Minutes NW BOCES Special Board Meeting Steamboat Springs, CO ...

Minutes
NW BOCES Special Board Meeting
Steamboat Springs, CO
November 23, 2009
I. Call to Order
The meeting was called to order at 6:12 p.m.
II. Roll Call
School District Board Member BOCES
East Grand Gale Delphia (arrived at 6:20 p.m.) Jane Toothaker
Hayden Brian Hoza Robin Tschider
North Park Nancy Wattenberg Chloe Flam
South Routt Linda Long
Steamboat Laura Anderson
West Grand Larry Banman (arrived at 6:20 p.m.)
III. Pledge of Allegiance
IV. Approval of Agenda
On motion by Hayden, seconded by North Park, it is hereby resolved to
approve the agenda.
Roll Call Vote: East Grand, absent Hayden, yes North Park, yes
South Routt, yes Steamboat, yes West Grand, absent
Motion carried 4 to 0.
V. Consent Agenda
A. Minutes
On motion by North Park, seconded by South Routt, it is hereby
resolved to approve the Minutes as amended from the November 12,
2009 Board meeting. The amendment is on Page 6 of the November 12,
2009 Board meeting minutes. Laura Anderson made a clarification as to
why she voted not to approve the 09-10 budget. Laura stated she
supports the Board’s decision.
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Roll Call Vote: East Grand, absent Hayden, yes North Park, yes
South Routt, yes Steamboat, yes West Grand, absent
Motion carried 4 to 0.
VI. Public Comment
Brian Hoza, Board President, thanked everyone for being there. A sign in
sheet was passed around for those to sign who were making a public
comment. Brian asked that comments be limited to 3 minutes. Marcia Martin
began to read a collaborative statement from BOCES employees who had
attended a meeting that evening at 5:00 p.m. Brian Hoza politely asked to
interrupt to clarify that no decisions had been made by the Board. The
Executive Session is to speak with Jane, Robin and Chloe to get their input.
There are no preconceived notions as to the outcome and it will be a Board
decision. At 6:20 p.m., the East Grand and West Grand board members
arrived. Brian said it is up to the Board as a whole to determine if there is
any outcome at that point. Brian also stated that there had been some
confusion circulating to the contrary. Marcia Martin continued with the
BOCES employees’ collaborative statement. Public comment was also
presented by:
Darrel Levingston
Mary Levingston
Sandy Evans Hall
Susie Lee
Patrick Arnone
Sheri Trousil
Kathy Stokes
John Burke
VII. Discussion Items
There were no discussion items at this time.
VIII. Executive Session
On motion by Steamboat Springs, seconded by North Park, it is hereby
resolved to go into an Executive Session at 6:45 p.m.
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Roll Call Vote: East Grand, yes Hayden, yes North Park, yes
South Routt, yes Steamboat, yes West Grand, yes
Motion carried 6 to 0.
Upon returning from the Executive Session, Brian Hoza stated that for
clarification and for public benefit, he would ask each board member this
question. Did discussions during the previous Executive Session stray from
the matters stated at the onset of the Executive Session or did the Board adopt
any proposed policy, resolution, regulation or take any formal action? All
board members answered no.
IX. Action Items
On motion by South Routt, seconded by North Park, it is hereby resolved to
accept John Burke’s resignation.
Roll Call Vote: East Grand, yes Hayden, yes North Park, yes
South Routt, yes Steamboat, yes West Grand, yes
Motion carried 6 to 0.
On motion by West Grand, seconded by East Grand, it is hereby resolved to
amend the agenda to have an Action Item B. that the Board supports the
retention of Jane Toothaker as Executive Director of NW BOCES.
Roll Call Vote: East Grand, yes Hayden, yes North Park, yes
South Routt, yes Steamboat, yes West Grand, yes
Motion carried 6 to 0.
There was discussion at this time. Each board member stated their reasons for
voting the way they did in regards to retaining Jane Toothaker as Executive
Director of NW BOCES.
On motion by West Grand, seconded by South Routt, it is hereby resolved to
support retaining Jane Toothaker as Executive Director of NW BOCES.
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Roll Call Vote: East Grand, yes Hayden, no North Park, yes
South Routt, yes Steamboat, no West Grand, yes
Motion carried 4 to 2.
Brian Hoza stated that the Board wants the community and staff to understand
that we are all in this together and we are all part of the BOCES. In addition
to moving forward, that plan will include a probationary period yet to be
defined by the BOCES Board. This plan could include discussions about an
addendum to the current contract with the Executive Director due to financial
issues and performance factors that would include corrective measures in the
areas of non-compliance, a system of oversights and improvements to
communication and expectations as they relate to the governing Board of the
BOCES. The Board will pursue these avenues to define those measures and
what they mean and discuss those at future meetings so that those
improvements will happen on two levels. One level being the improvement of
operations and structure of how we do business in the BOCES to avoid this
kind of circumstance in the future and on the other level, our direct work in
private with Jane in regards to outlining those expectations so that she can be
confident to meet those as we expect that she will. Brian asked if there was
any clarification and everyone said no.
X. Board Debrief
There was no Board Debrief given.
XI. The meeting was adjourned at 10:42 p.m.
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