Advanced Shipping Notice - CSI Vendor Manual

Advanced Shipping Notice
Charming Shoppes Inc. requires all vendors to provide Advanced Shipping Notices via the vendor packing lists.
Domestic vendors for all divisions of Charming Shoppes Inc. are required to enter packing list into our consolidator’s website.
Vendors must have an I.D and password set up by our consolidator prior to their first shipment. Vendors may need more than one
log-on and password if shipping from more than one point.
If vendor is a non-consolidation vendor, shipping Direct to the distribution centers, a log-on and password are also required.
An ASN must include one shipment quantity delivered on one trailer's appointment.
Contacts for setup at consolidation:
West Coast (Gale/Performance Team) for normal or Direct Ship should be:
Edith Rocha: 562-741-1300, ext 1365 / edith.rocha@ptgt.net
Gary Griffin: 562-741-1300, ext 1395 / ggriffin@ptgt.net
Customer Service: 562-741-1300 / GTCustomerService1@ptgt.net
East Coast (Summit Transportation & Fulfillment) for normal or Direct Ship should be:
Guy Wallach: 201 453-9981 X459/ guy.wallach@triangledistribution.com
Yosori Santos: 201 453-9981 X415/ yosori.santos@triangledistribution.com
Entry of packing list must take place no later than 48 hours prior to scheduled pickup or delivery. The Web entry will block any
attempts to enter ASN’s within 48 hours of ready date.
Entry on the website will allow detailed input of a purchase order for bundles/units/cartons. System will not allow substitutions on
color, style, size etc.
The exact amount of units the vendor is shipping must be entered as the packing list (ASN). The system will not allow quantities
to be entered over the quantity ordered on the purchase order line. Any deviation from the purchase order must be discussed with
buyer and purchase order must be changed prior to packing list entry. Packing list information must be an accurate representation
of what is being shipped.
Accuracy and timing of packing list entry will be monitored and charge backs issued if the stated procedures are not followed.
This is enforcement of our existing procedures and therefore, no grace period will apply.
• Consolidator -Scheduled pickup or delivery
Entry on website will automatically schedule pickup for the consolidator; therefore there is no need to call for pickup.
Ready date and time on the website entry screen dictates when merchandise is ready for consolidators to pickup. Entry of
packing list must take place no later than 48 hours prior to scheduled pickup or delivery.
• Direct to DC – For vendors outside of our consolidation network
For non-consolidation vendors, the ready date entered will be the date expected at the distribution center. Date entered
must be within the ship window and vendor is required to schedule an appointment at the distribution center 72 hours
prior to expected delivery. Entry of packing list must take place no later than 48 hours prior to scheduled pickup or
delivery.
Allocations will be issued based on the information provided by the vendor through the packing list (ASN) entry while the
merchandise is in transit. All bundling, ticketing, packaging and labeling requirements as stated in the Corporate Guide are
applicable when shipping to our Third Party Facility. Any deviations are subject to charge backs according to the Schedule of
Charge Backs and Fees.

