Board Minutes February 18, 1998 - Halton District School Board

THE HALTON DISTRICT SCHOOL BOARD
J.W. Singleton Education Centre, 2050 Guelph Line
Burlington, Ontario
Wednesday, February 18th, 1998
Private Session: 7:00 p.m.
Public Session: 8:00 p.m.
M I N U T E S
A. Call to Order
B. Meeting in Private Session
C. Approval of Agenda for Public Session
D. Ratification of Business Transacted in Private Session
E. Delegations and Presentations
F. 1. Routine Matters
a) Approval of Minutes
2. New Business
a) Report of Committee-of-the-Whole, February 4, 1998
b) Report of Committee-of-the-Whole, February 11, 1998
c) Board Policy: Audit Committee
d) Negotiation Committee Appointments
e) Report of the By-Law Review Committee
G. Information and Proposals
1. Chair’s Report to the Board
2. Director’s Information Bulletin
3. Report of the OPSBA Delegate
4. Trustees’ Questions and Comments
H. Public Question Period
I. Future Business
J. Meeting of Committee of the Whole in Private Session (if necessary)
K. Ratification of Business Transacted in Private Session (if necessary)
L. Adjournment

Wednesday, February 18, 1998
Agenda Item A
The Chair called the meeting to order at 7:03 p.m. All members were
present with the exception of David Abbott who expressed regrets.
Agenda Item B
M98-0032 S. Flook / D. Bird
Be it resolved that we move into Committee-of-the-Whole Board in
Private Session.
Carried.
The Committee rose into Public Session at 8:13 p.m.
Agenda Item C
The Chair called the meeting to order at 8:18 p.m.
M98-0033 S. Flook / D. Bird
Be it resolved that the Agenda for Open Session be amended to include a
new item F. 2. e) Report of the By-Law Review Committee.
Carried.
M98-0034 M. Ellis / S. Flook
Be it resolved that the Agenda for Open Session be approved as revised.
Carried.
Agenda Item D
Upon rising from Private Session, the following report was presented.
M98-0035 D. Marklew / M. Hawthorne
Be it resolved that the Halton District School Board approve the resolutions
from Committee-of-the-Whole in Private Session, January 21, 1998,
respecting:
Personnel Matter
Carried.
M98-0036 D. Marklew / E. Andrew
Be it resolved that the Halton District School Board approve the
appointments, (Probationary), contained in Personnel Report 9834.
Chair E. Gardiner declared a conflict of interest on the following item,
and left the Board table.
Carried.
M98-0037 D. Marklew / M. Ellis
Be it resolved that the Halton District School Board withdraw the grievance
filed against the teachers’ federation for potential damages incurred by the
Board as a result of the recent teachers’ strike/political protest.
Carried.

Wednesday, February 18, 1998
M98-0038 D. Marklew / M. Ellis
Be it resolved that the Halton District School Board approve the resolutions
from Committee-of-the-Whole in Private Session, February 18, 1998,
respecting:
Student Administrative System / Year 2000 Compliancy
Personnel Matter
Carried.
Agenda Item E
D. Papke introduced Kit Rankin, Superintendent of Education, and staff
members Aldo Cianfrini and Dave Lewis, presenting on the Ford Academy
of Manufacturing Science (FAMS) partnership. Following the presentation,
Chair E. Gardiner thanked the speakers for the presentation.
Agenda Item F
1. a) Routine Matters
M98-0039 M. Dempster / S. Flook
Be it resolved that the Minutes of the Regular Board Meeting of the Halton
District School Board, held on Wednesday, January 21, 1998 be amended to
reflect questions posed during Public Question Period (Agenda Item H).
Carried.
M98-0040 M. Dempster / S. Flook
Be it resolved that the Minutes of the Regular Board Meeting of the Halton
District School Board, held on Wednesday, January 21, 1998, be approved
as revised.
Carried.
2. a) New Business
Acting as Chair of Committee-of-the-Whole, D. Marklew brought forward the
following recommendations on behalf of the Committee.
M98-0041 E. Andrew / P. Petrusich
Be it resolved that the Halton District School Board approve the
membership of the Special Education Advisory Committee to include
the following:
Helen Benn, Community Living Associations of Halton
Ginny Dunlop, Association for Bright Children
Stephanie Etherington, Autism Society Ontario, Halton Chapter
Dominic Gitto, VOICE
Heather Holden, Learning Disabilities Association of Halton
Sylvia Langlois, Spina Bifida and Hydrocephalus Association of Ontario
Andrea Molnar, Easter Seals Society
Leslie Murray, Halton Down Syndrome Association
Carried.
Wednesday, February 18, 1998

