COVENTRY LEARNING DISABILITIES PARTNERSHIP BOARD 29 ...

COVENTRY LEARNING DISABILITIES
PARTNERSHIP BOARD
29 th July 2004
Hawthorne Suite
Elm Bank
1. Welcome and Introductions
Lynda Bull (Chair), Linda Whitehouse (Co-Chair),
Ellen Alcock (Supporter), Patsy Woods, Clair Roberts
(Supporter), Mark Godfrey, Andy Bennett,
Carol Bromley, Julia Aylmer, Clare Wightman,
Councillor John Blundell, Shamin Akthar,
Inderjit Singh, Helen McDonald (Supporter),
Kate Escolme, Janita Wesson, Paula McCloskey (note
taker).
Visitors: Nigel Wain ñ Coventry Partnership
Lyn Buxton ñ Whitefriars Lodge
2. Apologies, or people who could not attend today's
Meeting
Councillor Ann Lucas

3. Notes from the last meeting
Page 8 - amend minutes to say that a vote had taken
place at the previous meeting. The vote had to be
carried over to the next meeting, as not enough
members voted.
Page 4 - add hand held records are being reviewed.
Page 3 - sometimes it is better not to name people if it
means we can identify other people.
The notes from the last meeting were then
agreed
4. Things to talk about from last meeting
It was mentioned that the Health Sub Group's
presentation was hard to follow; Janita fed this back
to them. However Grapevine 'H' Team's play was very
good.
Lynda told the group that the Coventry Learning
Disabilities Strategy 2004 - 2007 would be going to
full Cabinet on Tuesday 3 rd August 2004.
It was explained for new members that the
Partnership Board has some funding (a grant from the
Government to Primary care Trust (PCT) called The
Learning Disability Development Fund). The board
discusses and decides how this money is spent.
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4 continued
In the minutes it stated that Councillor Ann Lucas
was no longer going to be a member of the
Partnership Board. However Councillor Ann Lucas is
now going to continue to be a member along with
Councillor John Blundell.
5. Coventry Partnership and Community Plan
Nigel Wain gave a presentation on Coventry
Partnership: -
What is it?
A group of people from business, communities,
voluntary groups and public services.
What does it do?
It has developed a Community Plan.
It will make the plan happen to improve services
- especially 31 neighbourhoods and 11
communities.
What does it mean for me?
More than 50 activities including:
Employment Opportunities.
Social housing list (database).
Health Link Workers (trained and
employed by local communities to act as
their link).
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Getting Involved
Website (list of all activities/contact person).
Write to them.
Email them.
Invite them to your group.
Form links with activities.
Nigel is meeting with Janita on Monday 2 nd August to
help link together partnerships to move forward.
(Janita to attend Theme Group Advisor Meetings).
Things we need to work together on:
Employment
Transport
Housing
Nigel handed round a copy of Coventry Partnership's
publication 'Coventry Inspires, Community Plan 2003 ñ
2010'.
Shamin asked Nigel if he would be willing to give a
presentation at the City Wide Meeting ñ Nigel agreed
to be invited.
If you would like a copy of the presentation please
contact Janita on 7646 7222.
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6. Whitefriars Lodge and Care Pathways
Lyn Buxton Manager at Whitefriars Lodge gave a presentation: -
What is Whitefriars?
A hospital ward based at Torrington Avenue.
with 5 beds for assessment and treatment
plus 2 beds for respite.
Assessments
People who come in for assessments are under the care of
consultants.
Nurse on duty at all times.
3 staff, even during the night.
People come in voluntarily or under The Mental Health Act.
Everyone has a named nurse and key workers.
Care plans are written for each individual
Respite
2 beds.
People come to stay for 1 or 2 weeks at a time ñ up
to 8 weeks a year.
Care Pathways
Ensures that all care needs are met from before admission to
discharge.
Checklist to make sure that nothing is left out.
Lyn explained they are checked on the service they
are delivering and that care is being delivered
properly (an audit). Andy also explained that The
Mental Health Act Commission is an outside body
that checks service delivery.
