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<strong>PMP</strong> Training<br />

Guntram Bechtold, StarsMedia.com<br />

13.Juli 2013<br />

This course helps you to quickly and efficiently learn for your pmp examination.<br />

Questions and answers are grouped by topics and can be used as a <strong>flash</strong><strong>cards</strong><br />

Index<br />

<strong>PMP</strong> is about organizing and developing relationships 1<br />

<strong>PMP</strong> is about creating good Estimations 1<br />

<strong>PMP</strong> describes nature. Therefore, normal distribution is very important 2<br />

<strong>PMP</strong> is about creating value. How to calculate the earned value 5<br />

<strong>PMP</strong> is about organizing and developing relationships<br />

How many Things will be referring to <strong>PMP</strong><br />

Relationships in the exam?<br />

Expect up to 10 Questions refer to<br />

Relationships. Scheduling, creating and<br />

organizing or updating Networkdiagrams<br />

and scheduling <strong>PMP</strong> Issues<br />

What is FS in terms of relationships? FS = Finish-‐to-‐start<br />

What is FF in terms of relationships? FF = Finish-‐to-‐finish<br />

What is SS in terms of relationships? SS = Start-‐to-‐start<br />

What is SF in terms of relationships? SF = Start-‐to-‐finish<br />

What is considered as a „lead“ in<br />

Lead = An acceleration in the relationships<br />

relationships?<br />

between activities<br />

What is seen as a „lag“ in relationships? Lag = A directed delay in the relationship<br />

between activities<br />

What is a „mandatory dependeny“? A mandatory dependency is based on the<br />

nature of the work<br />

What is a „descretionary dependency?“ A discretionary dependency is based on a<br />

best practice or preferred way of doing<br />

something<br />

What is an „external dependency?“ An external dependency is based on a<br />

situation outside the project<br />

<strong>PMP</strong> is about creating good Estimations<br />

What should be estimated in <strong>PMP</strong>(3)? Estimations need to developed for time, cost

What aspects need to be estimated (4)? and labor aspects. Specifically ressources,<br />

effort duration and costs.<br />

What estimation techniques are known to 1. Analogous Estimation<br />

<strong>PMP</strong>(4)?<br />

2. Parametric Estimation<br />

3. Three point Estimation<br />

4. Bottom up Estimation<br />

What is known as „Analogous“ Estimation? Comparing to existing Projects ist analogous<br />

When used? How accurate?<br />

estimation. Typically used at the beginning.<br />

Its not very accurate<br />

What is known as „Parametric“ Estimation? Its is estimating with Math. Dollars by<br />

Example? Downside?<br />

Squarefoot. Can not be used everywhere.<br />

What is known as „3-‐Point-‐Estimation“? Expert-‐Judgement is abstracted into a 3<br />

How is it created? Formula?<br />

Point estimation. 3 Cases are calculated:<br />

Best-‐Cased, Most-‐Likely, Worst-‐Case. The<br />

„Most-‐Likely“-‐Case is weight 4x more than<br />

optimistic and pessimistic. The therefor<br />

equation is (O+4M+P)/6<br />

What is known as „Bottom-‐Up“ Estimation? Doing the whole work virtually. Breaking<br />

every Task into small, detailed workpackages<br />

and then re-‐summarizing it into one big<br />

picture is called Bottom-‐Up. Since it is a very<br />

granular technique, it is very precise, but<br />

time consuming and expensive.<br />

<strong>PMP</strong> describes nature. Therefore, normal distribution is very important<br />

Why is <strong>PMP</strong> using normal distribution? <strong>PMP</strong> describes nature. Therefore, normal<br />

distribution is very important. All equations<br />

How many Cases fall into 1 standard<br />

deviation?<br />

How many datapoints fall into 2 standard<br />

deviations?<br />

are based on normal distributions.<br />

68,28% fall into 1 standard deviation<br />

95,46% fall into 2 standard deviations

How many datapoints fall into 3 standard<br />

deviations?<br />

From 0 to – 3 standard deviations, how<br />

many cases are there?<br />

From 0 to – 2 standard deviations, how<br />

many datapoints are there?<br />

From 0 to – 1 standard deviations, how<br />

many datapoints are there?<br />

From 0 to +1 standard deviations, how<br />

many datapoints are there?<br />

From 0 to +2 standard deviations, how many<br />

datapoints are there?<br />

From 0 to +3 standard deviations, how many<br />

data pints are there<br />

99,73% are inside of 3 standard deviations<br />

There are 0,15% of datapoints<br />

There are 2,25% of datapoints<br />

There are 16% of datapoints<br />

There are 84% of datapoints<br />

There are 97,75% of datapoints<br />

There are 99,85% of datapoints<br />

<strong>PMP</strong> is about getting to the goal. Progress is conflict. What ways are there for Conflict<br />