M98-0042 S. Flook / M. Hawthorne
Be it resolved that the Halton District School Board approve the membership
of the Identification, Placement and Review Committee, as amended.
Carried.
M98-0043 D. Bird / P. Petrusich
Be it resolved that the Statement regarding Occupational Health and Safety
Act be circulated and posted in each Halton District School Board facility
to reaffirm the Board’s commitment to Health and Safety.
Carried.
2. b) New Business
M98-0044 D. Marklew / M. Dempster
Be it resolved that the Halton District School Board authorize the Director of
Education and the Chair of the Board to sign the agreements for the operation
of the indoor swimming pools with each of the respective municipalities.
Carried.
M98-0045 M. Ellis / S. Flook
Be it resolved that the Director of Education, and the Chair of the Halton
District School Board be authorized to sign the three-year partnership
agreement regarding Speech and Language Pre-School Services on behalf
of the Halton District School Board.
Carried.
M98-0046 E. Andrew / M. Ellis
Be it resolved that the Halton District School Board approve the model for
employee negotiations as outlined in Report 9831.
Carried.
M98-0047 D. Bird / M. Hawthorne
Be it resolved that the Halton District School Board defer the closure and sale
of Lakeshore Public School until such time as a future school consolidation
study is undertaken, and at that time, the Halton Board of Education decision
to close and sell Lakeshore Public School to be re-examined.
Senior Administration responded to trustee questions. M. Hawthorne and D. Bird
requested a recorded vote on the aforementioned motion.
E. Andrew - Yes
D. Bird - Yes
M. Dempster - Yes
M. Ellis - Yes
S. Flook - Yes
E. Gardiner - No
M. Hawthorne - Yes
D. Marklew - No
P. Petrusich - Yes
Carried.

Wednesday, February 18, 1998
M98-0048 D. Bird / M. Hawthorne
Be it resolved that the Halton District School Board defer the closure and sale
of Fairfield Public School until such time as a future school consolidation
study is undertaken, and at that time, the Halton Board of Education decision
to close and sell Fairfield Public School to be re-examined.
D. Bird requested a recorded vote on the aforementioned motion.
E. Andrew - Yes
D. Bird - Yes
M. Dempster - Yes
M. Ellis - Yes
S. Flook - Yes
E. Gardiner - No
M. Hawthorne - Yes
D. Marklew - No
P. Petrusich - Yes
Carried.
M98-0049 S. Flook / M. Hawthorne
Be it resolved that the Halton District School Board approve the
voice-recording of public session of Committee-of-the-Whole Board meetings.
Carried.
M98-0050 M. Hawthorne / M. Dempster
Be it resolved that the Halton District School Board approve the
following membership for the principal and vice principal selection
process:
Elementary Principal – 2 Superintendents of Education,
1 Principal, and 1 Trustee
Secondary Principal – Director of Education,
1 Superintendent,
1 Principal, and 1 Trustee
Elementary Vice Principal 1 Superintendent of Education,
1 Assistant to the Superintendent,
1 Principal, and 1 Trustee
Secondary Vice Principal 1 Superintendent of Education,
1 Assistant to the Superintendent,
1 Principal, and 1 Trustee
Carried.
M98-0051 P. Petrusich / M. Hawthorne
Be it resolved that the interviewing teams make recommendation to the
Halton District School Board for the appointment of principal and viceprincipal
candidates to the appropriate short list.
Carried.

