american high school theatre festival / world strides - Granicus

Board Office Use: Le islative File Info.
File ID Number
Introduction Date
Enactment Number
Enactment Date
Memo
6 120:,1e78;
O
10 — 13 q
To Boar
From Antr my Smi h, Superintendent
Board Meeting Date Co 2-
Subject Approval of Request for Student Travel
OAKLAND UNIFIED
SCHOOL DISTRICT
every student. every classroom, every day.
Action Requested 12 Approval of request for student travel of Oakland Technical High School
to American High School Theatre Festival Award -London & Scotland for the period
of 8/14/10 through 8/27/10 .
Educational Purpose of
Trip
Itinerary and activities
Teachers and Staff
Attending Trip
Site Administrator
Affirms
Grade(s): 10-12 # of Students: 10 # of Adults: 3
12 Ratification of Educational Organization Contract with AHSTF / World Strides
„ Dramatic Performance at World's Largest International Theatre Festival
* Attendance at Professional Multi-Cultural Productions from around the World
* Workshop and Rehearsal at Shakespeare's Old Globe Theatre in England
* Performance in community and in professional and educational venues prior to departure
See attached forms.
Jessa Berkner, Tamara Sabella, Scott Marden
IZ1 Parental permission forms will be on file for all students participating and school has
emergency communication protocol
m At least one OUSD employee accompanying the students is certificated
IZI Non-OUSD chaperones, if any, will meet criminal background check requirements
0 There will be sufficient and appropriate chaperones for this field trip
0 School will address financial or accessibility issues that might prevent students from
participating
Recommendation 10 Approval of request for student travel of Oakland Technical High School
to American High School Theatre Festival Award-London & Scotland for the period
of 8/14/10 through 8/27/10 .
0 Ratification of Educational Organization Contract with AHSTF / World Strides .
Fiscal Impact Amount of District funds to be used for trip costs will be $
www.ousd.k12.ca.us
Funding source for the trip will be: E General funds LI Restricted funds
n No District funds will be used

RESOLUTION
OF THE
BOARD OF EDUCATION
OF THE
OAKLAND UNIFIED SCHOOL DISTRICT
Resolution No. 0910-0290
AUTHORIZATION FOR APPROVAL OF STUDENT TRAVEL AND/OR EDUCATIONAL
ORGANIZATION CONTRACT
WHEREAS, the Board of Education believes that field trips and other travel opportunities
for students are a valuable tool in supporting classroom instruction and promoting students'
awareness of places and events.
WHEREAS, Board Policy 6143 requires the Board of Education of the Oakland Unified
School District to approve all trips involving out-of-state and out of country travel; and
WHEREAS, pursuant to Board Policy 6143, Superintendent requests the Board of Education
to approve the Request for student travel to _London, England and Edinburgh, Scotland_ for the
period of August 14, 2010 through August 27, 2010 by Oakland Technical High School .
WHEREAS, pursuant to Board Policy 6143, Superintendent requests the Board of Education
to approve the attached Educational Organization Contract with American High School Theatre
Festival/World Strides .
NOW, THEREFORE, BE IT RESOLVED, the Board of Education of the Oakland Unified
School District does hereby approve:
Request for student travel for 10 students and 3 adults from Oakland Technical High School
to travel to London, England and Edinburgh, Scotland , during the period of August 14, 2010
through August 27, 2010 , at no cost to the District.
Passed by the following vote:
AYES:
Nays: None
ABSTAINED: None
Jody London, Jumoke Hodge, Noel Gallo, Alice Spearman,
Vice President Christopher Dobbins, President Gary Yee
ABSENT: David Kakishiba
I hereby certify that the foregoing is a full, true and correct copy of a Resolution adopted by
the Board of Education of the Oakland Unified School District at a Special Meeting held
June 29, 2010.
By:
Edgar Rakestraw, Jr.
Secretary, Board of Education

