CROSSWALK GUIDE - HUD

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Financial Data Schedule Line Definitions and Crosswalk Guide amounts included in HUD accounts 4110 (Administrative salaries), 4210 (Tenant services – salaries), 4350 (Labor), 4410 (Labor) and 4460 (Labor) which is for compensation related to severance pay should be included on this FDS line. These amounts may be recorded in REAC suggested account 4535 (Severance expense). 969 Total Operating Expenses This FDS line represents the total operating expenses on FDS lines 911 through 968. FASS automatically performs the summation of lines 911 through 968. 970 Excess Operating Revenue Over Operating Expenses This FDS line represents the difference between total revenue on FDS line 700 and total operating expenses on FDS line 969. FASS automatically calculates the difference between lines 700 and 969. 971 Extraordinary maintenance Definition: This FDS line represents all costs (labor, materials and supplies, expendable equipment, and contract work) of repairs, replacements (but not replacements of nonexpendable equipment), and rehabilitation of such substantial nature that the work is clearly not a part of the routine maintenance and operating program. Examples of this would be replacement of all or a substantial portion of gas and heating lines, regrading and rehabilitation of the grounds, and the replacement of a substantial portion of roof structures. Any item budgeted as extraordinary maintenance shall be charged to this account. A PHA may not find it necessary to use this account in a particular year, since an adequate preventive routine maintenance program and proper design and construction, may preclude the need to undertake extraordinary maintenance projects. When extraordinary maintenance work is undertaken, it is likely that the PHA will find it necessary to have work done either by contract or by employing a special labor crew, in order not to neglect routine maintenance functions. However, if any of the normal maintenance staff of the PHA are detailed to an extraordinary maintenance job, the wages of such employees while so engaged shall be included in the amounts on this line. This line also represents the gross salaries earned by architectural and engineering employees who are employed for the sole purpose of preparing plans and specifications for an extraordinary maintenance job, but does not represent any part of the time of the regular technical and nontechnical administrative staff of the PHA. This FDS line does not represent the replacement cost of nonexpendable equipment nor with the cost of property betterments and additions. REAL ESTATE ASSESSMENT CENTER 46
Financial Data Schedule Line Definitions and Crosswalk Guide Crosswalk: This FDS line generally includes the amount in HUD account 4610 (Extraordinary maintenance). Compensated absences associated with labor for extraordinary maintenance should remain in FDS line 914 and does not need to be allocated to FDS line 971. 972 Casualty losses - non capitalized Definition: This FDS line represents all costs (labor, materials and supplies, expendable equipment, and contract work) of the restoration of property, such as site improvements, structures, or equipment (but not replacement of nonexpendable equipment) damaged by fire, tornado, earthquake, hailstorm, or other casualty where it is considered that the book value of the project has not been materially affected by such loss and subsequent restoration. Crosswalk: This FDS line generally includes the expense portion of the amount in HUD account 4620 (Casualty losses - non-capitalized). The insurance proceeds received should be reclassified as other revenue and may be recorded in REAC suggested account 3480 (Other revenue). 973 Housing assistance payments Definition: This FDS line also represents housing assistance payments for the Section 8 program paid or accrued to the owners of dwelling units leased to eligible families and for housing assistance payments paid or accrued to the owners for vacancies during and after rent-up pursuant to a housing assistance payments contract and housing assistance payments paid or accrued to owners for reimbursement pursuant to the provisions of the housing assistance payments contract for any unpaid rent or damages caused by the tenant. The amount of housing assistance payments issued by the PHA on behalf of other PHAs is also represented on this FDS line. Crosswalk: This FDS line generally includes the amounts in HUD accounts 4715 (Housing assistance payments [Section 8]), and 4715.P. (Housing assistance payments [Section 8] portability). 974 Depreciation expense Definition: This FDS line represents the amount of depreciation for the accounting period associated with the fixed assets. This amount is calculated using an acceptable method, and the amount is recorded in the accumulated depreciation account as a credit and in the depreciation expense as a debit. Crosswalk: This FDS line generally includes the calculated depreciation for the period which was added to accumulated depreciation in REAC suggested account 1400.5 (Accumulated depreciation-structures and equipment)/FDS line 166. FDS line 974 is only the depreciation expense for the current period and should not equal the accumulated depreciation balance. Depreciation expense is recorded in REAC suggested account 4800 (Depreciation expense - enterprise fund). REAL ESTATE ASSESSMENT CENTER 47
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CROSSWALK GUIDE - HUD

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