Vaccine Management Updates for September 2013
Vaccine Management Updates for September 2013
Vaccine Management Updates for September 2013
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Office of Immunization and Child Profile<br />
VACCINE MANAGEMENT UPDATE<br />
<strong>September</strong> 13, <strong>2013</strong><br />
Immunization Partners<br />
Today’s update includes the shipping file <strong>for</strong> the week of 9/9/13 and an update to our<br />
immunization training page.<br />
General <strong>Vaccine</strong> Update:<br />
• Weekly Shipping File attached.<br />
Immunization Training Page Updated with CDC’s You Call the Shots<br />
We’ve added links to CDC’s You Call the Shots trainings on our Immunization Training page. Please direct<br />
providers to this page to complete their required annual trainings. We will update this page as new<br />
trainings become available. If you have any questions about the page or the trainings please contact<br />
Roxie Zarate at 360-236-3549 or roxie.zarate@doh.wa.gov.
Office of Immunization and Child Profile<br />
VACCINE MANAGEMENT UPDATE<br />
<strong>September</strong> 20, <strong>2013</strong><br />
Immunization Partners<br />
Today’s update includes the shipping file <strong>for</strong> the week of 9/16/13, in<strong>for</strong>mation on a shipping delay, an<br />
update on the <strong>Vaccine</strong> Storage and Handling Grant, and deployment in<strong>for</strong>mation <strong>for</strong> online inventory<br />
reporting.<br />
General <strong>Vaccine</strong> Update:<br />
• Weekly Shipping File attached.<br />
<strong>Vaccine</strong> Shipment Delays<br />
Some orders that were shipped from McKesson and scheduled <strong>for</strong> delivery on Friday, <strong>September</strong> 6 th ,<br />
were returned to McKesson due to carrier delays. A large number of orders were impacted across the<br />
nation. McKesson has reshipped most of these orders and all remaining orders are expected to ship<br />
early next week. We’ve attached a list of the affected orders. If any of the providers on the list has not<br />
received their reshipment and is running low on vaccine, they may submit another order outside of their<br />
ordering schedule. Be sure the provider has adequate space to store both vaccine shipments.<br />
The recent flooding in Colorado has not caused any delays in vaccine shipments. All current vaccine<br />
orders are shipping within schedule. Orders shipped by McKesson are filled within 5 business days and<br />
frozen vaccine orders shipped by Merck are filled within 14 business days. Please let us know<br />
immediately if you are experiencing any delays beyond these timeframes.<br />
<strong>Vaccine</strong> Storage and Handling Grant<br />
Local Health Jurisdictions (LHJs) participating in the provider pilot need to send their provider<br />
recruitment list in to Phillip Wiltzius (phillip.wiltzius@doh.wa.gov) by <strong>September</strong> 30, <strong>2013</strong>.<br />
As requested, we have organized a couple of data logger training webinars in October with Steve Wick<br />
from Control Solutions. We are currently looking at the week of October 13, <strong>2013</strong>, and will send out<br />
invites once we have dates and times finalized.<br />
We will also provide supplemental materials <strong>for</strong> these data loggers sometime in October.<br />
If you have any questions or need additional clarification, please contact Phillip Wiltzius at<br />
phillip.wiltzius@doh.wa.gov or at 360.236.3603.<br />
IIS Enhancement Project-Online Inventory Reporting<br />
We’re getting closer! The IIS is equipped to accept online inventory reports. We’ve provided several<br />
training opportunities to help LHJs learn more about online inventory reporting. We are very close to<br />
starting our pilot <strong>for</strong> online inventory reporting. In August, we asked each LHJ when they wanted to<br />
have their providers start reporting inventory online. We accommodated those who voted and<br />
scheduled the remaining LHJs based the number of provider sites in their area. LHJs are welcomed to<br />
have providers that currently manage their inventory in the system begin reporting online as soon as we<br />
start using the feature. We’ve attached a map showing when each LHJ is scheduled to begin, the<br />
deployment schedule, and a guide <strong>for</strong> how we will manage the process.<br />
As we begin this process, it’s important to remember that the inventory report is a snap shot in time of<br />
a provider’s inventory. Online inventory reporting only changes the way providers report – moving
Office of Immunization and Child Profile<br />
VACCINE MANAGEMENT UPDATE<br />
<strong>September</strong> 20, <strong>2013</strong><br />
them from a paper based system to an online system. If you have any questions please contact<br />
Mariama Gondo at mariama.gondo@doh.wa.go or at 360.236.3647.