OAKLAND UNIFIED
SCHOOL DISTRICT
- -
• Insurance Certificates and Endorsements
Save Form Print Form
EDUCATIONAL ORGANIZATION CONTRACT
This Agreement is entered into between American High School Theatre Festival / WorldStrides
(CONTRACTOR) and the Oakland Unified School District (OUSD). OUSD is authorized by Government Code Section 53060
to contract for the furnishing of special services and advice in financial, economic, accounting, engineering, legal, and
administrative matters with persons specially trained, experienced, and competent to perform such services. CONTRACTOR
is specially trained, experienced, and competent to provide such services. The parties agree as follows:
1. Services and Scope: CONTRACTOR shall provide services as described in Exhibit "A" Educational Organization Compliance
Form, attached hereto and incorporated herein by this reference ("Services" or "Work").
2. Terms: CONTRACTOR shall commence work on 8/14/10 . The work shall be completed no later than 8/27/10 .
3. Compensation: OUSD agrees to pay CONTRACTOR for services satisfactorily rendered pursuant to this Agreement a total fee not to
exceed $0 District funds. Fee is $5829/person from participants Dollars ($0.00 ). This sum shall
be for full performance of this Agreement and includes all fees, costs, and expenses incurred by Contractor including, but not limited
to, labor, materials, taxes, profit, overhead, travel, insurance, subcontractor costs, and other costs.
If CONTRACTOR will be compensated hourly for services provided under this Contract, CONTRACTOR shall describe in Exhibit "A,"
attached hereto, the specific scope of services to be delivered on an hourly basis to ()USD.
OUSD shall not be liable to CONTRACTOR for any costs or expenses paid or incurred by CONTRACTOR in performing services for
OUSD, except as follows: None
Payment for work shall be made in line with
schedule set forth in attached Addendum to Educational Organization Contract "AHSTF Terms and Conditions."
The granting of any payment by OUSD, or the receipt thereof by CONTRACTOR, shall in no way lessen the liability of CONTRACTOR
to correct unsatisfactory work, although the unsatisfactory character of that work may not have been apparent or detected at the time a
payment was made. Work, which does not conform to the requirements of this Agreement, may be rejected by District and in that case
must be replaced by CONTRACTOR without delay.
4. Submittal of Documents: CONTRACTOR shall not commence the Work under this Contract until CONTRACTOR has submitted and
OUSD has approved the certificate(s) and affidavit(s), and the endorsement(s) of insurance required as indicated below:
• Signed Agreement
• Workers' Compensation Certification
5. Equipment and Materials: CONTRACTOR shall provide all equipment, materials, and supplies necessary for the performance of the
Agreement except: See Exhibit A
6. CONTRACTOR Qualifications 1 Performance of Services.
a. CONTRACTOR Qualifications. CONTRACTOR is specially trained, experienced, competent and fully licensed to provide the
Services required by this Agreement in conformity with the laws and regulations of the State of California, the United States of
America, and all local laws, ordinances and regulations, as they may apply.
b. Standard of Care. CONTRACTOR represents that CONTRACTOR has the qualifications and ability to perform the Services in a
professional manner, without the advice, control, or supervision of OUSD. CONTRACTOR's services will be performed, findings
obtained, reports and recommendations prepared in accordance with generally and currently accepted principles and practices of
its profession for services to California school districts.
7. Noticesflnvoicing: All notices and invoices provided for under this Agreement shall be in writing and either personally delivered
during normal business hours or sent by U.S. Mail (certified, return receipt requested) with postage prepaid to the other party at the
address set forth below:
OUSD Representative: CONTRACTOR:
Name:
Sheilagh Andujar Name: Todd Kersey
Site /Dept.: Oakland Tech High School Title:
Director of Special Events
Address: 4351 Broadway Address: 590 Peter Jefferson Parkway, Suite 300
Oakland, CA 94611 Charlottesville, VA 22911
Phone: (510) 879-3050 Phone: (434) 982-8667
Notice shall be effective when received if personally served or, if mailed, three days after mailing. Either party must give written notice
of a change in address. CONTRACTOR shall submit invoices in a form that includes the name of the person providing the service, the
service performed, the date service was rendered, and the hours spent on the work.
AHSTF Educational Organization Contract 09-10.doc Requisition No. P.O. No. Rev. 2/1/10

Educational Organization Contract
8. Status of Contractor: This is not an employment contract. CONTRACTOR, in the performance of this Agreement, shall be and act
as an independent contractor. CONTRACTOR understands and agrees that it and all of its employees shall not be considered
officers, employees, agents, partner, or joint venture of OUSD, and are not entitled to benefits of any kind or nature normally provided
employees of OUSD and/or to which OUSD's employees are normally entitled, including, but not limited to, State Unemployment
Compensation or Worker's Compensation. CONTRACTOR shall assume full responsibility for payment of all federal, state, and local
taxes or contributions, including unemployment insurance, social security and income taxes with respect to CONTRACTOR's
employees. In the performance of the work herein contemplated, CONTRACTOR is an independent contractor or business entity, with
the sole authority for controlling and directing the performance of the details of the work, OUSD being interested only in the results
obtained.
9. Insurance:
Unless specifically waived by OUSD, the following insurance is required:
I. If CONTRACTOR employs any person to perform work in connection with this Agreement, CONTRACTOR shall procure and
maintain at all times during the performance of such work, Workers' Compensation Insurance in conformance with the laws of the
State of California and Federal laws when applicable. Employers' Liability Insurance shall not be less than One Million Dollars
($1,000,000) per accident or disease.
ii. CONTRACTOR shall maintain general liability insurance, including automobile, contractual, products and completed operations,
corporal punishment and sexual misconduct and harassment coverage with limits of One Million Dollars ($1,000,000) per
occurrence for bodily injury and property damage. The coverage shall be primary as to OUSD and shall name ()USD, its officers,
employees, volunteers and agents as additional insured. Evidence of insurance is attached. Inclusion of OUSD as an additional
insured shall not affect OUSD's rights to any claim, demand, suit or judgment made, brought or recovered against
CONTRACTOR. The policy shall protect CONTRACTOR and OUSD in the same manner as though each were separately issued.
Nothing in said policy shall operate to increase the Insurer's liability as set forth in the policy beyond the amount or amounts
shown or to which the Insurer would have been liable if only one interest were named as an insured.
iii. If CONTRACTOR is offering ()USD professional advice under this Contract, CONTRACTOR shall maintain errors and omissions
insurance or professional liability insurance with coverage limits of One Million Dollars ($1,000,000) per claim.
10. Child Abuse Reporting: Comply with the Child Abuse and Neglect Reporting Act (CANRA) guidelines as Mandated Reporters to
report suspicions of possible child abuse to the appropriate reporting agency as stated in California Penal Code § 11164 — 11174.
11. Licenses and Permits: CONTRACTOR shall obtain and keep in force all licenses, permits, and certificates necessary for the
performance of this Agreement.
12. Assignment: The obligations of CONTRACTOR under this Agreement shall not be assigned by CONTRACTOR without the express
prior written consent of OUSD which shall not be unreasonably withheld. Due to the nature of AHSTF, OUSD is aware and accepts
that Worldstrides and AHSTF do not own touring companies such as buses, accommodations restaurants and others and that these
services/components will be contracted out to other organizations. .AHSTF will provide OUSD with written AHSTF minimum standards
and screening procedures for vendor selection. (see Exhbit C attached and incorporated herein bv reference).
13. Anti-Discrimination. It is the policy of OUSD that in connection with all work performed under Contracts there be no discrimination
against any employee engaged in the work because of race, color, ancestry, national origin, religious creed, physical disability, medical
condition, marital status, sexual orientation, gender, or age and therefore the CONTRACTOR agrees to comply with applicable Federal
and California laws including, but not limited to, the Califomia Fair Employment and Housing Act beginning with Government Code
Section 12900 and Labor Code Section 1735 and OUSD policy. In addition, the CONTRACTOR agrees to require like compliance by
all its subcontractor(s).
14. Drug-Free / Smoke Free Policy. No non-prescription drugs or alcohol are allowed at any time in any buildings and/or grounds on
OUSD property or during field trips. Smoking is not permitted on OUSD property. No students, staff, visitors, CONTRACTORS, or
subcontractors are to use non-prescription drugs on these sites or during field trips.
15. Indemnification: CONTRACTOR agrees to hold harmless, indemnify, and defend OUSD and its officers, agents, and employees
from any and all claims or losses accruing or resulting from injury, damage, or death of any person, firm, or corporation in connection
with the performance of this Agreement. CONTRACTOR also agrees to hold harmless, indemnify, and defend OUSD and its elective
board, officers, agents, and employees from any and all claims or losses Incurred by any supplier, contractor, or subcontractor
furnishing work, services, or materials to CONTRACTOR in connection with the performance of this Agreement. This provision
survives termination of this Agreement.
16. Waiver: No delay or omission by either party in exercising any right under this Agreement shall operate as a waiver of that or any
other right or prevent a similar subsequent act from constituting a violation of the Agreement.
17. Termination: OUSD may at any time terminate this Agreement upon written notice to CONTRACTOR in line with the cancellation
policy set forth in attached Addendum to Educational Organization Contract "AHSTF Terms and Conditions.". OUSD shall
18. Fingerprinting of Employees. • • t
e• e- •• • •
. AHSTF will provide OUSD with written AHSTF
minimum standards and screening procedures for AHSTF employees. (see Exhbit C attached and incorporated herein bv reference).
AliSTF Educational Organization Contract 09-10.doc Page 2 of 8
Rev. 2/1110

