Board Agenda February 18, 1998 - Halton District School Board

THE HALTON DISTRICT SCHOOL BOARD
J.W. Singleton Education Centre, Burlington, Ontario
Wednesday, February 18th, 1998
Private Session: 7:00 p.m.
Public Session: 8:00 p.m.
_______________________________
A. Call to Order
A G E N D A
B. Meeting in Private Session in Accordance with Procedural By-law 1003
C. Approval of Agenda for Public Session
D. Ratification of Business Transacted in Private Session
E. Delegations and Presentations
1. Ford Academy of Manufacturing Science (Kit Rankin)
F. 1. Routine Matters
a) Minutes of the Halton District School Board
held on January 21, 1998 APPENDIX A pg.3
2. New Business
a) Report of the Committee-of-the-Whole, APPENDIX B pg.8
February 4, 1998 (D. Abbott) Report 9838
b) Report of the Committee-of-the-Whole, APPENDIX C pg.9
February 11, 1998 (D. Abbott) Report 9841
c) Notice of Motion (D. Abbott) APPENDIX D pg. 11
At the next Regular Meeting of the Board,
I will move or cause to be moved that
Policy 3000-55: Audit Committee be approved.
d) Negotiation Committee Appointments to be distributed
(E. Gardiner) Report 9843
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-2-
G. Information and Proposals
1. Chair's Report to the Board
2. Director's Information Bulletin
3. Report of the OPSBA Delegate
4. Trustees' Questions and Comments
H. Public Question Period
I. Future Business
J. Meeting in Private Session in Accordance with Procedural
By-law 1003 (IF NECESSARY)
K. Ratification of Business Transacted in Private Session (IF NECESSARY)
L. Adjournment
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THE HALTON DISTRICT SCHOOL BOARD
J.W. Singleton Education Centre, 2050 Guelph Line
Burlington, Ontario
APPENDIX A
Wednesday, January 21st, 1998
Private Session: 7 p.m.
Public Session: 8 p.m.
M I N U T E S
A. Call to Order
B. Meeting in Private Session
C. Approval of Agenda for Public Session
D. Ratification of Business Transacted in Private Session
E. Delegations and Presentations
F. 1. Routine Matters
a) Approval of Minutes
b) Approval of Minutes
2. New Business
a) Report of Committee-of-the-Whole
b) Accounts for November 1997
c) Accounts for December 1997
d) Investment of Board Funds, Quarterly Report
e) Report of the Striking Committee
f) Integration Committee Appointments
G. Information and Proposals
1. Chair’s Report to the Board
2. Director’s Information Bulletin
3. Report of the OPSBA Delegate
4. Trustees’ Questions and Comments
H. Public Question Period
I. Future Business
J. Meeting of Committee of the Whole in Private Session (if necessary)
K. Ratification of Business Transacted in Private Session (if necessary)
L. Adjournment
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Wednesday, January 21, 1998
Agenda Item A
The Chair called the meeting to order at 7:01 p.m. All members were
present with the exception of Erica Andrew who expressed regrets.
Agenda Item B
M98-0016 M. Hawthorne/ D. Abbott
Be it resolved that we move into Committee-of-the-Whole Board in Private
Session.
Carried.
The Committee rose into Public Session at 7:45 p.m.
Agenda Item C
The Chair called the meeting to order at 8:02 p.m.
M98-0017 D. Abbott / P. Petrusich
Be it resolved that the Agenda for Open Session be approved as distributed.
Carried.
Agenda Item D
Upon rising from Private Session, the following report was presented:
M98-0018 D. Marklew / M. Dempster
Be it resolved that the Halton District School Board approve the hiring of one
replacement Superintendent of Education for a three-year renewable term.
Carried.
Agenda Item E
D. Papke welcomed Philip Robinson to present his delegation to the Board regarding
Fairfield/Lakeshore Integration. Following the presentation, Chair E. Gardiner thanked
Mr. Robinson for his comments, indicating the matter would be referred to an
upcoming Committee-of-the-Whole meeting.
Agenda Item F
1. a) Routine Matters
M98-0019 M. Hawthorne / S. Flook
Be it resolved that the Minutes of the Inaugural Meeting of the Halton
District School Board, held on Wednesday, January 7, 1998 be approved as
distributed.
Carried.
M98-0020 D. Marklew / D. Abbott
Be it resolved that the Minutes of the regular meeting of the Halton Board of
Education, held on Thursday, December 11, 1998 be received for
information.
Carried.
Wednesday, January 21, 1998
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Agenda Item F (continued)
2. a) New Business
As Chair of Committee-of-the-Whole, D. Abbott brought forward the following
recommendations on behalf of the Committee.
