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AGENDA OF THE LEE COUNTY BOARD<br />
<strong>February</strong> <strong>15</strong>, 2005.<br />
9:00 a.m.<br />
3RD FLOOR BOARDROOM, OLD LEE COUNTY COURTHOUSE<br />
112E. SECOND STREET, DIXON, ILLINOIS<br />
OPEN MEETING WITH INVOCATION OR PLEDGE OF ALLEGIANCE<br />
ROLL CALL<br />
ANNOUNCEMENTS<br />
APPROVAL OF BOARD MINUTES OF PREVIOUS MINUTES<br />
PUBLlCNlSITOR COMMENT:<br />
A. ITEMS ON THE AGENDA - VISITORS ALLOWED 10 MINUTES<br />
B. ItEMS NOT ON THE AGENDA - VISITORS ALLOWED 5 MINUTES<br />
APPOINTMENT& OATH - Charles Stoddard - <strong>County</strong> Board District 4<br />
TO ZONING BOARD:<br />
-0-<br />
TO PLANNING COMMISSION: -0-<br />
FROM ZONING BOARD: -0-<br />
FROM PLANNING COMMISSION: 05-PC-45 - Nachusa Twp. -<br />
REPORTS OF COMMITTEE:<br />
911 BOARD<br />
ADMINISTRATIVE SERVICES<br />
SOLID WASTE!HEAL TH & WELFARE<br />
ROAD & BRIDGE<br />
COMMITTEE CLAIMS<br />
COUNTY PROPERTIES<br />
.<br />
Greenwood Acres Sub.<br />
R.C.&D. - BLACKHAWK HILLS<br />
COUNTY SERVICES<br />
FINANCE<br />
CLAIMS<br />
EXECUTIVE!JUDICfAULAW ENFORCEMENT<br />
COUNTY OFFICERS REPORTS, REQUEST FOR DEPOSIT OF FUNDS, ORDERS PAID IN VACATION<br />
OLD BUSINESS<br />
NEW BUSINESS<br />
APPOINTMENTS<br />
GIS - Demonstration - Brant<br />
Ordinance - Hotel/Motel Tax<br />
Ordinance -<br />
Resolution<br />
- Fees for use of 3rd floor rooms (Old Courthouse)<br />
Health Dept., Amend Code (sewers & sewag~ disposal)<br />
State's Attorney's Quarterly Report<br />
Union Cantract -<br />
Operating Engineers #<strong>15</strong>0<br />
- Highway Dept.<br />
Ordinance - Additional fees to finance court system, Amend Code<br />
Ordinance -<br />
MILEAGE & PER DIEM<br />
Amend Liquor Code, Sunday hours (hold until March)<br />
ALL BILLS & APPROPRIATIONS ALLOWED BY ROLL CALL<br />
ADJOURN<br />
(hold until March)
LEE COUNTY<br />
BOARD OF ApPEALS<br />
TELEPHONE 288-3643 LEE COUNTY COURT HOUSE<br />
ZONING<br />
DIXON, ILLINOIS 61021<br />
ZONING REPORT FOR JANUARY 2004<br />
There were a total of 4 permits issued for the month of January with a total dollar<br />
volume of $257,100. There was 1 permit issued for single-family homes in the<br />
amount of$185,000.<br />
There are no petitions for the <strong>County</strong> Board to take action on.<br />
Respectfully submitted,<br />
~~<br />
Chris Henkel<br />
Zoning Administrator
LEE COUNTY REGIONAL PLANNING COMMISSION<br />
William 0 'Keefe, Chairman<br />
Bob Logan, Member<br />
Wendy Ryerson, Member<br />
John Hilleson, Member<br />
Pat Dunphy, Member<br />
Ellen Smith, Member<br />
Chris Henkel, Zoning Officer<br />
Erica Scheidecker, Clerk<br />
The <strong>Lee</strong> <strong>County</strong> Planning Commission met on Monday, <strong>February</strong> 7, 2005 at 6:30 p.m. in<br />
the <strong>Lee</strong> <strong>County</strong> Courthouse, Dixon, <strong>Illinois</strong>. Chairman, William O'Keefe, called the<br />
meeting to order and took roll with the following members present: Bob Logan, Wendy<br />
Ryerson, Pat Dunphy, Ellen Smith, John Hilleson, Chris Henkel, and Erica Scheidecker,<br />
Clerk.<br />
Chairman Bill O'Keefe stated that Russ Renner, the highway department engineer, was<br />
present. As Mr. Renner could only be in attendance at the beginning of the meeting, the<br />
issue pertaining to him would be addressed first.<br />
Chris Henkel reported that the <strong>Lee</strong> <strong>County</strong> Storm Water Ordinance was created by Russ<br />
Renner using the best of Ogle and Whiteside counties' ordinances. Mr. Henkel reported<br />
that Rochelle area citizens have raised concerns regarding the ordinance, and that Russ<br />
Renner had met with them to address those concerns.<br />
Russ Renner reported on his meeting with citizens of Rochelle. At that meeting, Mr.<br />
Renner told them that the storm water release rate in the ordinance is actually more<br />
conservative than the common engineering standards found across the U.S. Mr. Renner<br />
stated the outcome of the meeting was that the attendees were satisfied with the new<br />
storm water ordinance, specifically that it would be as restrictive as was necessary. Their<br />
only concern was that it might be changed between now and the time it's adopted. Mr.<br />
Renner reported that Reynolds and Alto Township planned to hold a special meeting<br />
immediately and adopt the ordinance themselves, although they were unsure of its<br />
legality. For areas that do need to control storm water, Mr. Renner recommended<br />
evaluating and addressing those issues locally, rather than adopting an overly restrictive<br />
ordinance for the county.<br />
Chairman O'Keefe asked ifMr. Renner was comfortable with the current draft ofthe<br />
storm water ordinance and he stated that he was.<br />
New business was addressed beginning with the review of the sketch plan submitted by<br />
John Schultz. The proposed 16-10tsubdivision is located in Amboy Township on the<br />
southwest comer of Amboy, west of Rocky Ford Road. Chris Henkel reported he<br />
received letters from the Mayor and the Planning Commission ofthe City of Amboy<br />
saying they approve of the plans for development.
Chris Henkel reported that the health department had no issue with the sketch plan, and<br />
the only concern raised was by the highway department.<br />
Chairman O'Keefe inquired ifthe property was on sewer and Mr. Henkel replied that it<br />
was not. Mr. O'Keefe asked John Schultz why they don't get annexed by the city. Mr.<br />
Schultz reported that the City of Amboy is amenable to annexing but the neighbors are<br />
not.<br />
Chairman a 'Keefe asked if the area was contiguous to Amboy and Chris Henkel replied<br />
that it was not. There is a small piece of land in between.<br />
Bob Logan stated Mr. Schultz might be able to get sewer and water from the city even<br />
though the property is not contiguous. There could be an intergovernmental agreement<br />
so that the subdivision could receive sewer, and when the area does become contiguous it<br />
would have to be annexed. Bill O'Keefe stated that if it was within a mile and a half it<br />
could be annexed.<br />
Chairman O'Keefe stated that the comprehensive plan encourages development<br />
contiguous to existing communities, because they do have sewer and water. It is<br />
desirable to have them tie into sewer and water to the extent possible. The planning<br />
commission doesn't want septic developments next to an existing community with a<br />
sewer plant that is a 'l4mile away. Bill O'Keefe also observed that the city could<br />
condemn the land for easements for sewer and water, ifit's within a mile and a half.<br />
Bob Logan recommended that Mr. Schultz talk to Amboy to reach an agreement<br />
regarding sewer. It was observed that the city does not have water at this time. Mr.<br />
Logan then added this subdivision should be made as city lots. Mr. Henkel also stated<br />
that if it is annexed then lot size could as small as % acres because of city sewer.<br />
Russ Renner, the county engineer, stated that the highway department's concern was a<br />
possible conflict with preliminary plans to make improvements on the Rocky Ford bridge<br />
and road. They are planning to take the bend out ofthe road that can be seen on Mr.<br />
Schultz's sketch plan. Mr. Schultz stated that this would not be a problem and he could<br />
alter the affected lots.<br />
Mr. Renner also stated that there needed to be a cul-de-sac or hammer head on the end of<br />
the new proposed roadways and Mr. Schultz replied that this was also not a problem. He<br />
reported that they were planning on creating cul-de-sacs.<br />
Chris Henkel reported if the subdivision was on both city sewer and water the lots can be<br />
as small as Y2acre in size, which is to Mr. Schultz's advantage.<br />
Bill O'Keefe stated this location is appropriate for development and that the commission<br />
was not trying to discourage Mr. Schultz. Chairman O'Keefe stated that the Planning
Commission would like to see this subdivision tied into the utilities of Amboy. Chris<br />
Henkel concluded that we are not giving the green light on the sketch, but the<br />
recommendation from the Planning Commission is that Mr. Schultz should contact<br />
Amboy and see what steps can be taken. Following this, Mr. Schultz should return to this<br />
commISSIon.<br />
Next, Chairman O'Keefe asked if there were any comments or corrections to last month's<br />
minutes. There were none and Wendy Ryerson made a motion to approve and Bob<br />
Logan seconded. All were in favor. The minutes were adopted from last month's<br />
meeting.<br />
Mr. O'Keefe asked ifthere were any visitors present who were not listed on the agenda.<br />
Visitor Dawn Andermann, acting village president of Steward, stated that the Village of<br />
Steward is currently developing a Comprehensive Plan that will be done by the end of<br />
March. Consultant Dave Emanuelson is assisting them and was present as well.<br />
Chairman O'Keefe stated that this project needed to wait until the remapping ofthe<br />
county zoning map is undertaken. The remapping will occur after the new ordinances are<br />
adopted, as there will be new zoning categories. Most of Steward will be zoned as TN<br />
(traditional neighborhood), which means development can occur if it's compatible with<br />
existing uses.<br />
Dave Emanuelson stated that their second issue is the planned use map. Rochelle is<br />
threatening to come outside of Ogle <strong>County</strong> and into <strong>Lee</strong> <strong>County</strong>, so Steward is trying to<br />
protect its northern boundaries. Steward currently has water but not sanitary sewer.<br />
Ultimately, they would like develop an agreement to hookup to Rochelle's sewer. The<br />
purpose for a comp plan is so trustees can have something to say, and to coordinate with<br />
<strong>Lee</strong> <strong>County</strong>.<br />
Mr. O'Keefe stated that when the <strong>Lee</strong> <strong>County</strong> Comprehensive Plan was made in 2000<br />
this region of the county was neglected, but it is now a high priority. Chairman O'Keefe<br />
stated that every community will be at the table when the remapping is done, and there<br />
will be public hearings.<br />
Bob Logan asked that since Steward is incorporated, if they adopt a comp plan and<br />
zoning ordinance. Bill a 'Keefe replied that they could. Ms. Andermann stated that they<br />
were not worried about inside the village, but about the mile and a half jurisdiction<br />
around it. Bob Logan stated with their comp plan, they would get strong control over it.<br />
Chairman O'Keefe stated that they will have input into the remapping process and into<br />
revisions of the master plan. He told them to keep in contact with the planner,<br />
Vandewalle. Mr. O'Keefe suggested they attend the next Planning Commission on<br />
March 7, as there will be a presentation by Mike Slavney from Vandewalle.
