Agenda Item 07 (ELWA Constitution 2006 - Part B) - Meetings ...

- B17 -
Agenda Item 7 – Appendix A Cont’d
APPENDIX B TO ARTICLE 2
PROTOCOL
DEALING WITH HUMAN RESOURCE ISSUES
When Members consider items about the people that are employed solely on behalf of the
Authority (e.g. ELWA full-time employees), the Authority must be mindful of a number of
matters:
• Employees have rights, on an individual basis, to be treated fairly. (This includes
expecting the Authority to maintain confidentiality about an individual's personal and
employment details).
• Information relating to employees is often confidential in nature and should not be
available widely throughout the organisation (at Member or officer level). Only those
who need to know should know.
• Members should have the opportunity to consider, debate and decide upon issues
without managers/officers being present.
• A variety of decisions on Human Resource (HR) matters, including the fair treatment of
people by their employer, are subject to external scrutiny.
For these reasons:
• Written information to Members on HR management and/or personal HR matters which
address employee issues in respect of an individual, should be restricted to relevant
Members and appropriate officers. This information should not be included as part of
the usual circulation for a report.
• The meeting considering these matters should be conducted in private and those people
who should not be in attendance should be asked to leave the meeting.
Guidelines:
If there is any doubt as to who should receive copies of the report and who should be
allowed to remain at the meeting, the Managing Director should be consulted.
The Managing Director will have access to all reports and all meetings of Members about
Human Resource matters.
The Managing Director may delegate some matters to an Appointed Officer, the relevant
Borough Personnel Manager (from the employing Council) and/or Legal Officer, who will
have access to appropriate reports and meetings.
Where there are any financial implications to be considered by the Authority, the Finance
Director will have access to appropriate reports and meetings.
There may be meetings where it is appropriate to invite representatives of the Trades