PMP flash cards

PMP Training
Guntram Bechtold, StarsMedia.com
13.Juli 2013
This course helps you to quickly and efficiently learn for your pmp examination.
Questions and answers are grouped by topics and can be used as a flashcards
Index
PMP is about organizing and developing relationships 1
PMP is about creating good Estimations 1
PMP describes nature. Therefore, normal distribution is very important 2
PMP is about creating value. How to calculate the earned value 5
PMP is about organizing and developing relationships
How many Things will be referring to PMP
Relationships in the exam?
Expect up to 10 Questions refer to
Relationships. Scheduling, creating and
organizing or updating Networkdiagrams
and scheduling PMP Issues
What is FS in terms of relationships? FS = Finish-­‐to-­‐start
What is FF in terms of relationships? FF = Finish-­‐to-­‐finish
What is SS in terms of relationships? SS = Start-­‐to-­‐start
What is SF in terms of relationships? SF = Start-­‐to-­‐finish
What is considered as a „lead“ in
Lead = An acceleration in the relationships
relationships?
between activities
What is seen as a „lag“ in relationships? Lag = A directed delay in the relationship
between activities
What is a „mandatory dependeny“? A mandatory dependency is based on the
nature of the work
What is a „descretionary dependency?“ A discretionary dependency is based on a
best practice or preferred way of doing
something
What is an „external dependency?“ An external dependency is based on a
situation outside the project
PMP is about creating good Estimations
What should be estimated in PMP(3)? Estimations need to developed for time, cost

What aspects need to be estimated (4)? and labor aspects. Specifically ressources,
effort duration and costs.
What estimation techniques are known to 1. Analogous Estimation
PMP(4)?
2. Parametric Estimation
3. Three point Estimation
4. Bottom up Estimation
What is known as „Analogous“ Estimation? Comparing to existing Projects ist analogous
When used? How accurate?
estimation. Typically used at the beginning.
Its not very accurate
What is known as „Parametric“ Estimation? Its is estimating with Math. Dollars by
Example? Downside?
Squarefoot. Can not be used everywhere.
What is known as „3-­‐Point-­‐Estimation“? Expert-­‐Judgement is abstracted into a 3
How is it created? Formula?
Point estimation. 3 Cases are calculated:
Best-­‐Cased, Most-­‐Likely, Worst-­‐Case. The
„Most-­‐Likely“-­‐Case is weight 4x more than
optimistic and pessimistic. The therefor
equation is (O+4M+P)/6
What is known as „Bottom-­‐Up“ Estimation? Doing the whole work virtually. Breaking
every Task into small, detailed workpackages
and then re-­‐summarizing it into one big
picture is called Bottom-­‐Up. Since it is a very
granular technique, it is very precise, but
time consuming and expensive.
PMP describes nature. Therefore, normal distribution is very important
Why is PMP using normal distribution? PMP describes nature. Therefore, normal
distribution is very important. All equations
How many Cases fall into 1 standard
deviation?
How many datapoints fall into 2 standard
deviations?
are based on normal distributions.
68,28% fall into 1 standard deviation
95,46% fall into 2 standard deviations

How many datapoints fall into 3 standard
deviations?
From 0 to – 3 standard deviations, how
many cases are there?
From 0 to – 2 standard deviations, how
many datapoints are there?
From 0 to – 1 standard deviations, how
many datapoints are there?
From 0 to +1 standard deviations, how
many datapoints are there?
From 0 to +2 standard deviations, how many
datapoints are there?
From 0 to +3 standard deviations, how many
data pints are there
99,73% are inside of 3 standard deviations
There are 0,15% of datapoints
There are 2,25% of datapoints
There are 16% of datapoints
There are 84% of datapoints
There are 97,75% of datapoints
There are 99,85% of datapoints
PMP is about getting to the goal. Progress is conflict. What ways are there for Conflict
resolution?
What techniques are there for Conflict
resultion (6)?
What technique is „Confronting“ in conflict
resolution? When to choose (3)?
1. Problem solving (Conforntation)
2. Collaboration
3. Comporomising
4. Accomodation, Smoothing
5. Forcing
6. Avoiding/Withdrawal
Solving the conflict is confrontation.
1. Choose if the relationship is
important
2. Choose if you trust the other party
to solve the problem

What is done if „Collaboration“ is chosen for
conflict resolution?
What does „Compromoising“ mean in terms
of conflict resolution (5)?
What is called „Smoothing“ and
„Accomodation“ in conflict resolution(5)?
What is seen as „Forcing“ in conflict
resolution?
What is called „Avoiding“ or „Withdrawal“ in
conflict resolution?
3. Choose if you need a win-­‐win
outcome
Generate a Win-­‐Win trough Collaboration
1. If you have time and trust
2. If you want the team to learn
3. If there are several views to be
consiedered
4. If you want a multi aspect
consensus
If you want to satisfy both parties
1. If there is a willingness to give and
take
2. If both parties need to win
3. If you can not win
4. If you there is an equal relationship
between both sides
5. When the stakes are moderate to
avoid to fight
Focus on areas of commonsense
1. Focus on common goal
2. Keep harmony
3. When any solution is okay
4. When you will lose anyway
5. When you want to create good will
Create a Win-­‐Lose outcome
1. When you are right
2. When in a do-­‐or-­‐die situation
3. When stakes are high
4. When you need to gain power
5. If the relationship is not important
6. If time is of essence
Withraw and cool off
1. When you can’t win
2. When stakes are low
3. To keep neutrality or reputation
4. If the problem will go away on its
own

PMP is about creating value. How to calculate the earned value
Why calculate the earned value in PMP? 5-­‐10 Questions deal with the matter of
earned value.
1. Determine Cost
2. Schedule variances
3. Schedule indexes
Where to start with variances and indexes? If you need to calculate Variances and
Indexes start with what you have, start with
the Earned Value (EV)
Where to start when looking for information If you want to get information, use Present
on schedule?
value (PV)
Where to start when looking for current When looking for Cost, use Actual Value
Cost?
(AC)
How to calculate variance? For variance use substraction
e.g. Start value = Effective Value -­‐ Present
value
How to calculate the Cost variance (CV) Cost Variance (CV) = Earned Value – Actual
Cost
How to calculate index? For Index devide values.
Schedule Performance Index = Earned
Value / Planned Value
How to calculate SPI (Scheduled
Performance index)?
How to calculate the Cost Performance
Index (CPI)?
PMP Quality Control Tools
Schedule Performance Index = Earned
Value / Planned Value
Cost Performance Index = Earned Value /
Actual Cost
What is a Cause and effect diagram? Cause and effect diagram. Diagrams that
define the inputs to a process or product in
order to identify potential causes of defects.
What is a Histogram? Histogram. A bar chart showing a
distribution of variables.
What is a run chart? Run chart. Show trends in the variation of a
process over time.
What is a scatter diagram? Scatter diagram. Shows the relationship
between two variables.
What is a control chart? Control Chart. A graphic display of process
data over time and against established
control limits, and that has a centerline that
assists in detecting a trend of plotted values
toward either control limit.

What is a flowchart? Flowcharting. The depiction in a diagram
format of the inputs, process actions, and
outputs of one or more processes within a
system.
What is pareto chart? Pareto Chart. A histogram, ordered by
frequency of occurrence, that shows how
many results were generated by each
identified cause.
What is a inspectiondiagram? Inspection. Examining or measuring to verify
whether an activity, component, product,
result, or service conforms to specified
requirements.