The second order of new business was the hearing for Petition 05-PC-45 from Gary<br />
Greenwood for PPN# 14-09-04-200-005, Nachusa Township. The property is located on<br />
the East side of Detour Rd. approximately 14mile north ofIL RT 38.<br />
The property owner, Gary Greenwood, would like to create a two-lot subdivision out of<br />
his five acre parcel, with lot sizes 1.14 and 3.374 acres. Chris Henkel referred to the<br />
sketch plan for the two lot subdivision, stating Mr. Greenwood planned to make a second<br />
lot on the north side of his property. Chris Henkel reported that Mr. Greenwood had<br />
made the changes recommended by the Planning Commission to the sketch plan. Mr.<br />
Henkel reported that all of Mr. Greenwood's paper work had been turned in and<br />
notifications to the neighbors had been sent. Mr. Henkel stated the health department had<br />
no problems with the proposed subdivision.<br />
Wendy Ryerson made a motion to approve and Bob Logan seconded. It was approved<br />
unanimously. Chairman O'Keefe stated it will go to the <strong>Lee</strong> <strong>County</strong> Board on <strong>February</strong><br />
<strong>15</strong> at 9:00 a.m. with a recommendation for approval.<br />
Bill O'Keefe stated he had received a memo from Vern Gottel, titled "Proposed I-39/IL<br />
Route 251 Distribution Corridor Plan" which Mr. Gottel had found on the internet. Bill<br />
O'Keefe stated it is important but it's not something that this commission is working on<br />
and it should be forwarded to the appropriate people. Marilyn Shippert, a <strong>Lee</strong> <strong>County</strong><br />
Board Member, stated that we should question whether it is a valid document. Chris<br />
Henkel will contact Mike Ribel from Ogle <strong>County</strong> Zoning to determine the status of this<br />
plan. Chris Henkel will also determine ifthe memo should be passed on to our planner,<br />
Mike Slavney. Bill O'Keefe stated this issue will be deferred to the next meeting.<br />
Chris Henkel reported that Petition 04-PC-44 by Steven C. Kitzman was approved by the<br />
<strong>Lee</strong> <strong>County</strong> Board. Also, Petition 04-P-1399 by Ronald Weber was approved by the <strong>Lee</strong><br />
<strong>County</strong> Board.<br />
Chairman O'Keefe asked Chris Henkel what old business needed to be addressed.<br />
Chris Henkel reported he had received feedback on the zoning ordinances from Chuck<br />
Montavon from the village of Compton. Residents would like a two foot setback inside<br />
the property line for fences. Bill O'Keefe stated that was not feasible. He stated that<br />
people assume fences are on property lines and that a setback would generate confusion<br />
and dispute.<br />
Chris Henkel also reported that Compton residents would like seven foot setbacks on<br />
fences in alleyways so that there is space for snow plows to push the snow. Chris Henkel<br />
stated Compton wanted <strong>Lee</strong> <strong>County</strong> to make it an ordinance that requires surveys for<br />
fences. Chairman O'Keefe stated that we would not require surveys for fences.<br />
It was also observed that the number of alleys in Compton was probably only about three.
John Hilleson stated that this type of issue is appropriate for the township to address<br />
themselves. It is too difficult for the Planning Commission to determine something that<br />
will work for the entire county. Bob Logan and Wendy Ryerson agreed.<br />
Mr. O'Keefe recommended those individuals attend the public hearing to voice their<br />
OpInIOn.<br />
Chris Henkel asked if there was anything in the new ordinances about fencing in the front<br />
yard and if so, what it was. Bill O'Keefe stated that there was a provision regarding this.<br />
He said this issue should be deferred to the next meeting.<br />
Bob Logan moved to adjourn the meeting and Wendy Ryerson seconded. All were in<br />
favor and the meeting was adjourned at 7:45 p.m.
@1ro<br />
Jeff Blake 05-16-2006<br />
Pat Hilliker 05-16-2006<br />
Kevin Kellen 05-17-2005<br />
Deb Killian Sheriff s Designee<br />
Kevin Lalley 05-17-2005<br />
Dean Rhodes 05-17-2005<br />
Karen Setchell 05-16-2006<br />
Brad Sibley 06-14-2005<br />
Norris Tucker 05-16-2006<br />
Meeting Minutes 911 Board<br />
<strong>Lee</strong> <strong>County</strong> E.T.S.B.<br />
January 27, 2005 6:30 PM<br />
Meeting called by: Chairman Rhodes UN APPRoVED<br />
Type of meeting: Monthly Board Meeting<br />
.<br />
Attendees: 911 Commissioners; Director Dallas; Mark Callison, Dixon City Fire Department<br />
Call to Order<br />
Chairman Rhodes called the meeting to order at 6:30 pm. The roll was called with the following response:<br />
Present representing Law Enforcement<br />
Present representing Fire District<br />
Present representing Medical<br />
Present representing <strong>Lee</strong> <strong>County</strong> Sheriff<br />
Present representing Fire District<br />
Present representing Medical<br />
Present representing At Large (arrived later in the meeting)<br />
Present representing Law Enforcement<br />
Present representing <strong>Lee</strong> <strong>County</strong> Board<br />
. Prior Minutes<br />
A motion was made by Deb Killian and seconded by Norris Tucker that the minutes ITomthe December 23, 2004 ETSB<br />
meeting be approved and published. Chairman Rhodes called for further discussion. There being none, the vote was called for as<br />
follows:<br />
Jeff Blake<br />
Pat Hilliker<br />
Kevin Kellen<br />
Deb Killian<br />
Kevin Lalley<br />
Dean Rhodes<br />
Karen Setchell<br />
Brad Sibley<br />
Norris Tucker<br />
. Public Comments<br />
Yes I8J<br />
Yes I8J<br />
Yes I8J<br />
Yes I8J<br />
Yes I8J<br />
Yes I8J<br />
Yes I8J<br />
Yes I8J<br />
Yes I8J<br />
No 0<br />
No 0<br />
No 0<br />
No 0<br />
No 0<br />
No 0<br />
No 0<br />
No 0<br />
No 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
. Chairman's Comments<br />
Chairman Rhodes advised that he is not seeking reappointment on the ETSB in May when his term expires. He further<br />
advised that he will recommend to Chairman Seeberg that Mark Callison be appointed in his place. Jeff Blake advised that he will<br />
not be seeking reappointment in May, 2006. Kevin Lalley indicated that he will be moving out of his district and that may affect<br />
his reappointment also.<br />
. Property Committee<br />
Kevin Lalley advised that the State's Attorney's opinion reference the Prevailing Wage Act was attached in the agenda<br />
packet, specifically concerning the garage bay insulation. After further discusson on the matter, it was recommended that Director<br />
Dallas and the State's Attorney work together to create a document that lists the contract requirements for any contractor that bids<br />
G:\winapps\91IIMeet05\0127 min.doc<br />
2/2/2005 6:30 AM Page] -
LUJf\PP~OVEO<br />
work for the ETSB. Chairman Rhodes recommended that the ETSB accept the low bid for the garage bay insulation based on the<br />
SA opinion. Kevin Lalley made a motion, seconded by Brad Sibley, that the ETSB rebid the garage bay insulation project after a<br />
template is approved by the State's Attorney. Chairman Rhodes called for further discussion. There being none, the vote was<br />
called for as follows:<br />
Jeff Blake<br />
Pat Hilliker<br />
Kevin Kellen<br />
Deb Killian<br />
Kevin Lalley<br />
Dean Rhodes<br />
Karen Setchell<br />
Brad Sibley<br />
Norris Tucker<br />
Yes 181<br />
Yes 181<br />
Yes 181<br />
Yes 181<br />
Yes 181<br />
Yes 0<br />
Yes 181<br />
Yes 181<br />
Yes 181<br />
No 0<br />
No 0<br />
No 0<br />
No 0<br />
No 0<br />
No 181<br />
No 0<br />
No 0<br />
No 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Kevin Lalley advised that a Compton site visit is scheduled for <strong>February</strong> 3rd. Dixon-Ottawa Communications, Dixon<br />
Commercial Electric, Tony Maietta from Scientel, Kevin and Shelley will be present at the site to discuss placement of the UPS so<br />
that it does not interfere with the microwave link equipment. The FCC license on the Compton tower site is still pending.<br />
