Ultilearn User Guide - Warwickshire & Birmingham Wing

Ultilearn User Guide
Flight Lieutenant N J Adams RAFVR(T)
Ultilearn and SMS POC
Warwickshire and Birmingham Wing Learning and Development Team
Version 2

Ultilearn User Guide
Cadet Course Selection
Version 2

BADER Launch Pad
Select Learning

All Staff and Cadets have Automatic User names and
passwords generated when they are added to SMS.
These are emailed to the Sqn OC for the users.
NOTE: Squadron Staff CAN change Cadet Passwords
before first use

Using Course, My Courses menu the user
can see an entire list of the courses and
exams available.
The courses enable the lesson to be taught
using power point presentations and some
resources.
Also the Instructor notes are available
detailing the Learning Outcomes and
Assessment Criteria for the BTEC Aviation
Studies qualification subject by subject

The next slides list all the current courses and exams
available using this system.
Staff courses also included are the BASIC and Protecting
Information ones which are annual refreshers

By ticking the box against any of the courses or exams and
then Register you can access the content of any of the courses.
These can then be self learnt in private or used to present to a
class by an instructor.

Ultilearn User Guide
Studying a Course
Version 2

Click on My Courses to bring up course list

Click the Start Arrow on the course you wish to study

Click Launch to start study

This screen tells you the name of the course you are about to
enter and details if it is your 1 st access or subsequent one.

This screen lists the content of the courseware.
There are numerous power point presentations, resources
and the Instructor Notes available.

Once you have selected which you wish to work on it will be
launched in the software required.

Resource material

Instructor Notes including the Learning Outcomes and
Assessment Criteria.

At the end of the session you are given the choice to suspend the course or exit it.
If you suspend the course you can go back into the system next time and continue the
course.
If you exit you will have to delete the course and re-register for it when you log in again.
This page shows the courses you are registered for and the status of it.

Ultilearn User Guide
Adding a Cadet to an Exam
Version 2

The Instructor logs into the system and selects Security, Advanced Security.
Examinations for Cadets
The Cadets can access the courseware but not exams unless an Instructor registers them
for it.
This is the sequence an Instructor and Cadet will follow to sit an exam.
This lists the Squadron for which they are responsible and the examinations available in list
form.

The Instructor right clicks the mouse and selects Members

The Instructor selects Add User.

The Instructor types the name of the Cadet into the
screen and clicks search.

The Instructor selects the correct Cadet from the list and then
Add.
NOTE: THE SYSTEM WILL LIST ALL OF THE CADETS AND STAFF IN THE CORPS WITH THE SAME
NAME DETAILS The more information put in the shorter the list. Warwickshire and Birmingham Wing Number
is 35 – So our format will be 35(Sqn No.)(Cadet Service Number)

The Cadet then logs into the system.
The Cadet clicks the Courses, My Courses
tab.
Then the Bulk register tab.
They then click the exam available to them.
NOTE: THIS IS BEST DONE SUPERVISED
ON THE SQUADRON

Ultilearn User Guide
Taking an Exam
Version 2

The Cadet clicks the start arrow.

The Cadet clicks the Launch Button

The Exams are broken down into the individual Assessment Criteria required for the subject they are being assessed
upon.
The screen they get will tell them what they are being assessed upon and that they will get two questions, of which
one must be answered correctly.
The Cadet clicks next.
NB
The current system is only assessing to Pass level however there will soon be an opportunity for the Cadet to sit the
Merit and Distinction Assessment Criteria. This may be presented in a different fashion to the exclusive choice we
are using for Pass Level.

The 1st of the 2 questions is displayed and they are to
click the answer they believe is correct and then the next
button.

When they have answered both questions they get this
screen.
Here they can step back to both questions to re visit if
they wish before committing their answers to the
database.

When they have answered all of the Assessment Criteria
presented to them they are taken to this screen which
tells them immediately their status.
The re sit is available to them after 10 days to enable
them to revise. (Note this is exactly 10 days to the minute)
To know which questions they answered incorrectly and
are required to revise they can click the results tick.

This screen shows them each Assessment Criteria and if
they passed none, one or both of the questions asked.
This enables them to know which of the criteria they are
weak at and the Instructor can give them some revision to
do in the 10 day waiting period.

When the 10 day waiting period has passed the Cadet can
log into the system and press resume on the exam which
they did not successfully pass.
They will only be re assessed on the Assessment Criteria
they failed last time.

When they look at the results again they will see again
which they have been successful in.
The re sits will be shown with attempt number 2.
The Cadet can re sit as many times as required – There is
a 10 Day wait between each resit

The Instructor needs to see this screen at the end of the
assessment session.
Currently the Instructor updates the Cadet record in SMS
and orders the Certificate (Using TG Form 11 on Sharepoint - HQ Air Cadets >
ACO Controlled Documents Site > Forms) and Badge from WHQ (NOTE Master
Cadet Badge will not be issued by HQAC unless SMS is updated).
However, these tasks will become automated in the near
future.

The Instructor may then log into the system and
remove the Cadet from this screen and go on to
register perhaps the same Cadet for another
assessment if they are ready to sit it!

Ultilearn User Guide
Changing a Cadet Password
Version 2

To change a Cadet Password enter the
cadet details and click search (Note to
change a Staff Password a Service Request needs
to be raised on the Bader Helpdesk
https://info.bader.mod.uk/bader)

Click Edit

Click View
Change Password
Confirm Account is Unlocked

Ultilearn User Guide
Running a Report on Cadet
Progress
Version 2

To check Cadets Progress click on ‘Create
Report’

Select Subject or Classification Level you
wish to look at then click Next

Select the relevant group of
Cadets and click next

Uncheck the ‘Include learner where
not registered for course’ box and
click Run Report