Board Minutes February 2, 2000 - Halton District School Board

APPENDIX A 

THE HALTON DISTRICT SCHOOL BOARD 

J.W. Singleton Education Centre, Burlington, Ontario 

Wednesday, February 2, 2000 

Private Session: 7 p.m. 

Public Session: 8 p.m. 

M I N U T E S 

1. Call to Order 

2. Meeting in Private Session 

3. Approval of Agenda for Public Session 

4. Presentations/Delegations 

a) OTHS School Council 

5. Ratification of Business Transacted in Private Session 

6. Approval of the Minutes: 

a) Approval of Minutes, January 19, 2000 

b) Approval of Minutes, Special Board Meeting, January 24, 2000 

7. Committee Recommendations 

8. Motions 

a) By-law 1015(b) (Report 99227 deferred from Dec.15/99) 

b) Board Policy: Director of Education (Report 99221 deferred from Dec.15/99) 

c) Halton Services Review Steering Committee (Report 00001) 

d) Halton Public Sector Smog Response Plan (Report 00005) 

9. Order Paper 

10. Notices of Motion 

11. Committee Reports 

12. Staff Information Updates 

a) Revised Budget Estimates (Report 00017) 

b) 1999 Financial Results for Board Operations (Report 00010) 

c) QE Park Junior Boys’ Cross Country Team (Report 00003) 

13. Chair’s Report to the Board 

14. Director’s Information Bulletin 

15. SEAC Update 

16. OPSBA Matters 

17. Public Question Period 

18. Correspondence 

19. Trustee Questions and Comments 

20. Meeting in Private Session in Accordance with Procedural By-law 1003 (if necessary) 

21. Ratification of Business Transacted in Private Session (if necessary) 

22. Adjournment 

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Halton District School Board 

Wednesday, February 2, 2000 

Present: 

Regrets: 

D. Abbott, E. Andrew, M. Ellis, S. Flook, E. Gardiner, M. Hawthorne, 

D. Marklew (late), M. McVety, L. Roberts, P. Petrusich 

D. Bird, G. Simms 

Agenda Item 1 

The Chair called the meeting to order at 7:02 p.m., noting regrets from D. Bird. 

D. Marklew arrived at 7:09 p.m. 

Agenda Item 2 

M00-0022 L. Roberts / M. Hawthorne 

Be it resolved that we move into Committee-of-the-Whole Board 

in Private Session. 

Carried. 

The Committee rose into Public Session at 7:57 p.m. 

The Chair called the Public Session to order at 8:06 p.m., noting additional regrets 

from G. Simms. 

Agenda Item 3 

M00-0023 M. Hawthorne / D. Abbott 

Be it resolved that the Agenda be amended to delete Item 8 (d), with 

subsequent items being renumbered as appropriate, and that the agenda be 

approved as amended. 

Carried. 

Agenda Item 4 

The Chair welcomed Larry DiIanni, Principal of Oakville Trafalgar High School, 

and Mary Chapin, OTHS School Council Chair, speaking as a delegation on the 

issuance of a special event permit at OTHS. The presenters responded to 

questions of clarification. The Chair thanked the presenter for the presentation. 

Agenda Item 5 

The following items were ratified from Private Session. D. Marklew requested a 

recorded vote. 

M00-0024 M. Ellis / L. Roberts 

Be it resolved that the Halton District School Board approve the 

resolution from Committee of the Whole Board in Private Session, 

February 2, 1999 respecting: Negotiations 

Wednesday, February 2, 2000 page 2 

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Agenda Item 5 (cont’d) 

The recorded vote on the aforementioned motion was called. 





D. Abbott -yes D. Marklew -no 

E. Andrew -yes 

M. Ellis -yes 

S. Flook -yes 

E. Gardiner -yes 

M. Hawthorne -yes 

P. Petrusich -yes 

L. Roberts -yes 

Carried. 

Agenda Item 6 

M00-0025 D. Abbott / M. Hawthorne 

Be it resolved that the Minutes of the Halton District School Board, dated 

January 19, 2000 be approved as distributed. 

Carried. 


Be it resolved that the Minutes of the Special Meeting of the Halton District 

School Board, dated January 24, 2000 be approved as distributed. 

Carried. 

Agenda Item 7 

E. Andrew brought forward the following Notice of Motion from SEAC 

M00-0027 E. Andrew / S. Flook 


following: Sue Adams, Barb Brusey and Mark Hutchins as Members at 

Large to the Special Education Advisory Committee of the Halton District 

School Board for a term to coincide with the Board’s term of office. 

Carried. 

Agenda Item 8 

a) By-law 1015(b) 

M99-0375 S. Flook / D. Bird 

Be it resolved that the Halton District School Board Procedural By-law 

1015(b) be amended by deleting the words “a majority”, and adding the 

words “two-thirds majority” in its place. 

