April 2005

A&S Advisory Board Meeting
April 2, 2005
UK Main Building Conference Room
Members Present: Jack Ballantine, Ann Hunsaker, Jim Elliott, Kip Cornett, Bill Francis,
Gretchen Brown, Stephen Dawahare, Robert E. Rich, Wimberly Royster, Jim Anderson,
Julia Burnett, Winn Williams, Kim Kluemper, Kathryn Brinson, Mimi Ward, and
Christian Ecker.
Student Ambassadors – Patrick Kennison, Kim O’Donnell
Recording Secretary: Nancy Smith
Meeting began at 9:00 AM with A&S Magazine recognition, welcome and brief
introductions from those present.
Chairman Bill Francis began the meeting with a review of the October 2004 minutes.
Robert Rich motion to approve, Winn Williams second.
Dean Steve Hoch spoke and discussed the ‘State of the College’ beginning with his
contentment of the A&S budget. He also reported on his satisfaction of all staff now in
place with the Advancement office.
Steve reported that the college hired a consultant, Ross, Johnston & Kersting, Inc. to do
an internal audit of the Advancement office in May. The consultant will spend a couple
of days evaluating each member of the office. The college will spend $10,000 to have
this done.
The College also contracted with Cornett Advertising and conducted alumni research.
Kip Cornett, advisory board member, reported on the research collected. Copies of the
report will be sent to all advisory board members.
Several aspects were examined regarding contact of alumni. For example, electronic
connection – Flash and emails, magazine mailings, receptions, etc. Different age groups
were discovered to have different needs.
In conclusion, Dean Hoch was very pleased with the findings.
Dean Hoch presented his PowerPoint presentation. His presentation discussed the
priority for the Geography teaching and research – GIS and the need for the telescope.
The college has committed $300,000 to this project.
Steve reported that Arts & Sciences is the third college in receiving grants. Medicine and
agriculture are first and second.
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Next, Steve discussed the new APEX system the college has in place. We are the only
college with this system.
Patrick Kennison, student intern and ambassador, reported on the many activities the
ambassadors are involved in. The Ambassadors plan and oversee Geek Week in
February. There are over 30 events and guests lecturers during the week.
The Ambassadors will be selecting the “Student of the Year” for A&S for May
graduation.
Mimi Ward reported on the position and staff of the Advancement team. The future
goals of the office will be major gifts officer to make a minimum of 240 calls and annual
giving to be $1 million by 2010.
Jim Elliott, Development Council member, reported from the October 2004 meeting that
an appropriate level of giving is being discussed for the board. There will be discussions
regarding this issue in the coming months.
At this time, Bill Francis opened the floor to discussion. Ann Hunsaker stated that she is
a state employee and would not be able to give monetarily to the annual fund. She is
willing to give of her time.
Jack Ballantine stated that we are an Advisory Board and not a donation board.
Bill Francis thanked those who spoke.
Next, Bill announced the upcoming Hall of Fame events in October. Blazer Lecture,
Thursday evening and the dinner Friday evening.
We will also revisit all the information gathered for the by-laws for the advisory board.
The Fall Advisory Board Meeting will meet on the Saturday, October 29th, 8:30 am,
at the Hyatt Regency, following the Hall of Fame & Scholarship Dinner.
Meeting adjourned at 11:30 AM.
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