Oracle R12 Appendix 5, item 81. PDF 35 KB

Appendix 5 - Summary Resourcing Plan
One Oracle Project Team Roles and Responsibilities
The One Oracle Programme Board reports to CMT through the Modernisation and
Improvement Board, who act as Project Sponsor.
SRO – Martin Rayson (supported by Jonathan Bunt) P/T
• To ensure the business case benefits are delivered
• To ensure the solution is delivered to time, budget and be accountable for this
delivery
• To act as the final escalation point for any project issues
• To set the vision and direction for the programme
• To approve contractual change requests
Programme Manager - Stephanie Harris F/T
• Exercise overall responsibility for and control of the delivery of the project to
time and budget.
• Create and maintain the overall project plan.
• Review and approve key project templates and deliverables.
• Ensure that issues and properly recorded and managed.
• Monitor risks and recommend mitigating actions.
• Ensure compliance to applicable quality regime / standards.
• Leading the Joint Partnership Business Change Work Stream
• Member of the Joint Design Authority ensuring the consistency of the design
and approving changes from the core design
Project Management Office (PMO) – Nazli Choudhary F/T
• Support the project managers and team leads in the execution of their
responsibilities.
• Coordinate communication between all team members.
• Facilitate the acquisition of project resources and infrastructure
• Coordinate project knowledge management activities
• Collect and consolidate management information and produce overall project
status reports
• Team overall project issue, risk and change management process.
• Perform general project administration activities
• Assist with the planning and execution of test events
Communication Analyst – Paul Bates P/T
• Develop communications plan from the agreed strategy
• Draft communications material for internal and external publication included
printed matter and intranet
• Manage specific communications campaigns
• Prepare job aids
Finance Lead – Tamara Beckford P/T
• Working with the functional and business change leads, arrange and run
workshops with key users to review processes and business requirements
• Ensure all the requirements are incorporated into the solution design for the
stream/process area

• Assist in the resolution of any issues, e.g. solution does not meet the
requirement without a modification
• Approve functional designs for approved gaps
• Approve the package configuration
• Assist with team plans production and monitoring
• Ensure all cutover activities completed to time
• Support training to reinforce the business process changes
HR Lead – Iain Marshall P/T
• Working with the functional and business change leads, arrange and run
workshops with key users to review processes and business requirements
• Ensure all the requirements are incorporated into the solution design for the
stream/process area
• Assist in the resolution of any issues, e.g. solution does not meet the
requirement without a modification
• Approve functional designs for approved gaps
• Approve the package configuration
• Assist with team plans production and monitoring
• Ensure all cutover activities completed to time
• Support training to reinforce the business process changes
Payroll Lead – Tara Philpott P/T
• Working with the functional and business change leads, arrange and run
workshops with key users to review processes and business requirements
• Ensure all the requirements are incorporated into the solution design for the
stream/process area
• Assist in the resolution of any issues, e.g. solution does not meet the
requirement without a modification
• Approve functional designs for approved gaps
• Approve the package configuration
• Assist with team plans production and monitoring
• Ensure all cutover activities completed to time
• Support training to reinforce the business process changes
Business Change Lead – Iain Griffin P/T
• Completing the local OIA
• Working with the functional leads, arranging and running workshops with key
users to review processes and business requirements
• Business transformation – vision, strategy, target operating model, business
case, benefits and delivery
• Organisational design
• Change readiness assessments
• Developing a plan for managing knowledge transfer back into the
organization
Finance Change SME – TBC F/T
• Implement new end-to-end business processes based upon Oracle R12 Tgov
• Author required procedural documentation and update finance manual
• Support training lead in design and implementation of an appropriate training
programme for finance and non finance staff
• Provide challenge tot eh current finance and other business functions and
stakeholders ways of working to support the promotion and adoption of new
processes