Office of Immunization and Child Profile<br />
VACCINE MANAGEMENT UPDATE<br />
<strong>September</strong> 27, <strong>2013</strong><br />
Immunization Partners<br />
Today’s update includes the shipping file <strong>for</strong> the week of 9/23/13, a reminder about upcoming<br />
Storage and Handling Grant activities, a reminder about the IIS Enhancement Grant reports due<br />
in October, and an update about online inventory reporting.<br />
General <strong>Vaccine</strong> Update:<br />
• Weekly Shipping File attached.<br />
October Online Provider Agreements:<br />
Providers in Garfield, Chelan Douglas and Okanogan counties will renew their Provider<br />
Agreement <strong>for</strong> the Receipt of Publicly Supplied <strong>Vaccine</strong> online in October. We appreciate your<br />
help as we work closely with providers on the new online processes. If you have questions<br />
regarding online enrollment please contact Wendy Bowman (wendy.bowman@doh.wa.gov or<br />
360-236-3514) or Karen Meranda (karen.meranda@doh.wa.gov or 360-236-3553).<br />
<strong>Vaccine</strong> Storage and Handling Grant:<br />
Local Health Jurisdictions (LHJs) should have their sites selected <strong>for</strong> the provider pilot. The<br />
provider list report is due on Monday, <strong>September</strong> 30, <strong>2013</strong>. Please email your report and any<br />
questions to Phillip Wiltzius at phillip.wiltzius@doh.wa.gov or call 360.236.3603.<br />
Data logger training with Control Solutions will take place on October 14 and October 15. Each<br />
session will give an overview of both the TRED 30-7 and the VFC 5000-TC data loggers. Pilot<br />
sites are also welcome to attend.<br />
Register <strong>for</strong> a session by clicking a date below:<br />
Mon, Oct 14, <strong>2013</strong> 10:00 AM - 11:00 AM PDT<br />
Tue, Oct 15, <strong>2013</strong> 10:00 AM - 11:00 AM PDT<br />
IIS Enhancement Project:<br />
IIS vaccine <strong>Management</strong> Report<br />
This is a reminder that your second IIS <strong>Vaccine</strong> <strong>Management</strong> Project Report is due October 15,<br />
<strong>2013</strong>. We are including a copy of the updated report below. Please make sure to submit the<br />
report with a modification date of August <strong>2013</strong>.<br />
Online Inventory Reporting<br />
We noticed that 19 of the 35 LHJs have at least one provider who submitted an inventory<br />
report online in the IIS in August or <strong>September</strong>. We are excited about this progress, even<br />
though we have not officially implemented online reporting. We do not recommend asking the<br />
providers to stop. However, we want to make LHJs aware of which providers are reporting, and
Office of Immunization and Child Profile<br />
VACCINE MANAGEMENT UPDATE<br />
<strong>September</strong> 27, <strong>2013</strong><br />
to make sure providers know how to submit their data correctly. Mariama will be contacting<br />
these LHJs individually to discuss follow-up steps. All providers must continue to submit the<br />
doses administered by age group portion to their LHJs. Please contact Mariama Gondo<br />
(mariama.gondo@doh.wa.gov or 360-236-3647) if you have any questions.<br />
DOH 348-196 <strong>September</strong> <strong>2013</strong><br />
If you have a disability and need this document in a different <strong>for</strong>mat, please call 1-800-525-0127 (TDD/TTY 1-800-833-6388).
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