Educational Organization Contract
19. No Rights in Third Parties. This Agreement does not create any rights in, or inure to the benefit of, any third party except as
expressly provided herein.
0
without-limitation.:
b.
yjoSupen
eash-ettheir-peFfermanee:.
21. Umitatlon of ()USD Liability. Other than as provided in this Agreement, OUSD's financial obligations under this Agreement shall be
limited to the payment of the compensation provided in this Agreement and in the attached Addendum to Educational Organization
Contract "AHSTF Terms and Conditions." Notwithstanding any other provision of this Agreement, in no event, shall OUSD be liable,
regardless of whether any claim is based on contract or tort, for any special, consequential, indirect or incidental damages, including,
but not limited to, lost profits or revenue, arising out of or in connection with this Agreement for the services performed in connection
with this Agreement.
22. Confidentiality. The CONTRACTOR and all CONTRACTOR's agents, personnel, employee(s), and/or subcontractor(s) shall
maintain the confidentiality of all information received in the course of performing the Services. CONTRACTOR understands that
student records are confidential and agrees to comply with all state and federal laws concerning the maintenance and disclosure of
student records. This requirement to maintain confidentiality shall extend beyond the termination of this Agreement.
23. Conflict of interest. CONTRACTOR shall abide by and be subject to all applicable OUSD policies, regulations, statutes or other laws
regarding conflict of interest. CONTRACTOR shall not hire any officer or employee of OUSD to perform any service by this Agreement.
oONTRACTOR affirms to the best of his/her/its knowledge, there exists no actual or potential conflict of interest between
CONTRACTOR's family, business or financial interest and the services provided under this Agreement, and in the event of change in
either private interest or services under -this Agreement, any question regarding possible conflict of interest which may arise as a result
of such change will be brought to OUSD's attention in writing.
Through its execution of this Agreement, CONTRACTOR acknowledges that it is familiar with the provisions of section 1090 et seq.
and Section 87100 et seq. of the Government Code of the State of California, and certifies that it does not know of any facts which
constitute a violation of said provisions, in the event CONTRACTOR receives any information subsequent to execution of this
Agreement, which might constitute a violation of said provisions, CONTRACTOR agrees it shall notify ()USD of this information.
24. Integration/Entire Agreement of Parties. This Agreement. along with the attached Addendum to Educational Organization Contract
"AHSTF Terms and Conditions' and Exhibit C constitutes the entire agreement between the Parties and supersedes all prior
discussions, negotiations, and agreements, whether oral or written. This Agreenient may be amended or modified only by a written
instrument executed by both Parties. •
25. Litigation: If any litigation is initiated to enforce or interpret this Agreement, the prevailing party shall be entitled to reasonable
attorney's fees and costs. This Agreement shall be performed in Oakland, CA and is governed by the laws of the State of Califomia3:
26. Approval: This Agreement is not effective and no payment shall be made to CONTRACTOR until it is approved. Approval requires
signature by the State Administrator, the Board of Education, and/or the Superintendent as their designee. OUSD and AHSTF anreiRo
work to make this approval process move forward as timely as possible and acknowledge that delays in approval may affect
WorldStrides and AHSTF's ability to confirm tour components for particioants. Should delays make it so that tour components cannot
be confirmed. OUSD agrees to abide by the terms and conditions as set forth in the attached Addendum to Educational Organization
Contract `AHSTF Terms and Conditions."
27. Signature Authority. Each party has the full power and authority to enter into and perform this Agreement, and the person signing
this Agreement on behalf of each Party has been given the proper authority and empowered to enter into this Agreement.
28. Counterparts. This Agreement and all amendments and supplements to it may be executed in counterparts, and all counterparts
together shall be construed as one document.
29. Incorporatio of Recite
ard of Education
nt
Certified:
f EducatirnamAND UNHOOL DISTRICT
Office of General Counsel
&SU Ana
Edgar Rakestraw, Jr., Secretary or
Board of Education
.,...Attorney at law
AHSTF Educational Organization Contract 08.1 .do&
Exhibits. The Recitals and each exhibit attached hereto are hereby incorporated herein by reference.
ICT
Page 3 of 8
CONTR
Contractor Signature
11-iict Weal
Print Name and Thie
File ID Number
introduction Date
Enactment Number
Enactment Date
if. Ito
Date
tic rtlec:el Ct.t4k-5
Rev. 211110