M98-0021 D. Abbott / D. Bird
Be it resolved that following the adoption of the motion regarding the
establishment of an Audit Committee, the Halton District School Board appoint
the following members from the public, Mr. R. Bosshard, and Mr. S. Walford
to the Audit Committee of the Halton District School Board for a two-year term
to expire on November 30, 1999.
Carried.
M98-0022 D. Abbott / S. Flook
Be it resolved that the Halton District School Board approve membership and
payment of the “stub year” 1998 fees for the Ontario Public School Boards’
Association.
Carried.
M98-0023 D. Abbott / M. Dempster
Be it resolved that the Halton District School Board establish a By-law Review
Committee comprised of three (3) trustees and the Director of Education to
examine the Board By-laws and bring any recommendations for change to the
Board at the February 18th Board meeting.
Carried.
M98-0024 D. Abbott / S. Flook
Be it resolved that the Halton District School Board undertake a review of
Board Policies and that up to one hour be set aside each month on a
Committee-of-the-Whole agenda to facilitate this process.
Carried.
2. b) New Business
M98-0025 D. Abbott / S. Flook
Be it resolved that the accounts for the month of November 1997, as per the
attached schedule, be approved as follows: Revenue and Capital Fund
Accounts: $14,526,701.
Carried.
M98-0026 M. Ellis / M. Dempster
Be it resolved that the accounts for the month of December 1997, as per the
attached schedule, be approved as follows: Revenue and Capital Fund
Accounts: $31,150,143.
Carried.
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Wednesday, January 21, 1998
Agenda Item F (continued)
b) New Business
M98-0027 P. Petrusich / D. Bird
Be it resolved that the Halton District School Board approve the report
“Investment of Board Funds, Quarterly Report for the period ending December
31, 1997” as distributed.
Carried.
M98-0028 M. Hawthorne / M. Ellis
Be it resolved that the appointments as set out in the report of the Striking
Committee as revised, be approved.
Carried.
M98-0029 M. Ellis / P. Petrusich
Be it resolved that the Halton District School Board approve the appointment
of Sheila Flook as the trustee representative on the Lakeshore Integration
Committee; and the appointment of Michael Ellis as the trustee representative
on the Fairfield Integration Committee.
Carried.
Agenda Item G
1. There was no report from the Chair.
2. The Director presented a written report that contained the following
items and attachments:
a) Bill 160 Workshop (February 12, 1998)
b) Agenda Package Distribution Schedule
c) Attachments: Milton District High School
MOET (Secondary School Reform)
Ministry of Labour (extension for claims)
d) Upcoming Meeting Dates
3. There was no report by the OPSBA delegate.
4. Trustee questions and comments were shared.
Agenda Item H
Public questions were brought forward.
Agenda Item I
D. Abbott introduced the following Notice of Motion:
At the next Regular Meeting of the Board,
I will move or cause to be moved that
Board Policy 3000-55: Audit Committee
be approved.
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Wednesday, January 21, 1998
Agenda Item J
M98-0030 M. Hawthorne / M. Dempster
Be it resolved that we move into Committee-of-the-Whole Board in Private
Session.
Carried.
The Committee rose into Public Session at 9:35 p.m.
Agenda Item K
There was no business to be ratified from Private Session.
Agenda Item L
M98-0031 D. Marklew / D. Bird
Be it resolved that this meeting now adjourn at 9:38 p.m.
Carried.
........................................... Recording .......……….............................Chair
Secretary
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TO:
FROM:
RE:
The Chair and Members of the
Halton District School Board
Committee-of-the-Whole
Recommendations
APPENDIX B
Report Number: 9838
Date: February 5, 1998
Background:
The Committee-of-the-Whole met on Wednesday, February 4, 1998. The following
recommendations were put forward.
Recommendations:
(Moved: M. Ellis)
THAT the Committee recommend to the Board that the membership of the Special
Education Advisory Committee be approved to include the following:
Helen Benn, Community Living Associations of Halton
Ginny Dunlop, Association for Bright Children
Stephanie Etherington, Autism Society Ontario, Halton Chapter
Dominic Gitton, VOICE
Heather Holden, Learning Disabilities Association of Halton
Sylvia Langlois, Spina Bifida and Hydrocephalus Association of Ontario
Andrea Molnar, Easter Seals Society
Leslie Murray, Halton Down Syndrome Association
(Moved: E. Andrew)
THAT the Halton District School Board approve the membership of the
Identification, Placement and Review Committee, as amended.
(Moved: M. Ellis)
THAT the Statement regarding Occupational Health and Safety Act be circulated and
posted in each Halton District School Board facility to reaffirm the Board’s commitment
to Health and Safety.
