Troops - Girl Scouts of Central and Western Massachusetts

Girl Scouts
Of
Central and Western
Massachusetts
2012 Fall Product
Program Training

Welcome!
Your GSCWM Product Program team:
Sara Rowan
srowan@gscwm.org
413-727-7121 C: 774-232-2243
Brandi Barcomb
bbarcomb@gscwm.org
413-224-4036
Elizabeth Brooke–Willbanks
ebrookewillbanks@gscwm.org
1-800-462-9100
Todd Wingen,
QSP/Ashdon Farms Representative

THANK YOU
For Being Here
Thank you for
taking time out
of your busy
schedule to
represent your
community and
help spread the
word about
this fantastic
2012 program!

Volunteers Live Longer.
It’s True.

Thanks to you…
Our 2011 Results:
59,824 Nut and Candy items
7,267 Magazines Sold
1,901 Address Booklets
$63,632 Troop proceeds!

“Fiona” the
Flamingo
Fall 2012 Theme

What is the Girl Scout Fall
Product Program All About?
Girls work on 5 key skills: Goal Setting,
Decision Making, Money Management,
People Skills and Business Ethics
Troops get a head start on goal settings,
planning and earning proceeds for the year
Girls earn patches and rewards
Funds are generated that help the GSCWM
sustain and expand our programs for girls and
volunteers!

2012 What’s New?
• New packaging
• 14 varieties including
2 new items plus 2 new tins
• $145 PGA = New bonus opportunities!
1. Troops earn an additional 2% of troop proceeds on nut &
candy sales!
2. Plus earn an extra $0.03 per box on the cookie sale!
• Project Care & Share

2012 Troop Proceeds
• 10% Per Nut Item
• $1.00 Per Address Booklet (11 complete cards)
• $1.00 for sending 12 or more emails
• 10% of subscription price On All Magazine Catalog Orders
• 20% of subscription price On All Magazine Online Orders
Opt-Out Program earns addition troop funds
New this year…No PGA requirement!
Girls Junior level and higher can participate by filling out Opt-Out
Form!
Troops earn 12% per Nut Item & 12% on all Magazine Catalog Orders

2012 Patches & Rewards!
INTERLOCKING PATCH
SET!

Girls can work on their 5
key skills through fun and
interesting activities
online!
All online program activities can be
found at:
www.WhatCanAGirlDo.com
The Be A Reader Girl Program Activity
will ONLY be available online this year.

All Fall 2012 Options in One Girl Packet
Nuts & Chocolates
Girl Packet
Address Booklet
Magazines

It’s as Easy as 1, 2, 3…
• First…Send emails to
friends & family
offering option to
order magazines &
nuts
• Next…sell nuts and
magazines in person
• Last…complete the
address booklet
before everything is
due to troop

Online Magazine & Nut Sales
& Marketing Program
1.Teaches Girls Current Marketing Skills
2.Quick & Easy
3.Produces Amazing Results
4.Click The Button To Get Started…
Go to: www.gscwm.org
5. We will also send out the link which can be forwarded

Creating an Account

Girl Can Personalize Her Landing Page
Girl’s Message
GSCWM’s Message
Girl’s Photo
Girl’s Goal
GSCWM’s
Goal

Entering Emails
• Emails are only used for this
one time ask and are never
rented or sold
• Recipients click a link, make
their selection and pay with
credit card
• No processing fees for
customers
• Magazines arrive faster
• Parents print or email
Detailed Order Report to
troop manager for girls to
receive credit for orders
generated

Nut
Orders
Option
Electronic Nut Promise Order Taker
(For Presentation Purposes Only)
• Girls select who to ask
– Girls still have to collect
money and deliver
• Optional email sent every time
a nut promise is made
– Keep track on order card
• Detailed Order Report sent to
adult’s email address at end of
program
• Average 4 to 5 MORE units per
girl using program!

Sample Email
Emails sent
to
supporters
will include
a link to the
Magazine
Store and a
link to the
Nut Store

Girl Options For Promoting Nuts & Magazines
• Girl Scout Can Select Who
Receives Nut Order Emails
• Girls Age 13 Or Older Invite
Facebook Friends to Help
• Detailed Order Report
Shows Who ordered nuts
and candy and Who
ordered Magazines
• Option To Receive An Email
Every Time a Nut order is
placed

Facebook Post To Profile
• Post to Profile within
Facebook
• Opportunity to reach
broader network of
family and friends
• Any sales directly track
to Girl Scout’s QSP/Nut
Online Program
registration

BUY, RENEW AND GIVE MAGAZINES
ONLINE MAGAZINE STORE!