Educational Organization Compliance Form
EXHIBIT A
EDUCATIONAL ORGANIZATION COMPLIANCE FORM
(BUSINESS AND PROFESSIONS CODE SECTIONS 17552 ET SEQ.)
This Compliance Form must be completed by Educational Organization and attached to the executed Oakland
Unified School District (hereafter "OUSD") Educational Organization Professional Services Contract which in turn
will be routed for required District approvals and signatures.
School:
Trip Dates:
Oakland Technical High School
Education Organization Name (including trade or business name):
August 14-27, 2010
American High School Theatre Festival / WorldStrides
Prior/Alternative Organization Trade or Business Name used within last 10 years:
Business Address: 590 Peter Jefferson Parkway, Suite 300 Charlottesville, VA 22911
Business Telephone: 888-882-4783
24 Hour Emergency Phone Number Contact: 800-999-4542
Organization's office nearest tour site: AHSTF has an office set up on site in both London and Edinburgh
Organization Representative and Contact Info: Sarah Cook, AHSTF Program Director 888-882-4783 (year-round AHSTF
office number) and 91,31.bb1.2122 (trom uS dial 011.44.131 .bbl .2122 to
List of Services and Costs:
reach the AHSTF office set up during the Festival in August)
An itemized statement of the services to be provided as part of the educational tour program and the agreed cost
for the services is detailed items 1-2 below.
1. Total Cost per student for services listed below: $5,829 (student & chaperone program cost)
2. Included services (complete or attach detailed form):
Chartered Motorcoaches provided throughout the trip, airport transfers, panoramic tours of London
(a) Transportation: and Edinburgh, chartered train from London to Scotland. Please refer to attached document.
The group will stay at Bankside House in London and Pollock Halls of Residence in Edinburgh. Please refer
(b) Lodging: tn thp attached hreakrinwn nf travel vs nnn-travel expenses
1 meal a day in London and 2 meals a day in Edinburgh are
(c) Meals: (what if any meals are included in cost) ineliiried in the trip cost
(d) Is an Educational Leader provided? Yes 1 No If yes, how many hours per day? pending daily itinerary
(e) Does Educational Organization maintain insurance which supplies coverage in the event of injury to
any student traveler or chaperone? Yes 1 No
(f)
Is coverage included in Program Costs? Yes j. No
If yes, attach evidence of coverage including type and amount of coverage, policy number and issuer,
and the name, address and telephone number of the person or organization who is able to verify the
coverage.
List any additional or optional costs to students, chaperones or OUSD:
$ 23 for optional Globe Workshop in London $ 30-40 for optional Celebration Dinner in
Loinourgil
AI-ISTF Educational Organization Contract 09-10.doc Page 4 of 8 Rev. 2/1/10

Educational Organization Compliance Form
(g) Describe the qualifications, if any, for experience, training and employment screening that are
required to be met by the educational organization's representatives who shall accompany students
on the educational program:
AHSTF confirms the legitimacy and safety of all staff and vendors by completing background security checks,
drug tests, and/or obtaining character references for staff members (i.e. Blue Badge Guides and drivers).
(g) Describe the educational program to be provided including projected outcomes. Attach a copy of all
materials to be provided to students.
AHSTF allows drama students to showcase their skills within an international forum and experience, first-hand,
the world-renowned Edinburgh Fringe Festival. Upon completion of the festival, participants will know theatre as
never before and will gain a new appreciation of the many art forms theatre encompasses.
Educational Organization Information:
1. How many times has the Education Organization conducted this or substantially similar educational
programs, and the number of students who have completed the program, etc. Complete all information in
below table.
Annual Number Annual Number Number of
Trip Name
of Groups of Students Years Offered
AHSTF 48 1,000 - 1,200 16
East Coast & Science 2,100 80,000 43
Number of
Injuries to
Participants
(during last 5
years)
Number of
Substantiated
Complaints
(during last 5
years)
2. How long has this Education Organization been arranging or conducting educational programs?
August 2010 will mark the 16th year for AHSTF. WorldStrides has organized educational travel programs for students
since 1967.
3. Name of each owner and principal of the Educational Organization:
Name Position
Jim Hall CEO WorldStrides
4. Has any owner or principal of the Educational Organization had entered against him or her any judgment,
including a stipulated judgment, order, made a plea of nolo contendere, or been convicted of any criminal
violation, in connection with the sale of any travel services or educational program for a period of 10 years
predating the contract? Yes No 1
For purposes of this section, "owner" means a person or organization who owns or controls 10 percent or
more of the equity of, or otherwise has claim to 10 percent or more of the net income of, the Educational
Organization; and "principal" means an owner, an officer of a corporation, a general partner of a partnership,
or a sole proprietor of a sole proprietorship.
5. How many full time employees does the organization have? 413
6. How many office locations does the organization maintain? 11
WorldStrides is headquartered in Charlottesville, VA. The organization has
7. Where are the office locations?
• • • • • • • • • • • •
Beach, CA; New York, NY; Reno, NV; Salt Lake City, UT; Seattle, WA;
Washington, DC; Williamsburg, VA
AHSTF Educational Organization Contract 09-10.doc Page 5 of 8 Rev. 2/1/10

