Final Budget Worksheet - Girl Scouts Heart Of Central California

Final Budget Worksheet – Troop Adventure
Girl Scouts Heart of Central California I 6601 Elvas Avenue Sacramento, CA 95819 I www.girlscoutshcc.org
MUST ACCOMPANY TROOP ADVENTURE “REQUEST FOR APPROVAL” APPLICATION
Troop # ____________ Troop/Trip Leader ___________________________________________________________________________
Trip Destination ____________________________________________________ # of Days ______________ # of Nights ___________
# of Girls _______ # of Supervising Adults ________ Tag-a-Longs ________ Add’l Adults _______ Total # Traveling ________
Activities Planned: __________________________________________________________________________________________________
COST/EXPENSES ANTICIPATED (May include all or many of the items listed)
$ PER PERSON $ PER TROOP
1. Accommodations (# of rooms reserved _______)
_______ nights @ $ ___________ + tax = ______________
_______ nights @ $ ___________ + tax = ______________
Lodging Grand Total $
______________
2. Transportation to destination and return _______________ ______________
3. Local Transportation _______________ ______________
4. Food and Tips _______ Breakfasts @ $ _______ per person
_______ Lunches @ $ _______ per person
_______ Dinners @ $ _______ per person
_______ Special @ $ _______ per person
Meals
_______ Snacks @ $ _______ per person _______________ x ___= ______________
Grand Total PP
Grand Total
5. Pre-Trip Planning Costs (stamps, envelopes, telephone, newsletters) ______________ ______________
6. Entrance/Program Fees _______________ ______________
7. Additional Insurance Costs _______________ ______________
8. Special Equipment Costs _______________
9. First Aid Supplies _______________ ______________
10. Contingency Fund
(should cover the cost of one night’s lodging plus meals) _______________ ______________
11. Required Emergency I.D. Bracelets (Safety Activity Checkpoints) _______________ ______________
12. Other ________________________________________________ _______________ ______________
________________________________________________ _______________ ______________
________________________________________________ _______________ ______________
13. Add 10-15% for mis-estimate _______________ ______________
TOTAL ESTIMATE TO TRIP COST _______________ ______________

INCOME ANTICIPATED
$ AMOUNT
Total currently in troop account
_____________
Magazine and Nuts Program
_____________
Cookies Program
_____________
Other 1. ________________________________________ _____________
2. ________________________________________ _____________
3. ________________________________________ _____________
4. ________________________________________ _____________
GRAND INCOME TOTAL
$ _____________
What is the plan for using money earned in the event the trip does not materialize? ______________________________
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
What is the agreed upon plan for handling the money if individual girls drop out of the trip or if new girls join?
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
What is the plan if the troop does not make the projected income?
Yes / No
Additional Money Earning
If so how: ___________________________________________
Yes / No
Yes / No
Alter Trip Plans
Girls and Parents Pay More
If Yes, how have parents agreed to this? _____________________________________________________________________
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
#890 – rev – 1/13 – LW:js