25 September 2012 - University of Exeter

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MINUTES OF MEETING ITEM ACTIONS 1.0 Welcome MO opened the meeting and welcomed new members (Professor Tim Lenton, Grace Hopper and Sophie Chung-Pan-Lan). MO expressed thanks to both Paul Adams and Stewart Barr’s for their contribution to the group. JS requested that agenda and papers continue to be shown electronically. 2.0 Minutes of last meeting: Matters Arising The minutes of the last meeting were agreed and the following updates were also provided: • GW reported that EDS are currently carrying out a feasibility study regarding the use of kitchen oil in the Streatham Farm boiler. • KG to liaise with Iain Park regarding the continued use of footpath lighting in the plantation area. 3.0 Sustainability Plan 2011/2012 KGa reported that over 80% of the plan has been completed in full. Achieving ISO14001 certification had made a particularly important contribution to further improving the University’s environmental performance. The Items allocated Red status on the Sustainability Plan were discussed: • Item 2.4 (Skip Management) in the plan will be addressed now the new permanent Waste and Recycling Supervisor is in post. • Item 3.5 (Sustainability Resources for Students) was not complete as resources were diverted to the Grand Challenges project. This was viewed as a good use of resources given the positive sustainability impact of the initiative. It was requested that a footnote describing the Grand challenges project be included in the final 2011/12 plan. • Item 5.2 (Car sharing) will have its first phase launched on 1 st October 2012. Post meeting note: The programme will be launched on 1 st November. 4.0 Sustainability Plan 2012/13 MO invited the group to comment on content and discuss the plan for the coming year. PL requested that more detail be provided regarding the relative importance of each action and noted it would be helpful to include further narrative within the criteria. KG stated that Item 1.3 (Achieving ISO14001) would need to change in 2012/13 as recent environmental audits had highlighted areas requiring action across colleges. The present action would only target a single college / service. 5.0 Energy and Water Performance Report (SAG 2012/13/01) GW presented the Energy and Water Performance Report. It was highlighted that carbon dioxide (CO2) emissions are below target and GW is confident that the Staff Bonus criteria will be triggered. LK PM KG KG KG KG
GW said that the CO2 reduction target will be challenging because of emissions from new buildings such as the Living Systems Building, possibly 1000 tonnes per year. However with the planned carbon reduction projectors together with the temporary closure of some residences on campus, it is expected that emissions will be reduced and CO2 targets will continue to be below target. In December GW will report on student CO2 emissions, per square meter and per student. GW provided CO2 emissions and water usage data broken down by college and service. MO requested this should also be given per FTE and per square metre. GW reported that residences consume the most energy and water across the Exeter campuses. GW clarified that INTO water usage relates to use in residences. A discussion of rain water capture initiatives followed where it was highlighted that less than 1% of the University’s water usage is derived from harvested water. KG highlighted the need for projects to meet their delivery targets as delays could impact on carbon reduction performance, and it would be useful to have a KPI for this area. Energy usage in the Forum was discussed; HSJ highlighted that it would be interesting for students to see how the building performs. GW reported that an energy dashboard system is being developed to show building’s energy usage across campus. The emissions of the proposed Living Systems Building were discussed which highlighted the challenge of increasing building stock and facilities while still decreasing emissions. PM noted the importance of behaviour change and staff engagement in reducing emissions. TL highlighted the opportunity to utilise behaviour change research at the University to assist with encouraging behaviour change. TL highlighted the opportunity for collaboration between academic research and operations on campus, where research could be used to build exemplary buildings at the University. HJS noted that the first project of this type was underway with the Cornwall House project 6.0 Utility Billing Project: One Year On GW reported that the utility billing project has now been in place for a full year. Bills are available five days after the end of the month, a significant improvement from the original four week availability. This is largely due to the work of Tom Brine in supporting the Energy Managers and the automatic meter reading system (AMRS). It was noted that it is hard for users to interpret data in shared buildings, such as the Students Guild Buildings, but it is still valuable to see consumption trends. GW GW GW
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25 September 2012 - University of Exeter

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