Wendy's Wonderful Kids Database Training - Dave Thomas ...

Wendy’s Wonderful Kids
Database Training
November 18 th and 20 th , 2008

WWK Database Training
Logistics
• Please mute your phones
• Control Panel
– “Grab tab”: click on the
arrows to open/close control
panel throughout the
presentation.
– Questions pane
• How to ask a question
– Type into box at the bottom of
the question pane and hit
“SEND”
– Ask a question over the phone
when we periodically call for
questions (please “raise hand!”)
• Problems during today’s
webinar? Call the helpline at
1-800-217-6741 or email
wwksupport@childtrends.org

WWK Database Training
What We Will Cover Today
• Purpose of the WWK database
• Security procedures
• Live demo of database
• Procedures for data entry and
submission, including step-by-step
instructions for each section
• Useful tools and tips for submitting and
managing your data

WWK Database Training
Purpose of the WWK Database
The WWK database:
• Is a highly-secure, encrypted web-based system that
captures information on recruitment efforts and
outcomes, children served, and recruited families
• Is a tool for storing, compiling, and analyzing data on
the WWK program
• Provides summary reports of progress towards
program goals at each site
• Is designed for the needs of:
– WWK recruiters and supervisors
– DTFA staff
– Child Trends evaluators

WWK Database Training
Importance of YOU!
• YOU are the program’s data
collectors
• Feedback is always welcome
• Thank you for all that you do!!!!

WWK Database Training
Security Procedures
• PASSWORDS
– Need to be reset every 90 days
– “Lock-out” will occur after 3 incorrect attempts
to log-in. After 30 minutes, please try again!
– We cannot give out or reset passwords through
email or voicemail--only by Federal Express or
phone
– Please do not share your password with
anyone else (including supervisors)

WWK Database Training
Security Procedures, cont.
• Confidential data (full names of children,
etc.) should NEVER be transmitted
electronically without being contained in a
password-protected document
• When sending the Helpline information
through email or voicemail messages, only
use WWK numbers and/or child’s first name
(last initial is OK)
• Store all confidential information in locked
files

WWK Database Training
Help!
• Help is always available for any questions,
concerns, confusions about the database
– Review the Database Handbook, which contains:
• A list of EVERY question on the database and how to answer
• A list of Frequently Asked Questions and glossary of terms used
in the database
– Read the Database Newsletters, which are emailed to you
bimonthly
– For technical questions about the database (e.g., how do I
remove a child?) please contact the Database Helpline
• Staffed by Erin Bishop and Lindsay Giesen at Child Trends
• 1-800-217-6741
• wwksupport@childtrends.org
– For programmatic questions about what you are entering in
the database (e.g., should I remove this child?) please contact
the Dave Thomas Foundation for Adoption

WWK Database Training
THE BASICS: RECRUITERS
• You are responsible for entering and submitting data
on each child on your caseload each month
• Data must be submitted between the 1 st and 7 th of the
following month.
– However, data can be entered and saved at any point
throughout the month
• For children in active and monitoring statuses, answer
every question in the Monthly Child Update section
each month
• For children in inactive status, you must at a minimum
answer three questions: status, placement, match

WWK Database Training
THE BASICS: SUPERVISORS
• You can view any data entered by the
recruiter, but cannot enter data yourself
• At a minimum, each month supervisors must
review the Key Indicators report for your
recruiter’s caseload each month for accuracy
• Your approval of the report must be
submitted between the 1st and 15th of the
following month

WWK Database Training
Database Demonstration
Let’s go live!!
https://dataforwwk.childtrends.org/www

WWK Database Training
Tips and Reminders
• Please read the Handbook and
newsletters!
• Please check the Reports (recruiters AND
supervisors)
• 1-800-217-6741 number and the
wwksupport@childtrends.org email
address

Remember:
WWK Database Training
Thank you!
• For programmatic questions about the
WWK program, call the Dave Thomas
Foundation at 1-800-275-3832
• For technical questions about the
database, contact the Helpline:
1-800-217-6741
wwksupport@childtrends.org