resolution?<br />

What techniques are there for Conflict<br />

resultion (6)?<br />

What technique is „Confronting“ in conflict<br />

resolution? When to choose (3)?<br />

1. Problem solving (Conforntation)<br />

2. Collaboration<br />

3. Comporomising<br />

4. Accomodation, Smoothing<br />

5. Forcing<br />

6. Avoiding/Withdrawal<br />

Solving the conflict is confrontation.<br />

1. Choose if the relationship is<br />

important<br />

2. Choose if you trust the other party<br />

to solve the problem

What is done if „Collaboration“ is chosen for<br />

conflict resolution?<br />

What does „Compromoising“ mean in terms<br />

of conflict resolution (5)?<br />

What is called „Smoothing“ and<br />

„Accomodation“ in conflict resolution(5)?<br />

What is seen as „Forcing“ in conflict<br />

resolution?<br />

What is called „Avoiding“ or „Withdrawal“ in<br />

conflict resolution?<br />

3. Choose if you need a win-‐win<br />

outcome<br />

Generate a Win-‐Win trough Collaboration<br />

1. If you have time and trust<br />

2. If you want the team to learn<br />

3. If there are several views to be<br />

consiedered<br />

4. If you want a multi aspect<br />

consensus<br />

If you want to satisfy both parties<br />

1. If there is a willingness to give and<br />

take<br />

2. If both parties need to win<br />

3. If you can not win<br />

4. If you there is an equal relationship<br />

between both sides<br />

5. When the stakes are moderate to<br />

avoid to fight<br />

Focus on areas of commonsense<br />

1. Focus on common goal<br />

2. Keep harmony<br />

3. When any solution is okay<br />

4. When you will lose anyway<br />

5. When you want to create good will<br />

Create a Win-‐Lose outcome<br />

1. When you are right<br />

2. When in a do-‐or-‐die situation<br />

3. When stakes are high<br />

4. When you need to gain power<br />

5. If the relationship is not important<br />

6. If time is of essence<br />

Withraw and cool off<br />

1. When you can’t win<br />

2. When stakes are low<br />

3. To keep neutrality or reputation<br />

4. If the problem will go away on its<br />

own

<strong>PMP</strong> is about creating value. How to calculate the earned value<br />

Why calculate the earned value in <strong>PMP</strong>? 5-‐10 Questions deal with the matter of<br />

earned value.<br />

1. Determine Cost<br />

2. Schedule variances<br />

3. Schedule indexes<br />

Where to start with variances and indexes? If you need to calculate Variances and<br />

Indexes start with what you have, start with<br />

the Earned Value (EV)<br />

Where to start when looking for information If you want to get information, use Present<br />

on schedule?<br />

value (PV)<br />

Where to start when looking for current When looking for Cost, use Actual Value<br />

Cost?<br />

(AC)<br />

How to calculate variance? For variance use substraction<br />

e.g. Start value = Effective Value -‐ Present<br />

value<br />

How to calculate the Cost variance (CV) Cost Variance (CV) = Earned Value – Actual<br />

Cost<br />

How to calculate index? For Index devide values.<br />

Schedule Performance Index = Earned<br />

Value / Planned Value<br />

How to calculate SPI (Scheduled<br />

Performance index)?<br />

How to calculate the Cost Performance<br />

Index (CPI)?<br />

<strong>PMP</strong> Quality Control Tools<br />

Schedule Performance Index = Earned<br />

Value / Planned Value<br />

Cost Performance Index = Earned Value /<br />

Actual Cost<br />

What is a Cause and effect diagram? Cause and effect diagram. Diagrams that<br />

define the inputs to a process or product in<br />

order to identify potential causes of defects.<br />

What is a Histogram? Histogram. A bar chart showing a<br />

distribution of variables.<br />

What is a run chart? Run chart. Show trends in the variation of a<br />

process over time.<br />

What is a scatter diagram? Scatter diagram. Shows the relationship<br />

between two variables.<br />

What is a control chart? Control Chart. A graphic display of process<br />

data over time and against established<br />

control limits, and that has a centerline that<br />

assists in detecting a trend of plotted values<br />

toward either control limit.

What is a flowchart? Flowcharting. The depiction in a diagram<br />

format of the inputs, process actions, and<br />

outputs of one or more processes within a<br />

system.<br />

What is pareto chart? Pareto Chart. A histogram, ordered by<br />

frequency of occurrence, that shows how<br />

many results were generated by each<br />

identified cause.<br />

What is a inspectiondiagram? Inspection. Examining or measuring to verify<br />

whether an activity, component, product,<br />

result, or service conforms to specified<br />

requirements.