11/2010 - Green Hills AEA

ORGANIZATIONAL AND REGULAR MEETING OF THE
GREEN HILLS AEA BOARD OF DIRECTORS
MINUTES
Unofficial
November 23, 2010
Red Oak Regional Office
6:03 p.m. 212 E. Coolbaugh Street
Red Oak, Iowa
President Ed Gambs called the meeting to order at 6:00 p.m. Roll call revealed the following persons present
and/or absent.
Board Members Present:
Board Members: Randy Brown Nancy Coziahr, Ed Gambs, Ken Lee, Richard Schenck, Raymond Storm,
Karen Thomsen, and Julie Wilken
Lane Plugge, Chief Administrator
Linda Perdue, Board Secretary
Board Members Absent: Marland Gammon
AEA Staff Present:
Kerry Aistrope, Regional Administrator
Deb Johnsen, Consultant
Lori Kinyon, Director of Human Resources
Emily Nelson, Director of Finance and Board Treasurer
Jan Norgaard, Regional Administrator
David VanHorn, Associate Administrator
Approval of Agenda
Ms. Coziahr moved approval of the November 23, 2010, Board agenda; seconded by Mr. Storm. The motion
carried on a unanimous voice vote.
Approval of Minutes
Mr. Schenck moved approval of the October 26, 2010, regular meeting minutes; seconded by Ms. Wilken.
The motion carried on a unanimous voice vote.
Open Forum
There were no comments from the public in attendance.
Loess Hills AEA 13 Audit Report - June 30, 2010
The June 30, 2010, Annual Audit Report from Schnurr & Company, LLP, was provided to the Board by Audit
Manager Alex Barr. The report included financial statements and supplemental schedules. The opinion was
unqualified and revealed no findings/noncompliance or questioned costs.
Ms. Thomsen moved to accept and file the June 30, 2010, Annual Audit Report as presented; seconded by Mr. Lee.
Roll call vote:
Yes: Storm, Wilken, Thomsen, Schenck, Lee, Coziahr, Brown, Gambs
No: None
Absent: Gammon
The motion carried.

Unofficial Minutes
November 23, 2010
Page 2
The Board and Administration recognized Emily Nelson and staff for their continued excellence with audit
requirements.
Board Presentation – Iowa Core
Regional Administrator Jan Norgaard and Consultant Deb Johnsen presented information regarding the current
status of the Iowa Core in Green Hills AEA, including how the Agency is supporting the implementation in relation
to the six outcomes of the Iowa Core.
Financial Reports
Ms. Wilken reported that she had reviewed the bills and that all questions were addressed satisfactorily.
Ms. Wilken moved approval/acceptance of the following:
a. Approval of the Anticipated Cash Flow Chart through December 21, 2010.
b. Acceptance of the General Fund Financial Report for October 2010, indicating a beginning balance
on October 1, 2010, of $1,571,817.87, receipts of $3,647,138.09*, disbursements of
$4,056,342.79**, and an ending balance on October 31, 2010, of $1,162,613.17***.
* Includes $1,000,000 borrowed from ISCAP
** Includes $1,000,000 repaid to ISCAP
***The General Fund Balance includes $889,232.28 of stimulus funds which are not considered
part of available cash until expenditure. Available cash in the General Fund is $273,380.89.
c. Acceptance of the Activity and Fiduciary Funds Financial Report for October 2010, indicating a
beginning balance on October 1, 2010, of $230,316.25, receipts of $131,691.01, disbursements of
$39,575.25, and an ending balance on October 31, 2010, of $322,432.01.
d. Approval for payment of bills in the amount of $284,267.24, expense accounts of $72,289.40,
activity-fiduciary fund warrants of $110,220.40, and operating fund manual warrants of
$637,783.22.
e. Acceptance of the October 31, 2010, Investment Report balance of $33,786.07 in the General
Fund.
Mr. Storm seconded the motion. Roll call vote:
Yes: Storm, Wilken, Thomsen, Schenck, Lee, Coziahr, Brown, Gambs
No: None
Absent: Gammon
Motion carried.
Mr. Brown volunteered to review bills for the December Board meeting and Mr. Storm volunteered to review bills
for the January meeting.
Personnel Matters
Lori Kinyon, Director of Human Resources, reported on the SLP (Speech-Language Pathologist) recruitment effort.
Lori Kinyon and Barb Nelson, lead SLP, attended the national ASHA conference last week in Philadelphia. They
made contact with several SLP candidates who will be graduating in the spring.
Ms. Coziahr moved approval/acceptance of the following personnel matters; seconded by Ms. Wilken. Motion
carried on a unanimous voice vote.