The FCC decision on mandatory narrowbanding radio frequencies was discussed. Kevin Lalley recommended working<br />
towards the requirements and purchases of equipment throughout the next ten years. Most of the ETSB base equipment will need<br />
to be replaced. Jeff Blake recommended an inventory of the equipment be completed as soon as possible in order to budget for<br />
next year.<br />
. Education<br />
Deb Killian advised that there is an educational VoIP class scheduled for March lOthin the Chicago area. The cost for the<br />
course was $299.00 for every 2 persons and that cost expired in December. Director Dallas obtained a quote for 4 persons to<br />
attend for the price of 3. Deb Killian, Kevin Lalley, Brad Sibley, and Shelley Dallas were interested in attending. Discussion on<br />
the requirements for VoIP were discussed. Kevin Lalley made a motion, seconded by Jeff Blake, that the ETSB send 4 people to<br />
the VoIP class in March for the price of3. Chairman Rhodes called for further discussion. There being none, the vote was called<br />
for as follows:<br />
Jeff Blake<br />
Pat Hilliker<br />
Kevin Kellen<br />
Deb Killian<br />
Kevin Lalley<br />
Dean Rhodes<br />
Karen Setchell<br />
Brad Sibley<br />
Norris Tucker<br />
. ESZ Committee<br />
Yes 181<br />
Yes 181<br />
Yes 181<br />
Yes 181<br />
Yes 181<br />
Yes 181<br />
Yes 181<br />
Yes 181<br />
Yes 181<br />
No 0<br />
No 0<br />
No 0<br />
No 0<br />
No 0<br />
No 0<br />
No 0<br />
No 0<br />
No 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Absent 0<br />
Kevin Kellen advised that the GPS audit and analysis report from GeoComm has been received. Director Dallas<br />
explained the process in order to correct the fall out records. Director Dallas is working closely with Becky Whisenand from <strong>Lee</strong><br />
<strong>County</strong> Zoning and Brandt Scheidecker, the GIS/IT Director, in order to get both the Sidewell and GeoComm records as accurate<br />
as possible before the second phase of the GeoComm installation.<br />
Nextel and T-Mobile have completed Phase 2 testing successfully and are live with Phase 2 wireless in <strong>Lee</strong> <strong>County</strong>.<br />
Kevin Kellen explained that Director Dallas is working with <strong>Lee</strong> <strong>County</strong> Zoning and <strong>Lee</strong> <strong>County</strong> Highway to implement a<br />
process mandating persons seeking a building permit to purchase a 9-1-1 sign prior to being issued a building permit. This will not<br />
affect any existing structures. There are some issues that need to be addressed prior to implementing the mandatory 9-1-1 sign<br />
purchases; however, further updates will be given as progress with the new zoning ordinance is made.<br />
. Executive Committee<br />
Chairman Rhodes advised that there is an Administrative Services Committee meeting scheduled for Tuesday, <strong>February</strong><br />
8 th. One of the topics on the agenda is to continue discussion on Computer Dynamics' proposal to the <strong>County</strong> for a new phone<br />
system. Kevin Lalley and Shelley submitted a list of questions/concerns to the Committee regarding the effects the change could<br />
have on public safety so that the issues could be addressed at the <strong>February</strong> meeting. Chairman Rhodes indicated that the City has a<br />
pending contract with Gallatin River and is not interested in changing their phone service at this time.<br />
G:\winapps\91 IlMeet05\0127 _min.doc<br />
2/212005 6:30 AM Page 2
. Treasurer's Report<br />
Report was given by Secretarytrreasurer Blake. Transaction reports ftom December 23, 2004 to date: Wire line Amcore<br />
Checking $556,370.20; Wireless Checking $102,010.76 for an ETSB account total of $658,380.96. Pat Hilliker made a motion,<br />
seconded by Kevin Kellen, that the Treasurer's report be approved as submitted Chairman Rhodes called for further discussion.<br />
There being none, the vote was called for as follows:<br />
Jeff Blake Yes 181<br />
Pat Hilliker Yes 181<br />
Kevin Kellen Yes 181<br />
Deb Killian Yes 181<br />
Kevin Lalley Yes 181<br />
Dean Rhodes Yes 181<br />
Karen Setchell Yes 181<br />
Brad Sibley Yes 181<br />
Norris Tucker Yes 181<br />
.<br />
No D<br />
No D<br />
No D<br />
No D<br />
No D<br />
No D<br />
No D<br />
No D<br />
No D<br />
Claims<br />
Report was given by Secretary/Treasurer Blake as follows:<br />
Absent D<br />
Absent D<br />
Absent D<br />
Absent D<br />
Absent D<br />
Absent D<br />
Absent D<br />
Absent D<br />
Absent D<br />
WJr~J~gD\lE0<br />
WIRELINE CLAIMS: Kevin Kellen $18.00; Coffee Express $72.50; Durband Telecommunications $77.20; Leonard<br />
Jerrells $60.00; SBM $60.00; Vonachen $184.03; CornED $300.00; Dixon-Ottawa Communications $1,241.00;<br />
Motorola $423.00; Gallatin River $3,719.76; SBC $161.73; Verizon North $2,747.54; CornEd $697.99; Nicor $272.17;<br />
Gallatin River $233.75 TOTAL: $10,268.67<br />
WIRELESS CLAIMS: Gallatin River Communications $163.56 TOTAL: $163.56<br />
GRAND TOTAL: $10,432.23<br />
Norris Tucker made a motion, seconded by Karen Setchell, that the total claims in the amount of $ 10,432.23 be approved<br />
and ordered paid. Chairman Rhodes called for further discussion. There being none, the vote was called for as follows:<br />
Jeff Blake Yes [8J No D Absent D<br />
Pat Hilliker Yes 181 No D Absent D<br />
Kevin Kellen Yes 181 NoD Absent D<br />
Deb Killian Yes 181 No D Absent D<br />
Kevin Lalley Yes 181 NoD Absent D<br />
Dean Rhodes Yes 181 No D Absent D<br />
Karen Setchell Yes 181 No D Absent D<br />
Brad Sibley Yes [8J No D Absent 0<br />
Norris Tucker Yes [8J No 0 Absent 0<br />
. Commissioner / Director Comments<br />
Director Dallas advised that the Enhanced 911 Act of 2004 was signed by President Bush. NENA worked very hard in<br />
pushing the legislation to enable funding for 911, specifically the deployment of technology for wireless 911.<br />
Director Dallas was asked to represent INENA at the Critical Issues Forum in Washington D.C. <strong>February</strong> 27tl1through March 2nd. INENA has approved 8 persons throughout <strong>Illinois</strong> to attend. INENA will pay up to $<strong>15</strong>00 of the expenses. Director<br />
Dallas has checked flight costs and hotel expenses to attend. Kevin Lalley made a motion, seconded by Pat Hilliker, to send<br />
Shelley Dallas to Washington D.C. and pay for any related expenses above $1,500.00. Chairman Rhodes called for further<br />
discussion. There being none, the vote was called for as follows:<br />
Jeff Blake Yes 181 No D Absent D<br />
Pat Hilliker Yes 181 No D Absent D<br />
Kevin Kellen Yes 181 No 0<br />
Absent D<br />
Deb Killian Yes 181 No D Absent D<br />
Kevin Lalley Yes 181 No D Absent D<br />
Dean Rhodes Yes 181 No D Absent D<br />
Karen Setchell Yes 181 No D Absent D<br />
Brad Sibley Yes 181 No D Absent D<br />
Norris Tucker Yes 181 No D Absent D<br />
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LU1(\~DvQ)<br />
There being no further business, the meeting was adjourned per motion by Jeff Blake with a second by Kevin Lalley.<br />
. Next Meeting<br />
The next meeting will be Thursday, <strong>February</strong> 24,2005 at 6:30 p.m. at the PSAP.<br />
G:\winapps\911\Meet05\0127<br />
2/2/2005 6:30 AM Page 4<br />
mID.doc<br />
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$y/&~<br />
Jeff Blake, Secretary/Treasurer
ADMINISTRATIVE SERVICES COMMITTEE<br />
TUESDAY, FEBRUARY 8, 2005<br />
9:00 A.M.<br />
3RD FLOOR CONFERENCE ROOM, OLD COURTHOUSE, DIXON<br />
Members present: Power, Hummel, Patzer<br />
absent: Eisenberg, Readel<br />
also present: John Fritts, Wendy Ryerson, Marilyn Shippert, Jim Seeberg, Kim Becker,<br />
Shelley Dallas, Chief Coppotelli, Chief Lalley, representatives of Computer<br />
Dynamics, Essex and Gallatin River Communications<br />
The Chairwoman called the meeting to order at 9:00 a.m.<br />
The Assessor's claims were presented in the amount of $834.29. Motion to approve by Patzer, seconded by<br />
Hummel; carried.<br />
Ms. Ryerson, on <strong>February</strong> 4th, closed 2004 year and rolled file to the Clerk's office to begin extension process.<br />
