2012-09-10 Finance agenda packet - AMENDED.pdf - Door County ...

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MINUTES Monday, August 20, 2012 I. Meeting was called to order at 1:00 p.m. by Chairman David Lienau/ II. Establish a Quorum - Members present: David Lienau, Dan Austad, Charles Brann, Ken Fisher, Kathy Schultz, and Leo Zipperer. Joel Gunnlaugsson arrived at 1:04 p.m. Others present: Finance Director Shirley Scalish, Corporation Counsel Grant Thomas, Treasurer Jay Zahn, Supervisors Susan Kohout and Richard Virlee, Mike Konecny of Shenck, SC, Assistant Finance Director Mark Janiak, Accountant Steve Wipperfurth, Laddie Chapman, and Admin. Assistant Lori Holtz. III. Adopt Agenda / Property Noticed: Motion by Fisher, seconded by Austad, to adopt the agenda. Motion carried. IV. Approve Minutes of July 16, 2012 Finance Committee Meeting. Motion by Zipperer, seconded by Brann, to approve the minutes of the July 16, 2012 Finance Committee Meeting. Motion carried. V. Communications - None. VI. Public Comment - None. VII. Old Business – None. VIII. Treasurer’s Monthly Report – July 2012 July 2011 July 2012 DELINQUENT TAXES $1,082,129.23 64% of levy $938,289.60 57% of levy DELINQUENT SPECIAL ASSESSMENTS $54,289.51 $111,709.76 DELINQUENT COLLECTION (Month) $69,705.82 $41,084.25 DELINQUENT SPECIALS (Month) $465.73 -0- Interest Collected $26,629.70 $24,537.60 Penalty Collected $13,369.90 $12,334.34 DELINQUENT PARCELS 821 (5)(219)(551) 861 (10)(283)(568) CURRENT YEAR COLLECTIONS $11,390,831.56 $12,254,566.65 SALES TAX COLLECTIONS $304,872.84 May/July $253,695.21 May/July Year to Date $1,362,106.86 November/May $1,343,586.18 November/May New Payment Agreement: Delia Bennon, $375/month. FINANCE COMMITTEE Oversight for Finance Department and County Treasurer Page 2 of 16 Door County Government Center Chambers Room, 1st floor 421 Nebraska Street, Sturgeon Bay, WI IX. Finance Director Department Update: Investment Report Mark Janiak provided an update. There is a temporary bubble with the property tax collections that have been coming in. He said they are still working with American Deposit Management Company. Checking Account Summary The accounts are about at the upper range of what they’ve been; still they typically stay in a normal range. Comparison of Sales Tax Revenues Scalish explained that the chart gives a visual of where we are right now. Revenues are down a little compared to the same time period last year. The sales revenue being recorded in July are for the month of May – 2 month lage. Unassigned Fund balance & Contingency Fund Status The Unassigned Fund Balance is $1,377,429 over the 15% for 2012. Once the transfer request for $10,200 for EMS is approved, the balance of the general Contingency expense will be $198,821. The balance of the Payroll Contingency is $525,750. Health Insurance & Workers Comp The Health Benefits fund balance is a deficit of $342,248, compared to a deficit of $204,198 last year. We need to make sure we preserve the reserve. The Workers Compensation Fund has a balance of $332,000. Revenues are coming in to offset the premium. Door County Enrollment Report – July 2012 – FYI q:\committees\finance\unapproved minutes\2012-08-20 finance minutes.docx page 1 of 3
X. New Business (Review / Action) A. 2011 Audit Presentation – External Auditors, Schenck Business Solutions – 1:30 p.m. Page 3 of 16 Mike Konecny of Schenck SC, reviewed the Management Communications for the Audit for the year ended December 31, 2011. The Management Letter provides a Summary of Financial Information, Comments and Observations. Konecny said the management letter lists their responsibilities in the audit. He said the found no significant differences or discrepancies, and there were no disagreements with management. Konecny reviewed the following Page 11 –Summary Financial Information. Comparing 12/31/11 to 12/31/10. There was a bout a two million dollar increase in the total General Fund, due to both unspent expenditures and about 900,000 