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Agenda Item 8 

a) By-law 1015(b) – (cont’d) 

M00-0028 S. Flook / M. Hawthorne 

Be it resolved that the aforementioned motion be deferred until the issue of 

policy governance is determined by the Board. 

Carried. 

b) Board Policy: Director of Education 

M99-0379 E. Andrew / P. Petrusich 

Be it resolved that the Halton District School Board adopt the policy re: the 

Director of Education, as attached to Report 99221. 

L. Roberts indicated her desire to see the policy put in place. 

M00-0029 P. Petrusich / E. Andrew 

Be it resolved that the aforementioned motion be deferred until the issue of 

policy governance is determined by the Board. 

Carried. 

c) Halton Area Services Review Steering Committee 

M00-0030 M. Hawthorne / S. Flook 

Be it resolved that the Halton District School Board receive the Report of 

the Halton Area Services Review Steering Committee, dated October 14, 

1999, and that the Board inform the Steering Committee that it has no 

objections to the recommendations as presented in the report. 

Carried. 

d) Halton Public Sector Smog Response Plan 

M00-0031 E. Andrew / D. Abbott 

Be it resolved that the Halton District School Board endorse the Halton Public 

Sector Smog Response Plan, dated October 1999, and 

THAT a copy of the resolution endorsing the Plan be circulated to all the 

participating partner agencies. 

Carried. 

Agenda Item 9 

The Chair called attention to the Order Paper in the agenda packages. 

D. Marklew asked for clarification regarding the status of the Secondary 

Accommodation Committee with the impending release of the CN Watson 

Strategic Capital Plan. 

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S. Flook asked when the CN Watson Strategic Capital Plan would be available to 

trustees. D. Papke indicated that it was unlikely it would be available in time to 

courier to trustees, however every attempt would be made to do so. He did indicate 

that staff from municipal planning offices as well as CN Watson would be in 

attendance at the Committee-of-the-Whole meeting slated for Wednesday, February 

9, 2000 (7 p.m.). 

Agenda Item 10 

M. Hawthorne brought forward the following Notice of Motion: 

Be it resolved that Oakville Trafalgar High School be allowed to apply for 

a Liquor Licence for their November 4, 2000 fundraiser, providing they 

are in compliance with the Liquor Licence Act. 


Be it resolved that the rules be waived to deal with this issue immediately. 

Carried. 

M. Ellis declared a potential conflict of interest on the issue. 

M. Hawthorne spoke in support to this recommendation, asking for clarification 

regarding liability. 

D. Marklew asked for clarification regarding compliance, policy review for 

special events licenses within schools, liability and indemnity issues. 

S. Flook asked for clarification regarding compliance of the building in terms of 

criteria as outlined by fire codes, and other municipal regulations. She indicated 

her support for volunteer efforts by school councils, such as was being 

demonstrated by the OTHS school council. 

P. Petrusich asked for specific clarification regarding insurance coverage, 

especially in light of liability and insurance coverage. 

L. Roberts asked for clarification regarding “due diligence”, in providing 

training or awareness of legal responsibilities for event organizers. 

E. Gardiner asked for clarification regarding the process for schools designated 

as approved for special event licenses, vs. those schools which are not. She 

indicated her desire to see consistency. 

M. Hawthorne indicated the staff hired for the event have been trained, and 

reiterated her desire to see this motion supported. 

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Be it resolved that Oakville Trafalgar High School be allowed to apply for 

a Liquor Licence for their November 4, 20000 fundraiser, providing they 

are in compliance with the Liquor Licence Act. 

Carried. 

L. Roberts brought forward the following Notice of Motion: 

Be it resolved that the Halton District School Board request staff to 

review the Marketing Overview presented January 19, 2000, and report 

back to the Board with an outline of the operational process that would 

need to be in place, staff time required, departments involved, financial 

cost, etc., should the Board decide to manage the process: 

1. directly through a public relations position with the Halton District 

School Board, or 

2. indirectly through the Centre for Skills Development and Training. 

M00-0033 L. Roberts / M. Ellis 


Defeated. 

E. Andrew brought forward the following Notice of Motion: 

Be it resolved that the Halton District School Board write a letter to the 

Minister of Education acknowledging the positive aspects of provincial 

curriculum reform as well as requesting support from the Minister to 

address the following areas of need: 

additional money for textbooks, especially in the areas of science and 

social science 

a lifecycle replacement program for texts 

curriculum implementation training days 

resources for teachers, such as classroom-ready materials and 

inservice support 

a review of the curriculum within a reasonable timeframe to ensure 

that the curriculum is developmentally appropriate for children 

a review of associated policies, including Secondary School Reform 

 

and Assessment and Reporting 

the high degree of emphasis on Information Technology in all areas of 

the curriculum and the corresponding equipment and staff training 

needs resulting from this emphasis 

and that a copy of the letter be sent to the Chair of OPSBA as well as a 

copy to Chairs of Boards around the province requesting that they do the 

same. 


