PMP flash cards

PMP Training

Guntram Bechtold, StarsMedia.com

13.Juli 2013

This course helps you to quickly and efficiently learn for your pmp examination.

Questions and answers are grouped by topics and can be used as a flashcards

Index

PMP is about organizing and developing relationships 1

PMP is about creating good Estimations 1

PMP describes nature. Therefore, normal distribution is very important 2

PMP is about creating value. How to calculate the earned value 5

PMP is about organizing and developing relationships

How many Things will be referring to PMP

Relationships in the exam?

Expect up to 10 Questions refer to

Relationships. Scheduling, creating and

organizing or updating Networkdiagrams

and scheduling PMP Issues

What is FS in terms of relationships? FS = Finish-­‐to-­‐start

What is FF in terms of relationships? FF = Finish-­‐to-­‐finish

What is SS in terms of relationships? SS = Start-­‐to-­‐start

What is SF in terms of relationships? SF = Start-­‐to-­‐finish

What is considered as a „lead“ in

Lead = An acceleration in the relationships

relationships?

between activities

What is seen as a „lag“ in relationships? Lag = A directed delay in the relationship

between activities

What is a „mandatory dependeny“? A mandatory dependency is based on the

nature of the work

What is a „descretionary dependency?“ A discretionary dependency is based on a

best practice or preferred way of doing

something

What is an „external dependency?“ An external dependency is based on a

situation outside the project

PMP is about creating good Estimations

What should be estimated in PMP(3)? Estimations need to developed for time, cost

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What aspects need to be estimated (4)? and labor aspects. Specifically ressources,

effort duration and costs.

What estimation techniques are known to 1. Analogous Estimation

PMP(4)?

2. Parametric Estimation

3. Three point Estimation

4. Bottom up Estimation

What is known as „Analogous“ Estimation? Comparing to existing Projects ist analogous

When used? How accurate?

estimation. Typically used at the beginning.

Its not very accurate

What is known as „Parametric“ Estimation? Its is estimating with Math. Dollars by

Example? Downside?

Squarefoot. Can not be used everywhere.

What is known as „3-­‐Point-­‐Estimation“? Expert-­‐Judgement is abstracted into a 3

How is it created? Formula?

Point estimation. 3 Cases are calculated:

Best-­‐Cased, Most-­‐Likely, Worst-­‐Case. The

„Most-­‐Likely“-­‐Case is weight 4x more than

optimistic and pessimistic. The therefor

equation is (O+4M+P)/6

What is known as „Bottom-­‐Up“ Estimation? Doing the whole work virtually. Breaking

every Task into small, detailed workpackages

and then re-­‐summarizing it into one big

picture is called Bottom-­‐Up. Since it is a very

granular technique, it is very precise, but

time consuming and expensive.

PMP describes nature. Therefore, normal distribution is very important

Why is PMP using normal distribution? PMP describes nature. Therefore, normal

distribution is very important. All equations

How many Cases fall into 1 standard

deviation?

How many datapoints fall into 2 standard

deviations?

are based on normal distributions.

68,28% fall into 1 standard deviation

95,46% fall into 2 standard deviations

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How many datapoints fall into 3 standard

deviations?

From 0 to – 3 standard deviations, how

many cases are there?

From 0 to – 2 standard deviations, how

many datapoints are there?

From 0 to – 1 standard deviations, how

many datapoints are there?

From 0 to +1 standard deviations, how

many datapoints are there?

From 0 to +2 standard deviations, how many

datapoints are there?

From 0 to +3 standard deviations, how many

data pints are there

99,73% are inside of 3 standard deviations

There are 0,15% of datapoints

There are 2,25% of datapoints

There are 16% of datapoints

There are 84% of datapoints

There are 97,75% of datapoints

There are 99,85% of datapoints

PMP is about getting to the goal. Progress is conflict. What ways are there for Conflict

resolution?

What techniques are there for Conflict

resultion (6)?

What technique is „Confronting“ in conflict

resolution? When to choose (3)?

1. Problem solving (Conforntation)

2. Collaboration

3. Comporomising

4. Accomodation, Smoothing

5. Forcing

6. Avoiding/Withdrawal

Solving the conflict is confrontation.

1. Choose if the relationship is

important

2. Choose if you trust the other party

to solve the problem

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What is done if „Collaboration“ is chosen for

conflict resolution?

What does „Compromoising“ mean in terms

of conflict resolution (5)?

What is called „Smoothing“ and

„Accomodation“ in conflict resolution(5)?

What is seen as „Forcing“ in conflict

resolution?

What is called „Avoiding“ or „Withdrawal“ in

conflict resolution?

3. Choose if you need a win-­‐win

outcome

Generate a Win-­‐Win trough Collaboration

1. If you have time and trust

2. If you want the team to learn

3. If there are several views to be

consiedered

4. If you want a multi aspect

consensus

If you want to satisfy both parties

1. If there is a willingness to give and

take

2. If both parties need to win

3. If you can not win

4. If you there is an equal relationship

between both sides

5. When the stakes are moderate to

avoid to fight

Focus on areas of commonsense

1. Focus on common goal

2. Keep harmony

3. When any solution is okay

4. When you will lose anyway

5. When you want to create good will

Create a Win-­‐Lose outcome

1. When you are right

2. When in a do-­‐or-­‐die situation

3. When stakes are high

4. When you need to gain power

5. If the relationship is not important

6. If time is of essence

Withraw and cool off

1. When you can’t win

2. When stakes are low

3. To keep neutrality or reputation

4. If the problem will go away on its

own

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PMP is about creating value. How to calculate the earned value

Why calculate the earned value in PMP? 5-­‐10 Questions deal with the matter of

earned value.

1. Determine Cost

2. Schedule variances

3. Schedule indexes

Where to start with variances and indexes? If you need to calculate Variances and

Indexes start with what you have, start with

the Earned Value (EV)

Where to start when looking for information If you want to get information, use Present

on schedule?

value (PV)

Where to start when looking for current When looking for Cost, use Actual Value

Cost?

(AC)

How to calculate variance? For variance use substraction

e.g. Start value = Effective Value -­‐ Present

value

How to calculate the Cost variance (CV) Cost Variance (CV) = Earned Value – Actual

Cost

How to calculate index? For Index devide values.

Schedule Performance Index = Earned

Value / Planned Value

How to calculate SPI (Scheduled

Performance index)?

How to calculate the Cost Performance

Index (CPI)?

PMP Quality Control Tools

Schedule Performance Index = Earned

Value / Planned Value

Cost Performance Index = Earned Value /

Actual Cost

What is a Cause and effect diagram? Cause and effect diagram. Diagrams that

define the inputs to a process or product in

order to identify potential causes of defects.

What is a Histogram? Histogram. A bar chart showing a

distribution of variables.

What is a run chart? Run chart. Show trends in the variation of a

process over time.

What is a scatter diagram? Scatter diagram. Shows the relationship

between two variables.

What is a control chart? Control Chart. A graphic display of process

data over time and against established

control limits, and that has a centerline that

assists in detecting a trend of plotted values

toward either control limit.

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What is a flowchart? Flowcharting. The depiction in a diagram

format of the inputs, process actions, and

outputs of one or more processes within a

system.

What is pareto chart? Pareto Chart. A histogram, ordered by

frequency of occurrence, that shows how

many results were generated by each

identified cause.

What is a inspectiondiagram? Inspection. Examining or measuring to verify

whether an activity, component, product,

result, or service conforms to specified

requirements.