Wednesday, February 18, 1998
M98-0052 M. Dempster / P. Petrusich
Be it resolved that the Halton District School Board begin the
development of a strategic plan that involves all stakeholders in the
system; and,
That trustees designate three (3) evenings as Trustee Forum to begin
planning for the development of a strategic plan.
Carried.
2. c) New Business
M98-0053 D. Marklew / M. Hawthorne
Be it resolved that Halton District School Board Policy 3000-55:
Audit Committee be approved.
Carried.
2. d) New Business
E. Gardiner reviewed the appointments to the Board’s negotiations committees
(Report 9843).
M98-0054 E. Andrew / M. Hawthorne
Be it resolved that the appointments as set out in the report of the
Negotiations Committee, be approved.
Carried.
2. e) New Business
D. Papke reviewed the Report of the By-Law Review Committee (Report 9849) and
responded to trustee questions.
Agenda Item G
1. The Chair presented a written report that contained the following
items and attachments:
a) Meeting for Budget Review
b) Principal/Vice Principal Interviews
c) Strategic Planning Process
d) Staff Recognition from Learning Disabilities Association
2. The Director presented a written report that contained the following
items and attachments:
a) Ministry of Community and Social Services media release
b) Information Night at MM Robinson re: Bill 160
c) Courier Delivery Dates
d) Trustee Photo ID Badges
e) Upcoming Meeting Dates
3. The OPSBA delegate, M. Dempster, presented a report highlighting
upcoming OPSBA meetings, and additional OPSBA material.
4. Trustee questions and comments were shared.

Wednesday, February 18, 1998
Agenda Item H
Public questions were brought forward dealing with the following:
postponement of the IPRC process pending receipt of the Ministry of
Education and Training funding model
mould (fungus) found in Brookdale P.S. portables
retirement gratuities for teaching staff
use of portables as “temporary” classrooms.
Agenda Item I
P. Petrusich requested an update on the situation regarding the mould (fungus)
found in Pinegrove Public School and Brookdale Public School portables.
G. Cullen reviewed a document produced in conjunction with the Halton
Regional Health Department, and responded to trustee questions.
P. Petrusich requested the following information be shared with trustees at the
earliest possible opportunity:
number of students housed in portable classrooms
number of sick days recorded by pupils housed in portables
data regarding CO 2 emissions in portables
square footage and rate of growth of fungus found at Brookdale P.S.
P. Petrusich also requested an invitation be extended to the principals of
Brookdale P.S. and Pinegrove P.S., as well as representatives from the
Region’s Health Department to attend the next meeting of the Board.
D. Marklew requested the number of surplus pupil spaces identified in
southwest Oakville be made available as information to trustees at the next
meeting.
E. Gardiner informed trustees of a Special Board Meeting to be held on
Tuesday, February 24, 1998 beginning at 6 p.m.
S. Flook introduced the following Notices of Motion:
At the next Regular Meeting of the Board, I will move or cause to be
moved that Procedural By-Law 1000: Annual Organizational Meeting
be amended as presented.
At the next Regular Meeting of the Board, I will move or cause to be
moved that Procedural By-Law 1001: Regular Meetings of the Board
be amended as presented.
At the next Regular Meeting of the Board, I will move or cause to be
moved that Procedural By-Law 1002: Special Meetings of the Board
be amended as presented.

Wednesday, February 18, 1998
Agenda Item I (continued)
S. Flook introduced the following Notices of Motion:
At the next Regular Meeting of the Board, I will move or cause to be
moved that Procedural By-Law 1003: Meetings of the Committee of
the Whole Board be amended as presented.
At the next Regular Meeting of the Board, I will move or cause to be
moved that Procedural By-Law 1006: Agenda for Regular Meetings
of the Board be amended as presented.
At the next Regular Meeting of the Board, I will move or cause to be
moved that Procedural By-Law 1009: Delegations to the Board be
amended as presented.
At the next Regular Meeting of the Board, I will move or cause to be
moved that Procedural By-Law 1010: Motions at Board Meetings be
amended as presented.
At the next Regular Meeting of the Board, I will move or cause to be
moved that Procedural By-Law 1011: Voting be amended by deleting
the words “or make any noises or disturbances” from article 5.
At the next Regular Meeting of the Board, I will move or cause to be
moved that Procedural By-Law 1013: Rules for Meetings of the Board
be amended as presented.
At the next Regular Meeting of the Board, I will move or cause to be
moved that Procedural By-Law 1017: Public Question Period be
amended as presented.
Agenda Item J
Business was concluded earlier.
Agenda Item K
Business was concluded earlier.
Agenda Item L
M98-0055 M. Hawthorne / S. Flook
Be it resolved that this meeting now adjourn at 10:23 p.m.
Carried.
........................................... Recording .......……….............................Chair
Secretary