Download the European e-Invoicing Guide for SMEs - Celeris Ltd.
Download the European e-Invoicing Guide for SMEs - Celeris Ltd.
Download the European e-Invoicing Guide for SMEs - Celeris Ltd.
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<strong>European</strong> E-<strong>Invoicing</strong> <strong>Guide</strong> <strong>for</strong> <strong>SMEs</strong><br />
2.2.SEMI-AUTOMATED INVOICING PROCESSES<br />
2.2.1.SEMI-AUTOMATED INVOICING PROCESS USING TRADITIONAL PDF INVOICES<br />
This diagram depicts a typical situation where <strong>the</strong> supplier is sending invoices in a PDF <strong>for</strong>mat via<br />
email to <strong>the</strong> receiver.<br />
SENDER<br />
ERP system<br />
produces Invoice<br />
batch in PDF <strong>for</strong>mat<br />
and auto archives<br />
a copy<br />
System program<br />
groups <strong>the</strong> invoices<br />
and creates auto<br />
email or file transfers<br />
to send invoices to<br />
customers<br />
Figure 1.2<br />
INTERNET<br />
RECEIVER<br />
Opens e-mail, saves<br />
file, prints invoices<br />
and and date<br />
stamps <strong>the</strong>m<br />
Checks against<br />
orders or obtains<br />
approval to process<br />
Looks up supplier<br />
and expense<br />
codes in system<br />
Enters invoice<br />
details into ERP<br />
system<br />
Invoice is approved<br />
<strong>for</strong> payment by<br />
authorised person<br />
Invoice is matched or<br />
attached to supporting<br />
documents and<br />
archieved<br />
PDF invoices may also be transferred by o<strong>the</strong>r more secure means as discussed in Section 2,<br />
Chapter 2.<br />
9<br />
INTRODUCTION<br />
TO E-INVOICING
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