Assessor's office is currently working on the 2005 business; 2004 has been completed.<br />
The <strong>County</strong> Clerk's claims were presented in the following amounts:<br />
Clerk & Recorder $3,334.11<br />
Recording Automation $ 59.54<br />
Motion to approve by Hummel, seconded by Patzer; carried.<br />
Nancy Nelson requested a liaison person to survey the office to see what they do. It was discussed and it is an<br />
idea the committee will seriously look into.<br />
The Treasurer's claims were presented in the amount of $338.31. Motion to approve by Hummel, seconded by<br />
Patzer; carried.<br />
John discussed the Senior Real Estate Referral Program. State pays taxes at 6% interest and the amount is<br />
subtracted from the estate when the home is sold. March 1 is the sign up date each year.<br />
Under old business, representatives from Computer Dynamics were present at the meeting. In the interest of<br />
public safety, the committee recommends to add a 23 phone line group to eliminate busy signals which will<br />
lessen the savings $780.00 per month. This will be monitored and ifit is not needed it can be changed.<br />
Under new business, a proposed ordinance was presented. This ordinance was instituted by State Statute on<br />
January 1, 2005. We are presenting it to be held over for one month and will be voted on in March at which<br />
time it will become effective (see attachment).<br />
The next meeting ofthe Administrative Services Committee will be March 8th at 9:00 a.m.<br />
Hummel made a motion to adjourn, seconded by Patzer; carried.<br />
Respectfully submitted,<br />
Beverly Power
No.<br />
ORDINANCE<br />
WHEREAS, the <strong>Illinois</strong> General Assembly has enacted Public Act 93-0892 amending the<br />
Counties Code to include additional fees to finance the court system. 55 ILCS 5/5-1101(e)<br />
provides that in each county in which a teen court, peer court, peer jury, youth court, or other<br />
youth diversion program has been created may adopt a mandatory fee of up to $5.00 to be<br />
assessed and deposited into an account specifically for the operation and administration of a teen<br />
court, peer court, youth court, or other diversion program;<br />
WHEREAS, the law provides that the fee must be paid (1) by the defendant on a<br />
judgment of guilty;<br />
WHEREAS, the fee must be deposited monthly by the <strong>Lee</strong> <strong>County</strong> Circuit Clerk into an<br />
account specifically for the operation and administration of youth diversion programs, less 5%,<br />
which is to be retained as a fee income to the Office ofthe <strong>Lee</strong> <strong>County</strong> Circuit Clerk;<br />
WHEREAS, the <strong>Lee</strong> <strong>County</strong> Board in consultation with the Chief Judge of the Circuit<br />
and the Chief Managing Officer of the <strong>Lee</strong> <strong>County</strong> Probation Department, recommends that the<br />
<strong>County</strong> Board approve the establishment of such fee as authorized by this legislation;<br />
WHEREAS, upon the approval of the <strong>Lee</strong> <strong>County</strong> Board Title 1, Chapter 8, of the <strong>Lee</strong><br />
<strong>County</strong> Code shall be amended by adding Section 13 as follows:<br />
1-8-13: YOUTH DIVERSION FEE<br />
A. The <strong>Lee</strong> <strong>County</strong> Circuit Clerk shall impose a fee of five dollars ($5.00) to<br />
paid (1) by the defendant on a judgment of guilty or grant of supervision for<br />
violation of the <strong>Illinois</strong> Vehicle Code or violations of similar provisions in<br />
county or municipal ordinances committed in the county and (2) by the<br />
defendant on a judgment of guilty or grant of supervision under Section 5-9-
ATTEST:<br />
1 of the Unified Code of Corrections for a felony; for a Class A, Class B, or<br />
Class C misdemeanor; for a petty offense; and for a business offense effective<br />
on the date of the adoption of this ordinance.<br />
B. Monies shall be deposited monthly by the <strong>Lee</strong> <strong>County</strong> Circuit Clerk into an<br />
account specifically for the operation and administration of youth diversion<br />
programs, less 5%, which is to be retained as fee income to the Office of the<br />
<strong>Lee</strong> <strong>County</strong> Circuit Clerk.<br />
<strong>Lee</strong> <strong>County</strong> Clerk<br />
PASSED BY THE LEE COUNTY BOARD<br />
THIS DAY OF ,2005.<br />
By:<br />
<strong>Lee</strong> <strong>County</strong> Board Chairman
SOLID WASTEIHEALTH & WELFARE COMMITTEE<br />
MEETING MINUTES<br />
WEDNESDAY, FEBRUARY 9, 2005<br />
The <strong>Lee</strong> <strong>County</strong> Solid WasteIHealth & Welfare Committee met at 9:00 A.M. on the<br />
above date to conduct their regular monthly audit together with other <strong>County</strong> Solid<br />
WasteIHealth & Welfare business. The following members were present: Donald Trent,<br />
Jerry Leffelman, Judy Truckenbrod, Marvin Williams and Bev Power. Also in attendance<br />
were David Anderson, Dee Duffy, Nancy Cullen, John Fritts, Amy Clemens and Diane<br />
Markel.<br />
The committee then audited and approved claims from the previous month. The Claims<br />
were as follows: Veterans Services $2,441.34; Animal Control $2,188.00; Rabies<br />
$1,654.52; Solid Waste $2,931.81; R.O.E. $3,857.69. At this time Amy Clemens<br />
discussed the ongoing possibility ofthe reduction of the number of Regional Offices of<br />
Education by the <strong>Illinois</strong> Legislature. Ms. Duffy took this opportunity to explain that the<br />
claim for the psychologist was in relation to the McCoy court case. A motion by Judy<br />
Truckenbrod, Second by Bev Power and a vote of 5-0 was made approving the claims<br />
mentioned above.<br />
Dee Duffy began her report by informing the committee that her office is receiving many<br />
calls about dangerous dogs in the wake of the attack in Erie, <strong>Illinois</strong>. Ms. Duffy also<br />
explained that she would like to contract with municipalities in the <strong>County</strong> for providing<br />
animal control services. The committee agreed this would be a good idea and asked Ms.<br />
Duffy to look into it.<br />
Mr. Anderson began his report by informing the committee that he has been<br />
communicating with the Village of West Brooklyn about setting up a new recycling dropoff<br />
site. The Village is still considering this option and will get back to him when they<br />
need more information or when they have made a decision. Mr. Anderson then let the<br />
committee know that the "Magic of Recycling" school assembly is scheduled for the<br />
week of <strong>February</strong> 28thand committee members interested in attending a show should<br />
contact him for the date and time ofthe show at the school of their choice. Mr. Anderson<br />
then let the committee know that he had received contracts from STS Consultants for the<br />
purpose of reviewing quarterly groundwater reports and for the review of Allied's<br />
application to IEPA. The committee voted to have Mr. Anderson proceed with getting<br />
the Board Chairman's signature to make the contracts effective. Mr. Anderson let the<br />
committee know that he would be sending letters out for the spring clean-up grants that<br />
Villages and Townships can apply for. The total amount to be issued in grants will be set<br />
at $12,000. The committee then discussed topics to bring up at the next meeting with<br />
Allied at the landfill site. They included the following:<br />
1. Have Allied discuss the assessment monitoring report they recently issued to IEPA.<br />
(Mr. Anderson has already asked Allied to do this)<br />
2. Inform Allied that a Citizen has expressed concern about MBI's driving habits.
3. Ask Allied ifthere will be any interruption in the waste stream once the expanded<br />
landfill portion is under construction.<br />
The meeting was adjourned at 10:25 a.m. The next regular meeting ofthe Solid<br />
Waste/Health and Welfare Committee will be Wednesday, March 9, 2005 at the <strong>Lee</strong><br />
<strong>County</strong> Landfill site at 9:00 a.m.