Unofficial Minutes
November 23, 2010
Page 3
New Classified Staff
Patty Roberts, Instructional Materials Assistant II, 147 days for the 2010/2011 school year – Hourly Salary: $12.45
End of Classified Staff Contract
Vicki McIntosh, Administrative Secretary, effective November 15, 2010
Certified Staff Extended Days
Diane Crouch, Speech-Language Pathologist, five days September 24, October 1, 8, 15, and 22, 2010 for speech
services at Crescent and Bloomer – Per Diem: $306.19
Brooke Dornack, School Psychologist, one day September 30, 2010 for John Maag Managing Behavior Workshop
Teacher Quality Day – Per Diem: $230.72
Debra Johnsen, School Improvement Consultant, two days October 14 and November 3, 2010 for Iowa Staff
Development Council (ISDC) Convention and Leadership meeting and State Network Lead Meeting – Per Diem:
$313.68
Jane King, School Psychologist, four days October 18, 27, November 3 and 8, 2010 to cover caseload for employee
on leave – Per Diem: $230.72
Diane Konfrst, Speech-Language Pathologist, two days October 29 and November 5, 2010 for Speech-Language
Pathology support in West Region – Per Diem: $283.15
Kathy Lockard, License Renewal Coordinator, five and one half days August 2, 3, 5, 9, 10 and 20, 2010 for
Positive Behavioral Interventions and Supports (PBIS) planning and work/St. Malachy, office work, Iowa Staff
Development Council (ISDC) board meeting/conference planning, Teaching and Learning Team meeting and
Olweus and Positive Behavioral Interventions and Supports (PBIS) planning – Per Diem: $306.19
Contracted Staff
Cindy Burchett received the following stipend:
$150 for instructing Human Relations Independent Study course on October 25, 2010
$150 for instructing Human Relations Independent Study course on November 8, 2010
Jody Jackson received the following stipend:
$250 for Prime for Life Class Under 18 class on October 20 and 21, 2010
Certified Staff Vacancies
Occupational Therapist (1.0 FTE) (on hold)
Speech-Language Pathologist (5.0 FTE) Creston, Harlan, Missouri Valley, Osceola, Peterson
Classified Staff Vacancies
Service Coordinator (1 FTE) Peterson (contract pending)
Support Services Secretary I (1 FTE) Peterson
Approval of Agreements and Contracts
Dr. Plugge presented information regarding the CDW-Government LLC agreement which will provide planning
services for 1:1 computer implementation for AHST, Lewis Central, Riverside, Treynor, Tri-Center, Underwood,
and Walnut. This planning project is funded through a $100,000 Iowa West Foundation grant. GHAEA is serving
as the fiscal agent for the grant. The planning process has a tight time line. The attorneys for CDW-G and
GHAEA are still in the process of finalizing the agreement. The major terms of the agreement are settled, but
language is being added so that each district will also sign the agreement.

Unofficial Minutes
November 23, 2010
Page 4
Mr. Schenck moved to authorize President Ed Gambs to sign the agreement with CDW-G for 1:1 computer
planning services when the agreement is finalized by GHAEA legal counsel. The motions was seconded by
Ms. Wilken and carried on a unanimous voice vote.
Administrative Reports
a. Administrative Reports
Dr. Plugge and the Board congratulated Karen Thomsen for receiving the IASB Better Boardsmanship
award. This is the 23 rd consecutive year that Ms. Thomsen has received this award.
Dr. Plugge stated that some office space in the Shenandoah school building received water damage last
week. Office options are being considered for the GHAEA staff who have offices in the facility.
Dr. Plugge reported on a series of meetings he attended in Des Moines last week in addition to the IASB
conference, which included meetings with the UEN (Urban Education Network) superintendents, the AEA
Chiefs, and the AEA State Board. Dr. Plugge also provided an update on the AEA Task Force meetings.
Wayne Haddy, who currently serves as the AEA lobbyist, recently announced that he will be retiring at the
end of this legislative session. The chiefs are in the process of considering several options at this time.
Dr. Plugge provided an update on the IEC (Iowa Educators Consortium). The organization of the IEC will
change from a 401C3 to a 28E agreement approved by the nine AEAs. During the December GHAEA
regular board meeting, a 28E agreement for the IEC will be presented for Board consideration.
The Council Bluffs Community School Board will be conducting a presentation on AEA services at their
December 14 Board meeting. Dr. Plugge invited the GHAEA Board members representing Council Bluffs
Schools to attend.
Dr. Plugge also stated that the GHAEA agreement with Council Bluffs schools has been amended to add
.6 FTE school psychologist to the agreement.
b. Recognition of Past Board President
Mr. Gambs on behalf of the Board recognized Randy Brown for his service as Board President for the past
year.
c. Board Reports
Board members who attended the IASB Conference in Des Moines, on November 17-18, 2010, shared their
conference experiences. Mr. Storm reported on the IASB Delegate Assembly session.
Time and Place of Next Meeting
The next regular meeting of the Board of Directors of the Green Hills AEA will be held on December 21 at the
Red Oak Regional Office, 212 E. Coolbaugh Street, in Red Oak.
Adjournment
With no further business, Mr. Gambs declared the meeting adjourned at 7:38 p.m.
Linda Perdue
Board Secretary
Ed Gambs
Board President