NOTICE TO PROSPECTIVE BIDDERS - COTA

A. Name of Customer
B. Contact Person
C. Complete Address of Customer
D. Email Address of contact person
E. Telephone and fax Number
If such references are requested, the list must be communicated verbally or mailed to and received by
the Supply Management Department within three (3) days (Monday through Friday) from the date the
request is made by COTA. Failure to comply with this requirement will eliminate the bid from further
consideration.
34.
Amendments to RFB
Any clarifications or further instructions to bidder will be sent to all bidders in addendum form. All
questions and comments regarding the information contained within this bid must be submitted to Libby
Stephenson, purchasing agent, via email at stephensonec@cota.com on or before August 13, 2011 –
5:00 PM EDT.
35.
(a) If the solicitation is amended, then all terms and conditions which are not modified
remain unchanged
(b) Bidders shall acknowledge receipt of any amendment to this solicitation:
(1) By signing and returning ACKNOWLEDGEMENT OF ADDENDA. COTA
must receive the acknowledgement by the time and at the place specified for
receipt of the bid.
Qualifying of Approved Equal
All items must be furnished as specified unless a bidder requests and receives permission to substitute an
approved equal. Vendors requesting that other products be approved equal to specified product(s) must
submit their request in writing accompanied by the following information:
PHYSICAL CHARACTERISTICS, SPECIFICATIONS OF THE PRODUCT PROPOSED
Requests must be submitted via e-mail to Libby Stephenson, Supply Management, at
stephensonec@cota.com by no later than August 13, 2011 – 5:00 P.M. EDT.
If a vendor’s request is granted, ALL bidders will be notified through written addendum of the
product(s) that have been approved equal to the specified product(s). Notice shall be deemed given when
mailed. Failure to receive such notice shall not affect any bid or contract.
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