7 - Tom Green County Government

Tom Green County Commissioners’ Court 

December 7 th , 2004 

The Commissioners’ Court of Tom Green County, Texas, met in Regular Session 

December 7 th , 2004 in the Edd B. Keyes Building, with the following members present: 

Clayton Friend, Commissioner of Precinct #1 

Karl Bookter, Commissioner of Precinct #2 

Jodie R. Weeks, Commissioner of Precinct #3 

Richard Easingwood, Commissioner of Precinct #4 

Michael D. Brown, County Judge 

1. County Judge, Michael Brown, called the meeting to order at 8:32 AM. 

2. The Pledge of Allegiance to the United States and the Texas Flags was recited. 

Commissioner Jodie Weeks offered the invocation. 

4. Commissioner Friend moved to accept the Consent Agenda with the correction 

of numbers of the RFB from 04 to 05. Commissioner Weeks seconded the motion. 

The following items were presented: 

A. Approved the Minutes of the Regular Meeting from November 23 rd , 2004 

B. Approved the Minutes of Accounts Allowable (Bills) from November 24 th - 

December 7 th , 2004 in the amount of $1,517,993.59. 

Purchase Orders from November 22 nd -26 th , 2004 in the amount of $526.25 and 

from November 29 th - December 3 rd , 2004 in the amount of $ 109,870.12. 

C. Accepted Personnel Actions as presented: 

The following salary expenditures are being presented for your Approval: 

GRADE 

/STEP 

FIVEASH, William 

J. 

11-22-04 

HALL, John D. 11-21-04 N/A 

BEUVINK, Frans 12-12-04 

The following personnel actions are presented for Acknowledgement and as a matter of record: 

WILLIAMS, Monica !" " 11-15-04 

GRADE 

/STEP 

# 

CAMPBELL, Stafanie $ !" " 01-01-05 # % 

JONES, Sabrina $ !" " 11-30-04 # 

GODINES, Michael $ &'"( 11-01-04 # 

HOUSEMAN, Deborah $ &'"( 11-01-04 # % % 

ALEXANDER, $ ( 

!" " 12-17-04 # 

Gregory 

# "& 

REYES, Carmen S. !" " 11-22-04 # % 

The following personnel actions are presented for Grants as a matter of record: 

BAUTISTA, Crystal $ ( 

# "& 

& 

'"( 

07-01-04 

GRADE 

/STEP 

N/A % % 

D. Set January 7, 2005 as the opening date for RFB 05-008 “New Model 15 

Passenger Van.” 

E. Acknowledged the donation of ammunition to the Sheriff’s Department. 

(Recorded with these minutes.) 

F. Acknowledged the donation of a Play House to the Library. (Recorded with 

these minutes.) 

G. Accepted the Extension Service Report of Travel for the Month of November 

2004 as a matter of record. (Recorded with these minutes.) 

H. Accepted the Fee Collection Reports from Justice of the Peace 1,2 and 3 for 

November 2004, pursuant to Section 114.044 of the Local Government Code as 

a matter of records. (Filed in the Tom Green County Clerk’s office.) 

SUPP/CAR 

ALLOW 

1 

SUPP/CAR 

ALLOW 

SUPP/CAR 

ALLOW

I. Authorized a letter of authority to the County depository to release pledged 

collateral securities as follow: FNMA,PAR: $2,000,000.00; CUSIP: 

3136F2RU4; Call date: 11/15 

All voted in favor of the motion. 

9. Commissioner Weeks moved to award 

RFB 05-004 “Auto Parts” to all vendors submitting being Concho Supply 

Inc./Three Rivers, Angelo Flee and Industrial Supply, Landers Auto 

Parts & O’reilly Auto Parts utilizing lowest price as presented; 

RFB 05-005 “Limestone Rock Asphalt Type D Cold Patch” to Vulcan 

Construction Materials, L.P. and Martin Marietta Materials utilizing lowest 

price as presented; 

RFB 05-006 “State Grade and Rock Base” to SANCO Materials Co. as 

presented; 

RFB 05-007 “Asphalt and Oil Products” to (Eagle Asphalt Prod.) Marlin 

Asphalt, LTD as presented. Commissioner Friend seconded the motion. 

Commissioner Easingwood commented, for the record, that due to the cost of 

these materials, the cost of maintaining existing County roads far exceeded the 

amount budgeted based on income and that this is why the Court is reluctant to 

accept any additional roads for maintenance. 

All of the Court voted in favor of the motion. 

10. Judge Brown moved to set January 7, 2005 as the opening date for RFB 05- 

009 “State Grade and Rock”. Commissioner Weeks seconded the motion 

and all voted in favor. 

5.Terry Mobley, Human Resource Director, made presentations of Service Awards 

and bonds as follows: 

JANUARY thru JUNE 

Name Date of Hire Department 

!"# 

25 Years of Service 


$% "$% & ! '! "! 

Benigno Gomez 06/30/84 Housekeeping 


James Smith 05/08/89 Constable #3 


Tom Sanderson 01/17/94 District Clerk 

Vernon Conner 02/01/94 District Court 

Garlan Glove 02/01/94 CRTC 

Jimmy Flores 04/25/94 Jail 

Steven Spencer 04/25/94 Jail 

Walter Bryant 05/09/94 Sheriff 

Brent Dooley 05/16/94 Juvenile 

Monica Schniers 06/27/04 Juvenile 

2


'( % $)* % ++ $ , 

'( -".'/ 0" $ 

'( 0" $ 

Anita Dunlap 02/01/99 Indigent Health 

$ !! ! 1 ( 2 

- + - 3 4 ( 2 

$$ # ! $ 5 6 3 

0($ ' ! 4 

6. The following United Way Awards and vouchers were presented: 

VOC. DOUBLE FAIR SHARE DONORS DEPT 

X H. Marie Robertson Co CLERK 

X Sandra Edwards Co CLERK 

Rebecca Lynn Welch Co CLERK 

Raul A. Aguero Co CLERK 

Frank Tipton CRTC 

Don Youngblood CSCD 

Robert Burley CSCD 

William Tucker CSCD 

Kay Sparks DIST ATTORNEY 

Claire Noelke DIST ATTORNEY 

Stanley, Monty HR 

Susan Counts ITD 

Jerry Duncan JUVENILE 

Natilie Harris JUVENILE 

Wanda Green LIBRARY 

Judy Rowe LIBRARY 

Kathy Phelps LIBRARY 

Guajaro (Cookie) Rufugia LIBRARY 

Curtis Wiliams, Sr. PURCHASING 

Jesse Ynojosa R&B 2/4 

Archie Kountz RISK 

Terry Reeves RKR 

Barbara Fillip RKR 

Rommelfanger, Gary VETERANS 

Sondra Van Zant VETERANS 

VOC. FAIR SHARE DONORS DEPARTMENT 

ADMIN 

Anne Bramble 

SERVICES 

Gayle Cheek AUDITOR 

Stan Liles AUDITOR 

COUNTY 

Donna Kay Longest 

ATTORNEY 

Helene E. Van Strien COUNTY CLERK 

Linda Tobias COUNTY CLERK 

Maria Mendoza COUNTY CLERK 

Steven R. Ketchum CRTC 

Amado R Molina, Sr. CRTC 

Robert Masterson CRTC 

3

Minerva Munoz CSCD 

Jorie Allen CSCD 

Shelley Flanary CSCD 

Jean Elaine Moore CSCD 

Jerry Faz CSCD 

Gary Schaefer CSCD 

Erlinda Valles CSCD 

Denae Sanchez CSCD 

John Wilmoth CSCD 

Jose Lasoya CT AT LAW 

Joann Jacobs 

DISTRICT 

ATTORNEY 

DISTRICT 

Tracy Patrick 

ATTORNEY 

DISTRICT 

Molly Thurman 

ATTORNEY 

Nick Antonio Tallaferro DISTRICT CLERK 

Libertad G Luera DISTRICT CLERK 

Gina Alvarez DISTRICT CLERK 

Veloris Roberts DISTRICT CLERK 

Paul Guillory DISTRICT CLERK 

Vicki Schaller DISTRICT CLERK 

Josephine Martinez DISTRICT CLERK 

Molly Taylor ELECTIONS 

Mary Aguero HOUSEKEEPING 

Mobley, Terry HR 

Rupert 'Smokey' Angermeier JUVENILE 

Johnny Day JUVENILE 

Pat Graves JUVENILE 

Mary Sherpard LIBRARY 

Charles Geller LIBRARY 

Ida Bazan LIBRARY 

Nancy Harral LIBRARY 

Mary Hernandez LIBRARY 

Mary Crudup LIBRARY 

Nancy Walther LIBRARY 

Carolyn Jennings LIBRARY 

Garnett Teakell LIBRARY 

Martha McCloskey LIBRARY 

Larry Justiss LIBRARY 

Johnny Grimaldo PURCHASING 

Ramirez, Juan R&B 2/4 

Robeson, Jerry R&B 2/4 

Martinez, Robert R&B 2/4 

Romelia Villa VEH REG 

Margaret Salinas VEH REG 

Jacqueline Mendiola VEH REG 

7. Commissioner Weeks moved to approve the appointment of Kathy Aycock as the 

new Family Consumer Science Agent for the Extention Service Department. 