Respectfully submitted,
______________________________
David Abbott
Vice Chair, Halton District School Board
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TO:
FROM:
RE:
The Chair and Members of the
Halton District School Board
Committee-of-the-Whole
Recommendations
APPENDIX C
Report Number: 9841
Date: February 12, 1998
Background:
The Committee-of-the-Whole met on Wednesday, February 11, 1998. The following
recommendations were put forward.
Recommendations:
(Moved: M. Ellis)
THAT the Halton District School Board authorized the Director of Education
and the Chair of the Board to sign the agreements for the operation of the
indoor swimming pools with each of the respective municipalities.
(Moved: E. Gardiner)
THAT the Director of Education, and the Chair of the Halton District School
Board be authorized to sign the three-year partnership agreement regarding
Speech and Language Pre-School Services on behalf of the Halton District
School Board.
(Moved: E. Andrew)
THAT the Halton District School Board approve the attached model for
employee negotiations.
(Moved: D. Bird)
THAT the Halton District School Board defer the closure and sale of Lakeshore Public
School until such time as a future school consolidation study is undertaken, and at that
time, the Halton Board of Education decision to close and sell Lakeshore Public School
to be re-examined.
(Moved: D. Bird)
THAT the Halton District School Board defer the closure and sale of Fairfield Public
School until such time as a future school consolidation study is undertaken, and at that
time, the Halton Board of Education decision to close and sell Fairfield Public School
to be re-examined.
Committee-of-the-Whole
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February 11, 1998
Report # 9841
(Moved: S. Flook)
THAT the Halton District School Board approve the voice-recording of public session of
Committee-of-the-Whole Board meetings.
Moved: M. Hawthorne
THAT the Halton District School Board approve the following membership for the
principal and vice principal selection process:
Elementary Principal – 2 Superintendents of Education, 1 Principal, and
1 Trustee
Secondary Principal – Director of Education, 1 Superintendent, 1 Principal,
and 1 Trustee
Elementary Vice Principal 1 Superintendent of Education,
1 Assistant to the Superintendent, 1 Principal, and
1 Trustee
Secondary Vice Principal 1 Superintendent of Education,
1 Assistant to the Superintendent, 1 Principal, and
1 Trustee
(Moved: P. Petrusich)
THAT the interviewing teams make recommendation to the Board for the
appointment of principal and vice-principal candidates to the appropriate
short list.
(Moved: P. Petrusich)
THAT the Halton District School Board begin the development of a strategic plan that
involves all stakeholders in the system; and,
THAT trustees designate three (3) evenings as Trustee Forum to begin planning
for the development of a strategic plan.
Respectfully submitted,
______________________________
David Abbott
Vice Chair, Halton District School Board
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APPENDIX D
POLICY STATEMENT
3000 - 55
AUDIT COMMITTEE
WHEREAS the Halton District School Board:
recognizes the value of an Audit Committee in reviewing the external audit function,
and
recognizes the value of providing a communication link between the auditors and the
Board, and
recognizes the value of an Audit Committee in reviewing the financial statements and
other related issues;
THEREFORE it shall be the policy of the Halton District School Board that:
The Board shall have an Audit Committee as a committee of the Board with the
following terms of reference:
Terms of Reference for the Audit Committee
1. The Audit Committee is a committee of the Board reporting directly to the Board.
2. The Audit Committee is composed of two trustees and two members of the public:
-two trustees appointed at large for two year terms
-two members of the public selected by the two Audit Committee trustees and
approved by the Board for two year terms.
3. The Superintendent of Business Services and Treasurer is a permanent resource
personnel to the Audit Committee.
4. The Audit Committee shall:
-review the external audit function including scope, timing and results of the interim
audit
-provide a good communication link between the Auditors and the Board.
-review the annual financial statements and consider any issues related thereto,
i.e., Management Letter from the Auditors.
5. The Audit Committee shall meet as necessary.
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Report Number: 9843
Date: February 12, 1998
TO:
FROM:
RE:
The Chair and Members of the
Halton District School Board
Ethel Gardiner, Chair
Negotiation Committee Appointments
Recommendations:
THAT the Halton District School Board approve the following appointments to the Board’s
Negotiating Committees:
Academic Negotiating Committee, Elementary:
Sheila Flook, Chair Mary Dempster
Academic Negotiating Committee, Secondary:
Debbie Marklew, Chair Michael Ellis
Non -Academic Negotiating Committee: E. Andrew, Chair
Marianne Hawthorne -- C.U.P.E.
David Bird -- H.I.A.A.
Erica Andrew – O.P.A.
David Abbott -- P.S.S.P.
Peter Petrusich -- M.A.S.S.
Negotiations Coordinating Committee: Debbie Marklew, Chair
Respectfully submitted,
______________________________
E. Gardiner
Chair, Halton District School Board
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