Educational Organization Compliance Form
8. Does the organization provide classroom support materials? If so, describe.
There is no classroom support material provided for AHSTF.
9. Does the organization provide a format for post trip evaluation?
Surveys are sent to every director upon return from AHSTF.
10. Are any of the principals of the organization credentialed and/or experienced teachers? Explain.
No
11. Financial stability:
A. List bank(s), references, including names and contact numbers
Please see attahced document (Credit Reference Report)
B. Dunn and Bradstreet file number:
04-782-2270
C. Has the organization or any principal filed corporate or personal bankruptcy during the preceding 10
years? If yes, please explain on a separate sheet. Yes No
12. List schools (with phone numbers) or educators who have used the organization's services:
Director contact information is confidential and may not be released in this document. If you would like to speak
with a past director, please let us know and we can have them contact you directly.
13. List any Travel Associations to which organization currently belongs:
United States Tour Operators Association (USTOA), National Tour Association (NTA), American Society of Travel
Agents, Student and Youth Travel Association of North American (SYTA), Washington, D.C. Convention and
Visitors Corporation, Airlines Reporting Commission/International Airlines Travel Agent Network
14. List Educational Associations to which organization currently belongs:
Association of Supervision end Curriculum Development (ASCD), National Science Teacher's Association (NSTA), National Council of Social Studies (NCSS),
National Association of Secondary School Principals (NASSP), National Middle School Association (NMSA), Music Teachers National Association (MTNA),
National Band Association (NBA), International Baccalaureate Organization (IDO), NAASP Advisory List of Student Activities, Edutopia, National Association of
Education Procurement, Georgia Dept. of Education, Illinois Dept. of Education, Michigan Dept. of Education, New Jersey Dept. of Education, Washington Dept.
of Education, Executive MBA Council (EMBAC)
'15. Does organization currently hold an appointment from ARC?
Yes No ARC/IATAN No. 49-732815
If no, which agency will provide travel agency? Agency name:
Owner ARC/IATAN No.
16. Has the organization complied with the consumer protection requirements of California's Seller of Travel law?
Yes No
VERIACATION
1. FULL DISCLOSURE: Business and Professions Code Section 17555: In addition to other requirements and
prohibitions of this article, it is a violation of this article for an educational travel organization to place or use
any misleading or untruthful advertising or statements or make a substantial misrepresentation in conducting
an educational travel program.
2. PENALTIES: Business and Professions Code Section 17556.5: Except as otherwise provided, a person who
violates a provision of this article is guilty of a misdemeanor, which offense is punishable by a fine not
exceeding one thousand dollars ($1,000), or by imprisonment in a county jail for not more than one year, or
by both that fine and imprisonment. In addition, upon a conviction of a violation of this article, the court may
AHSTF Educational Organization Contract 09-10.doc Page 6 of 8 Rev. 2/1/10

Educational Organization Compliance Form
issue an injunction and prohibit the convicted person from acting as an educational travel organization in the
state, in which case the court shall inform the Attorney General of that action.
3. A duly authorized officer of the owning corporation, partnership, or trust must sign and date this verification,
and fill in the city arid state where signed. I declare under the laws of the State of California that all of the
information provided herein, including attachments to this Contract, is true and correct.
Dated:
Print Name and Title of Signer: J€71PrOS c3'01,111b*/ 1//j1
Signature:
Signed 42 40A-1-1/4.44 (insert City and State)
AHSTF Educational Organization Contract 09-10.doc Page 7 of 8 Rev, 2/1110

UNIFIED
SCHOOL DISTRICT
tiOAKLAND
rP.xpect Success WORKERS' COMPENSATION CERTIFICATION
Labor Code Section 3700 in relevant part provides:
Every employer except the State shall secure the payment of compensation in one or more of the following ways:
• By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation
insurance in this State.
• By securing from the Director of Industrial Relations a certificate of consent to self-insure, which may be given upon furnishing
proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become
due to its employees.
• I am aware of the provisions of Section 3700 of the Labor Code
which require every employer to be insured against liability for
workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply
with such provisions before commencing the performance of
the Work of this Contract.
CONTRACTOR Name:
Contractor Signature:
Print Name and Title: 17dei keose-r
Check only one of the boxes below.
o I do not employ anyone in the manner subject to the workers'
compensation laws of California.
h chool Theatre Festival / WorldStrides
Date: If' Z ego
. 0çL Cer ce•A EVe.tiws
(In accordance with Article 5 — commencing at Section 1860, Chapter 1, part 7, Division 2 of the Labor Code, the above certificate must be
signed and filed with OUSD prior to performing any Work under this Contract.)
biree444ms
ineledes
egaivalent4e-the4alifecala-Deportment-ei-Justlee4
CONTRACTOR Namo:
Contractor Signature:
124:Int-Name-and-Titlei
AHSTF Educational Organization Contract 00-10.doc Page 8 of 8 Rev. 211/10
Dato:

Addendum to Educational Organization Contract
'4'.'AHSTF Terms and Conditions
mW10Witkm
IMPORTANT PLEASE READ IT CARIEUUY AND SIGN THE REGISTRATION FORM
Clam. Lakelandibuts,Iltd/b/aWoddStrides, ks employees,shareholdm subsidiaries,
'A-directors, successors, agents, and assigns (collectively, 'American High School Theatre
Higl, the aired% and Partkipanta school or other sponsor and its employees (collectively,
) dg not own, operate or control any person or entity that provides goods or services fot
ndie, for example, lodging facilities or dormIteries, airline, vessel or other transportation
guess ot guide services, local ground operators, entertainment ot sightseeing operators,
orgeolzen of optional excursions, food selViCe providers, Me Ali such persons and entities are
nt mroractors. As a result, AHSTT the Director, and the Sponsorme not Rabb for any negligent or
wilul act or failure to act of any such person or entity, or of any third patty.
%%bout limitation, neither AliSTF, the Director, nor the Sponsor is responsible for any injury, loss, or
damage to puma or property, death, delay or inconvenience in connertion with the provision of any goods
or services whether occasioned by or restating from, but not limited to, acts of force makure, war, dvil
unrest, insurrection, stakes or other labor activities, criminal or terrorist activities of aror kind, or the threat
thereof, lost cc stolen belongings, overbooking or downgrading of accommodations, mechanical or other
failure of airplanes or other means of nanspoturion or for any failure of any transportation mechanism to
arrive or dePart timely, dangers arsociated with animals, sanitation problems, food poisoning, epidemks or
the threat thereof, lack of or quality of medial care, diness or disease, (faculty in evacuation in case of a
medkal or other emergency, actual, perceived or threatened epklemks, or for any other cause berond the
direct control of AHSTF, the Otectot orthe Sponsor:
Changes in accommodations or antral? may be made at the disoetion of MISTF ot applicable kcal gond
operator as it or they deem necessary or desirable. MISTF has the tight to make audio and visual records of
arty of itstrips, whkh may indude the imaroand/or voice of Participant and MISTFcan Weeny such records
for promotional and/or commercial purposes, including without Rmitation, use by third parties that AHSTF
may engage, al without any remuneration to Partkipm. MI right, title, and interest in or to arty and all
above-described media is retained by AHSTT and Participant and Parent hereby assigns any and all lights to
such media to AHSTF.
MISTF reserves the right to dedine to accept or retain any person as a partidpant of any trip. In the event a
person leaves or is removed or expelled from a nip for any reason, the cancellation poky& Section 8 below
shall apply, which may result in no refund.MISTF reserves Iberia& to cancel ana tripwhh its sole obligation
to refund ad payments (minus reasonably Incurred expenses, fees for returned cheds, and merchandise
fees) received by it for the trip.
AHSTF programs are operated concurrently with the Edirthurgh Fringe Festal (EFF) but moot dependent
on the EFT and any changes to the UT, Including but not limited to, dates, content, and even oncelation, do
not directly affect MST programs.
Participant or Parent, as applicable, Is solely responsible for Partidpanrs pre-program, program, and
post-program medical care In all tespects, including, but not limited to, obtaining and taiing necessary
medication(s), vaccinations and any otherrnedkal care and treatment. Participant ot Parent, as applicable
shall consult a physician qualified in travel medicine pdor to trip departure.
kedtration. Any dispute concerning this contract theTerms &Conditions and/or mks and regulations
concerning the trip, the literature concerning the tdp and/or the nip itself, shall be resolrod solely and
exckaively by binding atbitration Chadottesvilk, Virginia pursuant to the then existent commercial rules
drive Alftedgfl Arbitration Association. In any rod arbitration, the substantive (but not procedural) law of
the Commonwealth ofruginia shall apply. In any such arbitiation, the arbitrator may, but is not required, to
award attorneya fees to the moaning pada
3. Program Artangements. &apt as othenvise agreed in writing, participant shall not make any
independent anangements for travel, hotel accommodation% touts, etc. Deviations from group travel must
be requested in writing by Febtuary 19,2010,and will be subject to a $75 fee in addition to any fees hnposed
by the airline. A release form rnust be completed & signed for any and all deviations from the group travel.
Participant or Parent, as applicable, is responslie for Participant's petsonal expenses of all sorts. Where
requested by AHSTF, room assionmerns shall be made by &rector. Participant shall not change rooms
wtthout approval of Rimier. Each participant is expected to partidpate in ail scheduled activities.
4.Health and Safety Measures. Participant or Parent, as applicable, certifies that Participant does not
have any physkal or mental condition whkh could create a danger or hazard for participants. AHSTF shaN
have the right, butnot the duty, totakewhatevetaction it deems necessary in regardto the health and safety
of Parodpant. Partidpant Parent as applicable, authorize the adults on the trip, and others with whom
Participant has coroact to obtain emergency treatment as deemed necessary by medical professionals.
Participant or Patent, as applicable, giant PAU the debt to take whatever action it deems necessary in
regard to Participant's health and safety Wading, without limitation, obtaining medical treatment on
Participant's behalf and transporting Participant at Participant's or Parents, expense, as applicable, back
home for medical reasons. Participant or Parent, as applicable, must submit to Director a complete and
atcurate Medkal Release fotm to be supplied by AMU, and any medical or physical conditions that may
interfere with participation on the trip or wkil others on thetrip must be stated therein.
S. Milts and Regulations. AHSTF and/or Director will establish rules and tegulations for all participants.
Failure to abide by these rules ot regulations may result in Participant being sent home at Participant's or
Parent's expense, as applkable, with no refund. Protidpants am responsible for exertising sound judgment,
caution and respect for people, plans and things while on the trip and must adhere to all Ivies and
regulations. Constonption ot possession of alcoholic beverages or non-prescription drugs of any kind, as
well as viobtion of certain otheovies, ornlitutegroundsfor immediate expuision.Partkipant must submit
to Director a signed Behavior Contract fonn to be supplied by AHSTE All participants are responsible for
their own actions at all &nes, and Directot and thaperones are responsible for the actions of allpartldpants
in their group. Them will be periods of free time on the trip. AliSlf is not responsible for Participant or
Participant's activities while on free time.
6. Changes and Program Costs. The pmgrams offered by MISTI have been designed many months in
advance of departure. AHSIF shall have the unqualified right to alter, amend, or canal soch programs and to
make any adjustment to the program cost prior to departure in order to meet unanticipated contingencies,
incitaing any changes in transportation or lodging costs, airline increases, government issued taxes and
fees, fuel surcharges, program costs, international exchange rates, ot latk of participation in the program. It
is understood that any requested additions or alterations to the pogrom by Director may increase the cast
dile Preempt
7. Insurance. Personal Medical Insurance is not included. Udder& illness, and accident-related dental
insurance coveraget are provided for all participants. Limits per single occurrence are $7,5C0 for accident
STS00 for illness and $750 for mddent-related dentaL Any charges lot covered by this insurance are the
responsibility of Participant orParentat applicable. This knorance is only payable for reimbursement upon
return borne. It cannot be used for payment of bills whik in the United ringdoin. Pre-existing conditions
and air travel are not covered under this accident policy. WIT maintains a comprehensive lability
Participating enterprises all maintain Insurance coverage. Travel insurance is available for purchase by
participants.
& Cancellation. All cancellations mist be in writing.Upon a cancellation, with no replacement participant
AHSTF will retain program fees already paid as follows. For a cancellation made:
• BeforeSeptember9,2009,AHSWwill retain $50oftheinItialS150deposit.Satisfactioa Guarantee
1111odow — if a &root deckles, within two weeks of returning hoe the 2009 Familiarization *
to withdraw his or her group from AHSTF 2010, AHSTF will refund the $150 per partkipant deposit
Such cancellation must be submitted in writing.
• Between September 10, 2009 and October 29, 2009 AHSTF will retain $250.
• Between October 30,2009 and January 72, 2010 AHSTF will retain SSOO,
Between January 29, 2010 and Apia 15, 7010, MTh will retain 2596 of the total program fee for
a partidpant.
• Between April 16, 2010 and May 28, 2010, MISTF will retain 50% of the total program fee for a
participant,
• Between May 29, 2010 and June 30, 2010, AHSTF will retain 75% of the total program fee for a
participant.
On or afterluly 1, 2010 'waived wit be made.
Should a Director cancel the group or a participant awl without having paid fees sufficient to meet the
slated amounts to be retained byAHS1T at the time of cancellation, ParticipantorParent, asapplkable,shal
be responsible for paying the pro-rated per-participant portion of such ouistanimg amoral
9. Late Registration Fee. Groups that have not completed their registration within 120 days or less
from departute date will be subject ea a $'10.00 per person late registration fee. RegistrUion is considered
rompleted when AHSTF receives the completed and signed 2010 AHSIT Registration Form.
10.Payment Sdtodulo and Late Pus. AHSTF has set forth the bilowing payment schedule:
The non-refundable $3000 deposk (doe May 29, 2009) remarns in the group's account, to beapp lied
to the group's final balance at the time of the group's final payment (June 30,2010).
• On July 10, 2009 $150 per partidpant deposit is due.
• On September 10,2009 $500 per panidpant is due
• On October 30, 2009 S750 perpartkipant is due
• On January 15, 2010 $750 per participant is due
• On March 12, 2010 another 51,000 per person instalment payment is due.
• On May 5,2010 another $1,000 pet person installment payment is due and your balance due will be
invoiced mid-June and due on lune 30,2010.
Any paymentnot made by an established due date is subject to a S25.00 per person late fee. Should a group
become more than 30 days behind in makkm payments, AHSIT thall have the right to cancel the group and
apply applicable cancellation fees. Full papnent isrequired befom a group will be allowed to trziel.
11. indemnification. Partidpant or Parent,as appkable.agrees to kidemnifyAHSTF and hold it hatmltss
for any financial Rability or obligation incurred or iniury, damage, or loss tote person or property ofothen
caused by participating in the program.
U. Ratan& There will be no refunds, and/or substitutions forsakes, meals, sight-seeing, accommoda-
Noes andiortransportation (including air fare) missed or not used by Participant regaidless d the teason.
13. Travel Documentation, Every participant must have the required documentation to participate
in the trip prior to the date of departure, which must fully match the name and other travel hdennation
provided to AHSTF for inclusion on travel documentation and akin tickets, and such identification most
meet all applicable complianm requkernents Issued by theTransportafron Security Administration or related
agencies. it is Partidpant's or Parent's, as applicable, sole responsibility to assure that this infonnation is
fully up to date by May 5, 2010. If changes occur after that date. MISTF3 customer service department
must be contacted and additional change tees may apply. Visit the-Transportation Security Ageocyal http://
wwwasa.gov for more ktormation. For international travel, Participant or Parent, as applicable, Is solely
responsible for obtaining a passport or visa in order to traveL Passports must be land forat leartsix months
after Participant's return date. Partidpanrtom Pareot as applicable, must check and fully comply with the
requirements tot travel between the United States and the tountdes that Participant vrti be trarelng to
or through. Ydit the Department of State at httrolitravelstate.gov for more information. tf Participant is
unable to travel due to the la& of proper identification, passport or visa, or necessary inoculatims, the
cancellation policy will apply. Because the nature of our business requires coordinalon with various
providets who deliver the travel services you request, it is necessary to *art some personalInformation
that you have provided.
14.Miscellaneous. As used hetein,*Partidpanr means the participant named on theitegistration form,
'Parent* means the parent or guardian of the Participant and 'Director means the director of the group
named in the Registration Form. Participant and Parent appoint the &rector as their agentforplannIng the
trip and communicating with AHSTF. These Terns and Conditions may be amended by AWE torn time to
time with notice to Participant or Parent, as applicable.