Commissioner Friend seconded the motion and all voted in favor. 

13. Options were addressed regarding the overcrowding in the jail. CHAP and 

CHEK through probations are used utilizing electronic monitoring. GPS 

monitoring will be an available option after January 2005 possibly thru WCW. 

The current electronic monitoring for electronic house arrest reaches 

approximately 150 feet range and cost approximately $6.50 per day. GPS 

tracking, which would track them as they go back and forth to work and would 

cost approximately $10 to $12.00 a day. The cost of housing inmates is 

4

approximately $46.00 a day, so there would be a substantial savings. The 

purchasing department will check into the bid process and the jail, prosecuting 

attorneys and judges will have a meeting to discuss the process. 

No action was taken. 

11. Commissioner Weeks moved to allow the San Angelo Cookers Association to 

have their annual chili cook off at Harper Park with the dates being 

December 31 st , 2004 through January 1 st , 2005 with profits benefiting 

HOSPICE. Commissioner Easingwood seconded the motion and all voted in 

favor. 

12. Tabled until next meeting 

8. Commissioner Easingwood moved to approve a resolution regarding a 

colonia’s grant for the township of Christoval as presented and authorize 

Judge to sign all necessary papers. Commissioner Weeks seconded the 

motion and all voted in favor. (Recorded with these minutes.) 

14. Commissioner Easingwood moved to authorize Judge Brown the authority 

to execute a vehicle lease agreement for the benefit of grant department 001- 

024 for the Felony Family Violence Investigation Unit for the District 

Attorney and authorize the Judge and the County Auditor to sign all 

necessary papers. Commissioner Friend seconded the motion and all voted 

in favor. 

15. Commissioner Easingwood moved to accept the County Auditor’s 

Preliminary September Report for 2004 as presented. Commissioner Friend 

seconded the motion and all voted in favor. (Recorded with these minutes.) 

16. Commissioner Easingwood moved to accept the Auditor’s Monthly Report 

for October 2004 as a matter of record. Commissioner Weeks seconded the 

motion and all voted in favor. (Recorded with these minutes.) 

17. Tabled consideration of awarding RFP 05-001 Indexing, Receipting and Imaging 

System for the County Clerk’s Office. 

18. The issues discussed relating to the Tom Green County Subdivision and 

Manufactured Home Rental Community Development Regulations were: 

1. Growth and development of the County. 

2. Updates on the dates for subdivision rules and regulations regarding 

paving of roads. 

3. Commissioner Easingwood moved to incorporate the 

Construction Specification and the ETJ agreement with the City 

of San Angelo into the rules and regulations. Judge Brown 

seconded the motion and all voted in favor. 

17. There were no line item transfers. 

18. Future Agenda Items Discussed: 

1. Consider awarding an RFP for an imaging and indexing system for the County 

Clerk’s office. 

2. Consider approval for the Chile Pod to use of Harper Park. 

3. Consider the Christoval Youth Baseball Association’s use and maintenance of 

the Baseball Fields in Christoval as stated in contract. 

19. Announcements: 

1. Commissioners’ Weeks and Friend will be honored at a Retirement 

luncheon, December 16 th , 2004 at the Bamboo Garden. 

2. After the first of the year, there will be a workshop on changes for the 

Tom Green County Subdivision Rules and Regulations. 

3. December 21st, 2004 will be the next regular Commissioners Court 

meeting. 

20. Judge Brown adjourned the meeting at 11:00 AM. 

As per HB 2931, Section 4: 

I, Elizabeth McGill, County Clerk of Tom Green County, Texas do hereby attest 

that this is an accurate accounting of the proceedings of the Commissioners’ Court 

Meeting that met in Regular Session on December 7 th , 2004. 

I hereby set my hand and seal to this record December 21st 2004. 

__________________________________ 

Elizabeth McGill, County Clerk and 

Ex-officio Clerk of the Commissioners’ Court 

5

TOM GREEN COUNTY SHERIFF'S OFFICE 

MEMO 

To: Johnny Grimaldo, Purchasing 

Fm: Truman Richey, Chief Deputy 

Date: November 9,2004 

Ref: Donation of Ammunition 

Rosey Velez, Director of Emergency Services Respite Center 34-23 Steinway Street, 

Long Island, New York 11101, has donated 3,700 rounds of 40 caliber ammunition and 

180 rounds of 12 gauge slug and 180 rounds of 12 gauge 00 buckshot to the Tom Green 

County Sheriff's Office. 

VOL 80

Media Release 

WHO: Habitat for Humanity 

WHAT: Playhouse - BIG WINNER 

WHEN: Thursday November 4,2004 2:00pm 

WHERE: TGC Library (downtown) Edd B. Keyes Building 

113 West Beauregard 

Habitat for Humanity ofSan Angelo raised money to continue their 

building program to help families in need ofa simple, decent, 

affordable place to live. 

The Playhouse was displayed at various locations around town and 

many people bought tickets at $5.00 each hoping to add this little home 

to their backyard. 

Bruce McLaren purchased the winning ticket ...but he's NOT the 

winner... Mr. McLaren purchased several tickets but didn't put his name 

on them...he entered the names ofseveral local charitable organizations 

that help children. The winner was the TOM GREEN COUNTY 

LIBRARY CHILDREN'S DEPARTMENT - downtown branch. 

Habitat called Sally Meyers, the Children's Librarian, to give her the 

good news and she was at the Habitat offices in 5 minutes to see what 

they had won. The library can't thank Mr. McLaren enough for thinking 

ofthem... they have great plans for this little house ... especially since 

they are in the process ofrenovating... they will make sure to include it 

in their permanent plans. 

FMI Patsy Kneller, Habitat office #655-7535 

Sally Meyers, TGC Library #659-6540 

VOL 80 PG, 507

DATE: NAME: 

CURRENT MONTHS CONTACTS 

TELEPHONE OFFICE SITE CONTACTS NEWS ARTICLES NEWSLETTERS 

207 146 46 2 

RADIO TELEVISION FIELD VISITS PROGRAMS TOTAL 

MAJOR PLANS FOR NEXT MONTH: 

DATE ACTIVITY 

12/1li/2 

2 99 4 506 

Spirit Committee Meeting- Houston 

12[3 Result Demonstration Cotton Test Plots 

12/6 Friends of Extension Luncheon- Rio Concho Manor 

12/7 Right of Way Training 

12/7 Introduction of FCS Agent Applicant- Commlsloners' Court 

12/7 Result Demonstration Cotton Test Plots 

12/9 Leadership San Angelo- Economic Impact of AQriculture In Concho Vallev Presentation 

12[10 Multi-County Pecan Show- Sunset Mall 

12/13 Gin Cotton Samples- Lubbock 

12/16 4-H Building Bid Opening 

12/16 Performance Appraisal 

12/16 Livestock Association Sale Committee Meeting 

12/16 Interpretation Event with Rep. Scott Campbell 

12/18 Quality Counts Clinicl Trainin!l:" Brownwood 

12/21 EPC Interpretive Event- Commisioners Court 

12/21 

Rainwater Harvesting @ Baptist Memorial and Abondoned Well Plugging Meeting- Monte Dozier 

II 17/?., and Range Committee Meeting- A.M. Wildlife Committee Meeting- Noon 

TellO Agrlcultuna' Extanslon Service' The Tens A&M Unlvenalty Systelft • Zerle L Carpenter, Dlnactor' College Station, Texas 

