Report Writer Appendix G: Special Format Lines for Invoices ... - DDMS

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Report Writer Appendix G: Special Format Lines for Invoices ... - DDMS

O/P O/P Dealer Dealer Dealer Report Report Writer Writer Writer Manual

Manual

APPENDIX APPENDIX G: G: SPECIAL SPECIAL FORMA FORMAT FORMA T LINES LINES FOR FOR INV INVOICES INV OICES

AND AND PICK PICK TICKETS

TICKETS

The Report Writer application allows you to specify special text lines for invoices and pick tickets. When

you create a report format for pick tickets or invoices through the (+Z) Setup Formats For Reports screen,

you can assign special line numbers indicating that a particular type of message should print on the report.

These line numbers (74-99) are valid only for reports that are printed through the (G) Order Entry screen or

the (TR) O/E Reports screen.

Specifying these line numbers on a statement format will assure that the special information will be printed.

You can also determine where the message will print on the report. For details on determining line placement

on your report, refer to Chapter Chapter 3: 3: Creating Creating And And Changing Changing Formats Formats. Formats

Table G-1, below, lists each of the line numbers available for customizing invoices and pick tickets, along with

the messages corresponding to each.

Table Table G-1. G-1. G-1. Special Special Special Format Format Lines Lines for for Pick Pick Pick Tickets Tickets Tickets and and Invoices

Invoices

Line# ine# Type Type of of Message

Message

74 74

Extended Description Message: This line prints any descriptive text that is entered in the (EX) Item

Extended Desc. screen.

75 75

MMMM Special Text: This line prints any text entered in the MMMM Special text line during order

entry.

76 76

Message line: You can use this line to print any type of message or descriptive text. This line prints

before any promo lines on your report.

77,78,81 77,78,81 Credit Card Tendered Message: These lines print only on invoices that have been paid by credit

card.

79 79

Cash Tendered Message: This line prints only on invoices that have been paid with cash.

80 80

Check Tendered Message: This line prints only on invoices that have been paid by check.

82 82 82

Miscellaneous Tendered Message: This line prints only on invoices that have been paid by a

miscellaneous form of payment, for example, coupons.

84 84

Pre-paid Message: This line prints only on invoices that have a pay code 4. Pay code 4 indicates

a pre-paid order. This line prints the pre-paid amount and the balance due on the invoice after the

ZZZZ line.

85 85

Page Full Continuation Message: This lines prints immediately after detail, if amount of detail

exceeds lines allocated by the format's LAST field. You need to enter a continuation message

as a text literal in the preferred position on the format placement line.

86 86

Inventory Different Location Message: This line prints after headings and before the first line

of detail on the first page. You need to place text literals and the inventory location field from

the P-MASTER file in the preferred position on the format placement line.

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O/P O/P Dealer Dealer Report Report Report Writer Writer Manual

Manual

Table Table Table G-1 G-1 (continued). (continued). Special Special Format Format Lines Lines for for Pick Pick Tickets Tickets and and Invoices

Invoices

Line Line # # # Type Type Type of of Message

Message

87 87

Total Weight Message: This line prints on the last line of detail on the last page. You need

to place text literals and the total weight field from the P-TOTALS file in the preferred position

on the format placement line.

88 88

Secondary Bin Field: This line prints only on pick tickets, on an item's second line of detail. You

need to place text literals and the secondary bin field from the I-PRICE file in the preferred

position on the format placement line.

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Note: Note: If an item also uses line 89 or line 90, it will be merged with that line, so be sure to place

the field and text literals in a position that will not conflict with literals or fields on

lines 89 and 90. If an item uses lines 88, 89, and 90, lines 88 and 89 will be merged.

89 89

Alias number (REF. #): This line prints on an item's second line of detail. You need to place text

literalsand the alias number and CO: fields from the I-ALIAS file in the preferred position on the

format placement line. The note for line 88 above applies to pick tickets.

90 90 90

Extended description: This line prints on the item's second line of detail if there is no alias number,

and on the third line of detail if the item has an alias. You need to place text literals and the

alternate number and CO: fields from the I-MASTER file in the preferred position on the format

placement line. The note for line 88 above applies.

91 91 91

"SPECIAL" text (AAAA, ZZZZ, etc. except END and MMMM): AAAA prints after inventory

location message (line86) and before detail lines. ZZZZ prints after all detail and before total

weight (line 87). SPECIAL printsafter its line item and after lines 88-90, if available. SPECIAL BO

and SPECIAL PO print on pick tickets, but not invoices, after any SPECIAL lines for an item (BO

first, followed by PO).

All of these are formatted on a line (91) by placing the two text lines of the P-SPECIAL file on the

format placement line. Text literals can also be placed on this line, but text literals will then print

on all AAAA, ZZZZ, and specials.

92 92

POS Non-Cash Message: This line prints the text from the POS NON-CASH TEXT field in the

(LG1) Order Entry Report Parameters screen on invoices for point-of-sale cash transactions. If

you are building an invoice format using the Report Writer, the format must include line 92 in order

to use this special line. If the format does not include line 92, the text from the POS CASH

TEXT field will not print.

93, 93, 93, 94 94 "$" Hold Message, "#" Hold Message:Line 93 is the $Hold Message; line 94 is the #Hold Message

line. If a customer is a hold-discount type, one of these two messages (determined by the

customer's C-DISC record) will print, only on invoices . The line prints as the first line of subtotals

following details, weight, and ZZZZ on last page. You need to place appropriate hold message

fields (2 fields) from the P-PROMO file. Usually, the total discount field of the P-TOTALS file is

placed on the same line, as part of the message. Refer to the notes below.

95 95

Backorder Message: This line prints on orders that have pick numbers greater than -0. Refer

to the notes below.

96 96

Credit Return Message : This line prints on orders with pick numbers that begin with the letter

C. Refer to the notes below.


Table Table Table G-1 G-1 (continued). (continued). Special Special Format Format Lines Lines for for Pick Pick Tickets Tickets and and Invoices

Invoices

Line# Line# Type Type Type of of Message

Message

O/P O/P Dealer Dealer Dealer Report Report Writer Writer Writer Manual

Manual

97 97

POS Cash Promo Message : This line prints on point-of-sale cash transactions. Refer to the

notes below.

98 98

Pick Ticket Promo Message: This line prints on orders for which line numbers 95-97 do not apply.

Refer to the notes below.

99 99

Invoice Promo Message: This line prints on orders for which line numbers 95-97 do not apply.

Refer to the notes below.

Notes: Notes: Of lines 95 -99, only one will print, and it will print on the line following details, weight,

ZZZZ, and hold messages., but before any format totals lines (41-55). You need to place

the appropriate promo message fields from the P-PROMO file on the format placement

line. Often a subtotal or total from the P-TOTALS file will also be formatted on a promo line.

Lines 93-98 will always print after format detail lines (26-35) and before format total lines

(41-55). Field selections from the P-TOTALS file can be placed on these lines (93-98),

or can be placed on format totals lines (41-55) which will print after the message lines.

The END message is selected for placement on a line from the P-TOTALS file. For

example, the DDMS standard 4I invoice format has the END message on format line

number 41, which also has the discount amount of the invoice subtotals/totals.

Generally, format subtotal lines (36-40) are not used on pick tickets and invoices. Trailers

can be used to print text literals after all totals have printed.

Invoices are tickets of status 8 or greater and are printed from the (G) screen, or are any

tickets printed when you select the [B] Invoices function through the (TR) Order Entry

Reports screen.

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