ANSTF
-- Insurance Coverage MOICMIM•011.•
Personal Medical Irtsurance
Each student and adult traveling overseas with AHSTF needs to verify with his or her own health insurance company that
his or her coverage can be extended while they travel in the United Kingdom. If this is the case, no other action is necessary.
If, however, a person's health insurance coverage does not extend to the United Kingdom, we strongly suggest that a
short-term international insurance policy be purchased for the duration of their overseas stay.
Accident illness, and accident-related dental insurance coverage is provided for all participants. Limits per single occurrence
are $7,500 for accident, $1500 for illness, and,$750 for accident-related dental. Any charges not covered by this insurance
are the responsibility of the participant. This insurance is only payable for reimbursement upon return from the
trip. It cannot be used for payment of bills while in the United Kingdom. Pre-existing conditions and air travel are not
covered under this accident policy. WorldStrides maintains a comprehensive liability policy. Participating enterprises all
maintain insurance Coverage.
United States Tour Operators Consumer Protection Plan
By working with WorldStrides and AHSTF, you benefit from our extensive Consumer Protection Plan. WorldStrides is a
member of the United States Tour Operators Association (USTOA) and the associated United States Tour Operators Consumer
Protection Plan. Under this plan we maintain a $1,000,000 security pledge or a $1,000,000 bond to refund consumer
deposits in the event of our bankruptcy or insolvency.
Each active member of USTOA is required to post $1,000,000 in security. These monies are held solely to reimburse
consumers for tour payments or deposits lost In the event of bankruptcy, insolvency, or cessation of operations involving
active USTOA members. The security is also available to consumers in cases where an Active Member company fails to
refund consumer monies within 120 days of cancellation of a tour package. If an operator leaves the USTOA program, the
$1,000,000 security of that operator is kept in place for a specified amount of time.
General & Professional Liability Insurance
AHSTF's parent company, WorldStrides, holds the largest and most comprehensive insurance policy in the industry. Upon
request, WorldStrides can provide a copy of its certificate of insurance.
Travel Insurance
AHSTF does offer a student travel protection plan. Information on coverage, costs, and application provided upon request,