VD1. SD Pet. 5 D'J

TEXAS AGRICLIL TURAL EXTENSION SERVICE 

The Texas A&M University System 

MONTHLY SCHEDULE OF TRAVEL AND COUNTY COMMISSIONERS COURT REPORT 

NAME:John Begnaud TITLE: County Extension Agent-Horticulture 

COUNTY: Tom Green MONTH: November 2004 

DATE MAJOR ACTIVITIES SINCE LAST REPORT MILES MEALS LODGING 

1 4-H Junior Master Gardener Presentation-Wall 18 

3 Natural Resource Planning Meeting-TAMU center 12 

4,11 Television 28 

9 McCulloch County Master Gardener Training 154 

10,12,15, 

17,23,24 

San Angelo area nursery and landscape assistance 

2,5,30 Windbreak seed collection-Texas Forrest Service 291 

29 Menard County Pecan Show- Judge 129 

GRAND TOTAL OF MILEAGE, MEALS & LODGING 999 0 0 

Other expenses (list) *Mileage paid by other sources 

VOl. 80 PG. 510 

367

D-360 

D-843 TEXAS AGRICULTURAL EXTENSION SERVICE 

The Texas A&M University System 

MONTHLY SCHEDULE OF TRAVEL AND COUNTY COMMISSIONERS' COURT REPORT 

Name: 

County: 

Brandon Asbill 

Tom Green 

Title: CEA 4-H & YD 

Month: November 2004 

San elo Fa rounds- Validation take down 

11/3 Dist Office- State lamb and validation forms 

San elo nds- Premium Sale Comm 14 

11/8 Dist Office- Food Show Entries 16 

11/10 Brownwood- State 4-H Center, 4-H and Youth Dev 195 

, 12 summit 

11/12 San Fai rounds- Set u showmanship clinic 1 

11/13 San Angelo Fai rounds- showmanshi clinic 21 

Ardmore, OK- Progressive Farmer- Farm Safety Day 

Camp 

538 43.00 

Abilene- District 4-H Food Show 212 15.00 

Dist Office- Quiz Bowl Buzzers and Quiz bowl entries 18 

Wall- Swine Validation 32 

Wall- Swine Validation 31 

Dist Office- Nutrition Quiz Bowl 29 

San Angelo Fairgrounds- TGC Fair Livestock Comm 21 

9ther expen:le:l (Iistl Personal Cell phone use 75 min @ $.401 min =$30.00 

I hereby certify this is a troe and correct report of activities, travel and other expenses incurred by me in performance ofofficial duties for the month shown. ...." 

VOL. 8 0 PG. 512 

County Extension AOAnt

12/13-14 

12/16 

12/21 

12/24-26 

Name: Brandon Asbill 

Current Months Contacts 

675 

4-H and Youth Development Comm 

Master's ree Finals 

Performance Appraisal 

Inn::'rnr'PTI\,rp Event- Commissioners Court 

Christmas Holid 

12/31 New Year's H 

P :-; 

VOL 80 u. 513

10/18/01 

SP RFB 05-005 "LIMESTONE ROCK ASPHALT TYPE ott SPREADSHEET 

Company VULCAN CONSTRUCTION 

Materials,L.P. 

Martin Marietta 

Materials 

Price per LoadlTon Price Per Loadl Ton I Est. Loads needed 

I 

Road & Bridge 1/3 $ 39.74 $ 37.57 I 10,000 I 

IRoad & Bridge 2/4 $ 38.69 $ 34.81 I 30,000 

Contract for 1 (one) year 

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I 

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Tom Green Auditor BUD GET A R Y A C C 0 U N TIN G S Y S T E M 07:53:18 30 NOV 2004 

Statement of Expenditures - Budget vs Actual vs Last Year 

GENERAL FUND 

The Software Group, Inc. For the Month of September and the 12 Months Ending September 30, 2004 Page 4 

001 - GENERAL FUND INFORMATION TECHNOLOGY 

Account •••........••••..••••• Orig Budget Curr Budget ••• Monthly Exp •. YTD Expenses .Last Year YTD .YTD Exp + Enc .UnEnc Balance %Rm 

