Welcome to London Health Sciences Centre (LHSC) and St ...

Welcome to London Health Sciences Centre (LHSC) and
St. Joseph’s Health Care London (St. Joseph’s)
Hospital Checklist of Mandatory Requirements
By now, you would have received an email from the Postgraduate Medical Education (PGME) office
at the Schulich School of Medicine & Dentistry, Western University with instructions on completing
their requirements for a Schulich appointment. In addition to the Schulich appointment, you need to
obtain a hospital appointment to begin your clinical training. You must complete all outstanding
requirements as requested for both PGME and Medical Affairs before you are authorized to begin
your training.
The Single Signon website has been designed to help you see what is complete and what remains
outstanding. Please go to www.schulich.uwo.ca/singlesignon and click on the “PGME Registration”
tab to view the complete list of requirements for both Schulich and Medical Affairs.
This following checklist is a quick reference to what needs to be done before you may begin your
training:
Step 1: Hospital Appointment Letter
Please sign and return the hospital appointment letter, to Medical Affairs at the below address. The hospital
appointment letter is attached to the email that you received from Medical Affairs.
373 Hill Street, South Street Annex
Education Building, Room 232
London, Ontario N6A 4G5
Step 2: Canadian Medical Protective Association (CMPA) Membership
You must obtain CMPA membership by calling 1-800-267-6522 or you can complete the online application at
www.cmpa.org This is a very busy time of year for new graduates to obtain their CMPA membership so you
are encouraged to do this as early as possible to avoid delay in starting your training.
You are required to complete the application and submit to CMPA along with your payment option identified
(VISA or debit). Your CMPA membership number will be issued to you once you are issued your CPSO
Certificate of Registration number.
Medical Affairs will receive weekly updates from CMPA of all new numbers issued and Medical Affairs will
update the Single Signon website as soon as we are aware of CMPA numbers. It is your responsibility to
monitor the Single Signon website regularly to ensure your CMPA membership number is confirmed.
If you are transferring from one University to the Schulich School of Medicine & Dentistry, Western University,
you will be required to notify CMPA by calling 1-800-267-6522.
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Step 3: Instruction Sheet for Online Training Modules
Using the attached Instruction Sheet for Online Training Modules, please complete all the modules listed. The
Medical Affairs database and Single Signon will automatically update confirming the completion of these
requirements.
You must complete all of the training modules before you can begin your clinical appointment. Failure to
complete these modules will result in a delay of pay and privileges.
Step 4: Health Review and N95 Fit Testing
A health review is an integral part of your hospital appointment and must be completed prior to the
commencement of your appointment. You are responsible to communicate with the Occupational Health
department to be cleared to start your training. To obtain the Health Review Form, click on the following links:
Health Review Forms and Documentation:
http://www.londonhospitals.ca/departments/medical_affairs/post_grad/Orientation/HealthReview.php
You can sign up for N95 fit testing on the Medical Affairs website at:
https://www.londonhospitals.ca/departments/medical_affairs/courses/n95.php
Step 5: Hospital Photo I.D. Badge and Parking
University Hospital:
I.D. badge – Customer Support, basement level, room CLL-102
Parking – Parking Garage adjacent to the main hospital building (Parkade 4), 1st floor open 24 hours,
7 days/week.
Victoria Hospital:
I.D. badge – Customer Support, 1st floor below Tim Horton’s, Room E1-500
Parking – Parking Garage, adjacent to the London Regional Cancer Centre (Parkade 1),
open 7:30 a.m. – 5 p.m., Monday to Friday.
Please ensure you have photo ID with you (drivers license, passport or health card).
Step 6: GroupWise and Novell Access
GroupWise Email Account
LHSC and St. Joseph’s use GroupWise for email. This email account will be used for both organizations.
Unlike the email system for Western University, the hospital’s GroupWise email system is a secure encrypted
network and all pertinent information to your hospital appointment will ONLY be sent to your GroupWise
account. You are responsible for managing this email account on a daily basis for all hospital related
communications.
