Approved 10-18-2007 THE SURF CLUB CONDOMINIUM ...

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The Surf Club of Marco Board of Directors Meeting May 9 & 10, 2007 Page 4 of 6 e) Beach Access For the safety of owners, guests and visitors, the Board has indicated an intention to install barrier fencing and gates along the property line between the parking area and the beach, and also a gate on the boardwalk MOTION was made by Mr. Chandler and seconded by Mr. McCluskey to direct management to prepare ASAP plans and specifications for the installation of an adequate fence from the southwest corner of the building to the Hilton hotel property line and obtain three bids for construction of same. Mr. Chandler voted aye, Mr. McCluskey voted aye and Mrs. Myers voted aye. Motion carried unanimously. NEW BUSINESS Project List Update The Board asked management to provide an analysis on the elevators and the fire alarm system. The Board and Management were in agreement to research other options for the kitchen instead of a table and chairs. Mrs. Tracey suggested a cabinet that would be attractive, functional and also hold the trash cans. MOTION was made by Mr. McCluskey and seconded by Mrs. Myers to authorize management to proceed with the installation of the fitness center, cost not to exceed $10,500. Mr. Chandler voted no, Mr. McCluskey voted aye and Mrs. Myers voted aye. Motion carried. MOTION was made by Mr. Chandler and seconded by Mr. McCluskey to authorize management to proceed with Resort Linen Service for one year using the proposal presented. Mr. Chandler voted aye, Mr. McCluskey voted aye and Mrs. Myers voted aye. Motion carried unanimously. The Board and management decided not to proceed with a public membership program for the clay tennis courts. MOTION was made by Mr. Chandler and seconded by Mr. McCluskey to recess the meeting at 5:45 p.m. Mr. Chandler voted aye, Mr. McCluskey voted aye and Mrs. Myers voted aye. Motion carried unanimously. EXECUTIVE SESSION The Board of Directors went into executive session on Thursday, May 10 from 9:00 a.m. to 11:00 a.m. to discuss the management contract and legal issues with HGVC, with no action taken. Meeting reconvened on Thursday, May 10 @ 11:30 a.m.
The Surf Club of Marco Board of Directors Meeting May 9 & 10, 2007 Page 5 of 6 Mr. Piatt joined the meeting at this time. Surf Club Website In April of 2005 the domain name “The Surf Club of Marco.com”, was secured for a period of 5 years. The Board asked management to research the cost of maintaining the Surf Club website. Mr. Piatt stated that, since HGVC currently provides a viable website for use as a communication tool for Surf Club members under its HGVC website link, Management would have to charge the Association an additional fee to research and implement a second website for the Association. Mrs. Myers agreed to research for the website. The Board also discussed the website, www.surfclub.us, a website that is owned and maintained by a Surf Club owner, Mr. Tom Bertz and represented as the Surf Club website According to Mr. Bertz, the website was established four years ago to facilitate communication between the Surf Club owners. After receiving complaints from owners, the website was monitored. There were eighty members, twenty-five of which were Surf Club owners and the other fifty–five were individuals that had posted hundreds of links to hard core pornography on the site. Both the Board and Management agreed that it would not be acceptable to have the owners exposed to this material and the website was not appropriate for an association with the family atmosphere of the Surf Club of Marco resort. The Board requested that Management contact Mr. Bertz to discuss this issue. Mr. Piatt excused himself from the meeting and immediately contacted the owner, who indicated that he had not been aware of the objectionable links and assured Mr. Piatt that those links would be removed without delay. Mr. Piatt reported the discussion to the Board. The Board and Management will follow up to verify that the links have been removed. If the matter is not resolved the Board and Management will contact an attorney to see what other action will need to be taken. Owners’ Directory MOTION was made by Mr. Chandler and seconded by Mr. McCluskey authorizing management to send out an owner directory release form for a voluntary owner directory. Mr. Chandler voted aye, Mr. McCluskey voted aye and Mrs. Myers voted aye. Motion carried unanimously. Non-Guest Owners’ Use of Facilities MOTION was made by Mr. McCluskey and seconded by Mr. Chandler authorizing management to prepare a policy stating that owners may only use the facilities when they are in-house. Mr. Chandler voted aye, Mr. McCluskey voted aye and Mrs. Myers voted aye. Motion carried unanimously. By-Laws Revision
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Approved 10-18-2007 THE SURF CLUB CONDOMINIUM ...

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