oregon fire service mobilization plan - International Association of ...

ADMINISTRATION DIVISION
Fiscal Responsibility
March 2004
Personally owned vehicles (POVs) are discouraged. POVs will be reimbursed
only for mileage and only if the vehicle was declared and approved by the
OSFM business manager or ERC manager prior to dispatch. The state will
not reimburse any damage or repairs to POVs. The state will not insure or
reimburse for insurance, deductibles, or increased insurance rates due to use
of POV for state business or due to an accident occurring while on state
business.
3) Miscellaneous Expenses
The state shall reimburse the political subdivision supplying such aid for
travel and maintenance expenses paid to employees supplied under ORS
476.520 to 476.590, including groceries and meals of such employees while
they are rendering aid. These expenses during travel shall not exceed State
Department of Administrative Services travel and per diem rates. Requests
shall be supported by receipts and worksheets or detailed explanations. (ORS
476.560)
The state will not reimburse for meals employees choose to purchase in lieu of
meals provided by the fire incident management.
The state will not reimburse expenses for personal care, clothing items, or
other incidentals.
The state will not reimburse expenses for required personal protection and
safety equipment.
4) Emergency Operation Cost Summary
Once the emergency operation is concluded, representatives from each
participating agency must tally expenditures for the emergency, summarize all
costs, and submit reimbursement requests to the Office of State Fire Marshal
within 60 days.
5) Notice of Claim
The information contained in the Notice of Claim form must be affirmed
under oath, and the form signed by an authorized agent of each political
subdivision filing a claim, and notarized. Itemized documentation must be
attached, showing time, day, month, year, and total amount claimed for each
political subdivision.
3. FORMS
s/MobPlan/FiscalRe
III-B-5