Western University will also set you up with an email account for their communications with you. If you wish to
use only one email account, you can forward your Western University email account to your hospital
GroupWise account. If you wish to forward your Western University email account to your hospital GroupWise
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email account, please contact Information Technology/Western helpdesk at 519-661-2111 ext.83800 for
assistance. Please note that you are not able to forward your GroupWise account to your Western University
account.
Once you are close to your hospital start date, Medical Affairs will send you a log in (username and password)
for GroupWise email. This information will be sent to your Western University email account to enable you to
access your GroupWise account. Upon your initial login, you will be asked to change your password to ensure
privacy.
Novell Account
Medical Affairs will send you a log in (username and password) for your Novell account. Your Novell account
will allow you to access the desktop on any computer in any of the hospitals ie. LHSC desktop or St. Joseph’s
desktop. From the desktop you can access the full suite of Microsoft products, Adobe products and any drives
(shared or personal) drives that have been set up for you. If you do not use Novell to access these products,
they are not generally available for use or to read attachments.
Step 7: Advanced Cardiac Life Support (ACLS) Course
Please complete the Confirmation of Advanced Cardiac Life Support (ACLS) Course form located at
https://www.londonhospitals.ca/departments/medical_affairs/post_grad/documents/2012ConfirmationofACLSF
orm.pdf
Note: ACLS is not required for those in the Paediatrics program. A Paediatric Advanced Life Support (PALS)
session will be organized through the program of Paediatrics.
Residents:
An ACLS course will be offered at no charge to all new PGY1 and PGY2 residents starting at London Health
Sciences Centre and St. Joseph’s Health Care London who do not hold valid certification prior to their hospital
start date. Individuals are responsible for the cost of the ACLS handbook ($30.00) which can be obtained from
Medical Affairs or the Western bookstore. Please note that certification is a requirement of your hospital
appointment and must be completed within three months of your start date.
To register for a course, click here
https://www.londonhospitals.ca/departments/medical_affairs/courses/acls.php
Clinical Fellows:
ACLS may not be a requirement for all clinical fellows. Please complete the “Confirmation of Advanced
Cardiac Life Support (ACLS) Course” form to indicate if you have a valid ACLS certificate. If you do not
have certification, please follow up with your direct supervisor to determine if ACLS is a requirement for your
training and forward confirmation of such to Medical Affairs.
ACLS certification is valid for 2 years. If your certification has expired prior to your hospital start date, you must
recertify as per The Heart and Stroke Foundation of Canada requirements. If you do not recertify prior to your
certificate expiration date, you will be required to complete the full certification course.
Step 8: Documentation for Pay and Benefits
Note: Clinical Fellows are not required to complete the below noted forms. Please contact the office of your
Program Director to determine if there are any steps required to be completed for your funding source.
This is required for Canadian Medical Residents and International Medical Graduates who are funded by the
Ontario Ministry of Health. You will be required to complete and return these four forms to Human Resources
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y May 24, 2013 at 339 Windermere Road, University Hospital, PDC Building, room D5-162, London, Ontario,
N6A 5A5. Failure to complete and return these forms by this date may result in a delay of your pay.
1. Personal Data Form
2. 2013 Personal Tax Credits Return (TD1)
3. 2013 Ontario Personal Tax Credits Return ( TD1ON)
4. Life Insurance Enrolment Form
All of these forms are listed at the following link:
http://www.londonhospitals.ca/departments/medical_affairs/post_grad/Orientation/PayandBenefits.php
If you are funded directly by your sponsoring government, you may be eligible for extended health/dental
benefits as well as life insurance. If you are interested, please contact Human Resources at 519-685-8500 ext.
34220 option 1 or at hra_service_clerical@lhsc.on.ca.
Step 9: Orientation Day
Attendance is mandatory.
Orientation is scheduled for June 28, 2013 at University Hospital, 3rd floor in Auditorium A beginning at 8:00
a.m. Registration will begin at 7:30 a.m. and additional information including the agenda can be found at:
https://www.londonhospitals.ca/departments/medical_affairs/post_grad/orientation.php
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