ROAD AND BRIDGE COMMITTEE<br />
MONDAY, FEBRUARY 7, 2005<br />
The <strong>Lee</strong> <strong>County</strong> Road and Bridge Committee met at 8:00 A.M. on the above date to conduct<br />
their regular monthly audit together with other <strong>County</strong> Highway business. The following<br />
members were present: Art Tofte, Dick Binder, Charlie Dunphy, Charles Willett, and Dave<br />
Higgs.<br />
The Committee first approved the minutes to last months meeting.<br />
The Committee then audited and approved claims from the previous month. The claims were as<br />
follows: <strong>County</strong> Highway $103,255.75 and payroll of $47,823.58; <strong>County</strong> Matching $850.00;<br />
<strong>County</strong> Motor Fuel $77,490.86, and Township Motor Fuel $10,000.00. The Committee also<br />
reviewed the request for deposit of funds in the amount of $8,855.56 into the <strong>County</strong> Highway<br />
Fund.<br />
Engineer Renner updated the committee on the progress of negotiations with the Operators <strong>15</strong>0<br />
union. Renner stated that a revised contract had been negotiated and would be presented at the<br />
full board for approval. The committee discussed the contract at length.<br />
The Committee then opened bids for the <strong>County</strong> General Maintenance contracts and Township<br />
General Maintenance contracts (Dust pallative, seal coats, and bituminous mixtures only).<br />
Charlie Willett motioned, Dave Higgs seconded, and the committee voted 5-0 in favor of<br />
awarding the following bids:<br />
1. <strong>Lee</strong> <strong>County</strong> Section 05-00000-00-GM<br />
Awarded to all bidders for Groups 1, 2, and 3.<br />
Awarded to Pavement Maintenance Services, Inc. for Group 4.<br />
2. Various Road Districts Section 05-XXOOO-XX-GM<br />
Awarded to all low bidders for township seal coats and bituminous patching<br />
mixture.<br />
3. Various Road Districts Section 05-XXOOO-00-GM<br />
Awarded to Sicalco, LTD low bidder for Group 0001.<br />
4. Hamilton Road District Section 05-09000-01-GM<br />
Awarded to Pavement Maintenance Services, Inc.<br />
The next regular meeting of the Road and Bridge Committee will be March 7 at 8:00 a.m.<br />
Meeting adjourned at 10:30 A.M.
PROPERTIES COMMITTEE MEETING<br />
TUESDAY, FEBRUARY 8, 2005 @ 9:00 A.M.<br />
Members present: Nicholson, Harrison, Tucker, Stevens<br />
also present: Chris Henkel, Kim Becker, Frances Mitchell, Nancy Nelson, John Fritts,<br />
Dave White<br />
The Chairman called the meeting to order at 9:00 a.m.<br />
Comments :trom States Attorney's representative, Frances Mitchell, regarding temporary use of<br />
room in New Courts Building addition for storage of paperwork. Committee recommends<br />
allowing use of extra room for one year with States Attorney's office and they will be<br />
responsible for security of their materials in that room.<br />
Discussion regarding liability insurance coverage at county property on 4th Street.<br />
understood the Food Pantry will carry liability insurance for themselves and their clients.<br />
More discussion regarding possibility of increasing county liability insurance :trom $1 million<br />
dollars to $2 million dollars. Cost would be an increase of$75,000 to $90,000 premium.<br />
We also were presented a possible savings of $68.00 to $1905.00 in premium on Highway<br />
Department equipment if we increase raising deductible :trom $1,000 to $25,000. Not<br />
recommended :tromthis committee.<br />
More long discussion regarding coverage on county property. It was decided we will have more<br />
discussion with appraisal company on current property values. It is decided committee people<br />
will meet with representatives of the Industrial Appraisal Company and do an on-site reviewing<br />
of property on 4th Street and <strong>County</strong> Highway buildings in Amboy.<br />
Motion by Harrison, seconded by Stevens to add alight at the back door of the Old Courthouse to<br />
light handicapped parking and back door of building.<br />
The following claims were presented:<br />
Properties $21,323.96<br />
Insurance & Bonds $ 136.42<br />
New Courts Building Fund $ 6,619.26<br />
Maintenance report: The contract with KONE elevator maintenance was signed a few months<br />
ago for 5 years. Cannot get out of it until the end of the 5 year term. New elevators in new<br />
courts addition will be with Otis Elevator Company.<br />
Chris reported the carpet on the 4th floor of the addition was not properly installed. The<br />
committee on a vote by Tucker, seconded by Stevens voted that <strong>Lee</strong> <strong>County</strong> Properties<br />
Committee reject the carpet installed and is to be replaced by new carpet installation.<br />
Discussion followed regarding possibly charging a $50.00 fee for using 3rd floor boardroom or<br />
conference room in Old Courthouse for meeting rental to anyone other than <strong>County</strong> Government<br />
It is
usiness and non-profit agencies. Motion by Tucker, seconded by Stevens. Unanimous vote to<br />
accept this proposal.<br />
Chris discussed need for carpet replacement in Courts Building courtrooms and offices. It has<br />
not been replaced since the building was built in 1982. Harrison moved, Tucker seconded that<br />
Chris explore cost to move ahead with the project. Passed unanimously.<br />
Discussion about workman's compo policy and need for promptness in filing paper work on<br />
claims. Chris expects to call Bob Shoemaker to come in to discuss more informational meetings<br />
with department heads and employees.<br />
Motion by Stevens to adjourn at 11:25 a.m., seconded by Harrison; carried.<br />
Respectfully submitted,<br />
Raymond Harrison
NO.<br />
RESOLUTION<br />
WHEREAS, the regularly scheduled meeting of the Properties Committee was held on<br />
<strong>February</strong> 8, 2005, during which the members discussed charging a fee for private use of the Old<br />
Courthouse third floor Boardroom and Conference room, and<br />
WHEREAS, the committee decided that a fee of $50 should be charged for meeting<br />
rental to anyone using the rooms for other than <strong>County</strong> Government business or use by not-for-<br />
profit agencies;<br />
WHEREAS, the Property Committee unanimously voted in favor of instituting a rental<br />
fee, and recommends that the <strong>County</strong> Board approve the establishment of such a fee;<br />
MEETING ROOMS FEE:<br />
Anyone using the <strong>County</strong> Boardroom or Conference Room on the third floor of<br />
the Old Courthouse Building and any available room in the Court Services<br />
Building for any business other than <strong>County</strong> Government business or use by notfor-profit<br />
agencies will be charged a flat fee of$50.00.<br />
NOW, THEREFORE BE IT RESOLVED, by the <strong>Lee</strong> <strong>County</strong> Board that a meeting rental<br />
fee is hereby authorized and the <strong>County</strong> Board Office is authorized to charge and collect the fee<br />
effective on the date ofthe adoption ofthe ordinance.<br />
Attest: By:<br />
Nancy Nelson<br />
<strong>Lee</strong> <strong>County</strong> Clerk and Ex-Officio<br />
Clerk of the <strong>Lee</strong> <strong>County</strong> Board<br />
PASSED BY THE LEE COUNTY BOARD<br />
THIS DAY OF , 2005<br />
James Seeberg, Chairman
COUNTY SERVICES/COMPUTER COMMITTEE<br />
TUESDAY, FEBRUARY 8, 2005<br />
4:00 P.M., OLD COURTHOUSE<br />
Members present: Jones, Dunphy, Witzleb, Taylor, Buckley<br />
also present: Brant Scheidecker, Chris Henkel, Marvin Williams, Wendy Ryerson<br />
The following claims were presented:<br />
Computer claims<br />
GIS Recording Fund<br />
GIS Expenditures Fund<br />
$10,656.32<br />
$ 18.48<br />
$ 2,457.00<br />
Motion by Dunphy to approve, seconded by Witzleb; carried.<br />
Brant will present GIS data on projector for <strong>County</strong> Board on 2/<strong>15</strong>/05.<br />
U.S. Census contacted Brant for GIS information for future census. Center line data as is. Brant<br />
agreed.<br />
The following claims were presented:<br />
Planning<br />
Zoning<br />
$1,896.10<br />
$ 5.39<br />
Motion by Witzleb to approve, seconded by Dunphy; carried.<br />
Ordinances were discussed. Chris received comments from cities, villages, townships, etc.<br />
Public hearing possibly in April, 2005.<br />
Courts addition going along nicely. There will be a sign describing offices in Courts Building.<br />
Carpet is re-ordered now and will be laid upon arrival.<br />
Tourism group met; seems to be getting along.<br />
Motion by Dunphy to adjourn, seconded by Buckley; carried.<br />
Respectfully submitted,<br />
Ann Taylor
FINANCE COMMITTEE MEETING<br />
THURSDAY, FEBRUARY 10,2005<br />
9:00 A.M.<br />
Members present: Binder, Truckenbrod, Hummel, Nicholson, Shippert<br />
present: Nancy Nelson, Marty Meyer, Kim Becker, John Fritts, Diane Markel,<br />
Cathy Ferguson, Denise McCaffrey, Bev Power<br />
Binder opened the meeting at 9:00 a.m.<br />
Marilyn Shippert reported that CST (<strong>County</strong>wide sales tax) ~% goes to <strong>County</strong>; CT (supplementary<br />
sales tax) does not include municipalities; IUT (increased use tax) purchases made out of state, but IL<br />
tax paid.<br />
Revenue down about $62,000 from all county services; receipts down from same time last year.<br />
Expenses to date are $416,571 over revenue.<br />
Following a question on what is included in "orders paid in vacation." Some phone bills come in before<br />
committee meetings, some don't. Garnishments, bills that would be delinquent, insurance claims are<br />
included. Salary and overtime are not considered "paid in vacation."<br />
<strong>County</strong> Board Chair and Finance Chair have discussed "outside legal counsel." With changes in State's<br />
Attorney, this question again addressed. State's Attorney Whitcombe prepared a letter. Following<br />
receipt of this letter, Finance Chair prepared a policy detailing States Attorney's opinion. This is to be<br />
signed by Board Chairman and forwarded to elected officials.<br />
Binder has requested opinion from State's Attorney if group health insurance money be maintained in a<br />
separate fund in order to build reserves for group health claims.<br />
Expected that IMRF will go up to 9.73% from non SLEP, 5.16% this year. Investments were poor for 5<br />
years. Pool amount decreasing. <strong>Lee</strong> <strong>County</strong> was at lower rate from time <strong>County</strong> had nursing home. In<br />
December, Fritts warned that next year will require an additional $200,000.<br />
Kim Becker present with Dependent Children's Fund report. Also has emergency appropriation for<br />
"exceptional performances raises." Noted that these will be paid as bonuses, so does not add to base<br />
salaries, but IMRF and Sec. Security will be additional expense to <strong>County</strong>.<br />
Denise and State's Attorney Whitcombe met with representative from SC Services. As per signed<br />
contract, SC Services is following up on some "do not appear" tickets that were not paid. SC Services is<br />
collecting from cases that aren't incorporated in the Alliant program. This program has been successful<br />
in other counties.<br />
Binder reviewed State legislation; Circuit Clerk will pursue two of the new possibilities. Probation is<br />
already working.<br />
Debby Maddy from Village Profile of Elgin was present. John Thompson, Dixon Chamber of<br />
Commerce, requested that she attend this meeting. Dixon is overdue for new map. This will be a<br />
fundraiser for Dixon Chamber of Commerce. Dixon map is on one side and <strong>County</strong> on other side.
