NIL 

STATEMENT END 







7.2 Title Plan as Land Description only 

This is an example of the allocation of a new unique land description, “ Lot 1 on Title Plan 

443485M” to the land. However the Title Plan has not been released as the Diagram Location. The 

Diagram Location remains the imaged paper Folio until the time the Title Plan is available. 

It is important to realise that the imaged paper Folio will have no reference to the Title Plan. It is 

purely the Diagram Location until the Title Plan is available. 

Example 







Security no : 124005593228H Volume 08919 Folio 880 

Produced 23/04/2003 03:39 

pm 


Lot 1 on Title Plan 443485M (formerly known as part of Lot 209 on Plan of 







X853822D 01/11/2001 


MORTGAGE X853823A 01/11/2001 

ADELAIDE BANK LTD 

of 30 STEANE ST COCKATOO 3781 






BOUNDARIES 


NIL 

STATEMENT END 




7.3 Lot on Plan as Land Description 

Title Plan as Diagram Location 

This is an example of the retention of a lot on plan land description. 

As the Plan of Subdivision was not suitable to use as the Diagram Location a Title Plan has been 

prepared for use as the Diagram Location. 

It is important to note that the Plan of Subdivision referred to in the land description must not be 

used for folio diagram purposes. The Plan of Subdivision may not contain all the relevant diagram 

information eg easement information or depth limitations. The Title Plan, TP158969C must be used 

as the Diagram Location. 

In the example on the following pages, the Plan of Subdivision referred to in the land description 

(LP142116) does not show reference to an easement that has been created in favour of the lot in 

question. Therefore a Title Plan has been created for use as the diagram location, and the 

easement information has been included on the Title Plan. 

Example 







Security no : 124005593295K Volume 09502 Folio 167 

Produced 23/04/2003 03:42 

pm 


Lot 1 on Plan of Subdivision 142116. 


Created by instrument LP142116 24/02/1983 




U101943C 26/02/1996 


both of 20 ST GEORGES CR ASHBURTON 3147 



plan or imaged Folio set out under DIAGRAM LOCATION below. 


SEE TP158969C FOR FURTHER DETAILS AND BOUNDARIES 


NIL 

STATEMENT END 










7.4 Crown Allotment as Land Description 

Title Plan as Diagram Location 

In this example the land description has been retained as it is unique and a SPI can be created 

from it. The Title Plan has been prepared to provide the Diagram Location only and does not form 

part of the land description. 

Example 







Security no : 124005608168T Volume 08981 Folio 051 

Produced 24/04/2003 02:46 

pm 


Crown Allotment 32E Parish of Bundalaguah. 






X715238N 03/09/2001 


both of RMB 7068 FULHAM ROAD MYRTLEBANK 3851 

For details of any other encumbrances see the plan or imaged Folio set out 

under DIAGRAM LOCATION below. 




NIL 

STATEMENT END 







7.5 Plan or Crown Allotment Land Descriptions 

Folio Image as Diagram Location 

The folio image is used as the Diagram Location until either a Title Plan is available or reconciliation 

between the Folio diagram and a plan of subdivision or consolidation has occurred. 

Plan Descriptions 

In the case of Plan descriptions, reconciliation between the plan diagram and the folio diagram 

identifies any differences between the information on the plan as compared to the folio diagram eg 

easements, depth limitations. 

The plan of subdivision or consolidation can then be image edited to include diagram information 

shown on the Folio diagram that is not on the plan. The plan can then be used as the Diagram 

Location replacing the Folio image 

Alternatively if the plan is not suitable as the Diagram Location a Title Plan will be produced. The 

Title Plan number may have already been allocated during the TAP conversion and is stored in the 

VOTS database. 

Eventually either a plan of subdivision or consolidation or a Title Plan will be used as the diagram 

location. 

Crown Allotment Descriptions 

Where the land description is a Crown Allotment, a Title Plan will eventually be used as the 

Diagram Location. Until the Title Plan is available the folio image will be used as the Diagram 

Location. This is because there is no alternative plan that can be used as there is with land that has 

a plan description. 

The following pages show examples of these instances. 




Example 







Security no : 124005593396A Volume 09031 Folio 286 

Produced 23/04/2003 03:46 pm 


Lot 3 on Plan of Subdivision 067826. 


Created by instrument F233753 13/03/1974 




U229942E 23/05/1996 


COVENANT 1470586 

of 76 IAN RD MT MARTHA 3934 



plan or imaged Folio set out under DIAGRAM LOCATION below. 



BOUNDARIES 


NIL 

STATEMENT END 




Example 







Security no : 124005671786T Volume 06393 Folio 544 

Produced 01/05/2003 12:32 pm 

CROWN GRANT 


Crown Allotment 3A Section A Parish of Pomborneit. 