transferred from Social Services and Community Programs. He said Door County is in very good shape. Konecny reviewed the Special Revenue Funds and Debt Service Funds, which went down 18 million due to 2005 crossover refunding which came into effect in 2011 and took the place of the 2002A debt which was then retired. Page 13 – Comparative Analysis of Health and Dental Self-Insurance Fund—the Medical Benefits Fund had a positive net income prior to the transfer out of $600,000 to the General Fund. Page 14 – Summary of County Roads and Bridges Special Revenue Fund Page 15 – Highway Cost Pool Operations. Konecny said their recommendation is to have someone outside the department come in to do an inventory / valuation for the Pit and Quarry operations. Page 16 – Social Services Fund had a good year with $712,319 excess revenues over expenditures. Page 17 – Community Programs Fund …. Also had Excess revenues of $225,409 back to the General Fund. Page 18 – Comments and Observations. Changes to Government Auditing Standards. Page 19 – Controls over Highway Department Inventory Valuation – Konecny continued to say that if there was a math error in the 2010 physical inventory that created the negative $205,000 adjustment in 2011, then there should have been a big positive adjustment to inventory at year end 2010. The two years of adjustment to the inventory should have offset each other. When asked by a committee member what would be the resolve, Konecny again stated that he would suggest that Door County have a third party conduct an initial year-end inventory valuation and have the third party assist in the documentation and implementation of the procedures. All of course would depend upon the cost of this service. Konecny reviewed the Financial Statements and Statement of Activities. The largest net expenditures are for Public Safety, followed by Human Services. He summarized by stating that door County is in great shape. B. Sale of Tax Delinquent Real Estate Bid Opening / Consideration / Award Sealed bids were opened before the Committee by Treasurer Jay Zahn as follows: 002-02-06292841F (10.47 Acres, Town of Baileys Harbor) 1) Gerald Rex (3593 Fairview Road, Baileys Harbor WI 54202) $100 2) Jay & Katherine Virlee (2064 Ridges Road, Baileys Harbor WI 54202) $20,050 3) Mark Warecki, (7094 All Creatures Lane, Baileys Harbor WI 54202) $28,200 4) Patrick Goss (2144 N. Lincoln Park West, Unit 14A, Chicago IL 60062) $18,199 5) Brooke Tanck (3946 Clarks Lake Road, Sturgeon Bay WI 54235) $16,069 6) Wallace & Debra Duquaine (6173 Bluff Ledge Road, Sturgeon Bay WI 54235) $18,502.40 7) David Brandewie (Sunflower Development Corporation) $28,000 8) Dustan & Stacy Fett (E1664 Canyon Creek Lane, Luxemburg WI 54217) $9,980 002-02-06292841G (9.98 Acres, Town of Baileys Harbor) 1) Jay & Kathleen Virlee (2064 Ridges Road, Baileys Harbor WI 54202) $30,050 2) Mark Warecki (7094 All Creatures Lane, Baileys Harbor WI 54202) $58,200 3) Brooke Tanck (3946 Clarks Lake Road, Sturgeon Bay WI 54235) $2,501 4) Wallace & Debra Duquaine (6173 Bluff Ledge Road, Sturgeon Bay WI 54235) $15,737.50 5) David Brandewie (Sunflower Development Corporation) $40,000 6) Dustan & Stacy Fett (E1664 Canyon Creek Lane, Luxemburg WI 54217) $20,940 Combined Bid Submitted for 002-02-06292841F & 002-02-06292841G 1) Crystal Potos (4805 W Forest Hill Avenue, Franklin WI 53132) $3,000 2) David Atwell (8936 Sletto Road, Mount Horeb WI 53572) $45,000 3) David Schleicher (3483 Clark Lake Ct, Sturgeon Bay WI 54235) $200 4) Carol Coltman (7251 Highway 57, Baileys Harbor WI 54202) $20,000 5) Kevin Gilbert (3324 Mathey Road, Sturgeon Bay WI 54235) $22,500 Motion by Gunnlaugsson, seconded by Brann, to accept the bids as conforming. Motion carried. q:\committees\finance\unapproved minutes\2012-08-20 finance minutes.docx page 2 of 3
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2012-09-10 Finance agenda packet - AMENDED.pdf - Door County ...

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