Everything is on Dixon website. KSB has purchased the front page. Each link can have a sponsor. For<br />
government link, <strong>Lee</strong> <strong>County</strong> has first option on cornerstone ad. (This good for 3 years, maps 5000<br />
copies to Chamber and 5000 distributed elsewhere) including 95 free copies to <strong>County</strong>.<br />
Business size ads: $445. Ad recommended for <strong>Lee</strong> <strong>County</strong> is $1800 (nonnally $2195) for full color.<br />
This is a discounted price, and gives <strong>County</strong> "ownership" of the government link. She is leaving<br />
infonnation on other prices. Discussion will be continued later in the meeting.<br />
Binder addressed group to set record straight. He has been getting questions regarding Circuit Clerk's<br />
Office. Previously, the Circuit Clerk had 4 supervisory positions with salaries comparable to all other<br />
employees with $1000 additional pay given to the 4 employees paid from a circuit clerk fund.<br />
One person will now be Chief Deputy. This person received same percentage raise as other employees:<br />
$1,000. Person now gives up the $1000 "bonus"; $3000 additional pay for chief deputy is in line with<br />
all other chief deputies.<br />
The Capital Projects Fund presently has a balance of$3,752,506.89. Binder would like to propose that a<br />
$2,000,000 principle reduction be made. This will reduce the amortization from 8 years to 5 ~ years.<br />
Would save $556,295 over projected cost ofloan.<br />
Binder read an emergency appropriation to move $2,000,000 from Capital Projects Cash Account to<br />
Transfer Out to prepay on loan principle. Motion to approve, seconded by Shippert; carried.<br />
Emergency appropriation to move $240,651.35 from Capital Projects Cash Account to Transfer Out to<br />
make quarterly loan payment. Motion by pay by Hummel, seconded by Nicholson; carried.<br />
Request from Sheriff to transfer $836 from <strong>County</strong> General to Sheriffs part-time for reimbursement of<br />
Inmate Work Detail.<br />
Blackhawk Hills RC&D has requested first half of their appropriation; this will be processed.<br />
Nicholson addressed issue of very small claims coming through such as phone bills under $5.00. Could<br />
a check for perhaps $30 be made to phone company - in essence paying ahead. John Fritts will ask<br />
auditor ifthis is legal to do.<br />
Return to map issue. Three committee members would rather spend money to improve website. Two<br />
think county should be linked. <strong>County</strong> money is given to support LCIDA and link should be requested.<br />
Following assessment by Properties Chair and Chris Henkel, some old carpeting should be replaced in<br />
Courts Building. Entire project would be around $20,000. Project is coming in close to budget. This<br />
would be an appropriate expense as part of renovation of old part. The carpeting is 22 years old, looked<br />
bad before renovation and worse with construction and in contract to the new. Properties and<br />
maintenance will pursue this.<br />
Respectfully submitted,<br />
Judy Truckenbrod
EXECUTIVE COMMITTEE MEETING<br />
WEDNESDAY, FEBRUARY 9,2005 @ 3:00 P.M.<br />
Members present: Seeberg, Mercer, Aurand, Jones<br />
absent: Farster<br />
also present: Nancy Nelson, Marty Meyer, Sheriff Bivins, Kim Becker, Denise Ehrmann, Brant<br />
Scheidecker, Francis Mitchell, Denise Ehrmann, Paul Whitcombe<br />
Coroner's claims presented in the amount of $2,255.37. Motion to approve by Aurand, seconded by<br />
Mercer; approved. No report.<br />
The Sheriffs claims were presented in the amount of $26,007.21. Motion to approve by Aurand,<br />
seconded by Mercer; carried. The Sheriff reported that everything is going along well.<br />
The States Attorney's claims were presented in the amount of $6,636.30. Motion to approve by Jones,<br />
seconded by Mercer; carried. The State's Attorney reported he is looking into video arraignment and<br />
grant to get this. More information forthcoming in the next few months.<br />
The following Probation claims were presented:<br />
<strong>County</strong> Funds $ 536.68<br />
Probation Services Fee Fund $ 2,820.<strong>15</strong><br />
Dependent Children's Fund $ 200.00<br />
Alternative to Detention Grant $ 1,680.00<br />
Access to Counsel Grant $ 6,666.67<br />
Probation Innovative Services Grant $ 8,325.95<br />
Motion to pay by Mercer, seconded by Jones; carried.<br />
The following Circuit Clerk claims were presented:<br />
Circuit Clerk $1,923.35<br />
Court Document Storage $ 146.32<br />
Automation $3,963.69<br />
Child Support Enforcement $2,172.72<br />
Motion to pay by Aurand, seconded by Mercer; carried.<br />
Denise reported that SC Service here for 2 weeks and ran reports on getting information so we can<br />
collect on old traffic fines and costs from 2003 and back. Alliant trying to get it up to speed; working on<br />
this.<br />
Briefly discussed Heartbreaker's and where we are with this at this time - still working on this.<br />
Discussed bonds and use for them in liquor code. Discussed changing Memorial Day, Labor Day and<br />
4th of July when it falls on Monday to Saturday hours.<br />
Public Defender claims presented in the amount of$264.83. Motion to approve by Aurand, seconded by<br />
Jones; carried.