EXHIBIT C
AHSTF contracts with various organizations to provide the necessary components of the program
(i.e. buses, accommodations, and restaurants). AHSTF confirms the legitimacy and safety of all
vendors by completing background security checks, drug testing, and/or obtaining character
references for staff members (i.e. Blue Badge Guides and drivers).

Years in Business:
Annual Sales:
Tax IN:
D&B #:
Name:
Address:
Phone:
Fax:
Contact:
Credit Limit:
Name:
Address:
Phone:
Fax:
Contact:
Credit Limit:
IMMENNI
Name:
Address:
Phone:
Fax:
Contact:
Credit Limit:
Name:
Address:
Phone:
Fax:
Contact:
Credit Limit:
Lakeland Tours, LLC
dba Worldstrides
590 Peter Jefferson Pkwy.
Charlottesville, VA 22911
(434) 982-8600
40-1-years
$165.000.000
54-1902946
04-782-2270
Credit Reference Report
Marriott Business Services
1965 Marriott Drive
Louisville TN 37777
(866) 435-7627
Accounts Receivable
No Limit
A Yankee Line
370 West First St.
South Boston, MA 02127
(617) 268-8890
Accounts Receivable
No Limit
First Systems & Resources. Inc.
P.O. Box 7664
Charlottesville, VA 22906
(434) 973-4152
Accounts Receivable
No Limit
Holiday Inn National Airport
2650 Jefferson Davis Hithway
Arlington, VA 22202
(703) 684-7200
Accounts Receivable
No Limit
=EMI
Bank:
Address:
Phone:
Contact:
Account #:
Avg. Balance:
Wells Fargo
600 California Street.19th Floor
San Francisco CA. 94108
(415) 222-3574
Geoffrey Headington
4121506380
$1.250,000
WorldStrides represents and warrants that all statements made herein are true and correct to the
best of the WorldStrides' knowledge. WorldStrides authorizes creditor, to make any and all
inquiries necessary for evaluation of this application. WorldStrides authorizes the above listed
references to release credit information about WorldStrides' account.
Name: Melissa Bruffev Signature:
Title: Accounts Pavable Manazer Date:

While we cannot breakdown each individual cost due to contract obligations with vendors, the cost can be
broken down into 2 categories - travel and non-travel related costs. Here is a breakdown:
TRAVEL ($4,329.00)
O Round trip air from SFO
O 12 nights accommodations
O 2 meals daily in Edinburgh; 1 meal daily in London (Dinner on arrival day, breakfast each day after)
O Bus transfers to and from airport and train station
O Shuttle bus service
O City bus / tube pass In Edinburgh and London
O Chartered festival train from London to Edinburgh
O 'A-day Sightseeing fees in London & Edinburgh
O West End Theatre Ticket
O Military Tattoo Ticket
O AHSTF Ceilidh (night of Scottish dance & music)
O Guide service
O Full day sightseeing excursion to the Highlands with guide
O Nighttime security at accommodations each evening
O Onsite staff throughout the trip including official Blue Badge Guides
O Individual Identification Badges and Participation Certificates
O AHSTF closing ceremony
O Administrative and accounting services throughout year
O Full time account representative
O 1:15 Ratio (For every 15 students, 1 chaperone travels free of charge)
NON-TRAVEL ($1,500.00)
O Venue rental
O Technical support throughout the year
O Lights and sound at the venue
O Rehearsal space

O All transportation between venue and accommodations
O Fringe participation fees
O Marketing and advertising fees
O Ticket printing
O Box office staff
O Onsite technical team
O Admission to other AHSTF shows
O Venue and prop rental insurance