Agenda Item 07 (ELWA Constitution 2006 - Part B) - Meetings ...

11 Extraordinary General or Special Meetings
- B5 -
Agenda Item 7 – Appendix A Cont’d
11.1 An Extraordinary General (otherwise known as “special”) Meeting of the Authority may
be called at any time by the Chair.
11.2 Any two Members of the Authority may also, by signed requisition, request the Chair to
call an Extraordinary General Meeting.
11.3 If the Chair refuses to call an Extraordinary General Meeting of the Authority after a
requisition for that purpose or without so refusing, does not call such a meeting within
seven days of the requisition being presented to him, then on that refusal or the expiry
of those seven days, as the case may be, any two Members of the Authority may then
call an Extraordinary General Meeting.
11.4 The arrangements for these meetings are the same as for ordinary meetings.
12 Informal Member Meetings
12.1 From time to time, the Authority may arrange and hold Informal Meetings of all
Members.
12.2 These meetings are typically arranged in order that consideration can be given, in an
all-Member forum, to one or more major issue affecting the Authority which requires
deliberation prior to formal consideration being given at an Authority meeting.
12.3 Informal meetings do not have any decision-making powers and the provisions of the
Local Government (Access to Information) Act 1985 do not apply. In all other respects,
the arrangements for these meetings are the same as for ordinary meetings.
13 Quorum
13.1 A quorum is the number of Members needed to enable a meeting to proceed. If a
meeting is not quorate, the business will be adjourned to the next ordinary meeting or, if
necessary, to an Extraordinary (special) meeting.
13.2 An inquorate meeting can, if it feels there is any merit in doing so, discuss issues but
strictly on an informal basis only. The minutes will make only brief reference to any
such discussions.
13.3 Subject to paragraph 45 of Schedule 12 of the Local Government Act 1972, no business
will be transacted at a meeting of the Authority unless at least four Members of the
Authority are present and the Members present comprise representatives of at least
three of the constituent Councils.
14 Agenda Papers
14.1 Unless otherwise stated in the Articles for particular meetings, agenda papers will be
in the Managing Director’s name and will indicate an appropriate contact for any
queries.