kci student council guide to event planning step 1: have a good idea!

3. What will happen at your event?
• To the best of your ability provide an accurate schedule of events for your project.
• Consider setup, student / teacher schedules, clean up, availability of organizing team, etc.
4. Who will be running this event?
• Who is your current team? Will you have others?
• How many volunteers will you need? Where will they come from?
• How many staff will you need for supervision? Who will they be?
5. Who must you consult and work with?
• Are there forms that need to be filled out? (Custodian, Facility, Tech)
• Is there another branch, staff, department, area that you will need to talk to / plan with?
6. How does the money work for this event?
• Will this event make money? Lose money? Break even?
• Will you fundraise? How? When?
• Is there a cost for participation? How much? Will students pay this?
• Please provide a breakdown of your predicted expenses and income.
o Consider all supplies, marketing, police supervision, equipment etc.
o Hint: Use your schedule to break down the cost for each event piece.
7. What type of marketing, advertising and communication is needed?
• Do you need radio, video, MSIP announcements?
• Will you need posters? Tickets? Flyers? Etc.
8. When will everything happen?
• Create a timeline that maps out your event preparation.
• Do you have enough time to make this happen?
• What has to happen now so that you’re event is a success?
D The Go Ahead
Consult with your BRANCH EXECUTIVE and REVIEW YOUR PLAN to make sure that everything has been
considered. Submit your plan to a CoPremier for final review and placement on the KCI Calendar as an
ACTIVE EVENT.
THIS PLAN MUST BE REVIEWED BY YOUR BRANCH EXECUTIVE AND
APPROVED BY A COPREMIER.
THIS PLAN MAY HAVE TO BE SUBMITTED TO MR. KLINCK FOR
APPROVAL. CONSULT YOUR TEACHER SPONSOR FOR DETAILS.
E Report
No later than two weeks after the completion of your project, complete a project report that outlines your
event and its details. (Refer to Part C above for the required information.)
SUBMIT YOUR PROJECT REPORT TO A COPREMIER
NO LATER THAN TWO WEEKS AFTER THE PROJECT’S COMPLETION