August 1, 2012 - Riverside County Department of Public Social ...

Housing and Homeless Coalition for Riverside County
HMIS Committee Minutes
Wednesday, August 1, 2012
Dept. of Mental Health – HHOPE Program
769 Blaine St., Riverside, CA 92507
Attendees
David Leahy ABC Recovery Center
Jason Keck Catholic Charities
Carrie DeLaurie City of Riverside
Luke Robinson Family Service Association
Stephanie Ramos Jewish Family Service of the Desert
Cynthia Carr Lutheran Social Services
Bob Therieau Martha’s Village & Kitchen
Sandra Dunn Operation SafeHouse
Leonard Jarman Path of Life Ministries
Lynne Brockmeier Riverside County Dept. of Mental Health
Mary Viafora Riverside County EDA
Sterlon Sims Riverside County EDA
Stephanie Adams Riverside County Housing Authority
Linda Rogers Valley Restart Shelter
DPSS Advisory Staff
Alex Apodaca HMIS Administrator
Liz Calanche CoC Coordinator
Felicia Folmar HMIS Project Manager
Joanna Monje HMIS Assistant
Jennifer Rosales CoC Assistant
Ryoko Yamasaki HMIS Assistant
1. Call to Order
Meeting called to order by Lynne Brockmeier at 9:02 AM.
2. Introductions
All in attendance were welcomed and self-introductions were given.
3. Approval of Minutes: June 6, 2012
Lynne entertained a motion for the approval of the June 6, 2012 minutes. Bob Therieau
moved to carry the motion and David Leahy moved to second. All in attendance agreed and
the minutes were approved.
4. Annual Performance Review (APR)
Copies of the following APRs were provided and briefly reviewed:
a. City of Riverside
b. Family Services Association
c. US Vets
d. Lutheran Social Services
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Lynne explained that the reason for reviewing APRs prior to the organizations APR due date
is so that any issues can be caught in advance. The group discussed that the amount of
“Missing Data” on the report for the City of Riverside and that there should be “Don’t Knows”
or “Refused”, rather than the missing data. Felicia Folmar stated that this will be dealt with
in a monitoring and explained that the City of Riverside has a lot of new staff. It was
suggested that HMIS support set up a meeting with US Vets soon since they also have new
staff.
5. Continue ‘2012 HEARTH Conference’ Planning
a. Continue setup arrangement
The group discussed the binder situation and David said he will be able to provide twohundred
2-inch binders. The Interim Rule and Universal Data Elements will be
included in the binders. David will also email Felicia materials for her to print out to add
to the binders. Linda suggested providing a list of agencies that use HMIS. Felicia will
provide lanyards with the name tags and Bob Therieau said that Martha’s Village &
Kitchen will provide the paper plates.
The group decided that they would like to have a round button pin for attendees to
wear that says “Stop, don’t panic” and a ribbon that says “Ask me about HMIS” for
those that currently use the HMIS system.
b. Official Flyer for October 2 nd
The Save the Date flyer was emailed out, but since everyone had not received it, Liz
Calanche was going to re-send it out. The group decided to use the EFSP, CoC, and
Housing Sub-committee listings as the email distribution lists for the conference flyer.
Lynne will create the official flyer, but said she needs to know if Bob DiGruccio will be
attending.
c. Event agenda
The morning session will be for everyone, including the newer agencies that are not
currently using HMIS. The afternoon session will be for the agencies currently using
HMIS, and will discuss the upcoming changes. A Client Track representative will
speak during the afternoon session. Linda Rogers suggested having Alex Apodaca
show the information that you can get from the data that is entered into HMIS.
Morning Session
Main speaker (30 minutes) - The changing face of HEARTH
Panel to review APRs (Limit to 1 hour) – Leonard Jarman, Carrie DeLaurie, Luke
Robinson, Lynne Brockmeier, (Linda Rogers will speak for the beginning part of
discussion). Liz will ask Bill Riemer from the Corona-Norco Rescue Mission to
speak, since they enter into HMIS but do not receive any funds.
Afternoon Session
Two Workshops on the new HEARTH Act
Speaker from Client Track
d. Speakers – Invited Guests
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There was a small discussion on who should be the keynote speaker. Liz said she will
check with Susan Larkin to find out if she asked Bob DiGruccio from HUD to speak at
the conference. The group agreed that a TA representative, possibly Matt White,
would also be an option if Bob was not available. Felicia explained that she is also in
the process of making arrangements to have Client Track come out for four days.
e. Resource Exhibit Fair Tables & Vendors – Registration Form
David explained that he would like to set up information tables and have all of the
agencies send in their materials ahead of time. His staff can set it all up so that when
people are walking through at the conference, there will be information available on all
the different programs. For the next Save the Date, Liz will request that if agencies
plan to attend, that they bring their information to display. She will also ask that
agencies bring their banners, as David said there will be space to put them up. Lynne
will create the registration form, which will need to be turned in to ABC Recovery by
mail or fax. David will provide Lynne with the information.
f. Video/agency photos
Lynne asked everyone to email her pictures of their agencies performing activities for
her to put into a video format.
g. HMIS Event Team for Oct. 2 nd
Lynne asked whether the committee wanted an event team to get together to finalize
some of the last specific details, or if they wanted to do it as a group. After a brief
discussion, Lynne said that she will take care of it.
6. National Conference on Ending Homelessness
‘HUD HEARTH Continuum of Care Program Recap’
David gave a brief recap of the conference in Washington, D.C. He said that it was made
clear that HUD is not getting any more money, but they are not getting cut either. Their
hope is that the coordinated assessment will help us learn what the needs in our county are,
which will help us to develop a plan on how the money can be better spent. They also
stressed the importance of the Continuum of Care and the Steering Committee, as they will
be critical for the funds that go to a particular county. Lynne explained that this committee
has tried to stay ahead of all the coming changes.
HUD released the final ruling and Liz offered to send it out to everyone today. HUD is
looking at shifting the focus of how the CoC functions. There was a brief discussion
regarding HUD wanting each continuum, within four years, to develop a coordinated intake
process. Felicia discussed a veteran’s grant that US Vets received and that coordination is
needed so that veterans are being assisted by the organizations that have received those
funds. She has been working on a matrix for our CoC to help identify where the funds are
being distributed. She said that she believes that HUD will give us some time to get the
standards in place.
Some of the main points of the conference were:
Coordinated assessment intake formula
Increased role of the Steering Committee
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With permanent housing, leasing costs can now be rental assistance and the grants
are now 25 percent match (the match can be across the entire grant)
With transitional housing, they are cutting the time down and viewing it as purely
transitional.
A handout was provided that displayed the Priority Participation in HMIS and a brief
discussion followed. Felicia explained that once the funding matrix is complete, she will give
to Liz to distribute to everyone.
7. Next Steps:
Lynne will create the conference flyer and registration form
David will purchase binders for conference
David will email Felicia the materials to be printed and added to binders
Felicia will send out a current copy of the Policies & Procedures
8. Announcements:
Lynne announced that two programs, ABC Recovery and Dept. of Mental Health, were
approved for funding for the 2011 Continuum application and have received their letters for
permanent housing funding.
Lynne announced that the EFSP funding is very close to being released.
9. Next Meeting:
The next HMIS meeting is scheduled for Wed., September 5, 2012 – same location.
10. Adjournment
Meeting adjourned by Lynne Brockmeier at 10:59 AM.
Respectfully submitted by: Jennifer Rosales
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