U443324V 07/10/1996 


all of HAWKSNEST RD POMBORNEIT EAST 3257 

Any crown grant reservations exceptions conditions limitations and powers 

noted on the plan or imaged Folio set out under DIAGRAM LOCATION below. 

For details of any other encumbrances see the plan or imaged Folio set out 

under DIAGRAM LOCATION below. 



BOUNDARIES 


NIL 

STATEMENT END 




8. SKELETON/NON CONVERTED FOLIOS 

Skeleton folios are those that have not been fully converted to VOTS. These folios may contain some 

LANDATA index data (land descriptions, proprietor’s names) that have been migrated to VOTS. They 

do not however contain the full set of Folio data shown on the Folio image. 

Skeleton folios exist for a number of reasons. The main reasons are: 

1. The folio contained a complex endorsement that text capture software used during TAP could not 

accommodate 

Eg. 

NICO (Not In Common Ownership) 

Special Ownership (ie. Legal Personal Representative) 

General Law Endorsements 

Reservations and conditions notations 

Lease endorsements 

2. The folio was an interest folio. It was necessary to capture all the interest folios as a group to 

ensure that the same Title plan number was allocated to each folio. 

3. The folio contained complex “transfers as to part”. Expert advice was required to determine what 

land remained in the folio. Many of these folios could not be investigated during TAP so became 

skeleton folios. 

4. The folio contained unusual information or complex endorsements that, at the time of capture 

during TAP, no decision had been made by Land Registry as to the data requirements for capture. 

5. ALTS Free Text folios that did not have any structured data. 

There are approximately 200,000 skeleton folios that are being converted on an on going basis by the 

Non Converted Titles Group of Land Registry. 

Of these skeleton folios, approximately 16,000 are Free Text folios that are being converted through a 

special project. Conversion of these Free Text folios should be completed by the end of 2003. 

If required, these skeleton folios will be assigned Title Plan numbers in the TP800100 range, as part of 

a new land description or as the diagram location. 




A Folio search on VOTS provides the following information for a skeleton Folio. 

“This Title is in the process of being data captured. Image of the Title can be retrieved from the imaging 

system” 

The Folio image is supplied when a skeleton Folio is searched on LANDATA search systems. 

On LANDATA the search would appear as follows: 

Images for Title 7688/051 

To view images, select from the page links listed. 

Note: you have already been charged for the images listed. Viewing does not incur any additional 

charge. 

Set Image Quality 

Page 1 Page 2 

Copyright State of Victoria. This publication is copyright. No part may be 

reproduced 

by any process except in accordance with the provisions of the Copyright Act or 

pursuant 

to a written agreement. The information from the Register of Land is only valid at 

the 

time and in the form obtained from the LANDATA REGD TM System. The State of Victoria 

accepts no responsibility for any subsequent release, publication or reproduction of 

the information. 

FINAL SEARCH STATEMENT Land Victoria 

Security No : 124005649279H Volume 7688 Folio 

051 

Produced 30/04/2003 09:56 AM 


NIL 

STATEMENT END 

Security code: 124005649279H 




9. FURTHER EXAMPLES 

The following pages provide some examples and explanations of the different types of land descriptions 

and Title plans diagrams that are in the Register. 

9.1 Land in Title Plan 

This description originated mainly from General Law Conversions. Land in Title Plan was a way of 

describing all the land in a Title plan that could be made up of one or more lots or crown allotments. 

Of the folios with this description that have been migrated to VOTS, there is no plan to change their 

descriptions as they are still unique. However those that were migrated to VOTS as skeleton folios may 

be converted to VOTS with their original land descriptions. 

Examples 

Copyright State of Victoria. This publication is copyright.No part may be reproduced by any 






Security no : 124005856754R Volume 10058 Folio 244 

Produced 15/05/2003 09:22 

am 


Land in Title Plan 000123W. 

Created by instrument R686311W 13/12/1991 




of 185 THOMPSONS ROAD MAUDE VIC 3331 

AB952317D 20/03/2003 


MORTGAGE S574195E 09/07/1993 

COMMONWEALTH BANK OF AUSTRALIA 







DEALING STATUS DATE 

AB952317D TRANSFER Registered 20/03/2003 

STATEMENT END 







9.2 Many Lots on a Title Plan 

The following shows an example of a folio and a Title plan with multiple lots. In these instances it cannot 

be assumed that the 1 st , 2 nd and so on, former descriptions will correspond with the 1 st , 2 nd etc current 

description. In other words the former description may not correspond with the order of the Lot on TP 

description. 