Online Nut Promises Nut Store
Supporters make
selections, then click
Add To Cart

Online Nut Promises Checkout
•Supporter
clicks Place
Nut Promise
when done
•Confirmation
message will
appear

• Supporter is
provided an
order
confirmation
• Supporter
clicks button to
go to Magazine
Store
Order Confirmation

DETAILED ORDER REPORT
• Check back in during the
sale to track your success
• Send more emails and get
more orders
• All Detail Order Reports
must be submitted by the
deadline date to count
towards girl rewards and
troop proceeds

Magazine
Catalog
Program

Magazine Catalog
• 665+ magazines available
• 46 combo offers
• Better layouts
• Higher quality paper & overall look

Many Orders Still Come From In-Person
Sales From The Catalog
• Renew Current Subscriptions:
(A)Renew at Anytime in the Subscription Cycle
(B)Convenient Renewal Through GS Each Year
• Buy New Subscriptions
• Have GIFT Subscriptions Sent
• All For About The SAME PRICE

Magazine Catalog: Digital Titles

DIGITAL MAGAZINES
• 80 digital offers
o 50 digital magazines
o 30 free-with-print
digital magazines
Available In
Catalog &
Online

New Magazine Order Form
Please
Throw Old
Ones Away!
• Customers should keep the pink copy
• Yellow & White copy turned in to the troop

QSP
Customer Guarantee
Catalog
Online

Our
Delicious
Nut &
Chocolate
Items

Now with
Roasted
Pecans!
$5

$7
Now with
Sea Salt!
Gluten
Free!

2012 New Items!
$6
2012 New Tins!
$8
Chocolate Covered Pretzels
Caramel Treasures

Project
Care & Share!
• Support the Girl Scouts
and our Military through
our Project Care & Share!
• Every $5 donation sends
our Military Troops a
tasty treat from home
• Girls earn a special patch
for 5 donations received
$5

Remember troops should order
to the piece
REMINDERS
Count products carefully before
signing
Keep chocolate away from light
and heat
Do not store products outside
If you have specific program
questions, refer to your training
materials or call GSCWM office

Address Booklet
Girls personalize postcards for family
& friends they have not already contacted
Ashley Braxton
Tropical Florida
737 11

Address Booklet Postcard
• Girls complete postcards with names & addresses of
friends and family
• Personalize with a P.S. Message
• Easy option, every girl can participate, no selling

New Payment Options
1) Check
2) Credit Card
3) Shop Online

Personalized Mailings Sent
Only 1 Mailing This Year!

Sept. 11-27
Key Fall Product Program
Dates
Service Unit Product Teams Train Troops
Sept. 28- Oct. 28
October 12
October 28
October 28
October 30
October 30
October 31
October 31
November 2
November 14
November 14-16
Order Taking!
Deadline for troops to submit ACH Form to GSCWM
Deadline for troops to receive credit for Online Mag. orders
Girls turn in all orders and payments to troop
Deadline for troop orders to be entered into Nut-E
Deadline for troop deposits for all orders into troop account
Deadline for troop to notify GSCWM of insufficient funds
Deadline for service units to finalize troop orders in Nut-E
ACH withdrawal from troop accounts
Rewards delivered to service units
Nut & Candy delivery to service units