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There were no Committee Reports. 


a) Revised Budget Estimates 

W. McNally spoke to Report 00017, and responded to trustees’ questions. 

b) 1999 Financial Results for Board Operations 

W. McNally spoke to Report 00010, and responded to trustees’ questions. 

L. Roberts asked for clarification regarding criteria used in determining expenditures 

against Reserves for Working Funds. 

D. Marklew asked when audited statements for the Centre for Skills Development and 

Training would be made available to the Board. 

M00-0034 P. Petrusich / D. Abbott 


Carried. 

M00-0035 P. Petrusich / E. Andrew 

Be it resolved that the unfinanced portion of the cost of the addition to Abbey 

Lane Public School in the amount of $2,391,097 be funded from current funds; 

and 

THAT the balance in the reserve for classroom expenditures be withdrawn and 

designated to the 2000 budgets for Instructional Assistants in the amount of 

$400,000, School Decentralized Supplies in the amount of $1,376,068 and 

Instrumental Music Equipment in the amount of $200,000; and 

THAT an amount of $500,000 be appropriated from the 1999 operating 

surplus and be designated to establish a budget in the 2000 fiscal year for the 

purchase of elementary textbooks; and 

THAT the remaining balance of excess revenue over expenditure in the amount 

of $1,422,056 be transferred to the board’s reserve for working funds. 

Carried. 

c) QE Park Junior Boys’ Cross Country Team 

D. Papke spoke to Report 00018, and responded to trustees’ questions. 

S. Flook indicated her support for this initiative, and indicated it was her desire to 

see more information prior to dealing with this item. She requested more 

information regarding the liability issues related to school trips, supervision of 

students, and potential political issues in Morocco. 


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c) QE Park Junior Boys’ Cross Country Team (cont’d) 

S. Flook asked for clarification on the involvement of the Centre for Skills 

Development and Training’s Board of Directors. She also asked if a process had 

been developed or considered for this and/or future requests. 

D. Abbott asked about the timelines for this event. 

M00-0036 L. Roberts / E. Andrew 


Carried. 

M00-0037 L. Roberts / M. Hawthorne 

Be it resolved that the Halton District School Board support the Queen 

Elizabeth Park School Cross Country Team trip to Morocco for the 

World Cross-Country Championships by providing up to $5,000 to be 

taken from surplus transfers from The Centre for Skills Development and 

Training. 

Carried. 


The Chair highlighted the following items: 

the “Best of Effective Practices” interim report from the EIC 

correspondence (petition) from Pilgrim Wood Public School parents 

Committee of the Whole meeting at 7 p.m., Wednesday, February 9 to 

discuss the CN Watson Strategic Capital Plan 

staff efforts in the recent Open House regarding the northeast Oakville 

accommodation study. 

S. Flook confirmed that information would be shared with the public and school 

communities regarding the February 9th Committee of the Whole meeting. 


The Director highlighted the following items: 

the invitation by the EIC to have Keith McFarlane participate in the EIC 

review of purchasing and procurement best practices. 


E. Andrew provided an update of SEAC activities at their February 1 meeting. 


M. Ellis highlighted the recent public education symposium (Toronto, January 28), 

as well as upcoming local OPSBA events. 


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The following questions were posed by members of the public: 

Don Vrooman asked how the CN Watson Strategic Capital Plan Report 

would be made available to members of the public, and school councils. 

D. Papke indicated copies would be made available to the public as well as 

school councils. 


The Chair called attention to the Correspondence in trustees’ packages. 


D. Marklew expressed her appreciation to staff and community for their efforts 

in the recent Open House relating to northeast Oakville. She also asked if 

information could be made available regarding the number of students utilizing 

the bus implemented 

M. Hawthorne expressed her appreciation to Beth Shelswell and the committee 

for the recent School Council Conference (Iroquois Ridge, January 22). 

M. Hawthorne also commented on the Policy Governance workshops at the 

recent OPSBA conference. 

D. Abbott asked for clarification regarding the implications of recent suggestions 

of privitization of Syl Apps School. 


M00-0038 M. Hawthorne / E. Andrew 

Be it resolved that the Board reconvene in Private Session. 

Carried. 

D. Marklew left the meeting at 9:27 p.m. 

The Board reconvened in Private Session at 9:38 p.m. 

The Committee rose into Public Session at 10:19 p.m. 


Upon rising from Private Session, the following items were brought forward for 

ratification. 

E. Gardiner declared a potential conflict of interest. 

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M00-0038 M. Ellis / D. Abbott 




S. Flook requested a recorded vote. 


M. Hawthorne -yes S. Flook -no 

L. Roberts -yes 

P. Petrusich -yes 

E. Andrew -yes 

D. Abbott -yes 

M. Ellis -yes 


Be it resolved that this meeting now adjourn at 10:24 p.m. 

Carried. 

Carried. 

.......................………………..... Recorder ……......……….............................Chair 

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Board Minutes February 2, 2000 - Halton District School Board

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