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European E-Invoicing Guide for SMEs
2.2.3. SEMI-AUTOMATED INVOICING PROCESS USING RECEIVER BASED WEB INVOICES
In this diagram the receiver provides a web-application for the supplier to input their invoice data.
This web-application is programmed to create the invoice in the required format for downloading
into the receiver’s system.
SENDER
ERP system
produces Invoice
batch
Supplier re-keys the
invoice details into the
receivers web-based
application and prints
or downloads a copy
Copy is matched to
original invoice and
archived
Figure 1.4
Key considerations can be described as follows:
For the Sender
WEB APPLICATION
Supplier facing webapplication
downloads
invoices into the
receivers system in the
required format
RECEIVER
Invoices are automatched
against
supplier and order
data; and processed
electronically into
ERP system without
manual intervention
The original invoice
data is auto-archived
• the sender’s system would likely still need to produce an invoice in order to create the
appropriate accounting records internally
• cost of additional labour to manually enter the same invoice details to the receiver’s website
(although this cost may be reduced if the invoice is based on the purchase order)
• risk of entering the details incorrectly to the receiver’s website and creating two different
invoices from what should essentially be the same data
• cost of labour for additional reconciliation process to ensure details match
• cost of archiving both invoice copies together
• cost savings in the labour, handling, and postage of invoices
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INTRODUCTION
TO E-INVOICING