Kent Steward, Wayne Billinger, Barbara Wasinger - City of Hays, KS

City of Hays
City Commission
Work Session Notes
June 2, 2005
Present: Kent Steward, Wayne Billinger, Barbara Wasinger, John Bird, Randy
Gustafson
Absent: Troy Hickman, Henry Schwaller IV
Recommendation for City of Hays Alcohol Tax Funds
The CARE Council has recommended the following distribution of City of
Hays 2005 Alcohol Tax Funds to the following agencies:
DREAM, Inc. $23,667
Regional Prevention Center 14,667
Smoky Hill Foundation for Chemical Depend. 16,666
TOTAL $55,000
Sue Rouse, representing the CARE Council, stated that she will be
making a recommendation later this year on distributing the remaining $10,000.
The Commissioners had no objection to the distribution.
CVB Building Architect Design/Committee Recommendations
City Manager Randy Gustafson asked the Commission for direction on
how to proceed with the architectural plans for the construction of the Convention
and Visitors Bureau building.
Commissioner Wasinger stated that she does not want to see the
Transient Guest tax raised. She would not like to see any reduction in marketing
dollars. She would like to see the building built for less than $1 million.

The City Manager stated that it will be necessary to use some Transient
Guest tax money to build the building. The financing will be accomplished
through a lease/purchase arrangement.
Commissioner Billinger stated he does not have a problem with raising the
Transient Guest tax. The current Transient Guest tax is less than what other
cities charge along the I-70 corridor. He is not in favor of cutting marketing in
order to save funds for the building construction.
Chairperson Steward agreed with Commissioner Billinger. He
recommended that the Transient Guest tax have a sunset clause once the
building is paid for. He would not be opposed to having the architect trying to
economize the design of the building.
The Commissioners directed the City Manager to inform the architect to
try to trim the costs of the building to approximately $1 million.
KDOT-STP-Safety, 27 th and Broadway
Based on traffic surveys and accident reports, City staff was notified that
the intersection of 27 th and Broadway/General Lawton was considered eligible for
federal aid STP-safety funding for a fully signalized intersection at a 90/10 cost
share in the amount of $110,000 for construction and inspection costs only. The
City would be responsible for any other costs including property acquisition or
design engineering. The City has until June 10, 2005 to accept or decline the
grant.
Brad Waller, HWS Consulting Group, reviewed the data relating to the
traffic surveys and accident reports. He presented simulations of various street
configurations and traffic situations along this corridor. Since the KDOT grant
only deals with one intersection within a larger corridor of congestion on 27 th
Street between Vine and Sherman Avenue, City staff and HMS both questioned
the effectiveness of the KDOT proposal.
HWS Consulting feels the best long term solution would be to install a
traffic signal at the 27 th and Broadway/General Lawton intersection and install left
turn lanes at all approaches. This would require widening 27 th Street at an

estimated cost of $500,000. An alternative would be to widen the intersections
only in order to provide left turn lanes.
Mr. Waller stated that if the City chooses to install a stoplight at that
intersection and plans to go to a five lane roadway at some point in the future, he
would suggest that the stoplight be designed so that it is wide enough, the mast
be installed far enough away from the intersection, and the stoplight wired for five
lanes.
The Commission will formally decide on whether to accept or decline the
grant at the June 9, 2005 Commission meeting.
Stop Sign Locations
Discussion on stop sign locations was tabled until a July work session.
41 st Street and Mopar at Vine – Right-in, Right-out
The City Manager updated the Commission on the street improvements
on Vine Street north of I-70.
The System Enhancement Project clearly identified that the intersection at
41 st Street and Mopar at Vine would become “right-in, right-out” when Highway
183 is improved in 2006. With the opening of Home Depot and increased traffic
in the area, a temporary traffic signal has been installed at 43 rd and Vine in order
to direct traffic to Home Depot until road work has been completed on 41 st Street.
A temporary median will be installed June 6, 2005, along with new striping on
Vine from the I-70 ramps to just north of 43 rd Street.
RFP for Design of 22 nd Street and 41 st Street
City Manager Gustafson discussed the Request for Proposals for the
design of 22 nd Street and 41 st Street. City staff proposed that proposals for the
design of these two projects be solicited at the same time to hopefully realize
some cost savings by tying the two projects together.

Final Plat of Lundy Addition
The Commission will be requested to formally approve the Final Plat of the
Lundy Addition at the June 9, 2005 Commission meeting.
Effluent Recovery Line Project
There is the potential for the treated effluent water from the Wastewater
Treatment Plant to be piped upstream approximately three miles and released
into Big Creek so that the treated water can percolate down to recharge the Big
Creek Aquifer. A study needs to be performed and based on the results of the
study, consideration given for design engineering for the project. The initial study
would cost approximately $25,000 plus another $10,000 for laboratory testing.
The Commissioners will be requested to approve a contract with Bartlett
and West Engineers for this study at a future Commission meeting.
Snow & Ice Ordinance
Discussion on the Snow & Ice Ordinance was tabled.
The Work Session was adjourned.
Submitted by:____________________________
City Clerk