After entry, vendor must print the packing list. We require one website packing list for the lead carton or the bundle GOH of a
purchase order and one packing list attached to the bill of lading.
Please view the Advanced Shipping Notice SOP (ASN) on our Vendor Partnership Manual Website for detailed ASN entry
instructions.
International Shipments (FOB Sales Terms)
For merchandise that Charming Shoppes Inc. has purchased on an FOB foreign port basis, international transportation
arrangements are made by Charming Shoppes Inc. nominated freight forwarding agent.
Charming Shoppes Inc. does not allow the use of solid wood packing materials for shipments from Hong Kong or China. The
following typed statement must appear on all commercial invoices that will be shipped from these countries: “No solid wood
packing materials used” or “Does not contain solid wood packing materials.” The designated air or ocean carrier has been notified
by Charming Shoppes Inc. to refuse commercial documents if this statement is not on the commercial invoice.
Payment for FOB foreign port purchases is normally made via international letter of credit.
Charming Shoppes Inc. required mode of transport and the corresponding freight forwarding agent are identified to the vendor in
the letter of credit. Since Charming Shoppes Inc. is the importer of record, transportation charges are indicated as “collect” on the
FCR or HAWB. In the event a purchase order must be sent via air mode of transportation instead of ocean due to late delivery,
contact the division.
* Lane Bryant contact: Merchandise Operations 614-463-5125
* Catherines & Fashion Bug contact: Merchandise Operations 215-245-9100 x 6999 & Fashion Bug x 6411
* Outlet contact: Merchandise Operations 215-245-9100 x 2444
Cartons must be delivered to the appointed forwarder, ready to load by purchase order number, style, color, and pre-pack or size.
For ocean shipments only, a copy of the Forwarder’s Cargo Receipt (FCR) must be faxed to Corporate Compliance in addition to
packing lists and cover sheets. If packing lists are currently being e-mailed, then FCR must still be faxed to Corporate Compliance,
in addition to the packing list being e-mailed.
LANE BRYANT MERCHANT SAMPLES
All Lane Bryant merchant samples are shipped at the vendor’s expense. Samples must be shipped via FedEx to the attention of
the appropriate merchandising department.
Ship to:
Lane Bryant
3344 Morse Crossing
Columbus, OH 43219 - 3092
Shipping Instructions Direct to Third Party Processing Facilities
Purchase orders that indicate ship direct to a third party processing facility will be designated by the ‘Ship To’ field on your
purchase order. All freight terms are F.O.B. Third Party 100% prepaid by vendor as designated by the ‘Shipping Terms’ field on
your purchase order.
Merchandise is to be shipped through the carrier of the vendor’s choice. When shipping via LTL common carrier, it is the vendor’s
responsibility to ensure that the carrier maintains purchase order integrity and that it arrives at the 3rd party facility prior to the
purchase order cancel date. In order to expedite the unloading process, the vendor must list the number of cartons for each
purchase order shipped on any given Bill of Lading.
Appointments must be made with the Third Party Processing facility at least 24 hours prior to delivery (Phone: 317-334-7910).
Charge backs will result for late or no appointment.

When making shipments by UPS/ FedEx Ground the vendors are responsible to track delivery of UPS/FedEx Ground shipments to
destination. Delivery schedules are detailed further. The ‘Cancel’ date on the purchase order indicates the latest date that
merchandise can be received by Charming Shoppes authorized third party facility.
Incomplete or partial shipments are not permitted unless the vendor has notified the appropriate buyer before shipping
merchandise. Violations will result in a charge back in accordance with the Schedule of Charge Backs and Fees.
Quantities of goods received in excess of the specified purchase order quantity will be subject to return. If the decision is made to
keep the excess merchandise, payment will be made at 50% of invoice price per piece for the quantity over the amount ordered.
All PO's must be entered on the web site (ASN) for each shipment.
An ASN must include one shipment quantity delivered on one trailer's appointment.
Lane Bryant Test Merchandise
Lane Bryant test merchandise* orders will be issued on separate purchase orders. Cartons containing test merchandise should be
labeled clearly with a brightly colored yellow sticker stating TEST. These labels must be attached to either end of the carton, and
must not be less than 4” x 4”.
Test merchandise must ship as mode 3 or 4 at the vendor’s expense to the address below.
Ship to:
Charming Shoppes Distribution Center # 3098
1901 State Road, 240 East
Greencastle, IN. 46135
(765) 653-7500
Please note: All shipments to our third party address, as noted above, require a Packing list (ASN) entry on the Summit
Website. Vendor’s shipping to MKM must obtain a user I.D. and Password from Summit as a Direct Ship vendor even though you
may already have a user I.D. and Password for your consolidation shipments.
General E-Commerce Instructions
• E-commerce Orders will be requested using either:
o A separate Charming Shoppes Purchase Order designated for Ecommerce Stores.
o A separate Charming Shoppes Purchase Order designated for Ecommerce Stores and linked to a “Chain or
Master” Purchase Order. It will contain the same P.O. number as the chain or master order but will have a
different last digit and will be clearly marked for Ecommerce.
• Vendors must enter all E-commerce packing lists into the Summit/ Performance Team Web Site. If you do not already
have a sign-on, you must contact Summit for your Summit/Performance Team Web Site sign-on.
West Coast (GT) for Performance Team/Calif. consolidation or direct ship:
Edith Rocha: 562-741-1300, ext 1365 / edith.rocha@ptgt.net
Gary Griffin: 562-741-1300, ext 1395 / ggriffin@ptgt.net
Customer Service: 562-741-1300 / GTCustomerService1@ptgt.net
East Coast (TT) for Summit NY/NJ consolidation or direct ship:
Guy Wallach: 201-453-9981 Ext 459 / guy.wallach@Summitdistribution.com/
Yosori Santos: 201 453-9981 X415/ yosori.santos@triangledistribution.com
• If in a consolidation area, vendors must use Summit/Performance Team for shipment transport.
• If shipping “Direct” you must enter Consignee as MKM-Indy on the Summit/Performance Team Website