008-0601 CONTINGENCY 0 0 0.00 0.00 0.00 0.00 0.00 *** 

008-0678 CONTRACT SERVICE FOR 43,720 43,720 82.50 44,180.50 44,452.30 44,180.50 -460.50 -1 

TOTAL INFORMATION TECHNOLOGY 557,260 562,270 73,184.30 526,514_00 476,366.26 530,787.78 31,482.22 6 

001 - GENERAL FUND - NON DEPARTMENTAL 

009-0146 LONGEVITY PAY o o 0.00 0.00 0.00 0.00 0.00 *** 

009-0201 FICA/MEDICARE o o 0.00 0.00 0.00 0.00 0.00 *** 

009-0202 GROUP HOSPITAL INSUR o o 0.00 0.00 0.00 0.00 0.00 *** 

009-0204 WORKERS COMPENSATION 201,250 201,250 -4,936.69 183,654.56 187,908.12 183,654_56 17,595.44 9 

009-0205 UNEMPLOYMENT INSURAN 20,000 20,000 0.00 28,759.81 18,156.76 28,759.81 -8,759.81 -44 

009-0216 HEALTH INSURANCE RUN o o 0.00 0_00 0.00 0.00 0.00 *** 

009-0218 SECTION 218 SOCIAL S o a 0.00 0.00 0.00 0.00 0.00 *** 

009-0301 OFFICE SUPPLIES 500 500 3,035.05 7,802.19 4,722.99 7,802.19 -7,302.19460 

009-0302 COPIER SUPPLIES/LEAS 33,990 33,990 7,341.98 27,531.25 26,402.27 27,531.25 6,458.75 19 

009-0347 PORTS TO PLAINS COAL 10,624 10,624 0.00 10,623.53 10,623.53 10,623.53 0.47 0 

009-0358 SAFETY EQUIPMENT o o 0.00 2,338.36 4,246.18 2,338.36 -2,338.36 *** 

009-0386 MEETINGS &CONFERENC 1,000 1,000 166.36 2,051.46 696.80 2,051.46 -1,051.46 105 

009-0387 AWARDS o o 0.00 0_00 0.00 0.00 0.00 *** 

009-0401 APPRAISAL DISTRICT 320,809 320,809 -16,733.33 303,312.67 312,109.00 303,312.67 17,496.33 5 

009-0402 LIABILITY INSURANCE 320,000 320,000 460.63 312,310.34 256,312.23 312,310.34 7,689.66 2 

009-0405 DUES &SUBSCRIPTIONS 2,500 2,500 250.00 1,550.00 1,200.00 1,550.00 950.00 38 

009-0407 LEGAL REPRESENTATION 35,000 35,000 240.50 28,788.99 41,134.93 28,788.99 6,211.01 18 

009-0408 INDEPENDENT AUDIT 53,500 53,500 0.00 31,500_00 46,000.00 31,500.00 22,000.00 41 

009-0412 AUTOPSIES 30,000 30,000 2,927.34 32,607.77 34,035.07 32,607.77 -2,607.77 -9 

009-0420 TELEPHONE 75,000 75,000 14,344.81 75,057.11 80,093.47 75,057.11 -57.11 -0 

009'-0421 POSTAGE 110,000 110,000 1,506.17 107,143.36 92,476.54 107,143.36 2,856.64 3 

609-0424 ECONOMIC DEVELOPMENT 30,000 30,000 851.91 30,272.83 28,689.76 30,272.83 -272.83 -1 

009-0428 INVESTMENT COMMITTEE o o 0.00 0.00 0.00 0.00 0.00 *** 

009- 0430 PUBlI C NOTI CES/POSTI 15,000 15,000 3,485.51 19,501.08 15,875.73 19,501.08 -4,501.08 -30 

009-0431 EMPLOYEE MEDICAL 8,000 8,000 2,973.00 8,359.05 8,356.25 8,359.05 -359.05 -4 

009-0435 BOOKS o o 0.00 150.00 1,047.40 150.00 -150.00 *** 

009-0444 BANK SVC CHARGES 45,000 45,000 5,531.40 117,237.89 91,872.78 117,237.89 -72,237.89 161 

009-0450 OFFICE MACHINE MAINT 10,000 10,000 678.05 9,130.64 12,975.38 9,130.64 869.36 9 

009-0453 DUMPGROUND MAINTENAN o o 0.00 0.00 0.00 0.00 0.00 *** 

009-0459 COPY MACHINE RENTAL 59,000 59,000 5,881.23 64,226.89 55,476.58 64,226.89 -5,226.89 -9 

009-0468 RURAL TRANSPORTATION 14,408 14,408 0.00 14,408.00 14,408.00 14,408.00 0.00 0 

009-0470 CAPITALIZED EQUIPMEN o o 0.00 7,000.00 0.00 7,000.00 -7,000.00 *** 

009-0471 COG DUES 7,701 13,895 5,200.50 11,394_50 5,200.50 11,394.50 2,500.50 18 

009-0475 EQUIPMENT 10,174 10,174 277.98 3,149.15 5,165.42 3,149.15 7,024.85 69 

009-0480 TX ASSOCIATION OF CO 5,000 5,000 0.00 2,440.00 2,440.00 2,440.00 2,560.00 51 

009-0495 TEXAS HISTORICAL COM 3,500 3,500 0.00 3,500.00 3,500.00 3,500.00 0.00 0 

009-0508 WATER CONSERVATION 3,000 3,000 0.00 3,000.00 3,000.00 3,000.00 0.00 0 

009-0514 SPECIAL PROJECTS 

o o 0.00 

0.00 

0.00 

0.00 

0.00 -- 

009'-0535 COG ASSIST AGING PGM o o 0.00 

0.00 

0.00 

0.00 

0.00 --* 

009-0551 SALES TAX DEBT PAYME 39,600 39,600 3,300.00 39,600.00 39,600.00 39,600.00 0.00 0 

0Q?-0571 AUTOMOBILES o o 0.00 0.00 0.00 0.00 0.00 -- 

009-0573 ROAD EQUIPMENT o o 0.00 0.00 0.00 0.00 0.00 ** 

009-0675 PROFESSIONAL FEES 13,000 13,000 3,075.00 22,711.76 14,244.64 22,711.76 -9 ,711. 76 -75 

Prepared by the Tom Green County Auditor's Office 

Page 16 of 47 VOL 80 PG. 538


Statement of Expenditures Budget vs Actual vs Last Year 

GENERAL FUND 


001 GENERAL FUND . TAX ASSESSOR COLLECTOR 

Account •••........•••••••.... Orig Budget Curr Budget ••• Monthly Exp •. YTD Expenses .Last Year YTD .YTD Exp + Enc .UnEnc Balance %Rm 

037-0108 SALARY/PARTTIME 5,356 5,356 200.85 3,584_42 3,397.73 3,584.42 1,771.58 33 

037-0201 FICA/MEDICARE 23,168 23,168 1,842.71 21,998.24 21,892.27 21,998.24 1,169.76 5 

037-0202 GROUP HOSPITAL INSUR 59,400 59,400 5,125.38 57,167.42 51,240.20 57,167.42 2,232.58 4 

037-0203 RETIREMENT 22,684 22,684 1,881.06 22,302.40 21,488.81 22,302.40 381.60 2 

037-0301 OFFICE SUPPLIES 4,600 4,600 636.25 2,855.96 4,476.17 2,855.96 1,744.04 38 

037-0403 BONO PREMIUMS o a 0.00 0.00 0.00 0.00 0.00 **. 

037-0405 DUES &SUBSCRIPTIONS 600 600 0.00 476.90 419.40 476.90 123.10 21 

037-0428 TRAVEL &TRAINING 1,600 1,600 0.00 1,603.00 1,600.00 1,603.00 -3.00 -0 

TOTAL TAX ASSESSOR COLLECTOR 414,906 414,906 34,499.35 404,074.64 393,406.48 404,074.64 10,831.36 3 

001 - GENERAL FUND - COUNTY DETENTION FACILITY 

042·0105 SALARY/EMPLOYEES 1,844,768 1,844,768 148,506.46 1,773,099.83 1,600,956.89 1,773,099.83 71,668.17 4 

042-0108 SALARY/PARTTIME o o 0.00 0.00 ·3,914.16 0.00 0.00 *** 

042-0119 SALARY/OVERTIME 7,500 7,500 522.12 6,380.99 4,971.80 6,380.99 1,119.01 15 

042-0127 JAIL NURSE 106,353 106,353 6,643.40 82,633.23 86,976.20 82,633.23 23,719.77 22 

042-0134 SALARY/LIEUTENANTS 28,921 28,921 2,410.08 28,920.96 28,223.04 28,920.96 0.04 0 

042-0135 SALARY/SERGEANTS 102,244 102,244 8,468.70 100,437.58 99,697.51 100,437.58 1,806.42 2 

042-0136 SALARY/CORPORALS 185,256 185,256 15,397.34 190,647.86 170,625.90 190,647.86 -5,391.86 -3 

042-0137 SALARY/CLERKS 73,970 73,970 6,164.14 73,969.68 91,896.81 73,969.68 0.32 0 

042-0138 SALARY/CAPTAIN 39,879 39,879 3,323.28 39,879.36 38,897.28 39,879.36 -0.36 -0 

042-0140 COMMISSARY CLERKS 35,331 35,331 2,907.62 31,381.71 0.00 31,381.71 3,949.29 11 

042-0142 MED RECORDS SALARY A o a 0.00 0.00 0.00 0.00 0.00 *** 

042-0150 NON-REGULAR INMATE T o o 1,380.38 16,561.09 10,964.73 16,561.09 -16,561.09 *** 

042-0201 FICA/MEDICARE 185,453 185,453 14,718.05 176,904.71 160,113.14 176,904.71 8,548.29 5 


042-0203 RETIREMENT 181,574 181,574 14,742.52 175,761.03 156,278.84 175,761.03 5,812.97 3 

042-0215 TB TESTING 500 500 0.00 0.00 0.00 0.00 500.00 100 

042-0301 OFFICE SUPPLIES 11,000 11,000 890.49 9,093.01 9,437.78 9,093.01 1,906.99 17 

042-0303 SANITATION SUPPLIES 33,500 33,500 5,695.60 43,644.13 35,408.50 43,644.13 -10,144.13 -30 

042-0308 STATE INMATE MEALS a 80,000 12,082.38 118,195.54 0.00 118,195.54 -38,195.54 -48 

042-0328 KITCHEN SUPPLIES 1,400 1,400 1,119.40 1,224.28 932.30 1,224.28 175.72 13 

042-0330 GROCERIES 400,000 400,000 67,635.52 448,246.23 449,312.60 448,246.23 -48,246.23 -12 

042-0333 PHOTO SUPPLIES 750 750 0.00 988.29 553.71 988.29 -238.29 -32 

042-0358 SAFETY EQUIPMENT 500 500 0.00 372.25 387.34 372.25 127.75 26 

042-0388 CELLULAR PHONE/PAGER 2,300 2,300 239.68 1,235.82 1,769.58 1,235.82 1,064.18 46 

042-0391 UNIFORMS 16,600 16,600 1,866.00 7,377.17 15,747.34 7,377.17 9,222.83 56 

042-0407 LEGAL REPRESENTATION 25,000 25,000 0.00 15,486.78 25,000.00 15,486.78 9,513.22 38 

042-0428 TRAVEL &TRAINING 8,000 8,000 946.22 8,291.07 8,347.27 8,291.07 ·291.07 -4 

042-0447 MEDICAL EXPENSE 30,000 30,000 7,500.00 30,000.00 34,590.62 30,000.00 0.00 0 

042-0451 RADIO RENT &REPAIR 4,000 4,000 8,246.95 12,053.25 5,246.12 12,053.25 -8,053.25 201 

042-0475 EQUIPMENT o a 0.00 306.66 1,803.32 306.66 '306.66 *** 

042-0496 NOTARY BONO 355 355 0.00 284.00 423.40 284.00 71.00 20 

042-0511 INMATE MEDICAL EXPEN 42,770 42,770 6,765.27 45,940.89 51,576.33 45,940.89 -3,170.89 -7 

042-0514 SPECIAL PROJECTS o o 0.00 0.00 0.00 0.00 0.00 *** 

042-0550 PRISONER HOUSING 1,500 1,500 15,305.00 127,470.00 12,215.00 127,470.00 -125,970.00 398 

042-0902 AIC/CHAP CONTRIBUTIO a a 0.00 0.00 12,160.05 0.00 0.00 *** 

TOTAL COUNTY DETENTION FAClll 3,777,304 3,857,304 391,658.44 3,949,329.64 3,446,737.67 3,949,329.64 -92,025.64 -2 

Prepared by the Tom Green County Auditor's Office 8-' 0 

Page 26 of 47 VOL 548



GENERAL FUND 

The Software Group, Inc_ For the Month of September and the 12 Months Ending September 30, 2004 Page 24 

001 - GENERAL FUND - SOLID WASTE 

Account ___________ ..••••••••• Orig Budget Curr Budget .••Monthly Exp .• YTD Expenses .Last Year YTD .YTD Exp + Enc .UnEnc Balance %Rm 

082-0440 UTILITIES 600 600 0.00 4,003.00 0.00 4,003.00 -3,403.00 567 

082-0453 DUMP GROUND MAINTENAN 30,000 30,000 2,185.90 26,778.13 0.00 26,778.13 3,221.87 11 

,082-0553 COUNTY WIDE CLEAN-UP 7,000 7,000 0.00 0.00 0.00 0.00 7,000.00 100 

'. 