• Support the development of business cases in respect of any future
requirements
• Provide elements of training to staff on using Oracle R12 and Tgov processes
and promote culture changes across the council
HR/Payroll Change SME– TBC F/T
• Implement new end-to-end business processes based upon Oracle R12 Tgov
• Author required procedural documentation
• Support training lead in design and implementation of an appropriate training
programme for HR staff
• Provide challenge to the organizations ways of working to support the
promotion and adoption of new processes
• Support the development of business cases in respect of any future
requirements
• Provide elements of training to staff on using Oracle R12 and Tgov processes
and promote culture changes across the council
Education & Training Lead – Gail Clark P/T
• Prepare training plans from agreed strategy
• Prepare training needs analysis and scalar
Trainer (x2) – TBC P/T
• Training developer/delivery/support Finance
• Training developer/delivery/support HR/payroll
• Training developer/delivery/support Procurement & projects
• Prepare written training material and job aids
• Delivery training and assess the effectiveness of training
Benefits Analyst – Iain Griffin P/T
• Preparation of benefits dependency network
• Preparation of root cause analysis
• Financial analysis
• Report on benefits delivery and business case
• Benefits workshop facilitation
Technical Lead – Rupert Hay Campbell and Trevor Bird F/T
• Plan and coordinate all the technical deliverables and oversee the
Development and Testing of these items
• Work with the Technical Architect to ensure physical and logical architecture
for the solution is defined and approved
• Assist with the definition of the integration strategy
• Manage customisations to legacy systems for interfacing
• Liaise with third parties re interfaces with their systems
UAT Testers x 10 – (SMEs) P/T [Full-time during UAT]
• Represent specific business areas when testing the built solution
• Highlight any issues and perform any re-tests required
• Sign off the solution acceptance on behalf of the specific business units
SMEs (Subject Matter Experts) in GL AR/CM/iExp, AP/Advanced Collections,
Project Costing, Purchasing, Core HR, HR Perf Mgmt/LM, Payroll – Chris
Lawrence, Gary Woods, John Marable, Julia Attfield, Laura Smith, Paul

Wonnacott, Sherralyn Robinson, Jenny O’Hanlon, Justine Priest, Natasha
Clingan, Chris Wilkes P/T
• Provide expertise regarding requirements as into to project decisions and
identified of GAP requiring resolution
• Participate in the identification of resolutions to Gaps
• Support the documentation of justifications for customisations to the Joint
Design Authority
• Participate in workshops and events
• Assist with the cutover activities
• Participate in / Support UAT
• Support communication to internal and external stakeholders
3 x Data Cleansing, Migration & Legacy Management Resources – TBC P/T
• Experienced Council workers who will operate procedures provided by the
Change Management function to cleanse and migrate data from legacy
application (s) to the R12 Oracle solution
Testing and Cutover Manager – TBC F/T
• Work with the business streams and project management team to plan the
User Acceptance Testing
• Liaise with the Implementer system test manager to ensure successful
completion of system testing/movement into UAT
• Coordinate the UAT testers test timings
• Manage test logs and ensure that issues are communicated and actions
taken to resolve
• Report the test statistics to the project management team
• Responsible for the overall completion of UAT
• Organise the overall migration plan including the scheduling of multiple
cutover test events to prove the process.
• Lead activities to successfully migrate data from the legacy environments to
the new solution
• Provide input into the cutover plan
• Support ICT team in go live readiness and preparation
• Supports post go live IT support team with post go live review activities
• Supports business operations during the stabilization period and the transition
• Continued engagement in data owner network post deployment
Change Network and Service Links – Mark Tyson, Tony Sargeant, Danny Caine
P/T
• Attend the Programme Board
• Interface with the business
• Participate in workshops and events
• Assist with the cutover activities
• Participate in / Support UAT
• Support communication to internal and external stakeholders
Developer – TBC F/T
• Works within the Technical Team to manage and document development of
technical components such as Legacy system interfaces, data required to
support Provider Reporting on the Portal
• Test and put into production the development updated as necessary
• Build and Test any extracts for integration/data migration