Air Filter - Pflugerville Independent School District

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SCOPE OF WORK SPECIAL TERMS AND CONDITIONS 1. This proposal is intended to provide Pflugerville Independent School District (known herein as Pflugerville ISD or the district), Pflugerville, Texas, with district requirements for turnkey services related to Air Filter Replacement, in accordance with specifications and conditions embodied within this inquiry. 2. This RFP will be awarded on an all or none basis. Quantities or dollar amounts listed are to be considered estimated needs only. 3. The scope of services provided by the Respondent shall include the cost to deliver and possibly install filters as addressed within this proposal document. 4. The estimated total value of this contract is unknown. 5. Prices and/or discounts shall be negotiated to a firm amount for the duration of this contract unless otherwise specified on the deviations page of this proposal document. 6. The warranty, general, special terms and conditions, insurance, submittal documents and specifications as stated herein shall apply and shall not be nullified, voided or altered in any way by the inclusion of the Proposer's pre-printed forms with this proposal or any other document submitted during, delivery of product, invoicing, acknowledgements letters, emails, faxes, routine communications between the contracted parties, of subcontract employees, or third parties unless specifically acknowledged and agreed, in writing by PISD. 7. Upon receipt of proposals, the District will review the proposals and may request additional information, including product or service presentations, as appropriate. 8. Any additional agreements/contracts to be signed by PISD shall be included with the proposal. WARRANTY/MAINTENANCE 9. The Contractor shall honor all minimum standard warranties. 10. Warranty information must be submitted with your proposal. SUBMITTAL OF PROPOSALS 11. Proposals may be submitted until 2:00 p.m. (local), Monday, April 15, 2013 to the Purchasing Department, Pflugerville ISD, 1401 West Pecan, Pflugerville, Texas 78660, after which time the proposals will be publicly acknowledged. 12. This bid opportunity is prepared as a request for proposal and will not be publicly read aloud. After a contract is awarded, tabulations may be requested. 13. Proposals are to be sealed and clearly marked “Proposal for Air Filters, RFP#13-021CP”, on the outside of the envelope. 14. Vendors shall submit one (1) original, and one (1) identical copy of their response. 15. Submittals are to be sealed and clearly labeled as “original” or “copy” and must include the bid title, bid number, due date and time of opening. Failure to follow these instructions may result in rejection of your response. QUESTIONS 16. The deadline for submitting questions is 12:00 pm CST, April 5, 2013. Questions should be submitted by email and addressed to the Purchasing Office to Craig.Pruett@pfisd.net. Answers to questions shall be made public 2
y addenda to be posted on the district’s website by the end of business on April 8, 2013. Answers shall be posted at: http://cms.pflugervilleisd.net//site/Default.aspx?PageID=259 17. Questions will not be accepted by phone. Pflugerville ISD will only respond to questions submitted as directed above. TIMELINE 18. The following timeline will be used (subject to change): PRE-BID CONFERENCE & SITE VISITS 19. There will be no pre-bid conference. PERMITS AND LICENSES 20. Firms should be fully licensed to complete all work required. Copies of all applicable licenses should be provided with your response. 21. The selected Respondent is responsible for all permitting as required by the project. The Respondent and/or the sub-contractor(s) should be registered as a licensed installer of Solar Electric equipment. PISD will assist as necessary with obtaining of permits. BONDING REQUIREMENTS 22. Payment, and Performance bonds will not be required for this project. AWARD OF CONTRACT(S) 23. It is the intent of Pflugerville ISD to award a single contract to fulfill the requirements of this RFP. 24. The initial contract term shall begin upon approval by the Pflugerville ISD Board of Trustees (if contract value exceeds $50,000) and shall end on May 31, 2014. EVALUATION CRITERIA Event Date RFP Available March 29, 2013 Vendor Questions Due April 5, 2013 @ 12:00 pm Answers Posted by April 8, 2013 @ 4:30 pm Proposals Due April 15, 2013 @ 2:00 pm Proposal Award (Anticipated) May 16, 2013 Awards Posted May 17, 2013 Contract Begins May 17, 2013 25. Evaluation shall be based upon the following criteria (100 points possible): (1) the purchase price; (1-25) (2) the reputation of the vendor and of the vendor’s goods or services; (1-10) (3) the quality of the vendor’s goods or services; (1-15) (4) the extent to which the goods or services meet district’s needs; (1-20) (5) the vendor’s past relationship with the district; (1-10) (6) the impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses; (1-5) (7) the total long-term cost to the district to acquire the vendor’s goods or services; and (1-15) (8) any other relevant factor specifically listed in the request for bids or proposals. 3
Page 1: Pflugerville ISD 1401 West Pecan Pf
Page 5 and 6: F. Manufacturer shall guarantee the
Page 7 and 8: STANDARD TERMS AND CONDITIONS FACTS
Page 9 and 10: ORDERING 44. All orders must be acc
Page 11 and 12: FORM A: VENDOR PROFILE Company Name
Page 13 and 14: FORM C: CERTIFICATE OF RESIDENCY As
Page 16 and 17: FORM E: AFFIDAVIT OF NON-COLLUSION,
Page 18 and 19: FORM H: HOLD HARMLESS AGREEMENT The
Page 20 and 21: FORM J: BID FORM I have received th

Air Filter - Pflugerville Independent School District

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