;TOTAL SOLID WASTE 45,944 45,944 2,175.10 36,112.74 0.00 36,112.74 9,831.26 21 

001 - GENERAL FUND - TIFB GRANT 

083-0678 CONTRACT SERVICE FOR o o 0.00 0.00 0.00 0.00 0.00 *** 

TOTAL TIFB GRANT o o 0.00 0.00 0.00 0.00 0.00 *** 

001 - GENERAL FUND - COMMUNITY NETWORKING 2/TIFB 

085-0428 TRAVEL &TRAINING o o 0.00 0.00 494.80 0.00 0.00 *** 

085-0475 EQUIPMENT o o 0.00 0.00 158,373.06 0.00 0.00 *** 

085'-0674 CONTRACT SERVI CE o o 0.00 0.00 115,546.46 0.00 0.00 *** 

085-0676 SUPPLIES &OPERATING o o 488.25 488.25 29,548.25 488.25 -488.25 *** 

TOTAL COMMUNITY NETWORKING 2/ o o 488.25 488.25 303,962.57 -488.25 *** 

,)01 - GENERAL FUND - COMPUTER ACCOMMODATIONS FOR TEXANS WITH DISABILITIES 


386-0475 EQUIPMENT o 216,800 500.00 266,751.16 0.00 266,751.16 -49,951.16 -23 

086-0675 PROFESSIONAL FEES o 308,737 28,511.42 74,989.18 5,416.66 74,989.18 233,747.82 76 

086-0676 SUPPLIES &OPERATING o 282,650 11,944.33 11,944.33 0.00 11,944.33 270,705.67 96 

TOTAL COMPUTER ACCOMMODATIONS o 808,187 40,955.75 353,684.67 5,416.66 454,502.33 56 

001 - GENERAL FUND - EXTENSION SERVICE 

090-0102 AG 13,834 13,834 1,152.84 10,375.56 12,372.14 10,375.56 3,458.44 25 

090-0103 SALARY/ASSISTANTS 44,621 44,621 3,718.36 44,620.32 43,531.92 44,620.32 0.68 0 

:)90-0105 SALARY/EMPLOYEES 34,478 34,478 2,873.16 34,477.92 31,358.91 34,477.92 0.08 0 

190-0108 SALARY/PARTTIME 7,000 7,000 382.40 5,557.70 5,332.84 5,557.70 1,442.30 21 

')90- 0201 F I CAlMED ICARE 8,976 8,976 393.43 4,895.01 5,444.92 4,895.01 4,080.99 45 

190:0202 GROUP HOSPITAL INSUR 16,035 16,035 1,616.40 16,333.67 16,001.38 16,333.67 -298.67 -2 

,')90-0203 RETIREMENT 8,788 8,788 252.36 3,074.61 2,815.72 3,074.61 5,713.39 65 

190-0301 OFFICE SUPPLIES 1,200 1,200 205.11 1,134.92 1,021.87 1,134.92 65.08 5 

190-0335 AUTO REPAIR, FUEL, E 5,000 5,000 303.56 1,556.78 2,304.28 1,556.78 3,443.22 69 

J90-0380 HORTICULTURE DEMONST 300 300 0.00 0.00 300.00 0.00 300.00 100 

J90-0388 CELLULAR PHONE/PAGER 1,200 1,200 228.45 1,696.55 1,520.27 1,696.55 -496.55 -41 

D90-0393 4/H CLUB STOCK SHOW 3,500 3,500 0.00 2,442.33 2,861.85 2,442.33 1,057.67 30 

090-0394 HOME DEMONSTRATION E 300 300 0.00 322.29 139.28 322.29 -22.29 -7 


090-0427 AUTO ALLOWANCE 17,396 17,396 1,664.84 17,410.88 16,325.76 17,410.88 -14.88 -0 


Page 36 of 47 VOL. 80 PG. 558

Tom Green Auditor BUD GET A R Y A C C 0 U NT! N G S Y S T E M 07:53:23 30 NOV 2004 


GENERAL FUND ,..." 


001 - GENERAL FUND - COMMISSIONER PRECINCT #3 

Account ••. _•.• _.••••••.... __ . Orig Budget Curr Budget •••Monthly Exp ._YTD Expenses .Last Year YTD .YTD Exp + Ene .UnEnc Balance %Rm 

103-0405 DUES &SUBSCRIPTIONS 0 0 0.00 20.00 0.00 20.00 -20.00 *** 

103-0427 AUTO ALLOWANCE 7,200 7,200 600.00 7,200.00 6,600.00 7,200.00 0.00 0 

103-0428 TRAVEL &TRAINING 2,380 4,300 1,024.15 4,123.23 1,554.33 4,123.23 176.77 4 

TOTAL COMMISSIONER PRECINCT # 49,993 51,913 4,660.09 47,779.30 43,571.30 47,779.30 4,133.70 8 

001 . GENERAL FUND - COMMISSIONER PRECINCT #4 

104-0101 SALARY/ELECTED OFFIC 30,496 30,496 2,541.34 30,496.08 29,751.84 30,496.08 '0.08 -0 

104-0201 FICA/MEDICARE 2,884 2,884 240.30 2,883.60 2,780.88 2,883.60 0.40 0 

104·0202 GROUP HOSPITAL INSUR 3,960 3,960 394.31 4,017.49 3,795.04 4,017.49 -57.49 -1 

104-0203 RETIREMENT 2,823 2,823 236.22 2,824.32 2,701.02 2,824.32 ·1.32 -0 

104-0301 OFFICE SUPPLIES 250 250 0.00 61.96 9.45 61.96 188.04 75 

104-0403 BOND PREMIUMS o o 0.00 0.00 177.50 0.00 0.00 *** 

104-0405 DUES &SUBSCRIPTIONS o o 0.00 60.50 0.00 60.50 -60.50 *** 

104-0427 AUTO ALLOWANCE 7,200 7,200 600.00 7,200.00 6,600.00 7,200.00 0.00 0 

104-0428 TRAVEL &TRAINING 2,380 4,122 1,199.15 4,120.34 2,929.98 4,120.34 1.66 0 

TOTAL COMMISSIONER PRECINCT # 49,993 51,735 5,211.32 51,664.29 48,745.71 51,664.29 70.71 0 

001 - GENERAL FUND - COUNTY COURTS 

119-0102 SALARY/BAILIFF o o 0.00 0.00 0.00 0.00 0.00 *** 

119-0105 SALARY/EMPLOYEES 30,459 30,459 2,538.30 30,459.60 27,277.05 30,459.60 -0.60 -0 

119-0110 SALARY/APPT - COMM C 133,214 133,214 11,101.08 130,648.50 99,941.04 130,648.50 2,565.50 2 

119-0201 FICA/MEDICARE 12,521 12,521 1,028.44 12,276.54 9,650.79 12,276_54 244.46 2 

119-0202 GROUP HOSPITAL INSUR 19,800 19,800 2,168.69 21,766.69 16,447.55 21,766.69 '1,966.69 -10 

119:0203 RETIREMENT 12,259 12,259 1,045.96 12,271.43 9,390.32 12,271.43 -12.43 ·0 

119:0301 OFFICE SUPPLIES 200 200 115.04 186.48 428.18 186.48 13.52 7 

119-0388 CELLULAR PHONE/PAGER o a 35.90 100.57 0.00 100.57 -100.57 **'" 

