2011-2012 VCA/VCO Application For Recertification - Division of ...

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2011-2012 VCA/VCO Application
For Recertification
VCA VCO Dual
Please complete all sections of this application. Incomplete applications will not be
processed. This PDF form can be typed, printed and saved.
Do not include original certificates or materials as they will not be returned. The
application should be mailed or faxed to VIP, Division Purchases and Supply, 7 th
floor, 1111 East Broad St, PO Box 1199, Richmond, VA 23218-1199 or fax to
804.371.8937.
SECTION 1: APPLICANT INFORMATION
Is current certificate issued in a different name? Yes No
If Yes, Name:
Name:
Title
Agency
Department/Div
Address
City State Zip
Phone Fax
Email
Original Certificate Issue Date: VCA VCO
Certificate Expiration Date: VCA VCO
5/12/2011 Page 1 of 5

2011-2012 VCA/VCO Application
For Recertification
SECTION 2 RECERTIFICATION REQUIREMENTS
Category A : Education and Training
A Maximum of 5 points may be claimed in this
category. Attendance at a Trade Show or Expo held
in conjunction with a procurement conference is
acceptable for two contact hours per conference.
Networking and business meetings do not qualify.
Points
per
activity
Maximum points
allowed for
Recertification
Period
5/12/2011 Page 2 of 5
Points
Claimed
Conferences as a full-time participant: Purchasing Related
National Procurement related Forums (NIGP, NASPO, ISM) Up to 2 4
Regional or Chapter VAGP, Forum, CAPA Forum Up to 2 4
Agency Conference (Agenda must be approved) Up to 1 1
DPS Forum Up to 3 No limit
Educational and Training Seminars/Courses: Purchasing, Construction or Contract Related
(One point per instructional day with a six hour minimum)
NIGP/ISM Seminars Up to 2 5
Chapter/Regional procurement related Seminars Up to 2 5
DPS/VIP Seminars Up to 3 5
BCOM Seminars for VCCO Up to 2
points
2
Agency Seminars (Agenda must be approved) Up to 2 2
Courses offered by a professional training program (1 point per
instructional day with 6 hour minimum) Accounting, Contracts,
Economics, Finance, Business Ethics, Law, Materiels Management,
Inventory Control, Surplus, Project Mgt, Public Administration,
Managerial and Leadership
Meetings that include a speaker
CAPA Lunch meetings (1 point per every aggregate 7 hours of
attendance)
Online Procurement Courses (Must be minimum one hour in
length, an interactive lesson with test and certificate)
Mandatory courses for your job do not qualify e.g. Security
Online Procurement Webinars (1 point per every aggregate 7 hours
of attendance)
Online Procurement courses (Contact hours are determined by the
institution that created the seminar) Less than 3 hours = ½ pt 3
hours + = 1 point and 6 hours+ = 2 points
points
Up to 2 5
Up to 1 1
Up to 1 1
Up to 2 5
Total Points claimed in Category A Transfer points to Category E
Category B: Procurement Law Update: One point in
the last two years prior to certification expiration
must include an update on the Virginia procurement
laws and regulations. Only acceptable activities are:
Points
per
activity
DPS Forum (Six hours minimum) 1 1
VIP APSPM Review 1 1
CAPA Fall Conference (Six hours minimum) 1 1
VAGP Conference (Six hours minimum) 1 1
VPPA class 1 1
Point Claimed in Category B Transfer point to Category E
Maximum points
allowed for
Recertification
Period
Points
Claimed