Example 







Security no : 124005676253N Volume 07515 Folio 008 

Produced 01/05/2003 03:11 

pm 


Lots 1,2,3,4,5,6 and 7 on Title Plan 672338W (formerly known as part of 

Crown Allotment 100A Parish of Runnymede, Crown Allotment 100C Parish of 

Runnymede, part of Crown Allotment 100D Parish of Runnymede, part of Crown 

Allotment 101A Parish of Runnymede, part of Crown Allotment 101B Parish of 

Runnymede, Crown Allotments 111E and 111C1 Parish of Runnymede). 








H264592 12/10/1978 

both of INGLEWOOD 


MORTGAGE H264593 12/10/1978 

BANK OF NEW SOUTH WALES 

MORTGAGE S420377T 31/03/1993 

WESTPAC BANKING CORPORATION 







NIL 

STATEMENT END 







9.3 Complex Lot Numbering 

Title Plan descriptions are sourced from the land description of a Folio. In this example the numbering 

shown on the Title Plan reflects the land description, which indicates the land described is made up of 

two pieces, even though no boundary is shown. 

Example 







Security no : 124005677287P Volume 06547 Folio 348 

Produced 01/05/2003 03:45 

pm 


Lots 1 and 2 on Title Plan 712065N (formerly known as part of Portion A 

Section 8 Parish of Boroondara, part of Portion A Section 9 Parish of 

Boroondara). 






X058562P 25/09/2000 


of 13 CROSS ST CANTERBURY 3126 





SEE TP712065N FOR FURTHER DETAILS AND BOUNDARIES 


NIL 

STATEMENT END 







10. TRANSFERABILITY 

Title Plans should not be confused with plans registered under the Subdivision Act. 

They are an internal Land Registry document created to replace the Folio diagram and provide a simple 

unique land description where the land description does not satisfy the SPI and the VOTS rules. Title 

Plans are not registered. 

It is also noted that the allocation of new “Lot on Title Plan” descriptions does not affect the application 

of Section 8A Sale of Land Act to the determination of the separate disposition of land, without requiring 

subdivision under the Subdivision Act. 

Any Title Plan that was allocated during the Title Automation Project onwards, and has a multiple Lot 

reference, will have a warning shown stating the following: 

“Where multiple parcels are referred to or shown on this Title Plan this does not imply separately 

disposable parcels under Section 8A of the Sale of Land Act 1962” 




11. LOCAL GOVERNMENT – ISSUES WITH TITLE PLANS 

The use of Title plans as land descriptions on a large scale has been causing confusion amongst both 

metropolitan and rural councils. 

Council records are based on the old lot on plan or crown allotment description and therefore the 

confusion arises when solicitors request property information from councils using the new lot on TP 

description which does not match council records. 

Some Councils feel that they were not given enough information about Title plans from the start and 

that they are not sure what they should show in the records. Questions commonly asked are “what is 

the legal description on Title now?” And “what should councils show in their records?”. 

Councils say they can understand why part lots have been replaced with Title plan descriptions, but do 

not understand why in some cases whole lot on plan and crown allotment descriptions have been 

replaced with Title plan descriptions. 

Every Council is approaching the problem differently. Some councils are updating their rates base 

records as they realise a change has occurred to a land description; others do nothing; some are doing 

their own Folio searches; and others are requesting the solicitor for more information such as the former 

description or a copy of the Folio diagram 

12. WHAT IS LAND VICTORIA DOING TO ASSIST LOCAL GOVERNMENT? 

Short Term 

Presentation to the Revenue Management Association Meeting – Shepparton March 2003 

A presentation was given to this group, explaining why Title Plans were introduced, the benefits of 

these unique descriptions and what Land Victoria is doing to assist in both the short and long term. 

Microsoft Access Database 

Can provide interested Councils with a database that has the capacity to search land description 

information using both current and former descriptions. This will assist Councils in gaining access to 

their rates base system. 

Title Plan Fact Sheet 

This is a follow up to the presentation given in Shepparton and aims to provide Councils with written 

information about why Title Plans were introduced, the benefits of unique descriptions, what Land 

Victoria is doing to assist in both the short and long term and will answer questions commonly 

asked. It will be most useful to Councils that did not have a representative at the Revenue 

Managers Meeting. 

Councils have been instructed that as the new Lot on Title Plan description is the new legal description, 

this must be stored in Council records. However it is also recommended that Councils retain the former 

land description as a link to their records. 




Long Term 

SPI Phase 2 

SPI Phase 2 will reconcile the Greater Metropolitan area, Geelong, Ballarat and Bendigo within the 

next 18 months. Reconciliation of the remaining municipalities will be on going. 

After completion of SPI Phase 2, tables matched with council property numbers can be provided for 

councils to populate their property and rates system with TP numbers.

TITLE PLANS

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?