119-0411 REPORTING SERVICE 4,000 4,000 0.00 49.99 600.59 49.99 3,950.01 99 

119-0413 COURT APPOINTED AT TO 300,000 300,000 58,807.13 406,377.31 371,019.61 406,377.31 -106,377.31 -35 

119-0414 JURORS 1,000 1,000 0.00 0.00 0.00 0.00 1,000.00 100 

119-0425 WITNESS EXPENSE 3,500 3,500 390.00 2,192.50 3,020.82 2,192.50 1,307.50 37 

119-0428 TRAVEL &TRAINING 850 850 0.00 0.00 1,281.80 0.00 850.00 100 

119-0483 JURORS/MEALS &LOOGI 750 750 94.04 1,440.35 1,513.84 1,440.35 '690.35 -92 

119-0496 NOTARY BOND o a 0.00 71.00 0.00 71.00 ·71.00 *** 

119·0580 PSYCHOLOGICAL EXAMS 3,000 3,000 0.00 600.00 3,500.00 600.00 2,400.00 80 

TOTAL COUNTY COURTS 521,553 521,553 77,324.58 618,440.96 544,071.59 618,440.96 '96,887.96 -19 

001 . GENERAL FUND - JUSTICE OF THE PEACE #2 BUILDING 

130·0303 SANITATION SUPPLIES 100 100 0.00 0.00 70.24 0.00 100.00 100 


130'0433 INSPECTION FEES 5 5 0.00 4.50 13.50 4.50 0.50 10 

130-0462 OFFICE RENTAL 14,000 14,000 0.00 12,540.00 12,540.00 12,540.00 1,460.00 10 

130:0530 BUILDING REPAIR 100 100 12.00 23.25 43.54 23.25 76.75 77 

Prepared by the Tom Green County Auditor's Office Q 0 

Page 38 of 47 VOL u PG. 560

------------------------------------------------------------------------------------------------------------------------------------ 



GENERAL FUND 


------------------------------------------------------------------------------------------------------------------------------------ 

OOl - GENERAL FUND - EDD B. KEYES BUILDING 

lI.ccount ••••••.•.....•..•••••• Orig Budget Curr Budget •.•Monthly Exp ..YTD Expenses .Last Year YTD .YTD Exp + Enc .UnEnc Balance XRm 

141-0418 HIRED SERVICES 10,631 10,631 945.04 10,408.86 7,853.61 10,408.86 222.14 2 

'141·0433 INSPECTION FEES 1,640 1,640 710.00 2,189.94 1,732.00 2,189.94 ·549.94 -34 

141·0440 UTILITIES 81,500 81,500 15,191.88 112,213.33 35,599.44 112,213.33 '30,713.33 ·38 

141-0514 SPECIAL PROJECTS 300,000 300,000 0.00 28,856.00 0.00 28,856.00 271,144.00 90 

141·0530 BUILDING REPAIR 25,000 25,000 3,816.32 18,124.22 26,682.84 18,124.22 6,875.78 28 

----------- ----------- -------------- -------------- -------------- -------------- -------------- 

TOTAL EDD B. KEYES BUILDING 424,071 424,071 21,378.78 177,526.59 76,529.86 177,526.59 246,544.41 58 

001 . GENERAL FUND - JAIL BUILDING 

142-0303 SANITATION SUPPLIES 0 2,000 0.00 1,893.89 1,681.42 1,893.89 106.11 5 

142·0327 KITCHEN REPAIRS 2,500 2,500 1,986.34 15,935.74 12,131.45 15,935.74 '13,435.74 537 

142-0343 EQUIPMENT PARTS & RE 0 0 0.00 0.00 53.34 0.00 0.00 *** 

142·0358 SAFETY EQUIPMENT 0 0 638.00 722.90 0.00 722.90 -722.90 *** 

142'·0383 GENERATOR FUEL 500 500 0.00 0.00 156.73 0.00 500.00 100 

142·0418 HIRED SERVICES 19,500 19,500 1,565.79 17,583.52 14,869.53 17,583.52 1,916.48 10 

142·0433 INSPECTION FEES 6,800 6,800 1,933.60 6,441.49 5,978.19 6,441.49 358.51 5 

142·0440 UTI Ll TIES 309,500 309,500 61,297.01 370,664.45 266,881.06 370,664.45 '61,164.45 ·20 

142:0465 SURVEILLANCE SYSTEM 15,000 15,000 5,443.51 13,356.71 200.02 13,356.71 1,643.29 11 

142-0514 SPECIAL PROJECTS 120,000 0 0.00 0.00 0.00 0.00 0.00 *** 

142-0530 BUILDING REPAIR 35,000 35,000 3,534.54 49,905.65 53,348.49 49,905.65 -14,905.65 -43 

142-0576 LAUNDRY EQUIPMENT 2,500 2,500 0.00 1,971.29 4,084.70 1,971.29 528.71 

----------- ----------- -------------- -------------- -------------- -------------- -------------- 

21 

TOTAL JAIL BUILDING 511,300 393,300 76,398.79 478,475.64 359,384.93 478,475.64 -85,175.64 -22 

001 - GENERAL FUND - SHERIFF BUILDING '""""" 

143-0303 SANITATION SUPPLIES 2,000 2,000 277.08 1,428.97 1,127.23 1,428.97 571.03 29 

143-0352 YARD SUPPLIES 250 250 18.24 18.24 190.00 18.24 231. 76 93 


143-0383 GENERATOR FUEL 500 200 0.00 81.20 65.26 81.20 118.80 59 

143-0418 HIRED SERVICES 275 275 0.00 256.08 237.60 256.08 18.92 7 

143-0433 INSPECTION FEES 35 35 0.00 36.00 36.00 36.00 -1.00 -3 

143·0440 UTILITIES 32,500 32,500 6,008.45 36,348.89 26,529.69 36,348.89 -3,848.89 -12 

143··0514 SPECIAL PROJECTS 53,000 53,000 0.00 22,325.50 0.00 22,325.50 30,674.50 58 

143·0530 BUILDING REPAIR 10,000 10,000 4,197.96 8,420.33 18,525.34 8,420.33 1,579.67 16 

----------- ----------- -------------- -------------- -------------- -------------- -------------rOTAL 

SHERIFF BUILDING 98,560 98,560 10,501.73 68,915.21 46,711.12 68,915.21 29,644.79 30 

001 - GENERAL FUND - JUVENILE DETENTION BUILDING 

144-0303 SANITATION SUPPLIES 2,000 2,000 78.68 97.11 1,075.57 97.11 1,902.89 95 

144-0327 KITCHEN REPAIRS 1,000 1,000 0.00 769.86 21.79 769.86 230.14 23 

144-0352 YARD SUPPLIES 100 100 0.00 0.00 0.00 0.00 100.00 100 


144-0383 GENERATOR FUEL 0 0 0.00 0.00 0.00 0.00 0.00 *** 

144-0418 HIRED SERVICES 2,180 2,180 235.00 2,480.18 1,552.00 2,480.18 -300.18 -14 

144-0433 INSPECTION FEES 1,500 1,500 691.60 1,107.08 1,535.50 1,107.08 392.92 26 


Page 42 of 47 VOL 80 Pd. 

....,I


Statement of Expenditures· Budget vs Actual vs Last Year 

GENERAL FUND 

The Software Group, Inc. For the Month of September and the 12 Months Ending September 3D, 2004 Page 32 

001 . GENERAL FUND . MISCELLANEOUS 

Account ....•••••••••••....••. Orig Budget Curr Budget •..Monthly Exp •. YTD Expenses .Last Year YTD .YTD Exp + Enc .UnEnc Balance XRm 

TOTAL GENERAL FUND 24,636,992 25,906,846 2,162,787.77 23,930,619.35 21,272,507.01 23,938,432.01 1,968,413.99 8 


Page 44 of 47 VOL 8 0 

566

Fund 

TOM GREEN COUNTY 

COMBINED STATEMENT OF CASH - ALL FUNDS 

FOR THE MONTH ENDED OCTOBER 2004 

$ 3,252,517.19 $ 3,865,110.87 $ 4,964,295.76 $ 12,081,923.82 


Page 2 of 47 VOL 80 po, 573

Fund 


COMBINED STATEMENT OF OPERATING CASH FLOWS - ALL FUNDS 


Disburse- Cash, MBIA, & FM 

10/31/2004 

Prepared by the Tom Green County Auditors Office 

Page 3 of 47 VOL 8 0 po, 574


COMBINED STATEMENT OF OPERATING CASH FLOWS - ALL FUNDS 


Cash, MBIA, & FM Disburse- Cash, MBIA, & FM 

Fund 101112004 Receipts ments 1013112004 

96,263.68 5,901.24 

Prepared by the Tom Green County Auditor's Office. .. 

