Vaccine Management Updates for September 2013
Vaccine Management Updates for September 2013
Vaccine Management Updates for September 2013
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Office of Immunization and Child Profile<br />
VACCINE MANAGEMENT UPDATE<br />
<strong>September</strong> 20, <strong>2013</strong><br />
Immunization Partners<br />
Today’s update includes the shipping file <strong>for</strong> the week of 9/16/13, in<strong>for</strong>mation on a shipping delay, an<br />
update on the <strong>Vaccine</strong> Storage and Handling Grant, and deployment in<strong>for</strong>mation <strong>for</strong> online inventory<br />
reporting.<br />
General <strong>Vaccine</strong> Update:<br />
• Weekly Shipping File attached.<br />
<strong>Vaccine</strong> Shipment Delays<br />
Some orders that were shipped from McKesson and scheduled <strong>for</strong> delivery on Friday, <strong>September</strong> 6 th ,<br />
were returned to McKesson due to carrier delays. A large number of orders were impacted across the<br />
nation. McKesson has reshipped most of these orders and all remaining orders are expected to ship<br />
early next week. We’ve attached a list of the affected orders. If any of the providers on the list has not<br />
received their reshipment and is running low on vaccine, they may submit another order outside of their<br />
ordering schedule. Be sure the provider has adequate space to store both vaccine shipments.<br />
The recent flooding in Colorado has not caused any delays in vaccine shipments. All current vaccine<br />
orders are shipping within schedule. Orders shipped by McKesson are filled within 5 business days and<br />
frozen vaccine orders shipped by Merck are filled within 14 business days. Please let us know<br />
immediately if you are experiencing any delays beyond these timeframes.<br />
<strong>Vaccine</strong> Storage and Handling Grant<br />
Local Health Jurisdictions (LHJs) participating in the provider pilot need to send their provider<br />
recruitment list in to Phillip Wiltzius (phillip.wiltzius@doh.wa.gov) by <strong>September</strong> 30, <strong>2013</strong>.<br />
As requested, we have organized a couple of data logger training webinars in October with Steve Wick<br />
from Control Solutions. We are currently looking at the week of October 13, <strong>2013</strong>, and will send out<br />
invites once we have dates and times finalized.<br />
We will also provide supplemental materials <strong>for</strong> these data loggers sometime in October.<br />
If you have any questions or need additional clarification, please contact Phillip Wiltzius at<br />
phillip.wiltzius@doh.wa.gov or at 360.236.3603.<br />
IIS Enhancement Project-Online Inventory Reporting<br />
We’re getting closer! The IIS is equipped to accept online inventory reports. We’ve provided several<br />
training opportunities to help LHJs learn more about online inventory reporting. We are very close to<br />
starting our pilot <strong>for</strong> online inventory reporting. In August, we asked each LHJ when they wanted to<br />
have their providers start reporting inventory online. We accommodated those who voted and<br />
scheduled the remaining LHJs based the number of provider sites in their area. LHJs are welcomed to<br />
have providers that currently manage their inventory in the system begin reporting online as soon as we<br />
start using the feature. We’ve attached a map showing when each LHJ is scheduled to begin, the<br />
deployment schedule, and a guide <strong>for</strong> how we will manage the process.<br />
As we begin this process, it’s important to remember that the inventory report is a snap shot in time of<br />
a provider’s inventory. Online inventory reporting only changes the way providers report – moving
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