ACH (Automatic Clearing House) Payments
Girl Scouts of Central and Western Massachusetts, Inc.
800-462-9100 (in MA) or 413-584-2602 gscwm.org
40 Harkness Avenue
E Longmeadow, MA 01028-1016
Fax: 413-525-5901
241 Haydenville Road
Leeds, MA 01053-9768
Fax: 413-586-7937
81 Gold Star Blvd
Worcester, MA 01606-2813
Fax: 508-852-7674
AUTHORIZATION AGREEMENT FOR AUTOMATIC DEPOSIT (ACH DEBITS)
I (we) hereby authorize Girl Scouts of Central and Western Massachusetts, hereinafter called GSCWM, to
initiate bank debits to the troop bank account indicated below and the depository (bank) named below, hereinafter
called DEPOSITORY.
PLEASE ATTACH COPY VOIDED CHECK HERE.
Depository (Bank) Name ________________________________________________________________
Transit ABA (Routing #) __________________________ Account # _____________________________
Name of Account _______________________________________________________________________
This authority s to remain in full force and in effect throughout the 2012-13 Product Sales or until GSCWM has
received written notification from the troop of it’s termination in such time and in such manner as to afford GSCWM
and the DEPOSITORY a reasonable opportunity to act on it.
I understand that it is the troop’s responsibility to notify GSCWM if funds will not be available on the specified date,
and that if we do not notify GSCWM, it may result in fees being assessed to the troop account due to insufficient
funds.
Troop # _________________________ Service Unit __________________ Phone __________________
Troop Leader or Account Contact _________________________________________________________
Email _________________________________________________
Signature _____________________________________________ Date _____________________________
Signature _____________________________________________ Date _____________________________
(2 Signatures required)
Please mail form and a copy of voided check to: GSCWM, Finance Department, Julie Guerra
(Email: jguerra@gscwm.org) 81 Gold Star Blvd, Worcester, MA 01606
October 12
October 28
October 30
October 31
to
November 2
Deadline for troops
to submit ACH Form
to GSCWM
Girls turn in all
orders and
payments to troop
Deadline for troop
deposits for all
orders into troop
account
Deadline for troop
notify GSCWM of
insufficient funds
ACH withdrawal
from troop accounts

Paperwork From Troops to SU
• Incentive Opt-Out Form
• Pink copies of magazine
catalog order forms
remain with customers
• Girl order forms (yellow
and white copies
separated)
• Completed Address Books
• Detailed Order Reports
• T2 Report from Nut∙E

Paperwork From SU to GSCWM
Please mail to the Service
Center:
• Troop T2 from Nut∙E
• Opt-Out Form (if applicable –
Junior level and up only)
Please mail to QSP in the
UPS envelope provided:
• White copies of magazine
orders and Address Booklets
with Summary Report in the
same package.

• Intuitive
• Few Clicks
• High Performance
• Dependable
• It’s Easy and Fast

Login Page
Enter the Login & Password assigned to you by your Council
and select the 2012 Fall Product Sale Campaign. Click “Sign-In”

Service Unit Icon
On this page Service Units should enter or verify all of their information.
Incentives ship to the Manager Address listed on the left.
Nut/Candy items ship to the Delivery Station information on the right.

Troops Icon
The is where you will find a listing of all your Troops.
Just click the pencil icon to get to the Troop Detail page.

Troop View
Editing Information
• Log in to Nut-e (GSCWM+5 digit troop number)
• Update contact information by selecting “Troops” icon
• Select with or without incentives and save

Girl Order Page
Note the 4 step process listed in the Troop Order container.
Step 1 - Enter number of Girls Registered and click “Save”.

Step 2 - Add girls to the system by clicking the
“Add Girl Name” button to the left.
When the pop up appears, type in the name per the instructions
of your Council and click “Add Girl Name”.
Keep adding names until you are done.

The girl’s will appear in the bottom container.
Step 3 - Add Girl Orders by clicking the green plus icon.
FYI – you can also edit a girl’s name (pencil icon) or
delete her from the list (red x icon)

All 3 portions of each girl’s order must be “Saved”.
Type in the quantities for each Product item and keep tabbing
until all items are filled.
NOTE: This year both Magazine Dollars & Magazine Units are required.
1) Click “Save” on either side of the “Product Order” container.

3) Click “Yes” in the pop up box to complete the order.
You must click this to save her order!
The system will automatically take you back to the girl list.

As you can see Katie’s totals have been added. Once all orders have been
entered, the user should proceed to the final step.
Step 4 - click the pink “Submit Nut/Candy Order” button.
Note: Girls and QSP items can still be added after you submit your Nut/Candy
Order. All girl orders will LOCK after the Council submits their incentive order.

Reports Icon
This page contains all reports as well as manuals and tutorials.
The T-2 – Nuts/Candy & Mags Report is especially helpful.
If you have any problems opening PDF reports please update your system
with the free Adobe Reader upgrade at the top of the page.

The G-2 is a great
recap report for
individual girls.

The T-2 is a
great recap
report - it
breaks down all
info!