Page 4 of 47 VOL 80 PG, S75


INDEBTEDNESS 

as of October 31, 2004 

Monthly Activity 

Indebtedness balance as of October 1, 2004 $17,041,800.00 

Proceeds from Contractual Obligations 

Proceeds from Bond Refunding Debt Issue 

Bonded Indebtedness Principal Paydown 

Pre FY94 Sales Tax Revenue Repayment (3,300.00) 

Indebtedness balance as of October 31,2004 $17,038,500.00 

FY05 Indebtedness 

Original Prior Principal as of 

Fund Indebtedness Principal Payments Payments 1013112004 

039; 94 Certificate of Obligation $ 2,600,000.00 $ 2.470,000.00 $ $ 130,000.00 

099; 98 General Obligation Refunding 18,885,000.00 2,710,000.00 16,175,000.00 

101; Tax Anticipation Notes 475,000.00 385,000.00 90,000.00 

Pre FY94 Sales Tax Revenue Overpayment 950,351.03 303,551.03 3,300.00 643,500.00 

Grand Total $22,910,351.03 $5,868,551.03 $3,300.00 $17,038 1 500.00 

INVOCT04 Prepared by the Tom Green County Auditor's Office 

Indebtedness Page50f47 VOL 80 po, 576 

.....I



GENERAL FUND 

!The Software Group, Inc. For the Month of October and the 1 Months Ending October 31, 2004 Page 14 

I 

001 - GENERAL FUND . COUNTY TREASURER 

Account ••••••••.••••••••••... Orig Budget Curr Budget •.. Monthly Exp .• YTD Expenses _Last Year YTD •YTD Exp + Enc .UnEnc Balance %Rm 

036-0405 OUES &SUBSCRIPTIONS 330 330 358.75 358.75 0.00 358.75 -28.75 -9 

036-0427 AUTO ALLOWANCE 1,100 1,100 91.66 91.66 50.00 91.66 1,008.34 92 

036-0428 TRAVEL &TRAINING 5,600 5,600 205.50 205.50 0.00 205.50 5,394.50 96 

036-0470 CAPITALIZED EQUIPMEN 7,600 7,600 0.00 0.00 0.00 0.00 7,600.00 100 

036-0514 SPECIAL PROJECTS 5,200 5,200 0.00 0.00 0.00 2,938.92 2,261.08 43 

TOTAL COUNTY TREASURER 194,638 194,638 13,979.85 13,979.85 12,134.08 17,594.82 177,043.18 91 

001 GENERAL FUND - TAX ASSESSOR COLLECTOR 

037-0101 SALARY/ELECTED OFFIC 44,584 44,584 3,715.34 3,715.34 3,589.68 3,715.34 40,868.66 92 

037-0104 SALARY/CHIEf DEPUTY 24,955 24,955 2,079.58 2,079.58 2,028.86 2,079.58 22,875.42 92 

037-0105 SALARY/EMPLOYEES 235,390 235,390 18,656.94 18,656.94 18,933.92 18,656.94 216,733.06 92 

037-0108 SALARY/PARTTIME 5,490 5,490 370.80 370.80 432.60 370.80 5,119.20 93 

037-0201 FICA/MEDICARE 23,747 23,747 1,828.22 1,828.22 1,875.92 1,828.22 21,918.78 92 


037-0203 RETIREMENT 22,536 22,536 1,866.71 1,866.71 1,851.41 1,866.71 20,669.29 92 

037-0301 OffiCE SUPPLIES 4,600 4,600 0.00 0.00 18.75 0.00 4,600.00 100 

037-0403 BONO PREMIUMS 3,728 3,728 0.00 0.00 0.00 0.00 3,728.00 100 


037-0428 TRAVEL &TRAINING 2,000 2,000 0.00 0.00 100.00 0.00 2,000.00 100 

TOTAL TAX ASSESSOR COLLECTOR 441,130 441,130 34,037.28 34,037.28 33,442.46 34,037.28 407,092.72 92 

001 - GENERAL FUND - COUNTY DETENTION fACILITY 

042-0105 SALARY/EMPLOYEES 1,881,589 1,881,589 147,707.72 147,707.72 141,542.84 147,707.72 1,733,861.28 92 

042-0108 SALARY/PARTTIME o o 446.15 446.15 0.00 446.15 -446.15 *** 

042-0119 SALARY/OVERTIME 7,500 7,500 2,900.11 2,900.11 837.53 2,900.11 4,599.89 61 

042-0127 JAIL NURSE 108,358 108,358 7,892.39 7,892.39 6,696.58 7,892.39 100,465.61 93 

042-0134 SALARY/LIEUTENANTS 29,644 29,644 2,470.34 2,470.34 2,410.08 2,470.34 27,173.66 92 

042-0135 SALARY/SERGEANTS 104,166 104,166 8,680.44 8,680.44 8,520.40 8,680.44 95,485.56 92 

042-0136 SALARY/CORPORALS 188,778 188,778 14,970.98 14,970.98 15,393.02 14,970.98 173,807.02 92 

042-0137 SALARY/CLERKS 111,583 111,583 6,318.24 6,318.24 6,164.14 6,318.24 105,264.76 94 

342-0138 SALARY/CAPTAIN 40,876 40,876 3,406.36 3,406.36 3,323.28 3,406.36 37,469.64 92 

042-0140 COMMISSARY CLERKS o o 2,980.32 2,980.32 3,185.46 2,980.32 '2,980.32 *** 

042-0142 MED RECORDS SALARY A o o 0.00 0.00 0.00 0.00 0.00 *** 

042-0150 NON-REGULAR INMATE T 35,331 35,331 1,209.83 1,209.83 838.08 1,209.83 34,121.17 97 

042-0201 fiCA/MEDICARE 191,849 191,849 14,978.88 14,978.88 14,305.04 14,978.86 176,870.12 92 


042-0203 RETIREMENT 182,068 182,068 14,929.62 14,929.62 14,012.56 14,929.62 167,138.38 92 

042-0215 TB TESTING 500 500 0.00 0.00 0.00 0.00 500.00 100 

042-0301 OFFICE SUPPLIES 11,500 11,500 367.50 367.50 0.00 689.40 10,810.60 94 

042-0303 SANITATION SUPPLIES 33,500 33,500 0.00 0.00 696.06 318.39 33,181.61 99 

042-0308 STATE INMATE MEALS 80,000 80,000 1,632.96 1,632.96 0.00 1,632.96 78,367.04 98 

042-0328 KITCHEN SUPPLIES 1,400 1,400 0.00 0.00 0.00 0.00 1,400.00 100 

042-0330 GROCERIES 400,000 400,000 9,865.48 9,865.48 16,739.60 9,865.48 390,134.52 98 

042-0333 PHOTO SUPPLIES 750 750 0.00 0.00 0.00 0.00 750.00 100 



Page 26 of 47 Vbl. 80 PG. 597

Tom Green Audi tor BUD GET A R Y A C C 0 U N TIN G S Y S T E M 08:06:08 30 NOV 2004 


GENERAL FUND 

'The Software Group, Inc. For the Month of October and the 1 Months Ending October 31, 2004 Page 

001 - GENERAL FUND - VOLUNTEER FIRE DEPT, PRCT 4 

Account .•••••..•••••••••••••• Orig Budget Curr Budget •..Monthly Exp •• YTD Expenses .Last Year YTD . no Exp + Enc .UnEnc Balance lCRm 