Judge Beckman's claims presented in the amount of$50.74. Motion to approve by Mercer, seconded by<br />
Jones; carried.<br />
Judge Fritts' claims presented in the amount of $5349.13. Motion to approve by Aurand, seconded by<br />
Jones; carried.<br />
<strong>County</strong> Board claims presented in the amount of $2,624.42. Motion to approve by Jones, seconded by<br />
Aurand; carried.<br />
Discussed holding off charging rent to <strong>Lee</strong> <strong>County</strong> Council on Aging until July I st for 4th Street building<br />
when they start their new budget year.<br />
Mercer made a motion to adjourn, seconded by Jones; carried.<br />
Respectfully submitted<br />
Sid Aurand
LEE COUNTY MONTHLY REPORT<br />
ANIMAL CONTROL / DOG FACILITY<br />
ENTRY: DOGS<br />
ANIMALS SUBMITTED BY ANIMAL CONTROL 8<br />
RELINQUISHED BY OWNER 1<br />
DROP-OFFS, POLICE, OTHER<br />
EXIT:<br />
ADOPTED (2 TO TRI CO) 5<br />
RECLAIMED BY OWNER 2<br />
EUTHANIZED 6<br />
OVER POPULATION<br />
(Any dog over four dogs per day)<br />
TOTAL MONTHLY POPULATION 14<br />
TOTAL FEES COLLECTED $ 280.50<br />
.............................................................................................<br />
MONTHLY MILEAGE - (96,743) 1,187 MILES-<br />
TICKETS ISSUED<br />
USE THIS SPACE FOR COMMENTS RE: RABIES REPORT AND FOLLOW UP, DOG<br />
BITES, ETC...<br />
SUBMITTED BY .~<br />
~ DATE 2/1/05<br />
12
f<br />
OFFICE OF THE COUNTY CLERK AND RECORDER<br />
LEE COUNTY COURT HOUSE .<br />
DIXON, ILLINOIS 61021-0329<br />
PHONE 8<strong>15</strong>-288-3309<br />
FAX 1-8<strong>15</strong>-288-6492<br />
NANCY NELSON<br />
Counry Clerk and Recorder MONTHLY REPORT OF<br />
NANCY NELSON, COUNTY CLERK AND RECORDER<br />
TO THE HONORABLE CHAIRMAN AND MEMBERS OF THE LEE COUNTY BOARD:<br />
THE FOLLOWING ENUMERATEDAMOUNTS WERE RECEIVED BY MY OFFICE DURING THE<br />
MONTH OF JANUARY<br />
2005<br />
MAiliNG ADDRESS:<br />
P.O.Box 329<br />
DIXON,IL 61021-0329<br />
TOTAL RECEIPTS $ 97 ;';602 ~11<br />
MARRIAGE LICENSE FEE 136.00<br />
(VITAL RECORDS SPECIAL FUND) $398.00<br />
(EDC SPECIAL FUND) $394.00<br />
CERTIFICATIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3304.00<br />
MISCELLANEOUS 3508.35<br />
(RECORDING SPECIAL FUND) $3072.00<br />
(GIS SPECIAL FUND) $6912.00<br />
RECORDING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27,949.00<br />
REAL ESTATE TRANSFER STAMP SALES (GROSS) 17,725.50<br />
TRUST FUND RECEIPTS<br />
REDEMPTIONS FROM TAX SALE 44,979.26<br />
TOTAL AMOUNT OF FEES RECEIVED 52,622.85<br />
"<br />
(GENERAL FUND) $41,846.85 - 13395<br />
(VITAL RECORDS) $398.00 - #3396<br />
(EDC) $394.00 - 13397<br />
(RECORDING)$3072.00 - 13398<br />
(GIS) $6912.00 - 13399<br />
TOTAL AMOUNTOF TRUST FUNDS HELD AT BEGINNING OF MONTH $49,389.77<br />
RECEIVED DURING MONTH AS SHOWNABOVE $44,979.26<br />
PAID OUT TO PURCHASERS DURING THE MONTH $39;939:50<br />
BALANCE OF TRUST FUNDS HELD AT END OF MONTH $54,429.53<br />
RESPECTFULLY SUBMITTED,<br />
~z'L~'*-1ra~~,£~i0'<br />
NANCYN LSON,COUNTY CLE j'<br />
~~<br />
Sharon Sawyer, Chief Deputy<br />
Doris Long"<br />
Donna Karlson<br />
Sharon Moeller<br />
Lora Ketchum<br />
Ronette McKnight<br />
Anna Keys<br />
Cathy Myers
Feb 10 05 10:00~ ChieF Depu~~ Br~d~ (8<strong>15</strong>J 284-8114 p.2<br />
OFFICE OF THE SHERIFF<br />
LEE COUNTY<br />
316 S. Hennepin Ave.<br />
Dixon. lIIitlois 61021<br />
Phone 8<strong>15</strong>-284-5217<br />
Fax 8<strong>15</strong>-284-1146 *TIll BlVm$<br />
SHERIFF<br />
<strong>Lee</strong> <strong>County</strong> Sheriff's Department<br />
Annual Report Jan. 1, 204 ..[)ec:.31, 204<br />
Detective Division Arrests 127<br />
Traffic: Arrests<br />
DUIArrests<br />
1,430<br />
Traffic Accidents Reported 705<br />
Traffic: Accident Related Arrests 216<br />
Other Arrests<br />
51<br />
434<br />
Wl'ittenNerbal Warnings -Traffic 1,264<br />
Motorists Assisted<br />
Complaints Answered/Calls For Service<br />
597<br />
9.692<br />
Prisoners Booked 1,299<br />
Total Miles Driven for the Year<br />
Total Arrests for the Year<br />
911 Calls Answered<br />
Respectfully Submitted,<br />
-<br />
I ~ Ie ",<br />
Tim Bivins<br />
Sheriff of <strong>Lee</strong> <strong>County</strong><br />
(Iandline)<br />
511.347<br />
2.258<br />
4,6<strong>15</strong><br />
(cellular) 5.282
F~b 10 05 10:008 Ch1~f D~pU~~ Br8d~<br />
OFFICE OF THE SHERIFF<br />
LEE COUNT'!'<br />
316 S. Hennepin Ave.<br />
Dixon. illinOis 61021<br />
~e 8<strong>15</strong>-284-6217<br />
Fax 8<strong>15</strong>-284-1146<br />
.<br />
<strong>Lee</strong> <strong>County</strong> Sheriff's Department<br />
Monthly Report -January, 2005<br />
Detective Division Arrests<br />
Traffic Arrests<br />
DUIArrests<br />
Traffic ACcidents Reponed<br />
Traffic Accident Related Arrests<br />
Other Arrests<br />
WrittenNerbal Warnings ~<br />
Motorists Assisted<br />
Traffic<br />
Complaints Al'IsweredlCalis For Service<br />
Prisoners Booked<br />
Total Miles Driven For The Month<br />
Total Number of Prisoners - End of Month<br />
Total Arrests for the Month<br />
911 Calls Answered<br />
Tactical Response Team Call-outS<br />
Respectfully Submitted,<br />
I -' ;~<br />
Tim Bivins<br />
Sheriff of <strong>Lee</strong> <strong>County</strong><br />
(Iandline)<br />
(cellular)<br />
(8<strong>15</strong>J 284-8114<br />
3<br />
83<br />
4<br />
74<br />
31<br />
58<br />
102<br />
81<br />
722<br />
110<br />
41,136<br />
43<br />
179<br />
3<strong>15</strong><br />
4<strong>15</strong><br />
0<br />
p.3<br />
TIll BIVINS<br />
SHERIFF
04/18/2014 01:17 FAX<br />
ROBERT J. THOMPSON<br />
Public Defender<br />
ANNA SACCO-MILLeR<br />
Anlstlnt Public Defender<br />
Honorable David T. Frllts<br />
Presiding Judge<br />
<strong>Lee</strong> <strong>County</strong> Courts Building<br />
Dixon. IL 61021<br />
~ee <strong>County</strong> Public Defenders Office<br />
LEE COUNTY COURTS BUILDING<br />
DIXON, ILLINOIS 81021<br />
8<strong>15</strong>-284-5238<br />
<strong>February</strong> 10, 2005<br />
Re: <strong>Lee</strong> <strong>County</strong> Public Defender Report forJanuary, 2005<br />
Dear JUdge Fritts:<br />
MARY A. WOHRLEV<br />
OffICe Manager<br />
TAMMY BROOKS<br />
S8Cretlry<br />
The fonowlng Is the report for the month of January, 2005, for the office of the<br />
Public Defender.<br />
1. Thla office was assigned to the following cases:<br />
49 Felony cases<br />
22 Felony VOP's<br />
40 Misde.meanor cases<br />
21 Misd~meanor VOP's<br />
54 Trafflc cases<br />
31 Traffic contempt<br />
Total court cases: 217<br />
2. The office appeared for the following cases;<br />
174 Felony cases<br />
12 Felony VOP's<br />
57 Misdemeanor cases<br />
.<br />
~001
I. CASELOAD<br />
A. Felony Cases *<br />
LEE COUNTY STATE'S ATTORNEY<br />
QUARTERLY REPORT<br />
October 1- December 31, 2004<br />
68 cases filed<br />
50 cases closed<br />
166 cases pending<br />
B. Misdemeanor Cases<br />
90<br />
114<br />
522<br />
C. Traffic Cases<br />
cases filed<br />
cases closed<br />
cases pending<br />
1683 cases filed<br />
<strong>15</strong>26 cases closed<br />
4709 cases pending<br />
* does not include cases pending on petitions to revoke
D. DUI Cases*<br />
E. Juvenile Cases<br />
F. Other Categories<br />
29 cases filed<br />
32 cases closed<br />
139 cases pending<br />
II. CASE DISPOSITIONS<br />
5 Abuse/N eglect cases filed<br />
9 Abuse/Neglect cases closed<br />
33 Delinquency cases filed<br />
27 Delinquency cases closed<br />