2011-2012 VCA/VCO Application
For Recertification
Category C: Professional Membership with National
Purchasing Organizations
Maximum of one point may be claimed in this
category
National Membership with a qualifying purchasing association for
one year
Point claimed in Category C Transfer point to Category E
Category D: Professional Contributions
A Maximum of three points may be claimed in this
category
Point per
activity
1 1
Points
per
Activity
Leadership
National Officer: NIGP, NASPO, UPPCC etc., 3 3
National Board Member(other than Officer): NIGP, NASPO etc., 2 2
National Committee Member (other than Board) NIGP, etc., 1 1
Chapter or Regional Officer: CAPA, VAGP 2 2
Committee Chairperson: CAPA, VAGP 1 1
Presentations (Minimum 1 hour presentation)
May only be claimed once
National Purchasing Conference or qualifying Purchasing conference
workshop speaker e.g. NIGP
2 2
Forum Purchasing Conference speaker 1 2
Local, chapter or Regional Meeting speaker e.g. luncheon speaker
Instruction (May only claim class once regardless of
how many times taught)
1 1
Instructor for College Credit Course on purchasing related subject 3 3
NIGP Certified Instructor for NIGP seminars (1 point per instructional Up to 3 3
day)
Instructor for other VIP approved purchasing seminars (1 point per
instructional day)
Publications
Published article on purchasing-related topic in a national publication
or web site
Personal Awards and Recognition
Individual national award received from national purchasing
association
Up to 3 3
2 2
2 2
Individual chapter award received from VAGP/CAPA 1 1
Total Points claimed in Category D Transfer points to
Category E
Maximum point
allowed for
Recertification
Period
Maximum points
allowed for
Recertification
Period
5/12/2011 Page 3 of 5
Points
Claimed

2011-2012 VCA/VCO Application
For Recertification
Category E: Summary of Points
Transfer the points claimed for Categories A – D to Category E: Summary of
Points table below. Total the recertification points claimed.
VCA/VCO certified candidates are required to recertify every 5 th year by the last
business day of the year following their initial certification. Do not submit your
application until your recertification year.
Points must be claimed in at least two of the four categories with one point
required in Category B. VCA certified candidates must earn three (3) points and
VCO certified candidates must earn a minimum of six (6) points. To recertify
both certifications simultaneously as a dual recertification requires a minimum of
seven (7) points Individuals in lapsed or expired status should consult the
current VCA/VCO Guidelines on the VIP website http://dps.dgs.virginia.gov/vip.
Documentation must be submitted to support each activity and is the
responsibility of the certificate holder. Attendance documentation must be in the
form of a certificate, verification letter, transcript or appropriate conference
program form that includes title of program, sponsor, date, instructor, number of
contact hours and your name. Registration is not proof that you attended.
Documentation without this information, especially contact hours, will not be
considered. For instruction/speaker documentation, a copy of the program with
the instructor’s name, length of class, title of program, sponsor and date will be
required. A roster will be required if the event is not a state or national
conference.
CATEGORY E: SUMMARY OF POINTS
Category A Total: Education and Training
Category B Total: Legal
Category C Total: Professional Membership with National
Purchasing Organization
Category D Total: Professional Contributions
Total Recertification Points Claimed
SECTION 3 AFFIRMATION STATEMENT
I affirm that the statements and information in this application are true and
correct. I understand that any falsification of information may lead to forfeiture of
my VCA/VCO certificate.
Applicant signature: ___________________________________ Date: ______
This application is valid through December 31, 2012.
5/12/2011 Page 4 of 5

2011-2012 VCA/VCO Application
For Recertification
SECTION 4 APPLICATION CHECKLIST
• Complete all sections of the application
• Enclose documentation for all activities and ensure contact hours are
included. Hand written notations of hours on certificates are not
acceptable.
• Sign the Affirmation Statement
• Make a photocopy of the application package for your records if you are
mailing it
• Ensure the application package is received by the VIP office by the last
business day of the year
SECTION 5 CERTIFICATION FEE PAYMENT
Applications may take up to six (6) weeks to process. Once the application is
approved, you will be emailed an approval code to pay for your recertification.
You may pay by check or credit card. Go to http://dps.dgs.virginia.gov/vip to
make payment. If paying by check, print and complete the online registration to
accompany the check. Recertification is not complete until payment is received.
Recertification Cost: $50.00 Dual Recertification: $75.00
5/12/2011 Page 5 of 5