048-0448 CHRISTOVAL VOL FIRE 4,500 4,500 0.00 0.00 0.00 0.00 4,500.00 100 

048-0455 CIVIL DEFENSE SIREN 150 150 0.00 0.00 12.89 0.00 150.00 100 

048-0466 DOVE CREEK VOL FIRE 4,500 4,500 0.00 0.00 0.00 0.00 4,500.00 100 

TOTAL VOLUNTEER FIRE DEPT, PR 9,150 9,150 0.00 0.00 12.89 0.00 9,150.00 100 

001 - GENERAL FUND - TITLE IV COMMUNITY SERVICE GRANT 

049-0105 SALARY/EMPLOYEES a o 3,442.50 3,442.50 1,541.68 3,442.50 -3,442.50 *** 

049-0201 FICA/MEDICARE o o 258.44 258.44 117.94 258.44 ·258.44 *** 

049-0202 GROUP HOSPITAL INSUR o o 0.00 0.00 0.00 0.00 0.00 *** 

049·0203 RETIREMENT o o 258.85 258.85 114.24 258.85 -258.85 *** 

049·0204 WORKERS COMPENSATION o o 0.00 0.00 0.00 0.00 0.00 *** 

049·0205 UNEMPLOYMENT INSURAN o o 0.00 0.00 0.00 0.00 0.00 *** 

049·0388 CELLULAR PHONE/PAGER o o 0.00 0.00 0.00 0.00 0.00 -** 


049-0675 PROfESSIONAL FEES o o 0.00 0.00 500.00 0.00 0.00 *** 

049·0676 SUPPLIES &OPERATING o o 0.00 0.00 0.00 291.99 ·291.99 ** 

TOTAL TITLE IV COMMUNITY SERV o o 3,959.79 3,959.79 2,273.86 4,251.78 -4,251. 78 *** 

001 . GENERAL FUND . CONSTABLE, PRCT 1 

050·0101 SALARY/ELECTED OFFIC 29,211 29,211 2,435.10 2,435.10 2,351.92 2,435.10 26,775.90 92 

050·0201 FICA/MEDICARE 2,885 2,885 240.48 240.48 225.82 240.48 2,644.52 92 

050·0202 GROUP HOSPITAL INSUR 4,900 4,900 394.31 394.31 329.38 394.31 4,505.69 92 

050-0203 RETIREMENT 2,738 2,738 236.38 236.38 218.74 236.38 2,501.62 91 

)50·0301 OFFICE SUPPLIES 100 100 0.00 0.00 0.00 0.00 100.00 100 

J50-0388 CELLULAR PHONE/PAGER 250 250 0.00 0.00 0.00 0.00 250.00 100 

)50·0403 BOND PREMIUMS 178 178 0.00 0.00 0.00 0.00 178.00 100 

)50-0427 AUTO ALLOWANCE 8,500 8,500 708.34 708.34 600.00 708.34 7,791.66 92 

fOTAl CONSTABLE, PRCT 1 48,762 48,762 4,014.61 4,014.61 3,725.86 4,014.61 44,747.39 92 

001 . GENERAL FUND . CONSTABLE, PRCT 2 

051·0101 SALARY/ELECTED OFFIC 27,945 27,945 2,328.76 2,328.76 2,351.92 2,328.76 25,616.24 92 

051·0145 MHU SUPPLEMENT 5,471 5,471 455.92 455.92 0.00 455.92 5,015.08 92 

051·0201 FICA/MEDICARE 3,207 3,207 250.84 250.84 191.06 250.84 2,956.16 92 

051·0202 GROUP HOSPITAL INSUR 4,900 4,900 19.58 19.58 329.38 19.58 4,880.42 100 

051·0203 RETIREMENT 3,043 3,043 248.47 248.47 191.32 248.47 2,794.53 92 

051·0301 OFFICE SUPPLIES 150 150 0.00 0.00 0.00 0.00 150.00 100 

051·0388 CELLULAR PHONE/PAGER 600 600 40.50 40.50 0.00 40.50 559.50 93 

051-0403 BOND PREMIUMS 178 178 0.00 0.00 0.00 0.00 178.00 100 

051·0427 AUTO ALLOWANCE 8,500 8,500 494.41 494.41 229.98 494.41 8,005.59 94 

.OTAL CONSTABLE, PRCT 2 53,994 53,994 3,838.48 3,838.48 3,293.66 3,838.48 50,155.52 93 


Page 29 of 47 VOL. 8 0 PO. 600



GENERAL FUND 

The Software Group, Inc. For the Month of October and the 1 Months Ending October 31, 2004 Page 31 

001 - GENERAL FUND - JUVENILE DETENTION BUILDING 

Account •••••••.•••.••.......• Orig Budget Curr Budget ...Monthly Exp •. YTD Expenses _Last Year YTD .YTD Exp + Enc .UnEnc Balance %Rm 

144-0303 SANITATION SUPPLIES 2,000 2,000 0.00 0.00 0.00 0.00 2,000.00 100 

144-0327 KITCHEN REPAIRS 1,000 1,000 0.00 0.00 0.00 0.00 1,000.00 100 

144-0352 YARD SUPPLIES 100 100 0.00 0.00 0.00 0.00 100.00 100 


144-0383 GENERATOR FUEL 150 150 0.00 0.00 0.00 0.00 150.00 100 

144-0418 HIRED SERVICES 2,840 2,840 0.00 0.00 0.00 0.00 2,840.00 100 

144-0433 INSPECTION FEES 1,203 1,203 0.00 0.00 0.00 0.00 1,203.00 100 

144-0440 UTILITIES 46,000 46,000 95.69 95.69 3,726.44 95.69 45,904.31 100 

144-0514 SPECIAL PROJECTS a a 0.00 0.00 0.00 0.00 0.00 *** 

144-0530 BUILDING REPAIR 11,000 11,000 1,849.83 1,849.83 968.09 2,774.08 8,225.92 75 

144-0576 LAUNDRY EQUIPMENT 1,750 1,750 0.00 0.00 0.00 0.00 1,750.00 100 

TOTAL JUVENILE DETENTION BUlL 66,283 66,283 1,945.52 1,945.52 4,694.53 2,869.77 63,413.23 96 

001 GENERAL FUND - TURNER BUILDING 

145-0303 SANITATION SUPPLIES 100 100 0.00 0.00 0.00 0.00 100.00 100 


145-0433 INSPECTION FEES 20 20 0.00 0.00 0.00 0.00 20.00 100 

145-0440 UTILITIES 6,000 6,000 0.00 0.00 407.48 0.00 6,000.00 100 

145-0514 SPECIAL PROJECTS o a 0.00 0.00 0.00 0.00 0.00 *** 

145-0530 BUILDING REPAIR 2,500 2,500 621.60 621.60 0.00 621.60 1,878.40 75 

TOTAL TURNER BUILDING 9,250 9,250 621.60 621.60 407.48 621.60 8,628.40 93 

)01 - GENERAL FUND - WEBB BUILDING 

146-0303 SANITATION SUPPLIES a a 0.00 0.00 0.00 0.00 0.00 *** 

TOTAL WEBB BUILDING a o 0.00 0.00 0.00 0.00 0.00 *** 

001 - GENERAL FUND - SHAVER BUILDING, 138 WHARRIS 

147-0303 SANITATION SUPPLIES 500 500 0.00 0.00 0.00 0.00 500.00 100 



147-0433 INSPECTION FEES 10 10 0.00 0.00 0.00 0.00 10.00 100 

147-0440 UTILITIES 8,000 8,000 17.90 17.90 471.12 17.90 7,982.10 100 

147-0530 BUILDING REPAIR 1,000 1,000 203.94 203.94 0.00 203.94 796.06 80 

TOTAL SHAVER BUILDING, 138 W 9,810 9,810 221.84 221.84 471.12 221.84 9,588.16 98 

)01 - GENERAL FUNO - CONTINGENCY 

192-0601 RESERVES 230,006 230,006 0.00 0.00 0.00 0.00 230,006.00 100 

TOTAL CONTINGENCY 230,006 230,006 0.00 0.00 0.00 0.00 230,006.00 100 


Page 43 of 47 VOL 80 PG. 614



ROAD &BRIDGE PRECINCT 2 &4 

The Software Group, Inc. for the Month of October and the 1 Months Ending October 31, 2004 Page 

35 """"" 

,006 - ROAD & BRIDGE PRECINCT 2 &4 - MISCELLANEOUS 

Account •.•••....•............ Orig Budget Curr Budget .••Monthly Exp •• YTD Expenses .Last Year YTD .YTD Exp + Enc .UnEnc Balance %Rm 

TOTAL fOR REPORTED FUNDS 29,113,032 29,113,032 2,175,758.90 2,175,758.90 2,083,856.73 2,450,450.51 26,662,581.49 92 

=========== =========== ============== ============== ============== ============== ============== === 


Page 47 of 47 VOL 8 0 PG. 618

7 - Tom Green County Government

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