5 Mental Health cases filed<br />
9 Conservation cases filed<br />
A. Felony Convictions<br />
October = 14<br />
November = 17<br />
December = 9<br />
Total Quarter: 40<br />
B. Misdemeanors/Convictions<br />
October = 26<br />
November = 24<br />
December = 24<br />
Total Quarter: 74<br />
C. Dill Convictions<br />
October = 21<br />
November = 7<br />
December = 2<br />
Total Quarter: 30
IV. BAD CHECK PROGRAM<br />
A. Bad Checks Received<br />
71 NSF checks were received from businesses requesting<br />
prosecution.<br />
B. Restitution<br />
19 businesses were paid restitution totaling $1143.73 for<br />
repayment of NSF checks during this quarter.<br />
V. FINANCIAL MATTERS<br />
A. $2,926.00 was generated by the State's Attorney's<br />
Office for fees for October 1 - December 31, 2004.<br />
B. $3,666.65 in fees were vouchered to the <strong>Illinois</strong> Department<br />
of Corrections for each month during the period of October 1 -<br />
December 31,2004.<br />
B. $116,121.14 in fines and costs for traffic and criminal cases<br />
were generated and paid to the <strong>Lee</strong> <strong>County</strong> Treasurer for<br />
October 1 - December 31,2004.<br />
Dated: January 18, 2005<br />
Rhondalqtly doc 2004<br />
cc: Brant Scheidecker<br />
h 4th qtr.doc<br />
Paul T. Whitcombe<br />
<strong>Lee</strong> <strong>County</strong> State's Attorney
TO: <strong>Lee</strong> <strong>County</strong> Board<br />
LEE COUNTY PROBATION<br />
MONTHLY STATISTICS REPORT<br />
RE: <strong>Lee</strong> <strong>County</strong> Probation Report for <strong>February</strong>, 2005<br />
ADUL T CASELOAD<br />
Total Active Caseload (seen on a regular basis: either every two weeks, monthly, or<br />
every<br />
three months)<br />
181<br />
125<br />
53<br />
23<br />
376<br />
Felony<br />
Misdemeanor<br />
DUI<br />
Traffic<br />
Total<br />
558 Administrative Cases (Defs living outside the <strong>County</strong>. No face to<br />
face contact, but phone calls &paperwork done and money collected)<br />
227 1<br />
24<br />
$ 0<br />
$8.940.50<br />
=$ 0<br />
14<br />
JUVENILE CASELOAD<br />
105 50202<br />
Respectfully submitted,<br />
Kim Becker<br />
Director<br />
Cases on Warrant Status<br />
Pre-sentence Investigations Ordered<br />
Case Violations Report<br />
Restitution Collected (Adult and Juvenile)<br />
Probation Service Fees (collected in Circuit Clerk's Office)<br />
Work Release Collected (jail rent)<br />
Defendants ordered to complete Public Service Employment<br />
(free work done for non-profit organizations)<br />
Total Active Caseload<br />
Administrative Caseload<br />
Social Histories<br />
Ordered to Detention<br />
Ordered to Jail (DOC)<br />
Juveniles in Placement
DEPENDENT CHILDREN'S FUND<br />
MONTHL Y REPORT<br />
<strong>February</strong> 2005<br />
RESIDENTIAL PLACEMENT AMOUNT OF CLAIM<br />
*Mary Davis Detention Facility<br />
*IN - 1 day<br />
* AP - 1 day<br />
$200.00<br />
TOTAL EXPENDITURES FOR THE MONTH $200.00<br />
BALANCE IN DEPENDENT CHILDREN'S FUND $68,109.00<br />
$1,,537.00 collected from Parents this month<br />
$1,537.00 TOTAL COLLECTED<br />
Year to date revenue collected from<br />
Parents, Guardians, and Custodians - $5,527.00
,.ii:<br />
/<br />
Denise A. McCaffrey<br />
QILerk .af tIre QIir.cuit QTnurt<br />
Fifteenth Judicial Circuit<br />
LEE COUNTY CIRCUIT CLERK<br />
MONTHLY REPORT<br />
Filing Fees<br />
Library<br />
Work Release<br />
Court System<br />
Automation<br />
Security<br />
Probation<br />
Court Document Storage<br />
.Annual Support/Maintenance<br />
Public Defender<br />
Home Confinement<br />
Minor Room & Board<br />
Guardian Ad Litem<br />
<strong>Lee</strong> <strong>County</strong> States Attorney<br />
Interest On Checking Acct.<br />
Medical Costs<br />
DNA Blood Draw<br />
TOTAL<br />
FEES COLLECTED AND DISBURSED TO:<br />
LEE COUNTY TREASURER<br />
OTHERS:<br />
<strong>Lee</strong> <strong>County</strong> Sheriff<br />
Marriage Fund of the Circuit Court<br />
Restitution<br />
DNA Identification<br />
Anti-Crime Fund<br />
Emergency Response<br />
School District Fee<br />
St.Marys School<br />
TOTAL<br />
- / I ~\.-.,-,: . ole'<br />
j<br />
~~ 1',<br />
/<br />
.' ,,' / /'f i .::~,"2i- f - i {'.L .-<br />
DENISE A MCCAFFREY, leIRCUIT CLERK<br />
"<br />
21,426.56<br />
1,350.00<br />
0.00<br />
2,618.00<br />
2,885.00<br />
6,823.00<br />
8,940.50<br />
2,734.00<br />
2,564.00<br />
580.00<br />
0.00<br />
1,537.00<br />
270.00<br />
1,212.00<br />
0.00<br />
445.00<br />
0.00<br />
$53,385.06<br />
JANUARY 2005<br />
1,062.06<br />
60.00<br />
4,673.03<br />
1,132.10<br />
0.00<br />
327.00<br />
0.00<br />
0.00<br />
$7,254.19<br />
<strong>Lee</strong> <strong>County</strong><br />
Courts Building<br />
309 South Galena Ave.<br />
Post Office Box 325<br />
Dixon, IL 61021<br />
(8<strong>15</strong>) 284-5234<br />
Fax: (8<strong>15</strong>) 288-56<strong>15</strong>
STATE TREASURER:<br />
Drivers Education Fund<br />
V.C.V.A.<br />
Penalty Assessment Surcharge<br />
DV Shelter Service<br />
Trauma<br />
LEADS<br />
Domestic Battery<br />
Sexual Assault<br />
State Fee - Traffic<br />
T&CCSF<br />
TOTAL<br />
FINES COLLECTED & DISBURSED TO:<br />
MUNICIP ALITES:<br />
City of Dixon -Traffic $14,277.99 Drug $705.00<br />
Dixon DUl Equip<br />
City of Amboy<br />
City of Amboy Drug<br />
Amboy DuiEquip<br />
Village of Ashton (DUl-Equip)<br />
Village of Ashton<br />
Village of Franklin Grove<br />
Village of Paw Paw<br />
Village of Franklin Grove DuiEquip<br />
Sub-Total<br />
COUNTY:<br />
Traffic<br />
State Police $ 10,272.59<br />
Co. Sheriff $ 6,841.70<br />
<strong>County</strong> Fee/Traffic<br />
Criminal<br />
Rabies<br />
Drug<br />
<strong>County</strong> General $ 897.30<br />
Sheriff $100.00<br />
<strong>Lee</strong> <strong>County</strong> Sheritf DUl Equip<br />
Sub- Total<br />
STATE:<br />
State ofTI. - Conservation<br />
State ofTI. - Conservation our Equipment<br />
State ofIl. - Overweights<br />
State ofTI. - DASA 121/2% Drug<br />
State ofTI. - Criminal Lab A.na1ysis<br />
State ofTI. - Drug Crime Lab<br />
State ofTI. - DUl Crime Lab<br />
1,040.40<br />
3,678.00<br />
3,678.14<br />
777.00<br />
1,798.88<br />
914.80<br />
27.00<br />
0.00<br />
2,933.19<br />
384.00<br />
$<strong>15</strong>,231.41<br />
14,982.99<br />
1,075.00<br />
1,237.39<br />
0.00<br />
0.00<br />
1,000.00<br />
2,070.03<br />
284.09<br />
0.00<br />
0.00<br />
$20,649.50<br />
17,114.29<br />
6,701.41<br />
9,456.00<br />
0.00<br />
997.30<br />
161.00<br />
$34,430.00<br />
130.65<br />
0.00<br />
0.00<br />
299.10<br />
<strong>15</strong>0.00<br />
1S0.00<br />
73.00
State of n. - Secretary of State<br />
State of n. - Police<br />
State ofII. - DUI Equipment<br />
Drug Treatment Fund<br />
State ofn. - La Salle Task Force<br />
Sub- Total<br />
TOWNSHIPS:<br />
Alto<br />
Amboy<br />
Ashton<br />
Bradford<br />
Brooklyn<br />
China<br />
Dixon<br />
Franklin<br />
East Grove<br />
Harmon<br />
Hamilton<br />
<strong>Lee</strong> Center<br />
Marion<br />
Marion Dui-equip<br />
May<br />
Nelson<br />
Nachusa<br />
Palmyra<br />
Reynolds<br />
South Dixon<br />
Sublette<br />
Viola<br />
Wyoming<br />
Willow Creek<br />
0.00<br />
391.40<br />
0.00<br />
1,355.00<br />
0.00<br />
$2,579.<strong>15</strong><br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
45.00<br />
0.00<br />
$45.00<br />
TOTAL $57,703.65<br />
CHILD SUPPORT COLLETED & DISBURSED $109,207.56<br />
PASSPORTS 2730.00