Patsy asked how people approach Whitefriars for
help. Lyn explained this was by referral by
consultants (Dr Perry / Dr Marsden
If you would like a copy of the presentation please contact Janita
7646 7222.
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7. Partnership Business
How we will work or Terms of Reference
Changes to be made:
Pg 5 Substitution of Members
Add may have more than one substitute depending
on what is being talked about in the agenda.
Pg 6 Making Decisions
Add there must be at least one representative from
each group on the board to make a decision.
Pg 6 Conflict of interest
Add personal relationships or where someone
directly benefits from decisions.
Any connection with an organisation or financial
interest.
Pg 7 Private Business
Andy highlighted that when people are mentioned we
need to be careful how this is recorded in minutes
that go out to the wider distribution list.
Add new section Requests for money
In the future the board would need a written
plan/summary for any requests for money.
Add new section
Visitors to the board.
The board agreed the document 'How we will
work or Terms of Reference' with the above
changes to be made.
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Members Roles and Responsibilities
Agreed to:
Include a role description for supporters
Add to carer description that support and
admin support will be provided by the
Partnership Board admin office
Review numbers of carers on the Board
when we review the membership
Lynda highlighted the issue of 'carers' and understanding
who we mean by carers (family carers ) and do we need a
flexible or strict definition.
The board agreed they would prefer to use a
more flexible definition of family carers.
Funding Proposals
Trouble Game ñ Request £5000
A game that has been adapted to help build
citizenship skills for adults with learning disabilities.
The board agreed to give £2500 for the
Trouble Game.
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H Team Open Day ñ Request £300
Janita read written request to the board for
recruitment open day 26 th July 2004. Even
though the event had already taken place
would still like the request to be considered.
The board agreed £300. However, to
discuss with Andy about PCT funding this
and future events.
Meeting and Events
Janita informed the group that September
meeting could not be held in the usual room at
Elm Bank, therefore suggested moving it to St
Peters.
Not everyone was in agreement that St Peters
would be the best venue for the September
meeting, therefore Janita to find out if it
could still be held at Elm Bank or, if not, other
options.
Venue and Frequency of Meetings 2005
We discussed next year's meetings and where to
hold these including:
St Peters
Elm Bank
Welcome Centre
Another option is to have our lunch provided by a
work initiative of people with learning disabilities
from Cheylesmore Community Centre.
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8. Any Other Business
It was agreed to explore the options at the
Welcome Centre and the possibility of working
with the group from Cheylesmore.
It was agreed to continue with the frequency
of the meetings.
Janita handed out the Partnership Board Leaflet for
any comments. And asked for any comments on the
new complaints leaflet.
The board agreed the Partnership Board
Leaflet.
It was agreed to discuss the Complaints
Leaflet at next months meeting.
Social Services Inspection
Social Services Inspection begins 21 st
September.
The inspectors will come to Septembers
Partnership Board meeting.
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Partnership Board Meetings
The work of the Coventry Learning Disabilities
Partnership Board is becoming well known and there
have been requests to come and observe meetings.
At the Association of Directors of Social Services
Conference held every year a ten minute film is to
be shown. The ten most improving Social Services
have been chosen and Coventry Social Services have
been asked to appear.
Lynda thought it would be good for the
Partnership Board to contribute to the film.
Coventry Social Services would have editorial
control and as there is a cost to produce the
film the Partnership Board would want a copy
to use for promotion.
The Board agreed for the Partnership Board
meetings to be observed.
The Board agreed to contribute to the film.
Presentation at the Scrutiny Board
The Partnership Board has been asked to give a
short presentation on the Learning Disabilities
Strategy at the next Scrutiny Board in September.
As it would not be practical for the whole board to
attend it was suggested 3 to 4 Board members
should go.
Lynda to check the exact date of the meeting.
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Chairing the next meeting
Linda has chosen Mark to chair the next meeting
with her, as Lynda will not be able to attend.
Agenda
Clare asked if sharing information from the
consultation event could be put back on the agenda.
Mencap are holding an Action for Health Conference on
16 th September. Janita to copy the information and
circulate with the minutes.
Date of the next meeting
Thursday 26 th August
11.00am ñ 2.00pm
Hawthorne Suite
Elm Bank
Coventry
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