JOB DESCRIPTION - Smithills School

Smithills School
JOB DESCRIPTION
School SMITHILLS SCHOOL
Job Title REPROGRAPHICS TECHNICIAN
Grade GRADE 4 SCP 17 – 21 £16,830 -£19,126 PA PRO RATA
37 HRS PER WEEK TERM TIME + 10 DAYS
ACTUAL SALARY £14,653 - £16,652
PART TIME & PERMANENT CONTRACT
Primary Purpose of
the Job
Responsible to Media Manager
Responsible for N/a
Principal
Responsibilities
MAIN DUTIES
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To manage the reprographics and audio-visual service to staff, students
and the whole school community.
To provide a high quality, efficient reprographic and audio-visual service.
To organise servicing and maintenance of the equipment and ordering
of consumables to ensure that service disruption is minimised.
To provide a high quality, efficient reprographic service for all members of the
school community,
To advise staff about the design and development of general teaching materials
such as handouts, teaching aids, workbooks etc.
To output images from digital files for members of staff.
Carry out manual and machine finishing of printed work.
Ensure that all equipment is clean, fully operational and regularly serviced. To
report any necessary chargeable repairs/replacements to the School Business
Manager and arrange for service engineers to undertake repairs.
To maintain adequate stocks of reprographic materials and equipment so as to
ensure the efficient operation of the school’s reprographics services and value
for money.
Under the guidance of the Media Manager, develop initiatives, as part of the
school’s income generation schemes to provide appropriate reprographic work
for the community and outside agencies.
Ensure all work is carried out in a professional manner and completed to a
consistently high standard.
Ensure that all work is treated as confidential and handled in a sensitive
manner.
Assist in the storage of paper deliveries.

Advise the Media Manager of training needs and new developments in this area.
To record work undertaken by the reprographics service to ensure accurate
internal invoices are issued.
Undertake training on new/additional equipment as required by the school.
To be aware of and adhere to applicable rules, regulations, legislation and
procedures including the Schools Equal Opportunities Policy and Code of
Conduct, national legislation (including Health and Safety, COSHH, Data
Protection and User Guidelines for Licensed Photocopying in Schools).
Advise the Media Manager of any concerns relating to health and safety,
including the work environment and working practices.
The post holder may reasonably be expected to undertake other duties
commensurate with the level of responsibility that may be allocated from time to
time.
Date Job Description Prepared/Updated May 2011
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Smithills School
PERSON SPECIFICATION
School SMITHILLS SCHOOL
Job Title REPROGRAPHICS TECHNICIAN
METHOD OF ASSESSMENT: Application Form, Interview and References
STAGE ONE Disabled Candidates are guaranteed an interview if they meet the essential
criteria
MINIMUM ESSENTIAL REQUIREMENTS
Skills and Competency
Excellent planning and organisation skills, e.g. workload planning in co-ordination with the
school calendar, ordering of supplies etc
Experience or aptitude to deal with first call maintenance to maintain the machinery.
Physically able to deal with role requirements which will include on a regular basis,
sustained periods of time standing to manage tasks and the ability to inspect machinery
faults on a trouble shooting basis.
Good interpersonal skills to deal with a mixed range of customers, i.e. staff, students and
external contacts.
Excellent attention to detail.
Calm under pressure.
Flexible approach to tasks.
Ability to work to deadlines and establish priorities.
Good written communication skills.
Good verbal communication skills.
Keyboard and IT skills.
Knowledge, Qualifications and Experience
The post holder will be expected to be or have the potential to work at NVQ Level 2
Very good literacy and numeracy skills
Good IT skills
Health and Safety awareness
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Core Organisational Competency
Valuing Diversity - Listen, support and monitor the diverse contributions made to service
development without prejudice. Challenge behaviours and processes which do not positively
advance the diversity agenda whilst being prepared to accept feedback about own behaviour.
Recognise people’s strengths, aspirations and abilities and help to develop their potential.
Understand how Valuing Diversity can improve our ability to deliver better services and reduce
disadvantage.
Developing Self and Others - Ability to question, and request right training and development that
links to the post, to seek opportunities that add to skills and knowledge, to respond positively to
opportunities that arise. And to support others’ learning and share learning with others
Customer Care - Listen and respond to customer need, seek out innovative ways of consulting
service users and engaging partners. Network with others to develop services for the benefit of the
service users.
Health & Safety - Ability to identify risk to self and others when undertaking work activities and
appropriate actions needed to minimise risk.
Confidentiality - To acknowledge the need to maintain confidentiality at all times
Work Related Circumstances
Bolton Council is a Smoke-free Employer
Date Person Specification Prepared/Updated: May 2011
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